Top 14 Free and Open Source Document Management System

Rohit Rajpal

Senior Writer

Open Source Document Management System

Key Takeaways:

  1. An open-source document management system (DMS) enables users to store, organize, and manage digital documents effectively and efficiently.
  2. Open-source DMS software delivers quality standards such as MPoP, 256-bit Advanced Encryption, and a user-friendly graphical user interface (GUI) for enhanced security and user experience.
  3. The importance of a free DMS lies in its benefits, including the ability to customize the system to meet specific requirements, cost savings by avoiding licensing fees, and improved document management processes.
  4. Popular open-source document management system includes OpenKM, OpenDocMan, Seeddms, Kimios, Google Docs, Bitrix24, and Nuexo.

Most organizations today deal with a large number of documents for their daily operations. However, managing, maintaining, and organizing these documents becomes exceedingly difficult for the management. Therefore, efficient management of documents is a must to reduce costs, safeguard sensitive data, boost productivity, gain insights, and make informed business decisions.

The pandemic was an eye-opener for many businesses as it made them realize the importance of remote document accessibility. In fact, the number of Google searches for a Free Document Management System increased by 900 percent during the first few months of the pandemic.

Through this article, we will explain what open source document management systems and its benefits and discuss a few popular document management software. So let’s begin!

What is an Open Source Document Management System?

An open-source document management system is software that can capture, manage, store, share, and retrieve documents easily within an organizational ecosystem. It is a non-proprietary free document management system that can easily be downloaded with the provision to obtain the original source code, which makes internal customizations possible.

protip image
Pro-tip

Prioritize your organization's specific needs and workflows. Consider user-friendliness, scalability, document security, collaboration features, and integration capabilities with existing tools. Thoroughly test the software before implementation and involve key stakeholders in decision-making to ensure seamless adoption and maximum gains.

Having a source code allows the software to be customized per the needs of an organization or its departments. In order to do so, you need to learn the languages using which the software is developed. Software developers would be able to tweak the functionalities of the software and add more connections to other business applications using minimal coding.

Non-proprietary document management system

On the other hand, a licensed document management system requires monthly or one-time charges for subscriptions based on the number of users. They also do not offer any in-house customization, and you need to get in touch with the software’s manufacturer for tweaks, which would incur additional charges.

Document Management Software

How to Identify the Right Free Open Source Document Management System?

Thanks to the long list of free and open-source document management system available in the market today, choosing the right software has become difficult. Most free and open-source document management system can be divided into two groups:

1. Community Software Edition

This is an entirely free version of the software that you can download, install on your internal server, and use and modify as per your needs. However, the community version of open-source software does not include any support from its manufacturers.

Support can be a crucial factor when choosing software since deployment, learning, troubleshooting, and personalization would be essential for users. Hence, if you need guidance and modifications in the software, it is best to avoid open-source community document management system.

2. Enterprise Software Edition

An enterprise version of free document management system would cost your firm an additional annual fee in order to receive assistance from vendors in case of any issues in production. There would also be troubleshooting assistance and support for making customization of the software. Hence, they are ideal for enterprises having low expertise and requiring frequent modifications.

Why is a Free Document Management System Important?

An open-source document management system can help reduce paperwork, help save space and printing expenses, and safeguard the security of your official documentation. In addition, it would help in the easy discovery and retrieval of documents and improve the lifecycle of documents. 

If a document management system is open-source and free, it allows small and medium-sized businesses to preserve their essential documents at minimal costs. In addition, digitization allows organizations to save space, lower operating costs, and boost productivity, which is necessary for modern businesses.

With files and documents lying scattered across multiple devices and locations in an organization, there is a considerable risk of a digital mess that slows down critical operations. A free document management system ensures easy, quick, and safe access to documents, saving a great deal of time.

What Are The Benefits Of Using Open Source Document Management System?

Open-source document management system offers a range of benefits to organizations, some of which are mentioned below:

Benefits of Open source Document Management Software

1. Customizations

Since open-source document management system makes its source code available to users, you can adjust its features to match your organizational requirements. In addition to modifying its features, you can combine your document management system with other business applications used in your organization, allowing you to save time.

2. Cost Savings

Investing in a costly document management system can become an additional burden if you own a startup or a mid-sized company. Furthermore, when introducing digitization in your firm, committing to a high-priced licensed solution that you don’t have much knowledge of could be baneful for numerous reasons. Once the document management system is implemented, it can also reduce supply and storage costs.

3. Preparing Employees

It is prudent to initially prepare your staff using free and open-source software rather than directly investing in a paid solution. This not only smoothens their learning curve but also allows your testing personnel to check if the software is apt for your business needs. In addition, this helps you gauge the magnitude of modifications required and discover what features you will likely need in the future.

4. Better Planning

An open-source document management system helps you implement a document management plan across the enterprise. This will allow you to decide on the best practices to be followed based on the document type, department, internal flow, storage, etc., which would help bring uniformity to your documentation and reduce security concerns.

What Quality Standards Does a Free Document Management System Deliver?

The quality standards offered by different free, open-source document management systems can vary significantly from one another. 

However, there are a few functionalities and standards that you must check, which we have mentioned below:

1. MPoP

The factor that separates most open source document management server solutions from others in terms of data security is not only where the information is stored (for enabling recovery in the event of data loss) but also how many artificial and physical locations the data is backed up in. The ideal number is three points of presence(PoPs) for both virtual and physical locations. 

Having multiple points of presence (MPoPs) ensures that in the event of a disaster or an office break-in, the integrity of organizational data can be retained and replicated to restore the company’s functions. Most document management system manufacturers do not set up multiple physical copies of company data in their on-premise solutions. Thus, if organizations want to add that, they need to do it themselves.

2. 256-bit Advanced Encryption

This encryption standard is relevant to client-sharing portals (which transmit sensitive information via email) using document management system. This standard, though administered by the National Institute of Standards and Technology (NIST) in the year 2001, is still very relevant to today’s technologies.

3. GUI

Selecting a document management system with an intuitive and responsive graphic user interface (GUI) makes for a quicker learning process among staff. An intuitive GUI in the best document management system would also facilitate quick document, form, and data retrieval by reducing the search times drastically. For instance, when considering PDF alternative software, the GUI plays a crucial role in ensuring seamless navigation and efficient handling of documents and data.

14 Free and Open Source Document Management System

Take a look at the top 14 free and open source document management systems before you finalize your purchase:

Software NameFree Trial PeriodFeatures
30 daysCollects information from digital sources, Allows you to put a watermark and a digital signature on important documents
No free trialWorks well with all file types, It provides metadata as well as categorization support
30 daysSupports all common file types and metadata, Offers preview images for attachments
No free trialMakes it easy to create, update or delete documents, Comes with a customizable search engine
15 GB free storageCompatible with the desktop as well as smartphones, Provides you with access control features
14 daysWorks easily on both Android and iOS, Offers you both cloud and on-premise server storage
No free trialComes with rich metadata, Has a native workflow
14 daysOffers proper email management, It allows you to control access
30 daysIt offers a multilingual desktop and web interface, Allows you to import from ZIP archives
14 daysOffers API documentation, Supports all kinds of files
14 daysProvides integration with CRM software like Salesforce, Zoho, HubSpot
No free trialHas built-in tools for annotations, mark-ups, eSignatures, redactions, and more
30 daysLDAP, SSO, and Igloo Authentication, Bulk upload and download rich media files
14 daysOffice 365, Google G-Suite, and SalesForce interface are available for data sourcing

1. OpenKM

An electronic document as well as a record management system, OpenKM is a well-known name amongst most organizations. Based on open technology similar to JAVA, OpenKM software works well with all browsers like Firefox, Chrome, Internet Explorer, and so on.

One of the best things about the OpenKM free document management system is that it allows you to set different rules and logic to automate the process of documentation. Furthermore, this document management free solution is compatible with all the common file types like text, office, open office, XMS, PDF, HTML, JPEG, and several others

Key Features

  • Collects information from digital sources
  • Allows you to put a watermark and a digital signature on important documents
  • Comes with a workflow engine
  • Uses cryptography to encrypt as well as decrypt your documents

USP: The OpenKM document management system comes with a powerful tracking system and it allows you to collaborate with your colleagues on various projects.

Pros
  • OpenKM offers drag-and-drop functionality, making it easy to use.
  • It integrates seamlessly with other ERPs, CRMs, and BPM tools.
  • The system is fault-tolerant and scalable, ensuring business continuity.
  • OpenKM provides robust security features to protect sensitive documents and data.
Cons
  • The UI needs improvement to enhance productivity.
  • Customization options may be limited, restricting tailored workflows for specific needs.

2. OpenDocMan

The OpenDocMan document tracking system is one of the valuable additions to our list. Written in PHP, the document management system can run on any web server that is PHP5 enabled. Being completely web-based, this software is compatible with the MySQL5 database management. It functions seamlessly on all operating systems. Moreover, the OpenDocMan features an automatic installer as well as an updater for efficient usage.

opendoc man

Key Features

  • Works well with all file types
  • It provides metadata as well as categorization support
  • Offers revision history and file expiration features
  • Comes with an automated document review process

USP: The OpenDocMan document management system allows you to create custom properties for your documents. Plus, it also features powerful indexing and security features.

Pros
  • OpenDocMan is a lightweight document management solution minimizing resource requirements.
  • It allows control over hardware and network, potentially saving on infrastructure or cloud costs.
  • It has a versioning functionality to prevent overwriting and loss of edits.
  • OpenDocMan offers a user-friendly interface, making it easy for users to navigate and manage documents efficiently.
Cons
  • It lacks collaboration features like electronic signatures, OCR, etc.
  • OpenDocMan lacks advanced search capabilities, which may impact the efficiency of document retrieval and organization.

3. Seeddms

Another PHP-based open source document management system, the Seeddms, supports MySQL and sqlite3 databases. The best thing about the Seeddms is that it is an enterprise-ready document scanning software that is used for sharing as well as storing documents. Since it comes with a highly advanced user interface, it adapts comfortably according to the screen size, whether you use a smartphone or a desktop.

Key Features

  • Supports all common file types and metadata
  • Offers preview images for attachments
  • Comes with WebDAV access
  • Efficient workflow for reviewing documents and approval

USP: Seeddms comes with a multi-level content directory which allows you to store more than 32,000 documents. It also allows you to manage users and groups.

Pros
  • SeedDMS provides full-text search functionality by indexing documents, making it easier to locate specific content.
  • The system offers enhanced workflow management capabilities, allowing for streamlined document processes and task assignments.
  • SeedDMS offers robust access control and security features, ensuring the confidentiality and integrity of documents and data.
  • Its user-friendly interface makes it easy for users to navigate and manage documents efficiently.
Cons
  • SeedDMS has no cloud-based version available, limiting remote accessibility and scalability options.
  • It lacks features for collaborative working, such as real-time editing and commenting on documents.
  • The advanced search capabilities in SeedDMS may be limited, potentially impacting the efficiency of document retrieval and organization.

4. Kimios

A lightweight document management system, Kimios is efficient software that can be used for managing and tracking your documents. One of the unique things about the Kimios software is that it offers direct integration to your Windows OS but only under a commercial license. Based on a full service-oriented architecture or SOA, this software functions on a client-server model.

Kimios

Key Features

  • Makes it easy to create, update, or delete documents
  • Comes with a customizable search engine
  • Has a check-in and check-out feature
  • Offers information systems integration

USP: The software allows you to control the version to restore data. And it allows you to customize the repository using metadata.

Pros
  • Kimios provides full document lifecycle management, allowing organizations to handle documents from creation to archiving efficiently.
  • The system offers higher customizability, enabling organizations to tailor the solution to their needs and workflows.
  • Kimios is adaptable and can integrate with existing ERP, CRM, and CMS systems, facilitating seamless data exchange and collaboration.
  • It offers robust security features, ensuring the confidentiality and integrity of documents and data.
Cons
  • Kimios lacks real-time editing capabilities, which may hinder collaborative work and require manual synchronization of document changes.
  • The absence of cloud support limits the accessibility and flexibility of the system, particularly for remote or distributed teams.
  • Some advanced features in other document management systems, such as OCR (optical character recognition) and advanced search, are unavailable.

5. Google Docs

Google Docs is probably the most popular free online document management system available in the market today. This cloud-based software allows you to keep all your important documents on its cloud interface. Plus, it can be accessed from any browser regardless of the platform as long as you have a Gmail account. It allows you to achieve control over all your documents and manage them with the utmost efficiency. Plus, you will be able to add as many users as you want while using Google Docs.

Google Docs

Key Features

  • Compatible with the desktops as well as smartphones
  • Provides you with access control features
  • Allows you to store, track, and manage documents easily
  • Comes with an intuitive dashboard

USP: Google Docs offers you multilingual support and makes it easy to convert your documents. Plus, it also keeps your documents completely secure.

Pros
  • Google Docs has a user-friendly interface and a small learning curve.
  • Since it is a cloud-based model, it enables enhanced availability and collaboration.
  • It supports various file formats, ensuring compatibility with various document types.
  • Real-time collaboration features in Google Docs promote teamwork and boost productivity.
Cons
  • Google Docs offers limited customization options for tailored workflows and specific requirements.
  • Self-hosting is not available with Google Docs, restricting complete control over the system.
  • Offline access to Google Docs requires additional configuration and may be less seamless.

6. Bitrix24

Available on the cloud as well as on-premise, Bitrix24 is undoubtedly one of the best document management free systems out there. With its data centers located in the USA and Ireland, the software allows you to store and manage your files without any hassle. Equipped to support a handful of intranet services, it allows management of different types of files, including calendars, galleries, wikis, and so on. It also comes with WebDAV support for better functioning.

Bitrix24

Key Features

  • Works easily on both Android and iOS
  • Offers you both cloud and on-premise server storage
  • Allows you to collaborate better with your colleagues
  • Offers daily free backups

USP: With Bitrix24, you will have a flexible permission system, complete control over your documents, and you will be able to collaborate easily with others on projects.

Pros
  • Bitrix 24 offers advanced team-related features, CRM functionality, and collaboration tools in a single platform.
  • It provides flexibility to choose between cloud, private cloud, or self-hosted modes.
  • Bitrix 24 supports online and local document editing, allowing users to work on documents both online and offline.
  • The system offers comprehensive project management, communication, and task organization features.
Cons
  • The mobile support of Bitrix 24 needs improvement to enhance accessibility and usability from anywhere.
  • The system may have a higher learning curve for new users due to the extensive range of features and customization options.

7. Nuexo

An open source document management system, Nuxeo can be easily downloaded for free use. Available on multiple platforms, you will not have to worry about the platform that you are using. The software comes with great support and advanced features, which make it very easy to use.

Nuxeo

Key Features

  • Comes with rich metadata
  • Has a native workflow
  • Supports all types of documents
  • Offers you a chance to create storyboards

USP: One of the most interesting things about the Nuexo app is that it offers you the chance to integrate it with several other productivity apps like Office 365 and Google Docs.

Pros
  • Nuexo serves as a versatile product and digital asset management solution, aiding businesses in organizing and managing their assets effectively.
  • The platform offers diverse features, such as native file viewers, document authoring, audit trails, and digital signature capabilities.
  • Nuexo supports process automation, allowing organizations to streamline workflows and improve operational efficiency.
  • Its seamless integration capabilities allow easy connectivity with other business applications and systems.
Cons
  • Nuexo has limited support for bulk uploading documents, which may be time-consuming for organizations with large files.
  • The customization options in Nuexo are limited, potentially restricting the ability to tailor the platform to specific business needs.

8. Krystal Document Management System

Krystal online document management system is another highly innovative document management system that you can opt for. The software offers advanced features like indexing, detailed audit, and multilingual support which help you to manage your documents without any trouble.

Krystal DMS

Key Features

  • Offers proper email management.
  • It allows you to control access.
  • Provides you with the OCR feature.
  • Comes with a proper workflow management feature.

USP: The Krystal DMS offers an advanced auditing feature that helps you to keep track of all your documents.

Pros
  • Krystal Document Management System offers comprehensive solutions, including document scanning, indexing, and management services.
  • The system provides advanced search, indexing, version control, and OCR capabilities, enhancing document organization and retrieval.
  • Krystal DMS offers flexibility with multiple setup options, including private cloud, cloud, and on-premise installations.
  • The system ensures data security and compliance with privacy regulations, protecting sensitive documents and information.
Cons
  • The system may require integration with external tools for seamless collaboration among team members.
  • The customization options in Krystal DMS may be limited, restricting the ability to tailor workflows and features to specific business needs.

9. LogicalDoc

Available in both professional and community editions, the LogicalDoc is another great free document management system that you can use. The community edition is distributed with the GNU license, and it is completely free to download. The software offers you several features and makes it easy to manage your documents as well as files easily.

LogicalDOC

Key Features

  • It offers a multilingual desktop and web interface
  • Allows you to import from ZIP archives
  • Has an internal messaging system
  • Comes with excellent security policies

USP: The software supports WebDAV and CMIS. Plus, it also offers Dropbox integration.

Pros
  • LogicalDoc offers features like an integrated HTML editor and digital watermarking, enhancing document editing and security.
  • The system provides multilingual full-text indexing capabilities, enabling efficient search across documents in different languages.
  • LogicalDoc supports conversion to multiple file formats, allowing flexibility in working with various document types.
  • The platform offers customizable branding options, allowing businesses to personalize the interface to align with their brand identity.
Cons
  • When indexing a relatively larger set of documents, LogicalDoc's performance may become sluggish.
  • The platform may require optimization and updates to address performance and compatibility concerns for a smoother user experience.

10. Mayan E-document Management System

As the name suggests, the Mayan Document management system is a highly intuitive electronic document management system that you can use. Programmed in Python, the software works on the Django web application framework. It provides you with an electronic vault to store and manage all your documents.

Mayan EDMS

Key Features

  • Offers API documentation
  • Supports all kinds of files
  • Has an efficient dashboard
  • Allows you to manage groups and users easily

USP: The software provides highly advanced workflow management so that you can manage your documents easily.

Pros
  • Mayan E-document management system provides document versioning capabilities, allowing users to keep track of different versions and revisions.
  • The platform offers granular access management with an advanced permission system, ensuring secure and controlled document access.
  • Mayan supports mobile devices with a responsive design, enabling users to access and manage documents.
  • The system includes smart links, simplifying document cross-referencing for easier navigation and organization.
Cons
  • Mayan lacks support for eSignature generation, limiting its functionality in terms of digital signing and authentication of documents.
  • The platform does not offer concurrent document editing, which may affect real-time collaboration.
  • Mayan E-document management system does not include OCR-based search capabilities.

11. PandaDoc

PandaDoc is a document management system intended for sales teams of large and medium-sized corporates. It provides functionalities to automate all documents related to the sales process.

PandaDoc can assist you in creating attractive proposals, quotes, and contracts. You can also generate and digitally sign your documents with eSignatures. What’s more, there is also an embedded payment collection functionality.

PandaDOC

Key Features

  • Has pre-built templates and a library of content for proposal generation
  • Enables have ESIGN and UETA-compliant eSignatures
  • Provides integration with CRM software like Salesforce, Zoho, and HubSpot
  • Drive integration with Dropbox, Google Drive, Box, and OneDrive 
  • Expedited invoicing by integrated accounting using Zapier and APIs
  • Enables clients to make a payment from the contract document itself

USP: It provides you with document analytics and notifications to keep you updated with your deal process status.

Pros
  • PandaDoc offers a wide range of integrations, allowing it to blend with existing infrastructure seamlessly.
  • The platform provides a seamless and streamlined eSignature experience, simplifying the signing and approval process.
  • PandaDoc offers great support for customizing and personalizing documents, enabling businesses to create branded documents.
  • The platform includes advanced features for document collaboration, workflow management, and analytics.
Cons
  • PandaDoc primarily serves as a proposal management system rather than a comprehensive document management system.
  • Some users have reported slowness issues with the web interface, which can impact user experience and efficiency.

12. PinPoint

PinPoint, from LSSP Corporation, is a cloud-based document management system accessible from anywhere. It is highly useful for corporates that generate a heavy volume of documents. This SQL-based document management system can be used in a cloud-based or self-hosted manner. 

PinPoint enables you to carry out the automatic filling of your documents with its built-in Automated Robot Integration Explorer (ARIE). It also makes it easy for your organization to maintain communication workflows, audit processes, retention policies, and compliance.

Key Features

  • Auto-fills index values using zonal templates and proximity search
  • Has built-in tools for annotations, mark-ups, eSignatures, redactions, and more
  • Has robust search options with OCR Content Manager
  • Integrates well with Microsoft Suite, QuickBooks, SalesForce, and more
  • Offers REST API Suite to extend available integrations

USP: This document management system auto-files the uploaded documents into customized cabinets, drawers, and folders.

Pros
  • PinPoint allows self-hosting, leveraging existing infrastructure for document management.
  • Frequent updates keep the system relevant and up-to-date with evolving needs.
  • PinPoint supports the storage and editing of major file types within the platform.
  • The system offers secure access controls to protect documents and data.
Cons
  • The self-hosted system of PinPoint may have limited customization options.
  • Depending on the self-hosted setup, there might be certain limitations in terms of customization and flexibility.

13. Igloo

Igloo offers solutions that help your organization evolve into a digital workplace. These solutions are intended for companies planning to undergo a digital transformation. This Azure cloud-based system focuses on solving problems surrounding communication, collaboration, culture & engagement, and knowledge management. 

Igloo provides features like broadcasts, forums, calendars, read tracking, Wikis, and subscriptions. Igloo Insights helps you get real-time and monthly insights to identify top-level trends and popular content.

Key Features

  • Collaboration tools for teams to work on common spaces
  • Knowledge management tools to make knowledge bases searchable
  • LDAP, SSO, and Igloo Authentication
  • Bulk upload and download rich media files
  • Flexibility in business intelligence reporting with OData v4 support
  • Data encryption and parameter defense
  • Compliance with GDPR, HIPAA, and CCPA

USP: Igloo helps companies in making their digital transition smooth and seamless from the existing document management system.

Pros
  • Seamlessly integrates with Microsoft ecosystem tools like Skype for Business, Outlook, Calendars, Teams, and Yammer.
  • It has high security and scalability, ideal for high-traffic businesses.
  • Igloo has a user-friendly interface for easy navigation and collaboration.
  • It is a customizable and flexible platform to adapt to diverse business needs.
Cons
  • Igloo lacks advanced search functionality, reducing the efficiency of document retrieval and organization.
  • The platform does not include features like OCR, limiting its ability to extract text from scanned documents or images.
  • Igloo does not offer eSignature functionality, which may be a drawback for organizations requiring digital signing and document authentication.

14. M-Files

M-Files manages information from a ‘what’ perspective instead of ‘where’, with the help of Metadata. M-files is useful for corporates looking for an unconventional document management system for a flexible working environment. This AI-based free document management system is available in cloud-based, on-premises, and hybrid models.

This document management system assists you in keeping track of document versions and accessing the content efficiently. Features like dynamic views, filtering options, and full-text searches enable you to search and locate files quickly.

Key Features

  • Has dynamic and metadata-based access rights 
  • Office 365, Google G-Suite, and SalesForce interface are available for data sourcing
  • Uses artificial intelligence for information management 
  • Intelligent Metadata Layer
  • Automation for tasks possible with workflows
  • Quick Start bundle for a streamlined migration process
  • System and repository neutral
  • Electronic Signature capabilities
  • Provides annotations and similar collaboration tools

USP: M-files document management system abstracts you from folder-based physical storage and focuses on properties of files like customer, contract, or order that are of business relevance.

Pros
  • M-Files offers flexibility with deployment options catering to various business needs, including cloud, on-premise, or hybrid modes.
  • The platform allows users to browse and access data across different platforms from a single location, promoting efficiency and convenience.
  • M-Files promotes version control and avoids duplication by sharing links of files instead of creating multiple copies.
  • The system provides robust security features to protect sensitive documents and data.
Cons
  • Some users may find the user interface of M-Files complex or overwhelming, requiring time to become familiar with its functionality.
  • The learning curve for new users may be steeper due to the complexity of the user interface.

Well, that concludes our list of best document management systems open source. Go through the list above and choose the one that you feel will bring the most effective to your workflow.

Conclusion

Free and open source document manufacturing system can be a game-changer for organizations, allowing them to be able to manage and track documentation easily. However, due to the sheer variety and complexity of functions that DMS solutions offer, it is wise to compare alternatives and decide on the best solution for your business.

Frequently Asked Questions

   

The ideal free document management system software for your organization depends on your company's needs and objectives. However, if you are talking in a general sense, here are the names of the top 5 free document management open source software available today:

  1. OpenDocMan
  2. LogicalDOC
  3. OnlyOffice
  4. FossLook
  5. M-files

You should use open-source document management software if you want to digitize your documentation process and manage documents with ease. Open-source document management system solutions not only ensure better security but also allow you to customize them as per your requirements.

A free document management system helps save storage and transit costs for files. They also ensure easy retrieval of documents and save physical space needed for document storage.

Most open-source, free document management systems can store, track and capture information from word-processing files, PDFs, and digital copies of paper-based documents.

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