Update 1/19/2017: This post has been updated with additional top payroll software options.

Technically speaking, payroll software is defined as a computer program that manages a company’s payroll necessities. For small and medium businesses, we know it’s a formidable task to sit at the end of every month and pour in many hours to summing up the salary details for each employee. Often, in such companies the owner has to perform multiple duties and it’s difficult to spare time for calculating overtimes and employees taxes.

Here comes the usefulness of this simple yet effective software that takes care of all the necessary calculations and takes care that the salaries are paid on time. Here is a list of top payroll software that would take care of all your employee accounting woes.

ADP Payroll: ADP payroll on cloud solution is designed to handle complexities of all types of business. Once the solution is customized to your business requirements, you can process payroll and the associated compliances such as TDS, PF and ESI deductions with a single click.  ADP has been in the payroll business for the last 60 years with 80% of Fortune 500 companies using their solutions.

Payroll isn’t just about paying your people. ADP’s payroll outsourcing services can give you new business insights and help you adhere to compliance easily. Streamlined processes & faster turnaround time

  • Support through entire employee life-cycle, from  date of joining to exit
  • Consolidated, error-free documents & reports with sharper business intelligence
  • Lower risk related to compliance and penalties
  • Better resource deployment
  • Decreased IT infrastructure investment
  • Speedy resolution of employee issues

Top Payroll Software for Small Business

Tally.ERP 9: – Tally.ERP 9 delivers comprehensive payroll management software with necessary payroll compliances built in it. It provides the facility from simple payslip generation up to complex allied processes which include Salary revision, loans and advances and ad-hoc payments. It also manages the salary of the employees according to statutory norms and processes. Some of the notable features are: –

  • Create and maintain employee database
  • Multiple salary structure for different employees’ e.
  • Tracking of loans and advance paid to employees and defining multiple criteria for recovery of such advances (single or multiple instalments from the employee’s salary)
  • Supports gratuity as per the specified criteria.
  • All payroll related reports can be generated with a click of the button.

Keka: – Keka is a modern HR Payroll software recently launched and quickly gaining popularity for its simplicity and usability. With an intuitive UI and innovative functionality, Keka is quite easy to adopt for organizations of all sizes. Payroll functionality is quite extensive with all statutory compliance functionality available on click of a button. Keka support team is their great asset and they are quite passionate about helping their customers.

Keka excel in following:

Paysquare: – Paysquare is one of the most comprehensive payroll software having all modern feature. Paysquare looks after entire payroll management right from consolidating HR/Finance, processing of payroll and managing statutory filings. Here is a list of the most sought after features of this software: –

  • It provides the feature of leave management for the company and let it focus on its goals rather than bothering about day to day HR operations
  • Assures comprehensive solutions for payroll and compliance needs
  • Offers complete automation and customizable back end payroll engine
  • Has different sections for different functions such as leave management, statutory and compliance management

MARG ERP 9+ Payroll Software: – Marg Payroll software is fully equipped in managing the entire system of employee payroll management, employee compliance management, etc. It is simple, easy to use and can be fully customized according to the requirement of the user. It is the most comprehensive payroll software and some of its notable features are: –

  • SMS intimation of attendance and salary is provided which information about attendance detail, processing of salary, missing punches, etc.
  • It has bonus management and TDS returns feature. In bonus, it focuses on three main sections: – Bonus setup, Bonus payment, and bonus report.
  • Marg payroll software provides statutory compliance which helps in calculating P.F., ESIC, T.D.S and Professional taxes.
  • Moreover, user level access is provided which helps the system administrator to set up a hierarchy for users. Thus low-level users can access the only limited set of information.

HRMTHREAD: – HRMTHREAD is Web-based payroll management software that looks after all the requirements related to the management of employee’s payroll. It is versatile, user-friendly and generates all the outputs and statutory reports required in a payroll application. Let’s take a look at some of its features: –

  • Provides the flexibility to add or modify any number of Salary components- earnings and deductions.
  • It has the feature of managing multiple reimbursement components like medical, LTA, etc. Moreover upper limits can be specified related- Employee wise or Grade wise.
  • Moreover, it also has integration of its Payroll software with Tally and a cheque printing module.
  • Has a complete Web-based architecture which is designed by using ASP.Net 3.5+MS SQL.

Greythr: This payroll and HR management software 500 companies and is daily used by around 500,000 users. It can be operated from anywhere due to the web support that is offered and helps the company integrate their payroll processes so that they do not have to waste time on payroll calculations. The automated functions are:

  • Management of employee details database
  • Leave and attendance management
  • Administrative management
  • Complete information and calculation of payrolls

EazePay It is the web-based payroll software solution on a SaaS-based model by Mobius solutions Pvt. Ltd. Since 2010 with a vision to increase productivity and efficiency in managing the human resources of SMEs and midsized ventures. Software consists of Base payroll, employee management, Reporting, employee self-service and supporting processes as a top modules. The key advantages of software are:

  • Fully flexible and easy to use and understand software
  • Saves processing time and efforts
  • High auditability and control
  • Easy data capture
  • Role based Access Control

HRstop: As a value added software solution, HRstop is specially created for startups, micro, small and medium level business enterprises. The benefits that it offers are: Cloud support making it accessible from anywhere, affordable, no extra hardware, hosting, maintenance or licensing cost, requires no extra technical understanding, ease of use and support is offered via phone, mail and online conferencing. The functions that HRstop performs are:

  • Employee dashboard: Maintains the complete profile of the employee
  • Leave management: Leave filters to keep a track of leave categories
  • Attendance management: Special buttons mark the in time and out time of all employees
  • Expense manager and tracker: Enables viewing of the expenses spent
  • Timesheet manager: The admin can create a daily or weekly work schedule and updates and hours taken for completion can be checked
  • Training management: Employees can register for trainings that are created and managed by this software
  • Payslips: All employees can view their payslips and compensation details.
  • Personal information like: Personal data – phone numbers and addresses can be regularly updated, company details, employee qualification, history of previous jobs, documents, bank details and tracking all the HR activities is viewed here.
  • Other features include management of recruitment activities, company details and administration.

Saral PayPack: A comprehensive product that automates payroll. It simultaneously takes into account the statutory details. The perks of using this software are:

  • Analysis of complete payroll management beginning right from the employee joining to the exit of an employee
  • Manages all statutory requirements like PF, ESI, PT, TDS, FORM T, etc.
  • Provides employee self-service so that employees can update their leave information, reimbursement information, etc. without going to a concerned person.
  • It has an integrated tracking system of payroll with time and attendance of the employees

Accupay: The Human resource Management software Accupay manages functionalities like tracking appraisal performance, benefits management, payroll training and employee self-service. The add-ons are:

  • Leave/attendance record
  • Employee’ personal information database
  • Knowledge management
  • Salary history
  • Position: Promotion /demotion history
  • Maintaining resume database and recruitment information
  • Customizing the report as per individual requirements

Paywings: Being in this industry for more than a decade, Paywings – recognized by National Academy of Indian Payroll has more than 100 clients both national and international. It comes in two versions – Desktop based and web access based. The important features are:

  • Biometric feature: To track the employee in and out time
  • Promotion and events like birthday alerts: Automatic reminders about promotions
  • Automatic overtime calculations
  • Information on voluntary retirement: The number of years the employee has to work after which he can take voluntary retirement
  • Legal body account details
  • Keeping record of employee suspension and termination
  • Maintaining employee salary release/hold dates
  • Employee history and promotion/demotion
  • Shift mapping

Webpay: Webpay boosts the productivity of small and medium sized businesses by generating and maintaining employee details and payroll progression. Payroll manages keeping record of attendance, calculating salaries and generating pay slips and generating PF, ESI and Tax reports. Advantages offered are:

  • No need of extra hardware
  • Data and updates are managed easily
  • Multiple users can log on
  • Data to Excel can easily be imported
  • Automatically generates statutory forms and reports

Payedge: Payedge is completely integrated software that is user friendly, easy to use and malleable. Day-to-day processes like leave management and setting up your payroll calculating formula are taken care of. Notable features are:

  • Completely secure
  • Hosted on web – so you can have access to all information at any time
  • A cost effective platform that lets you control all payroll details
  • Generates management reports that are easy to read and comprehend

Pact Payroll: The stand-alone or integrated Pact Payroll can handle the simplest to the most complex payroll HR tasks. It helps in managing budgets meritoriously by allowing organizations to manage diverse payment requirements in-lieu with the enterprise’s regulations. Notable features of this module are:

  • Pretax deductions are maintained
  • Calculates totals and prints them on checks along with presentation of net balance
  • Daily payroll entry is made
  • Keeps leave records
  • Appraisal analysis
  • Analysis of salary
  • Loans and advance record keeping
  • Employee history : transfer, promotion and increments

Above all, the payroll feature is completely integrated with the company’s  account. With the payroll software’s gaining popularity, the manual accounting and HR management activities related to employee’s salary would be a ritual of the past. Most of them are affordable and some are specially designed for small and medium level enterprises. By automating the management section output can be increase and the tedious and important sections would not take time.

This content represents the best guideline to choose payroll management software according to the organization’s usage and necessity. Choosing good software can be a daunting task but this article will help you and your organization in the proper manner.