Managing finances for a SaaS company isn’t just about crunching numbers—it’s about staying ahead of the game. Subscription-based revenue, compliance headaches, and ever-changing tax regulations make traditional accounting a nightmare for SaaS businesses. That’s where SaaS accounting software comes in, offering automation, scalability, and real-time insights.
But with so many options out there, how do you pick the right one?
Looking for Accounting Software? Check out SoftwareSuggest’s List of the Popular Accounting Software for your business.
For you, we’ve rounded up the 10 best SaaS accounting software solutions to help you find the perfect fit for your business. Let’s dive in!
Prioritize solutions that automate key processes like invoicing, reconciliations, and tax calculations to save time and reduce errors. Look for platforms with real-time financial reporting and compliance tracking to ensure accurate decision-making and effortless regulatory adherence.
Key Features to Consider in SaaS Accounting Software
When choosing SaaS accounting software, there are a few key features that should be at the top of your checklist. The right software can streamline your finances, save time, and ensure compliance. Here’s what to look for:
1. Strong Security Features
Your financial data is like a treasure chest—it needs to be locked down tight. A top-notch SaaS accounting software should offer end-to-end encryption, which scrambles data so hackers can’t read it, and multi-factor authentication (MFA) to add an extra layer of security beyond just a password.
Role-based access controls ensure that only authorized employees can access specific financial information, reducing the risk of internal fraud or errors. With cyber threats on the rise, these security measures are a must-have to protect your sensitive business data.
2. Easy Integration
Your accounting software shouldn’t operate in isolation—it needs to talk to the other tools you use daily. Seamless integration with payment gateways (like Stripe and PayPal), CRM platforms (such as Salesforce and HubSpot), and business intelligence tools makes financial tracking effortless.
For example, when an invoice is generated in your CRM, it should automatically sync with your accounting system, saving you from manual data entry and reducing errors. A well-integrated system keeps everything in sync, helping your team work more efficiently.
3. Scalability
As your SaaS business grows, your financial operations become more complex. The best SaaS accounting software scales with you—handling higher transaction volumes, multiple currencies, and global tax regulations without slowing down.
If you expand into new markets, your software should support different tax structures and financial reporting requirements. Choosing a scalable solution ensures you don’t outgrow your accounting system and have to switch platforms down the road.
4. Real-time Reporting
Gone are the days of waiting until month-end to understand your financial health. Real-time dashboards give you instant visibility into revenue trends, expenses, and cash flow, so you can make informed decisions on the spot.
Whether you’re tracking subscription churn or monitoring profitability, having up-to-date reports helps you pivot strategies quickly and stay ahead of financial risks. Look for software that offers customizable dashboards and automated financial insights to keep your business on track.
5. Customer Support
When financial issues arise, you don’t want to be left waiting. Reliable customer support is essential for smooth operations. Look for software providers that offer 24/7 customer support, dedicated account managers, and a robust knowledge base with guides and tutorials.
Some platforms even offer AI-powered chat support and live training sessions to help you make the most of your software. Strong customer support ensures that if you run into issues, you can get them resolved quickly—without disrupting your business.
Top 10 SaaS Accounting Software Solutions
For SaaS businesses to successfully handle their particular financial requirements, identifying the right accounting software is necessary. Below is a selected list of the best ten accounting software products for SaaS businesses.
Our selection of these Accounting Tools for SaaS comapanies is based on thorough research and analysis. We have listed this software based on usability and satisfaction scores that include features, ease of use, customer support, ratings, and the number of reviews from SoftwareSuggest. Our goal is to help businesses select the right software that can help them optimize their business processes.
1. FreshBooks
FreshBooks
FreshBooks is a cloud-based solution that is especially popular with freelancers and small businesses. It takes care of everyday tasks like invoicing, tracking expenses, and managing time.
With FreshBooks, you can set up recurring bills, easily communicate with clients, and integrate with your favorite payment services. It’s designed to simplify your bookkeeping so you can focus on what you do best—growing your business.
Features
- Comprehensive invoicing
- Expense tracking
- Time tracking
- Financial reporting
- Project management
Best For
- Freelancers, small agencies, and SaaS startups seeking user-friendly accounting tools with robust invoicing capabilities.
Pricing
- Lite: $7.60 per month
- Plus: $13.60 per month
- Premium: $24 per month
FreshBooks offers a 30-day free trial for new users
- Simple interface with easy navigation, making it accessible even for users without prior accounting experience.
- Allows users to create invoices, track billable hours, and streamline financial transactions effortlessly.
- Enables users to manage finances, send invoices, and track expenses anytime, anywhere using mobile devices.
- Lacks comprehensive inventory tracking and purchase order functionalities, making it less suitable for product-based businesses.
- Costs increase with more clients, additional features, and team members, potentially straining small business budgets.
- Lacks advanced financial reporting, scalability, and enterprise-level integrations needed for larger companies with complex accounting needs.
2. Tipalti
Tipalti
If your business deals with a lot of suppliers or vendors, Tipalti might be the perfect fit. This platform automates your entire accounts payable process, handling everything from global payments and multi-currency transactions to tax compliance and fraud protection. In short, Tipalti makes sure that paying your partners is smooth, efficient, and secure, even when things get complicated.
Features
- AP automation
- Global payments
- Multi-entity support
- Compliance tracking
- Fraud detection
- Tax compliance automation
Best For
- Mid-sized to large SaaS companies with complex, global payables operations.
Pricing: Pricing details are available upon request from Tipalti’s sales team.
- Streamlines international transactions, supporting multiple currencies and payment methods for seamless cross-border payments.
- Ensures regulatory compliance and protects transactions with advanced encryption, fraud detection, and secure authentication measures.
- Automates payment processing, invoicing, and reconciliation, minimizing errors and saving time on financial management.
- Designed for larger enterprises, lacking simple accounting features suited for small businesses or freelancers.
- Pricing varies based on usage, potentially making it expensive for businesses with lower transaction volumes.
- Focuses primarily on payments, offering fewer accounting, reporting, and business management tools.
3. QuickBooks Online
QuickBooks is a household name in accounting for a reason. It works well for a range of businesses—from freelancers to medium-sized companies—offering powerful features like invoicing, expense tracking, payroll, and financial reporting. With a vast array of integrations and add-ons available, QuickBooks makes it easy to keep your finances in order and simplifies tax time by pulling all your data together in one place.
Features
- Invoicing, expense tracking
- Tax calculation
- Financial reporting
- Payroll management
- Integration with third-party apps
Best For
- Small to medium-sized SaaS businesses seeking a comprehensive accounting solution with extensive integration options.
Pricing
- Simple Start: $17.50 per month
- Essentials: $32.50 per month
- Plus: $49.50 per month
- Advanced: $117.50 per month
A 30-day free trial is available for new users.
- This platform provides a well-developed and comprehensive suite of tools designed specifically for accounting, financial reporting, and overall financial management, making it a reliable choice for businesses.
- It offers extensive integration options, allowing businesses to seamlessly connect with various third-party applications and streamline their workflow.
- The software is highly scalable, making it suitable for growing businesses that need a solution that can adapt as their operations expand.
- The navigation and user interface can feel overwhelming and complex for beginners, requiring some time to get accustomed to its features.
- While the core features are valuable, additional costs for add-ons like payroll services can significantly increase the overall expense.
- The customer support experience can be inconsistent, with some users reporting delays or varying levels of assistance depending on the issue.
Check out our detailed comparison of QuickBooks Online vs Tipalti
4. Xero
Xero Accounting
Xero is another cloud-based accounting platform that’s well-loved by small and medium-sized businesses. It streamlines tasks such as bank reconciliation, invoicing, expense management, and reporting in real time.
One of its biggest advantages is the wide variety of third-party integrations available, which means you can customize it to match your unique business needs—whether that’s handling multiple currencies or collaborating with your team seamlessly.
Features
- Bank reconciliation
- Inventory management
- Expense tracking
- Multi-currency support
- Financial reporting
Best for
- Small-to-medium SaaS businesses needing strong financial reporting and automation.
Pricing
- Starter: $2.90 per month
- Standard: $4.60 per month
- Premium: $6.90 per month
- The platform features a user-friendly and clean design, making it easy for users to navigate and manage their tasks efficiently, even without prior experience.
- It boasts an excellent integration ecosystem, allowing businesses to seamlessly connect with various third-party tools and enhance overall workflow efficiency.
- With real-time collaboration and financial insights, teams can work together effortlessly while accessing up-to-date data for better decision-making.
- Some of the more advanced features come with a steeper learning curve, requiring users to invest time in training or support to maximize their potential.
- The payroll functionality is limited in certain regions, which may require businesses to look for external solutions to manage payroll efficiently.
- While the platform offers powerful features, the cost of add-ons can quickly add up, making it more expensive for businesses that require enhanced capabilities.
5. Sage Intacct
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Sage Intacct
This tool is ideal for freelancers and very small businesses because it’s free and covers the basics—like invoicing, receipt scanning, and expense tracking—in a user-friendly way.
Sage Intacct is aimed at growing mid-sized companies that need more advanced financial management. It offers features such as multi-entity consolidation and detailed reporting, helping you automate and manage complex accounting processes as your business expands.
Features
- Free invoicing
- Receipt scanning
- Basic bank reconciliation
- Multi-entity consolidation
- Financial reporting and analytics
Best For
- Freelancers, solopreneurs, and very small businesses with basic accounting needs.
Pricing:
- Starter Plan: FREE
- Pro Plan: $16 per month
- Easy-to-navigate interface allows users to manage tasks efficiently, even without prior experience.
- Seamlessly connects with third-party tools, improving workflow efficiency and automation.
- With real-time collaboration and financial insights, teams can work together effortlessly while accessing up-to-date data for better decision-making.
- Some of the more advanced features come with a steeper learning curve, requiring users to invest time in training or support to maximize their potential.
- The payroll functionality is limited in certain regions, which may require businesses to look for external solutions to manage payroll efficiently.
- While the platform offers powerful features, the cost of add-ons can quickly add up, making it more expensive for businesses that require enhanced capabilities.
Check out our detailed comparison of Xero Accounting vs Sage Intacct
6. NetSuite
NetSuite
NetSuite isn’t just an accounting tool—it’s a full cloud-based ERP system that ties together financial management with other business areas like CRM, inventory, and e-commerce. It’s ideal for mid-sized to large enterprises that need robust, real-time reporting and the ability to manage multiple subsidiaries all in one place. If you’re looking for an all-in-one solution to manage every aspect of your business, NetSuite is worth a look.
Features
- Financial reporting
- Multi-subsidiary consolidation
- Integrated modules
- Customizable workflows
- Cloud architecture
Best For
- Mid-sized to large enterprises looking for an all-in-one business management platform.
Pricing: Pricing details are available upon request from NetSuite’s sales team.
- This platform serves as an all-encompassing ERP solution, providing businesses with a comprehensive set of tools to manage various aspects of their operations in one place.
- It is highly customizable, allowing businesses to tailor the system to fit their unique workflows and processes for maximum efficiency.
- The software provides a unified view of all business operations, enabling better decision-making by consolidating financial, operational, and analytical data in real time.
- The high cost may be prohibitive for smaller firms, making it a better fit for larger businesses with the budget to invest in a full-scale ERP solution.
- Implementation and customization require significant time and resources, as businesses need to configure the system properly to align with their specific needs.
- The platform offers more functionality than needed for simple accounting, which may be overwhelming for businesses looking for a straightforward financial management tool.
7. Acumatica
Acumatica
Acumatica is a flexible cloud ERP designed with mid-market companies in mind. It covers core accounting functions like general ledger, accounts payable and receivable, budgeting, and reporting. What sets it apart is its high level of customization, letting you tailor workflows to your industry’s needs. It’s a dependable choice if you need a system that can adapt and grow alongside your business.
Features
- General ledger and budgeting
- Customizable dashboards
- Workflow automation
- Cloud-based flexibility
- Scalable architecture
Best For
- Mid-sized companies that need a customizable and scalable ERP with strong financial management.
Pricing
- Custom: Pricing is determined based on business needs and usage.
(Contact Acumatica for a personalized quote.)
- The platform is highly adaptable to unique business requirements, allowing companies to customize features and workflows to suit their specific operational needs.
- With its user-friendly interface and modern cloud architecture, businesses can enjoy a seamless experience with easy access to data from anywhere.
- It offers robust financial and operational modules, providing comprehensive tools to manage accounting, reporting, and other critical business functions efficiently.
- Implementation may require expert support, as setting up and configuring the system can be complex for businesses without in-house technical expertise.
- Pricing isn’t standardized and varies based on custom factors, making it difficult for businesses to estimate costs upfront.
- Smaller businesses may find it overly complex, as the extensive features and customization options can be more than what they actually need.
8. Microsoft Dynamics 365 Business Central
Microsoft Dynamics 365
Business Central is an ERP solution that brings together your finances with operations, sales, and service management. Its strong integration with other Microsoft products—like Office 365 and Power BI—means you can enjoy seamless data sharing and insightful analytics. It’s a great option for small to medium-sized businesses that want to automate financial processes and make data-driven decisions across the board.
Features
- Automated supply chain management
- Budgeting and reporting tools
- Integration with Office 365, Power BI, and Microsoft apps
- Customizable workflows
Best For
- Small to medium-sized businesses, especially those already using Microsoft’s ecosystem.
Pricing:
- Essential: $70 per month
- Premium: $100 per month
- Team Members: $8 per month
- The platform offers deep integration with Microsoft tools, making it an excellent choice for businesses that rely on Microsoft 365, Teams, and other related software.
- With its versatile and scalable ERP functionality, it can accommodate businesses of all sizes, adapting to growing operational needs with ease.
- The software provides robust reporting and real-time analytics, allowing businesses to gain valuable insights and make data-driven decisions efficiently.
- New users may find it complex to navigate, as the extensive features and advanced functionalities require time to learn and master.
- Customization may require professional consultation, as tailoring the system to specific business needs can be challenging without expert guidance.
- Licensing costs can add up quickly, especially when adding more users or modules, making it a potentially expensive solution for expanding teams.
9. ZipBooks
ZipBooks
ZipBooks is a straightforward cloud-based accounting platform made for small businesses and freelancers who appreciate simplicity. It offers easy-to-use features for invoicing, expense tracking, and reporting, giving you clear financial insights without the extra frills. If you prefer a clean, no-nonsense approach to managing your finances, ZipBooks can help keep things simple and effective.
Features
- Invoicing and expense tracking
- Bank reconciliation
- Basic financial reporting
- Time tracking and project management
- Integration with payment processors
Best For
- Small businesses, startups, and freelancers who want a no-frills, easy-to-use accounting solution.
Pricing:
- Starter: FREE
- Smarter: $15 per month
- Sophisticated: $35 per month
- The platform is simple and straightforward to use, making it ideal for businesses that need an intuitive system without a steep learning curve.
- It is cost-effective, especially for small operations, providing essential features at a budget-friendly price without unnecessary extras.
- Quick to set up and start using, allowing businesses to implement the software with minimal downtime and start managing finances efficiently.
- Lacks some advanced features needed for larger businesses, making it less suitable for enterprises with complex financial operations.
- Has fewer integrations compared to more established platforms, which may limit connectivity with other business tools and software.
- Does not scale well for complex financial needs, as its capabilities are designed for simpler accounting tasks rather than extensive enterprise resource planning.
Check out our detailed comparison of ZipBooks Accounting vs Xero Accounting
10. Chargebee
Chargebee
Chargebee is tailored for businesses with recurring revenue models, like SaaS companies. It handles subscription billing, manages various pricing models, and streamlines revenue recognition. By automating billing cycles and integrating with payment gateways and accounting systems, Chargebee takes the headache out of subscription management, letting you focus on scaling your business while keeping finances accurate.
Features
- Automated recurring billing
- Multiple pricing models
- Revenue recognition
- Integrations with payment gateways
- Analytics and reporting
Best For
- SaaS companies and subscription-based businesses looking to streamline their billing and revenue processes.
Pricing:
- Starter: FREE
- Performance: $599 per month
- Enterprise: Pricing details are available upon request from Chargebee’s sales team.
- Tailor-made for recurring revenue models, making it an excellent choice for businesses that rely on subscriptions, memberships, or recurring billing.
- Offers flexible billing and subscription management options, allowing businesses to customize payment cycles, automate invoicing, and handle complex pricing structures with ease.
- Strong integration capabilities and analytics, enabling seamless connectivity with other business tools while providing detailed financial insights for data-driven decisions.
- Pricing becomes steep as your business grows, as costs increase with higher transaction volumes and additional features.
- Primarily focused on subscription billing rather than a full accounting suite, meaning businesses may need additional software for broader financial management.
- Requires a learning curve to fully utilize advanced features, as some complex functionalities may take time to understand and implement effectively.
Benefits of SaaS Accounting Software
Managing finances for a SaaS company can be complex, with recurring billing, revenue recognition, and compliance requirements. Using the best accounting software for SaaS companies helps automate financial processes, streamline reporting, and ensure accuracy. Let’s explore the key benefits in detail.
1. Improved Accuracy
Manual accounting processes often lead to errors in data entry, calculations, and reporting. SaaS accounting software minimizes these risks by automating tasks like invoicing, tax calculations, and financial reconciliations. Built-in checks and real-time data synchronization ensure that all transactions are recorded accurately, reducing the chances of misstatements and improving overall financial integrity.
2. Time-saving Automation
Traditional accounting can be time-consuming, especially when handling subscription-based revenue, tax compliance, and expense tracking. SaaS accounting software automates repetitive tasks such as invoicing, payroll processing, and bank reconciliations, freeing up valuable time for finance teams. This allows businesses to focus on strategic growth rather than getting caught up in routine financial tasks.
3. Real-time Financial Insights
Having instant access to financial data is crucial for SaaS businesses that operate in a fast-paced environment. SaaS accounting software provides real-time dashboards, financial reports, and analytics, helping decision-makers monitor cash flow, revenue trends, and profitability. This enables businesses to make data-driven decisions and respond quickly to market changes.
4. Enhanced Compliance
SaaS businesses often need to comply with various financial regulations, such as ASC 606 for revenue recognition and tax laws for different regions. SaaS accounting software ensures compliance by automatically generating reports that meet regulatory standards, tracking tax obligations, and maintaining audit trails. This reduces the risk of penalties and helps businesses stay on top of financial regulations effortlessly.
Must Read: Top US Accounting Software for Your Business
Conclusion
Picking the right SaaS accounting software isn’t just about convenience—it’s about making your financial management smoother, smarter, and more scalable. The right tool will handle compliance, automate tedious tasks, and adapt as your business grows. Take the time to assess your specific needs, try out free trials, and choose software that sets you up for long-term success.
Pratiiek Mavani is a seasoned professional in accountancy, taxation, audit, and finance, boasting over 16 years of industry expertise. He specializes in conducting audits for diverse entities including banks, optimizing their core processes through cost management and budgeting. With a focus on income tax and GST, he has represented various clients in cases and appeals concerning direct and indirect taxes across different levels.
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