12 Best Online School Management System

Out of the best technology applications, the web-based school management system has been the handiest in post-pandemic times. Many institutes have already incorporated it into their facilities. The brilliance in communication, improvement in education quality, and accessibility are some of its best advantages.

Like Automate The Schools (ATS), these software types are in use for a long time in modern cities like New York, in their City Public Schools. Hence, automated school management systems have proven their worth in a normal situations as well.

Here are some other popular facts proving that a web-based school management system is a basic necessity for schools:

• Artificial Intelligence-based software has the power to eliminate biased admissions to schools by up to 80%.
• The issues of record-keeping and management at school are decreased by 75% by implementing technology in schools. 
• More than 44 universities (public and private) outsource the data collection and analysis to different firms.

So if you are looking for an open-source, powerful web-based school management system, you can get the help of this list of the most popular and versatile open-source school management software below. Along with its best features, pros, cons, and most importantly, pricing, you can select the one that best matches your needs.

What Is Online School Management System?

School management system refers to any platform tool or application that takes over the administrative and management-related processes at school. You can use it to automate routine and repetitive tasks and reduce the burden of human administrators. It even takes care of the organizational needs of your school in a fast and efficient manner for students.

Similarly, cloud-based school management software is one that runs on cloud technology instead of being hosted on a local platform. But, how is this beneficial for your school?

Well, with all your data stored in the cloud, you can access it from anywhere. This ensures that information exchange is smooth and is not limited to a system. Now that you are familiar with cloud-based school management system software let us look at its benefits.

12 Best Online School Management System

1. Vidyalaya

Vidyalaya has 18+ years of experience in the school ERP segment and has helped 1300+ premium educational institutes globally. It offers 50+ educational modules and lets students, parents, teachers, and administrators communicate with ease. 

Vidyalaya ERP also helps you reduce costs involved in school management by automating campus operations. Be it student admission or resource management, streamlining communication, or analyzing data, Vidyalaya does it all!

Features 

• Bookstore Management
• Cafeteria Management
• Curriculum Management
• Facility Management
• Financial Management
• K-12
• Library Management
• Online Calendar
• Online Payments
• Parent/Student Portal
• Reporting/Analytics

Pros 

• Feature-rich and easy to use
• 24/7 chat support 
• One-stop solution for schools, colleges, and universities

Cons 

• Does not offer in-app messaging 

Pricing 

Quote-based

2. MyClassCampus

MyClassCampus is a unique school management system that enables the school to operate with better productivity. This school management system takes care of convenience in operations and efficient communication among various teams. It is trusted by more than 6,00,000 users across the nation and is used in 1000+ institutes.

Features:

• Management Dashboard
• Online Admission Form
• Admission Payments and Reports
• Merit Generation
• Lead Marketing
• Subject Selection
• Complete Payroll Solution
• Salary Slips and Analysis
• E-Learning Platform
• Hardware Integration

Pros:

• Option to choose from the 40+ modules available with logs and backup facility.
• Online and Offline app work with push notifications for all updates.
• Unique audio and video tools in pocket study along with live-class easies the e-learning platform.

Cons:

• No options for the update by students.
• Less information about the developments.

Pricing:

MyClassCampus is available in the following price variants:

3. Chanakya ERP

Chanakya ERP is designed to fulfill the customized needs of schools. It is a simple yet powerful web-based school management system in India. It has numerous options for integration with different other functions. It is created by MeanWhile Softs company that is a well-known name in the school innovation sector. This inclusive platform has more than 500 customers associated with it.

Features:

• Creates and Manages Classes
• Assign Teachers to Classes
• Manage Subjects
• Reports Printing
• Employee Data Management
• Payroll Generation
• Attendance Management
• Examinations Management
• Admissions Management
• Create or Delete Notices
• Hassle-free User Management

Pros:

• A web-based system with free upgrades in the core modules.
• Easy to use and time-saving school management system.
• It is easy to fetch the details of parents and students from the system.

Cons:

• Many features confuse users.

Pricing:

Chanakya ERP is available in the following three variants:

4. EDUMAAT

EDUMAAT is a 100% customizable school management system hosted by Amazon Web Server (AWS). It has been awarded many certifications like ISO 9001:2015, ISO 27001, etc. It is the best fit for the needs of any school as it is equipped with useful features.

Features:

• Automated Time Table
• Excel Data Upload
• Tailor-made Reports
• Free Staff Login
• Customized Dashboard
• In-built Accounts
• Apps
• Multi-Institution
• Google Sign-In
• Multiple Integrations

Pros:

• The customization of EDUMAAT ensures that each school enjoys the best of it.
• There are no extra charges for server maintenance, implementation, payment gateways, etc.

Cons:

• QR code is not easy to implement.

Pricing:

EDUMAAT is available in two plans:

5. Campus 365

Campus 365 is a simple and efficient interface to engage all teachers, students, and parents on one platform. This school ERP software has already proven its worth in many institutes like Higher-Ed, K12, Training Institutes, and Universities. Campus 365 has helped 1000+ schools worldwide with its presence in 200+ countries.

Features:

• Custom Data Import
• Graphical reports
• Payroll
• Online Payments
• Language support
• Free Mobile Apps
• Admissions
• Student Records
• Class Chat
• Live Classes
• Group Exams
• Timetable Management

Pros:

• The different modules and plug-ins match all of the customized needs of the schools.
• Any person with a basic knowledge of computers and emails can use it.
• Uses cloud servers, provides 50+ integrations with a wide range of features, and flexible pricing.

Cons:

• Unable to address the customization demands of a particular user.
• Problems in free apps.

Pricing:

Campus 365 is available in the following two options:

6. SchoolKnot

SchoolKnot is the best-integrated platform for school faculty, parents, and students. It uses automation and analytics as its best tools to cater to the management needs of different schools. This school management system is loaded with tons of features and is easy to use. It is one of the top-rated school management tools and is enjoyed by more than 500 schools worldwide.

Features:

• E-Learning management
• Admission management
• Fees Optimization
• Attendance
• Exams Management
• Digital Report Cards
• Transport Management
• Event Management
• Time Table Management
• Assignments
• Admin Panel
• Library Management

Pros:

• Highly active and reliable customer support for quick redressal of issues.
• Helps in efficient finance management using the smart fee collector and in-depth analytics on staff productivity tools.

Cons:

• Require third-party permissions for apps.
• Weak functioning of hostel management
• Expense management shows flaws at times. 

Pricing:

SchoolKnot is available in a single plan starting at $0.14 per student per month.

7. eConnect-K12

eConnect-K12 is an advanced ERP solution for school management. It can efficiently handle the infrastructure, administration, and logistics of the schools. More than 300+ educational institutes use it.

Features:

• Role-based Dashboard
• Multiple OS
• Always Accessible and up-to-date
• Student Admission and Information
• Staff and Student Attendance
• Fee Management
• Result Management
• Finance and Inventory Management
• Recruitment Management
• Staff Payroll
• Transport Management
• Hostel Management 

Pros:

• It is easy to use and offers multiple integrations for collective working.
• It offers various options in modules to fit the different needs of schools.

Cons:

• The system keeps on updating.

Pricing:

eConnect-K12 offers a single option in pricing, which is $0.20 per user per month.

8. Digital School

Digital School is an ISO 9001-certified school management system that is loaded with the best features. This software web school runs on the school’s personal server and facilitates efficient school management with an automated reporting system alert system. More than 500 educational institutes trust Digital School. It is a convenient school management system.

Features:

• Renewal Free Software
• Advance Dashboard Control
• Free Dynamic Website
• Video/ Image Gallery with Sharing
• Fee Receipt with Photo and QR Code
• Pending Fee Management
• Admit Cards
• Advance Result System
• Staff Payroll Management

Pros:

• Fast setup with unlimited student support.
• It comes with an interactive tutorial for quick learning and the best use of the features.
• Advanced printing promotes the brand to attract the maximum number of students.

Cons:

• Slow response time
• No 24*7 live active support 

Pricing:

Digital School has a single pricing plan that charges $250 for a lifetime purchase.

9. Parentsalarm

Parentsalarm automates all of the work like attendance, exams, results, etc., efficiently. It is designed to work as a 360-degree IT solution for schools. A team of trained professionals manages it. 

Features:

• Instant Attendance Report
• Performance Updates
• Important Circular Updates
• School Notifications
• Homework Notifications
• Mobile Apps
• GPS Tracking of Vehicles
• Access to Study Materials
• Projects and Assignments
• CCE Implementation
• Permission-based Setup
• Using Cloud-based system

Pros:

• Constant notifications about the kid to the parents.
• Acts as a bridge to facilitate communication and the overall performance of the students.
• Better school management with multiple modules for teachers and admin.

Cons:

• The app creates issues at times.
• No transparent feature-wise pricing.

Pricing:

Pricing of Parentsalarm is set on a request basis

10. Entab

Entab is a comprehensive school management system that is available in different versions. This award-winning ERP software works on the principle of innovation, automation, and empowerment. Entab is trusted by more than 1500 schools and is in the industry for the last 20 years.

Features:

• Online Registration
• Student Attendance Tracking System
• Student Information System
• Fee Management
• Exam and Result Management
• Staff Payroll Management
• Transport Management and GPS
• Pre-School Management
• Areas: Administrative, Academic, Finance, Communication
• Portals- Principal, Management, Teachers, Parents
• Mobile Apps- Principal, Management, Teachers, Parents

Pros:

• The different versions, i.eCampusCare, CampusSoft, CampusSoftLite, and CampusKidz, best match any school’s needs.
• It facilitates communication between the Principal, Management, Teachers, and parents.
• It ensures the safety of data with extraction efficiency.

Cons:

• Multiple functions make it difficult to understand sometimes.

Pricing:

The pricing of the Entab is available on a request basis.

11. NLET School

NLET School is designed to streamline the paperless administration of schools. It is available in 35+ modules at fixed costs. NLET School is trusted by more than 150 institutes worldwide and is currently serving more than 1,00,000 students.

Features:

• Institute Management
• Teacher Management
• School Information Management
• Student Management
• Exam Management
• Payroll Management
• Fee Management
• Attendance Management
• Time table Management
• Library Management

Pros:

• It is easy to retrieve information for easy and fast communication.
• It is user-friendly school management software with information tracking.
• It provides transparency in the working of schools and ensures complaints/query management.

Cons:

• Not easy-to-use apps.

Pricing:

The pricing of NLET School is available on a request basis.

12. CLOBAS

CLOBAS is a cloud-based academy system that works as a one-stop solution provider to all of the schools. It is equipped with more than 60 online features that make school management easy and effective. CLOBAS is trusted by more than 100 educational institutes across the globe.

Features:

• Innovative Dashboard
• Integrated system
• Attendance Records
• Student Records
• Fee Management
• Transport Management
• Parent Feedback Module
• Report Generator
• Certificate Generation
• Course Management
• Time Table Integration
• Mobile Apps
• Dedicated Tech Support

Pros:

• It provides instant communication that improves the productivity of the schools.
• It reduces manual work and provides an e-learning platform at no additional cost.
• It provides the option to choose from the school, college, and university modules to fit the education sector’s requirements.

Cons:

• You have to download the app from third-party websites.

Pricing:

The pricing of CLOBAS is available on a request basis.

Schools are rapidly catching up with the latest technology and are implementing school management software to become more efficient. As is the case with any new technology, it takes a while to get accustomed to it. To this end, we have compiled the following infographics to help you along the process and make the best use of your school management software.

School Management Software Infographics

Reasons Why Schools Should Use Online School Management System

   1.  Facilitates Collaboration

Schools have multiple departments that are handled by multiple people. It can become challenging to exchange information as there are chances of error or miscommunication. However, cloud-based school management software can help you avoid it. But, how is that possible?

Well, cloud solutions facilitate collaboration and centralize the data in a single platform. This means only authorized users can access the information when they want. For a school, these can be the administrative staff, students, teachers, and parents. Besides, it also helps increase communication between parents and teachers.

Parents across the globe can easily access their child’s academic records from their laptops or mobile phones. Moreover, teachers can also access the system regularly from schools and occasionally from their homes. This has become possible only due to new technologies in school software.

2. Provides Disaster Recovery Solutions

If you are using traditional methods of administrative management, it is possible you will lose data. Even if you save it on a computer or hard drive, data can be lost due to malware and hardware damage. Luckily, such instances can be avoided if you use cloud-based school management software.

This is one of the main benefits of using a cloud-based solution. You will have the right support system that can help you recover data if you ever lose it. Thus, you do not need to worry about losing any documents.

3. Reduces Capital Expenditure

When schools think about shifting to cloud technology, they are usually worried about the high investment and procurement costs. However, the reality is that cloud solutions are way cheaper than traditional systems.

All you will need is high-speed internet, a computer/ laptop, and the licensing amount. Besides, you can always choose to start and stop the services anytime you want. Not only do these solutions reduce operational expenditure, but they also help you save a lot on storage.

4. Provides Flexibility

Cloud-based school management software lets teachers and stakeholders work with ease. They can choose to access it in school or from their homes as and when required with a guide for school management software.

Most solutions offer portals for teachers, parents, and students, using which they can check updates and analyze their child’s progress.

So, you no longer need to visit multiple departments to collect documents and submit school fees. All you need to do is go to the designated portal and complete all your tasks in just a few clicks.

5. Provides Data Security

In the digital era, everything is sophisticated, and so is a crime. If you are planning to invest in a digital platform, you cannot ignore data theft. While schools do not have extremely sensitive data, the loss of information can be a huge problem.

This is where cloud-based school management system software comes in. It offers higher- levels of data encryption with encryption software and only lets authorized users to access the information with their credentials.

6. Offers Scalability 

All organizations seek growth, and it would be extremely unfair if technology implementation hinders that growth. Fortunately, cloud-based school management software is scalable and aids development.

For instance, in one year, you cross the target of admission rate, from 1500 to 2000. So, these solutions will customize your database for 2000 admissions without any manual intervention.

Jahnavi Vekaria

Jahnavi Vekaria is a Senior Content Writer at an E-commerce company, that has offices in India and the USA.

With a savvy understanding of language and search, Jahnavi grew her love of the IT and SaaS industry’s technical side, gravitating towards learning about SEO, audits, crawls, and other aspects of digital marketing.