AppsTec DMS

Organizations today manage a collection of data/information in the form of paper and digital information, in various media as electronic files, paper documents, scanned files and images. It’s a challenge to manage multiple repositories and a risk of losing files/getting damaged, and document redundancies. 

AppsTec’s Document Management System is a smart solution for your Document management and content management requirements, with proven capabilities to integrate with any Legacy or ERP systems and deployed On premise, SAAS and Hybrid.  Our document management platform can integrate disparate documents for greater control, access and process efficiency. It offers significant advantages in terms of information retrieval, security, governance and lower cost of operations.

AppsTec’s DMS provides greater visibility to business processes and workflow monitoring. Access by external users can be allowed and monitored and also offers Version Control and Audit trail. The Analytics engine and Machine Learning features position our DMS at No. 1 place in the market.

Features  

Centralized Data Warehouse:

Our Application will act as a centralized data warehousing.  with the capability of bulk document  upload option, we made it easy for data retrieval from each and every document.  

OCR based content search: 

Appstec  DMS runs OCR technology for optimal data capturing efficiently.  It helps to retrieve the document with content based search. 

E-File Set: 

Appstec  DMS  allows organisations to maintain file structure and file document sets in digital form and enables users to create their own compliance reports.

Document Workflow management: 

Automated workflow management by providing a dynamic user-configurable workflow engine. This engine allows assignment of roles, responsibilities & TAT's for individual work steps.

Warehouse & File movement tracker: 

It provides a five-tiered architecture to manage documents in the warehouse by co-tracking various physical documents with their corresponding electronic versions. Also provides facilities to log-in and log-out physical documents on Appstec DMS with approval and tracker systems.

Security & access control:

Implementing role-based permissions for file entry we can avoid  unauthorized access. This ensures only authorised users  can open, view, and modify  files.

Version control:

View all the versions made and display the most up-to-date version and also provides check-in/check-out facility for simultaneous access of documents by a team and also maintains detailed audit logs.

Indexing and classification: 

Index files systematically for a quick, easy retrieval later on given its file key which lead to optimal and efficient search and retrieval.

Dashboard & Reports: 

Automated reports can be generated based on user-defined criteria

A streamlined system which is further focused on different business processes whereby, assuring efficient functioning of each process with its module capability. 

1. HR DMS

• Employee Engagement.
• Individual Employee Dashboard.
• Mobile App for Employees.
• Compliance Module.
• Automated Emails.
• Version Control.
• Visual DMS: Customisable Reports, Analytics with Automated Report Scheduler.

2. Contract Management Module

• Task Management.
• Compliance Module.
• Automated Emails.
• Version Control.
• Visual DMS: Customisable Reports, Analytics with Automated Report Scheduler.

3. Finance & Accounts Module

• Master Management.
• Transactions Master.
• Vendor Invoice & Expense Claim Management.
• Compliance Module.
• Automated Emails.
• Version Control.
• Visual DMS: Customisable Reports, Analytics with Automated Report Scheduler.

4. Legal

• Case File Management.
• Client File Management.
• Opinion Management.
• Task Management.
• Compliance Module.
• Automated Emails.
• Version Control.
• Visual DMS: Customisable Reports, Analytics with Automated Report Scheduler.

Implementation of a well-designed document management system can impact every part of an organization, and ignoring them in today’s competitive business will be a costly affair. Go-Green, paper aside —digitalize and let’s walk into the future.