Key Takeaways:
- Invoicing software streamlines tasks, reducing manual errors.
- Diverse invoicing software options cater specifically to small and medium-sized businesses (SMBs). Users must choose software aligned with business needs to ensure optimal functionality.
- Users can enhance financial organization, make informed decisions, and maintain a healthy cash flow with invoicing software.
Looking for Billing Software for Small Business? Check out SoftwareSuggest’s list of the best billing software solutions.
Sending the invoice on the same day increases the chances of getting proper compensation. It, therefore, literally pays to invest in adequate invoicing software, even if yours is a small business. They reduce manual entries, enhance accounting accuracy, and save costs in the long run.
The invoicing needs of small businesses may differ from those of large enterprises. Fortunately, there are a variety of invoice software solutions that have been created, especially for SMBs. Let’s take a look.
What is Invoice Software?
Invoicing software is an automated tool for business invoicing processes. It creates a wide range of products and services together with their related prices, which it then sends to clients or customers in the form of bills.
Optimize invoicing efficiency by choosing software tailored to your business needs. Leverage trial periods to assess features. Prioritize automation for accurate financial tracking, saving time and reducing errors.
The best invoicing software for small businesses makes it simple to organize and receive payments online, create and customize invoices, and produce reports for simple financial tracking.
Our selection of these Invoice Software for Small Businesses is based on thorough research and analysis. We have listed these softwares based on usability and satisfaction score that include features, ease of use, customer support, ratings, and number of reviews from SoftwareSuggest. Our goal is to help businesses select the right softwares that can help them optimize their business processes.
Top Invoice Software for Small Businesses
Let’s take a look at the top invoice software for small businesses.
| Software Name | Free Trail Period | Pricing |
|---|---|---|
| 14 days | Diamond Plan – ₹1699 per year (for Desktop) | |
| 14 days | Basic: ₹2499 per year | |
| 14 days | Silver Plan: ₹3399/one-year (for Desktop+Mobile) | |
| 14 days | Free | |
| 30 days | Plus: $25 per month | |
| Contact Sales | Classic version: ₹28000 (Single license) | |
| Free Forever (Limited Features) | Silver:₹18000 | |
| 14 days | SMB: ₹499/per month | |
| 30 days | ₹1500 per year | |
| 30 days | Smarter: $15 per month |
1. myBillBook
myBillBook, India’s no.1 GST billing and invoicing software, has been designed to aid SMB owners to run their operations from anywhere & anytime. It is available on both mobile & desktop and provides a secure platform for business owners to record transactions & track business performance on the go.
It is an ideal software for GST-registered businesses where invoicing is one of the core business activities. Also, it is the best billing software for small businesses looking to digitize their operations to understand their financial position better can use this software. myBillBook is currently available in English, Hindi, Gujarati & Tamil.
Features
- GST & non-GST invoices
- Inventory management
- Business report analysis
- Payroll management
- Expense tracking
- Order management
Pricing
Plans for Android (mobile) –
- Forever free plan – Free
- Silver Plan – ₹699 per year
- Diamond Plan – ₹1699 per year
Plans for Desktop –
- Forever free plan – Free
- Diamond Plan – ₹1699 per year
- Platinum Plan – ₹ 2899 per year
- Custom Plan – Contact myBillBook for pricing
- 14 days free trial available
- It has an easy-to-use interface and attractive invoice formats.
- The software offers automatic data backup from the phone.
- It is easy to create and edit GST and non-GST bills offline.
- Users can get quick customer support from WhatsApp.
- The tool does not offer a free trial.
- It does not offer premium consulting or integration services.
- The tool cannot bulk delete entries of products.
2. Zoho Invoice
Zoho Invoice is generally preferred by small to medium businesses and proprietors looking to create and manage personalized invoices. Using a single platform, Zoho Invoice can effectively manage, monitor, and create invoices quickly and share them with customers. It is among the best free invoicing software.
Features
- Template customization
- Financial reporting
- Invoice management
- Project tracking
- Sales tax management
- Timesheet management
Pricing
- Forever Free Plan: Free
- Basic: ₹2499 per year
- Standard: ₹9999 per year
- Professional: ₹19999 per year
- It is a free professional billing/invoice software.
- The software offers uncompromising security.
- The tool has unbeatable customer support.
- It has automation on all plans and multiple integrations.
- No payment set up to receive payments from check or e-debit.
- It has AI features only on top tiers and limited custom fields.
- There are no third-party integrations for a free plan.
3. Vyapar
Vyapar is the best GST billing and accounting software. The app contains all the features a small or medium business owner needs to run their business operations seamlessly. Right from creating quotations, estimates, and invoices, managing business accounts, tracking inventory, creating delivery challan, and recording data for 37+ business reports, you can do it all through Vyapar–all-in-one accounting software.
The invoice system for small businesses is available for Android and Windows devices, and users can use it in both English and Hindi. Businesses can set up their online store in Vyapar to provide the convenience of shopping to their customers at no additional cost.
Features
- Billing and invoicing
- Expense tracking
- Cash flow management
- Account reconciliation
- Financial reporting
- Supplier management
Pricing
Plans for Desktop+Mobile
- Silver Plan: ₹3399/one-year
- Gold Plan: ₹3999/one-year
Plans for Desktop
- Silver Plan: ₹2899/one-year
- Gold Plan: ₹3399/one-year
Plans for Mobile
- Silver Plan: ₹699/one year
- Gold Plan: ₹799/one year
- 15 days trial available
- It has an intuitive UX and helps you generate a multitude of reports.
- The tool gives a unified view of your business’s financial health.
- It helps create an online ecommerce store and enables you to share an invoice as an image instead of a PDF.
- The app enables you to add taxes to every item.
- Some features do not work well on desktops.
- There is no multi-system support.
- It cannot carry out fixed asset accounting.
4. Refrens
The electronic billing system on Refrens is free forever. You can create unlimited invoices and quotations and manage your expenses anytime. You can access any of these unlimited things for a lifetime for free.
The software also offers features such as expense tracking and client management, providing a comprehensive solution for freelancers and small businesses. With Refrens, users can save time, reduce errors, and maintain a seamless invoicing workflow, ultimately contributing to enhanced business productivity and financial organization.
Features
- Financial management
- Escrow & Project Management
- Client Management
- Automatic payment reminders
- Quotation and estimates
- Sales forecasting
- Expense tracking
Pricing
- Free
- It is free to use and accepts international payments.
- The tool offers escrow services and live chat support.
- It has attractive invoice templates and a good visual design.
- There are no report generation options.
- It does not offer additional manual customization rows while billing.
- The tool needs more options for templates.
5. FreshBooks
FreshBooks is widely acknowledged as one of the best cloud solutions for small business owners. It is popular among businesses for streamlining client invoicing and time-tracking processes. They are packed with features that are priced reasonably for small businesses. The new version has an improved search filter. It also enables invoice conversations and multi-currency expenses.
Features
- Automatic expense tracking
- Recurring invoice
- Time tracking
- In-app estimates and proposals
- Multi-language invoices
- Mileage tracking
Pricing
- Lite: $15 per month
- Plus: $25 per month
- Premium: $50 per month
- Select: Custom pricing for more than 500 billable clients
- 30 days free trial available
- It integrates with 100+ apps and offers excellent invoice-to-payment functionality.
- The tool offers detailed time tracking of work and payments
- It supports seamless project collaboration and helps create reports easily.
- Users can work anywhere with the FreshBooks Mobile App.
- It does not offer a free version
- There is time tracking within projects.
- Minimal management of monthly recurring project budgets.
You May Also Read: Top 15 Free Invoice Generator With Online Templets
6. Medicin ERP
Medicin is fully automated ERP software that helps to reduce the pharmacist’s burden and increase revenue. It is a medicine billing software that helps pharmacists manage the pharmacy effectively along with the purchase, purchase return, sales, sales return, customers, and overall business.
It has a mobile application which runs on both Android and iOS devices. The small business invoicing software allows users to manage their business activities remotely.
Features
- Inventory management
- Expiry control
- Patient management
- Billing and accounting
- Cheque printing
- Delivery management
Pricing
It comes in two versions:
- Classic version: ₹28000 (Single license)
- Basic version: ₹18000 (Single license)
- Free trial available.
- The tool offers multiple features and has a user-friendly interface.
- The software improves patient care and confidentiality.
- It offers great customer support service.
- The tool is excellent for managing promotional offers.
- It does not have a website.
- The tool does not have an app.
- The invoicing software does not support multiple languages.
7. TallyPrime
TallyPrime is a highly reputable, stable, and capable accounting software. Regarded as one of the best Invoicing software, over 11 lakh businesses use it. It offers comprehensive business functionalities like finance, accounting, inventory, sales, purchase, and branch management, along with capabilities like statutory processes, excise, etc.
Features
- Invoicing and accounting
- Inventory management
- Credit and cash flow management
- Digital signatures
- Bill formatting
- Material flowchart
Pricing
- Silver:₹18000
- Gold: ₹54000
- 7 days free trial available
- The software is very easy to set up.
- It offers great assistance with GST filing.
- This small business invoicing has a great user interface.
- It offers excellent customer support.
- The documentation management feature is missing.
- It does not work well with heavy data files.
- The tool has technical glitches.
You May Also Read: How to Make an Invoice: Step-by-step Process
8. ProfitBooks
ProfitsBooks is a powerful billing software for small businesses that aims not just to record transactions but to show you how to make more profit. This free billing software is perfect for people who want to manage money with any knowledge of accounting. It is effortless to use.
Features
- Expense tracking
- Financial management
- Inventory optimization
- Reporting and statistics
- Retail inventory management
- Receipt management
Pricing
- Startup: Free
- SMB: ₹499/per month
- 14-day free trial available.
- It simplifies purchase workflow with POs.
- It is easy to maintain product batches.
- The software tracks inventory flow at multiple warehouses.
- It generates detailed tax reports and efficiently tracks business expenses.
- The inventory management and inventory control need improvement for reporting and transaction logs.
- The customer support can be improved.
- Date functions work only with a hyphen (-), whereas it should work with a slash (/) or full stop as well
9. QuickBooks
QuickBooks is an invoice software for small businesses that allows you to create, send, and track GST-compliant invoices from any device with ease. It enables you to prepare GST-compliant invoices with just a few clicks and has capabilities such as invoice reminders to ensure that you get paid on time. They are highly effective as invoicing software for retail shops.
Features
- Cash flow management
- Time tracking
- VAT and inventory management
- Online payments
- Cloud accounting
- Insights and reports
Pricing
- ₹ 1500 per year
- 30-day free trial available.
- The software is simple to install.
- It requires no technical skills to use.
- The tool offers integration with other systems and is flexible with third-party applications.
- It is easy to find and fix errors.
- It lacks key reports outside of accounting.
- The system crashes at times, and it lacks direct professional support.
- It has limitations on file sizes and the number of transactions.
10. ZipBooks
ZipBooks is a billing software for small businesses that does not just monitor and track billing; it also gives you feedback as you go. The tool is customizable as per the needs of the business, and users can choose regular invoicing or even set up a subscription billing.
Features
- Document management
- Mobile time tracking
- Payment processing
- Profit/loss statement
- Time and expense tracking
- Customizable branding
Pricing
- Starter: Free
- Smarter: $15 per month
- Sophisticated: $35 per month
- Accountant: custom pricing
- 30-day free trial available.
- The tool offers competitors’ insights.
- It has a smart user interface and is extremely easy to use.
- This invoicing software has uncluttered screens.
- It offers attractive dashboards and reports.
- There is no Android app available.
- It does not have an inventory management feature.
- The product support is limited to the chat option.
How Does Invoice Software Benefit Small Businesses?
There are various ways in which invoice software can benefit small businesses. Users can:
- Build and customize professional-looking invoices.
- Automate recurring billing tasks.
- Track and monitor invoices and payments and also follow up with customers.
- Use mobile apps to manage billing and invoicing on the go.
- Enhance decision-making with real-time information and built-in tools for reporting and analytics.
- Manage multiple currencies and languages.
Conclusion
As a small business owner, you have a much better shot at maintaining a healthy cash flow with the help of invoicing software. They are way more intuitive and accurate than an Excel spreadsheet. They mitigate silly accounting mistakes. Any of the above products would make a great invoicing software solution for a small business.
Yes, invoice software is designed to be user-friendly for non-accountants. Its intuitive interface simplifies the invoicing process, making it accessible and easy to navigate for users without accounting expertise.
Yes, invoice software is capable of handling multiple payment methods, providing flexibility for businesses to accept payments through various channels such as credit cards, bank transfers, and online payment platforms.
Invoice software aids in tracking expenses by providing a centralized platform to input and categorize expenses. It automates expense recording, facilitating easy monitoring, analysis, and integration into financial reports.
Yes, invoice software can automate the generation of recurring invoices, streamlining the process for businesses by automatically creating and sending invoices at specified intervals for recurring services or products.
Invoice software enhances professionalism by providing polished, customizable templates that create visually appealing and consistent invoices. This automation also ensures accurate, prompt delivery, reflecting organizational efficiency and reliability.
Priya is a seasoned writer with expertise in the SaaS industry. With over five years of experience in the field, she deeply understands the requirement of this specific industry, its techniques, and tools. Her articles, whitepapers, and blog posts are known for their clarity, practicality, and actionable insights. Priya also possesses in-depth knowledge of SEO and content marketing, which enables her to develop effective strategies to increase website traffic and improve brand visibility.
