Monthly Attendance Templates in MS Excel [Download Free Templates]

Priya Naha

Senior Writer

Employee Attendance Sheet Excel Templates

Key Takeaways:

  1. Utilize the monthly attendance sheet Excel template for streamlined tracking, saving time, and avoiding payment errors.
  2. Explore time-bound and event-based templates for thorough attendance records, categorized for both businesses and educational settings.
  3. Prioritize efficient attendance tracking for error-free payments, enhancing overall payroll processing and workforce planning.

An employee attendance sheet helps you save money, time, and effort. The monthly attendance sheet Excel free download template provides you with proper centralized attendance records, which you can later access to calculate each employee’s accrued compensation.

Looking for Attendance Management Software? Check out SoftwareSuggest’s list of the best Attendance Management Software solutions.

This saves hours of effort in fetching data from ten different spreadsheets. It is crucial as a study reveals that low or incorrect payments led 63% of employees to quit and switch jobs. And you would not want that to happen to your company!

Interested in learning more about employee attendance sheets? Let’s begin.

What is an Employee Attendance Sheet?

An employee attendance sheet is a crucial document businesses use to monitor and record the presence and absence of their staff.

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Boost efficiency with the monthly attendance sheet Excel template. Streamline tracking, save time, and prevent payment errors. Explore time-bound and event-based options for detailed records. Delve into user-friendly templates categorized for businesses and education.

Effective attendance management is essential for processing payroll and workforce planning. Employers use these monthly attendance sheet Excel free download forms to track delays, determine working hours, and handle attendance-related concerns.  Managers can optimize staffing levels by using an organized employee attendance sheet, which helps in identifying patterns and guarantees accurate payroll. A daily employee attendance sheet in Excel includes the following:

  • Employee name with basic personal details–address, mobile number, and employee number
  • Availability status–present or absent
  • Clock-in and clock-out timing
  • Reason for absence–personal or sick leave

Monthly Attendance Sheet Excel Free Download For You

These are the two types of employee attendance sheets in Excel for free download to track attendance and make informed decisions:

Types of employee attendance sheets in Excel By SoftwareSuggest

  1. Time-bound Employee Attendance Sheet in Excel Templates 
  2. Event-based Employee Attendance Sheet in Excel Templates 

A. Time-bound Employee Attendance Sheet in Excel Templates 

Time-bound employee attendance excel spreadsheet allows you to track employee attendance per day/week/month/year. Let’s have a detailed overview of the four time-based templates.

1. Daily Employee Attendance Template

 

Daily Employee Attendance Template

A daily employee attendance sheet in Excel allows you to track employee attendance every day. Just enter each employee’s basic information–name, department, and position- and you’re ready.

For recording attendance, simply copy and paste the relevant attendance status mentioned at the top of the sheet or mark the initials of the reason for leave (‘S’ for sick leave, for instance.)

The daily attendance sheet Excel free download then automatically calculates and displays the totals of present and absent employees (vacation, personal, or sick leave) in a separate table beside the attendance sheet.

A daily employee attendance sheet in Excel is perfect for keeping a daily record of employee attendance, including employees present and on leave (segregated based on reasons–Personal or sick leave). This option is best if you pay your employees, freelancers, or contractors per hour.

2. Weekly Employee Attendance Template

 

Weekly Employee Attendance Template

A weekly basis employee attendance tracker template is great for tracking the attendance of employees weekly. First, fill in the month and dates to be tracked with each employee’s name, department, and position.

To track attendance, mark present or the reason for leave against the employee’s name (‘X’ if an employee doesn’t give a timely explanation or ‘S’ for sick leave).

The total days of the week an employee was at work or on leave is automatically calculated on this attendance tracker template sheet. Find these stats under each employee row.

Find the weekly totals for all employees in the pre-created table below the main table. Gauge weekly data of employees’ or team’s attendance with these sheets. It is best for calculating and making weekly payments and for organizations that want a proper weekly attendance record.

3. Monthly Employee Attendance Template

 

Monthly Employee Attendance Template 

The monthly attendance sheet Excel free download tracks employee attendance on a monthly basis. Fill in the month and add basic employee details–name, department, and position.

To track attendance, mark ‘P’ if present or the reason for leave (‘S’ if an employee is on sick leave). Find per employee and all employees’ monthly attendance totals – same as weekly.

The monthly employee attendance sheet template precisely records employees’ and team’s monthly attendance, which is best for organizations that require such data. It is best for calculating monthly payments of employees, freelancers, and contractors.

4. Yearly Employee Attendance Template

 

Yearly Employee Attendance Template 

The yearly employee attendance sheet template consolidates yearly employee attendance data by combining monthly sub-sheets into one document. Start by selecting the month of the year you want to record attendance for and add basic details for each employee–name, department, and position.

To track the attendance details, start with marking attendance status or mentioning the reason for leave ( mention ‘H’ for public holidays).

Find per employee and all employees’ attendance totals – same as monthly. It’s perfect for keeping a standard employee attendance record for each month of the year.

The yearly template is best for those who frequently need to refer to yearly employee attendance records.

B. Event-based Employee Attendance Sheet in Excel Templates 

An event-based employee attendance sheet records employee attendance at different events conducted by the organization–meetings, training, and company-based events. You can track attendees’ and volunteers’ attendance too. Let’s dive into four event-based attendance templates:

1. Meeting Attendance Template

 

Meeting Attendance Template

The meeting attendance sheet template in Excel lets you track and record your employees’ presence or absence in a meeting.

Just mention basic meeting information on these ready-to-use templates–agenda, title, location, organizer, time, and date. Next, specify the name, position, and department of each attendee.

Mark ‘Yes’ for attendees and ‘No’ for non-attendees. The total number of attendees and non-attendees will automatically be calculated and mentioned in the table beside the main one in the sheet.

This meeting attendance sheet template excel tracks employee participation or non-participation in the organization’s meetings–weekly updates or team building.

2. Training Attendance Template

 

Training Attendance Template 

The training attendance sheet lets you track and record if the employee has attended or skipped a certain training–mandatory/voluntary.

First, mention basic information about the training:

  • Program name, level, and reference
  • Training location and date
  • Trainer name

Next, mention the name, position, and department of each attendee. Mark ‘Yes’ for present employees and ‘No’ for absent employees. Looking for the total employees who have or haven’t attended the training? Find it in the column beside the main table. This training attendance sheet Excel tracks employee attendance for a specific training conducted by the organization.

3. Event Attendance Template

 

Event Attendance Template

Track and record employee attendance in company events–mandatory or voluntary, with an event attendance sheet. Specify the event–title, location, organizer, time, and date with each attendee’s name, position, and department in the sheet to get started.

Now, jump in and mark different individuals’ attendance for the specified event. The total number of attendees and non-attendees will automatically be calculated and mentioned in the table beside the main one in the sheet. Track attendees and non-attendees in any event you conduct–seminars/conferences/award ceremonies, with an event attendance sheet.

4. Volunteer Sign-In Template

 

Volunteer Sign-In Template 

Record the volunteers’ attendance on the company’s seminar or event day by marking them in the volunteer sign-in sheet template.

Quickly enter these details in the table before marking attendance:

  • Volunteer event title
  • Event’s purpose, location, organizer, time, date
  • Each volunteer’s name, position, and department.
  • Assigned tasks to volunteers with deadlines
  • Volunteer’s contact details

Voila! Your volunteer sign-in sheet is ready to record data. This volunteer sign-in sheet is useful for organizations that conduct events frequently and assign event-related tasks to different volunteers.

How To Create An Attendance Spreadsheet in Excel?

By adding column headings for the names of the employees, the dates, and the total monthly attendance, you can use Excel to make an easy attendance record. To record employee names and daily attendance, use rows.  

Calculate totals using the SUM formula to provide a quick summary of each employee’s and the team’s daily and monthly attendance. When creating an attendance sheet for a conference or event, think about including columns to collect contact information, company affiliations, or other relevant data. 

Use a template for an employee or student attendance spreadsheet and modify it to suit your needs to advance the process. See the above for a selection of readily editable, free-to-download attendance templates. The templates come in different formats and have been categorized for use in both business and educational settings. The main focus is on efficiency and simplicity.

The Best Alternative To Employee Attendance Sheets

Businesses run on tight deadlines. Hence, employees’ time management and task prioritization are crucial for a company’s success and employee productivity. Doing all of this is possible with employee attendance tracking software.

This software goes beyond free printable attendance sheets and extends to efficiently evaluating employee productivity

Here’s how employee attendance management software empowers you to overcome the inefficiencies of a typical employee attendance sheet:

Benefits of Employee Attendance Management Software By SoftwareSuggest

Wrapping Up

Monitoring employee attendance is crucial to gauging employee productivity and enhancing the payroll management process. Initially, relying on an employee or class attendance sheet is great, but with a growing business and employee base, tracking attendance with manual efforts becomes challenging.

Time attendance management software helps you streamline and track employee attendance better. So, recording or tracking employee attendance and payroll calculation becomes super easy and convenient. Wait no further; opt for an attendance tracker today!

Frequently Asked Questions

Steps to create your own employee attendance sheet:

  1. Open Excel and add some sheets you'd like to create based on the month.
  2. Add different labels–employees' details, attendance status, check-in/out time, and date of recording
  3. Optimize attendance inputs as Present(P) or Absent(A)
  4. Lock the cells
  5. Set a formula to mark an employee as present by default unless you mark it absent
  6. Finalize and secure the sheet

Attendance sheets are usually used to record and track employee attendance to calculate their compensation accurately based on their attendance.

3 Essential points included in an employee attendance sheet are:

  1. Employees' presence and absence
  2. Reasons for leave–sick/vacation/paid/personal
  3. Employee's break time
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