Handling projects effortlessly is a sure-shot recipe for business victory in today’s age! Modern business leaders rely on various diverse project management methodologies that help them optimize projects in a highly competitive corporate arena.
Choosing the right project management methodologies is critical to business outcomes – it can make or break your organization’s commercial success!
But with a market flooded with many project management software, how do you choose the perfect one to help you increase your organization’s bottom-line results? It’s no doubt a tough choice and one that needs to be taken with careful deliberation.
In this article, we’ll go through some project management methodologies examples to help you understand the methodology in project management.
What Is Project Management Methodology?
A project management methodology refers to a collection of principles, tools, and strategies that aid in planning, executing, and overseeing projects. These methods enable a project manager to lead team members and manage work while promoting collaboration.
Due to the varying needs of industries and projects, there are several project management methodologies, each with advantages and disadvantages. Therefore, learning about project management methodologies is crucial to determine which suits your needs best.
This article will discuss some of the most popular project management methodologies widely used in software and product development.
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What Are The Benefits Of Using Project Management Methodologies?
A project management methodology is a vital framework of techniques, principles, and guidelines for overseeing a project. It standardized procedures, created a shared vocabulary, and set benchmarks for launching and managing distinct projects. The benefits of adopting a project management methodology include the following:
1. Achieving Recurring Successes
Embracing a methodology can foster a thriving project management culture, facilitating the efficient implementation of the methodology.
2. Building A Successful Project Management Culture
Adopting a methodology can help build a successful project management culture, enabling the effective utilization of the methodology.
3. Expanding Project Management Skills
A methodology provides project managers with a comprehensive comprehension and a strong basis to competently handle their projects, enhancing their skills.
4. Reducing Risks And Increasing Project Success
A methodology assists project managers in minimizing risks, sidestepping redundant efforts, and ultimately enhancing the project’s impact, elevating the prospects of project triumph.
5. Increasing Motivation And Productivity
By establishing common ground for all projects within an organization, a methodology increases the project team’s motivation and productivity.
6. Delivering More Projects On Time And Within Budget
Companies can use a project management methodology that includes definitions, guidelines, and templates to help them deliver their projects on time, within budget, and to fulfill donors, beneficiaries, and other stakeholders.
"Carefully evaluate and select the appropriate methodology for each project based on its unique characteristics and requirements. Additionally, it's essential to ensure that the project team is trained on the selected methodology and actively follows it throughout the project lifecycle. The methodology should be reviewed and adjusted to ensure it aligns with project goals and objectives."
How To Choose The Right Project Management Methodologies?
How you carry out project management techniques in your organization can greatly influence the outcomes of your projects and your team’s efficiency. Therefore, it is crucial to purposefully consider the project management methodologies adopted by your company, as this will enable you to adequately train your team and attain the desired outcomes.
Below are a few techniques you can use to determine the most suitable methodology in project management:
Step 1 – Evaluate Your Project Requirements
To begin, evaluate the requirements of your project by gathering pertinent information about its objectives and available resources. Developing a well-defined overview of your project needs will aid in determining which methodology is best suited for your particular requirements. Consider gathering the following details:
- Financial resources
- Project schedule
- Organizational framework
- Project goals
- Customer information
- The complexity of the project
- Responsibilities of team members
- Relevant parties or stakeholders
Step 2 – Determine Vital Factors
Once you have comprehended the basic limitations of your project, ascertain which variables hold the highest significance for accomplishing your project objectives. This approach will enable you to prioritize various aspects of the project, facilitating the selection of the project management methodology that aligns with your primary goals.
Step 3 – Construct A Comparative Table
Prepare a roster of project management methodologies compatible with your available resources. Create a table listing the advantages and disadvantages of each management style for your primary variables and secondary project needs.
Step 4 – Evaluate The Pros & Cons
Utilize your chart and project data to predict the potential risks and chances of success associated with each methodology. Note that the methodology with the greatest potential for success may also carry the highest risk of failure. Therefore, work with your team to determine the acceptable level of risk you are willing to undertake.
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15 Types Of Project Management Methodologies
Various project management methodologies exist, each with its advantages and disadvantages. The efficacy of each varies based on the industry and project.
As a project manager, it is important to understand these methodologies to select the most suitable one for your project. Here is a brief introduction to the different types of project management methodologies that you can utilize:
1. Agile
Let’s start with the most popular project management methodologies – Agile. Agile methodology is the absolute best to implement for projects that require speed and flexibility. Being agile helps project teams respond to unpredictability through slow incremental techniques, and it has arisen due to the rising discontentment with the rigid, traditional project management methodologies.
It focuses on adapting to changing project situations, which is ideal for slightly smaller projects with drastic shifts in team task assignments.
So basically, in agile projects, a series of tasks are introduced, executed, and adapted to as the current situation demands – its high responsiveness to change is ideal for the dynamic business arena!
Agile Pros and Cons
- Highly adaptable, can accommodate changes in the project mid-execution efficiently.
- The project can be executed without complete knowledge of the end product.
- Quick review cycles make it easier to meet client expectations.
- The scope of project flexibility might not be clearly understood.
- This methodology might not align with some companies’ cultures.
- The absence of predictability makes setting project deadlines and the resulting product challenging.
2. Waterfall
This revolutionary Project Management methodology follows a classic, simple approach – make a good plan and execute it in one go! Also known as the software development life cycle, the Waterfall methodology comprises static phases that streamline development, quality assurance, and project completion.
Complete project requirements are demarcated right at the beginning of the project, and then work processes cascade down just as water flows down a waterfall! The outcome of one project phase acts as the sequential input for the next phase, forming a reliable chain of events.
Commonly used in major industry sectors, the waterfall methodology is largely preferred due to its simplistic and logical approach that smoothly leads to open-source project management.
Waterfall Pros and Cons
- Thorough project planning at the beginning.
- Simple tracking of task dependencies.
- Precise timelines and budgets are possible.
- Easy transfer of project knowledge.
- Difficult to incorporate project changes.
- Not suitable for complex projects.
- Not ideal for lengthy, ongoing projects.
3. Scrum
Scrum is a great Project Management Methodologies focusing on delivering results through better functional efficiency and process regulation. Named after Rugby, Scrum is a highly interactive framework and believes in assigning ‘scrum sessions’ or prioritized tasks for successful project completion. The image below is Scrum’s project management methodologies examples that can help you understand what Scrum does.
Teams that switch to this methodology benefit immensely from better communication, higher productivity, and work optimization. Scrum is facilitated by a Scrum Master – a leader who periodically reviews and controls project tasks to ensure the team is continuously performing.
This wonderful methodology is a boon for projects that depend on team coordination and can align them to end goals!
Scrum Pros and Cons
- Enables teams to meet project deadlines more easily
- Ensures efficient management of resources and time
- Improves team transparency.
- This may increase the likelihood of scope creep
- Challenging to implement in large team.
- Daily meetings may cause frustration among team members
4. Six Sigma
Pioneered by Motorola, Six Sigma is a data-centric and process-driven project management methodology that believes in completely eliminating defects. This project methodology believes in a simple concept – remove any non-conformity in product/service specifications – thereby enhancing standardization.
It follows a universal process that can be explained through the acronym – DMAIC-S, which elaborates into Define, Measure, Analyze, Improve, and Control. When it is done, there will be tremendous Synergy throughout the organization.
Six Sigma should be your target instrument for companies that want to remove waste in their project management processes and focus on quality project management.
Six Sigma Pros and Cons
- Provides a thorough and systematic process for achieving success in most cases.
- Enhances the quality and significance of a company's outcome.
- Enables the identification and prevention of project execution and product errors.
- Implementation can be challenging.
- Involves complicated statistical analysis.
- It may become costly over the long term.
5. Kanban
A visual display Project Management Methodologies technique – Kanban works efficiently for small, diverse, co-located project teams. Its strength lies in its flexibility, which gently reminds project members of what is essential. Managers use sticky boards and Kanban charts to display priority tasks, workflow processes, lead time, and work-in-progress.
It is surely the best method for operational environments requiring steady production, as it helps improve quality levels and save time and cost, exponentially increasing any organization’s bottom-line results!
Kanban Pros and Cons
- The Kanban method encourages visibility and interpretation of project tasks, phases, and timelines among team members.
- This method allows for quick solutions to blockages.
- Kanban provides flexibility in prioritization, decision-making, and the process flow of each stage.
- Kanban boards require tools that display due dates for each task, such as Notion, to be effective.
- Inconsistent updates to the Kanban board can result in outdated information.
- Kanban boards can become complicated and overwhelming, especially for large-scale projects.
6. Prince2
This broad collection of practices has been used extensively by the UK Government as a Project Management Methodologies that comprehensively evaluates project tasks and processes. This transformational technique divides the project into several stages, clearly defining the inputs and outputs for each level.
A process-oriented approach – Prince2 is operated by a multi-functional project board that is responsible for ownership of project outcomes. An incredible methodology that outlines what will be delivered, project viability, and role definitions, Prince2 is a sure-shot winner for any business organization!
Prince2 Pros and Cons
- Extensive documentation can benefit performance appraisals, risk mitigation, and corporate planning.
- Clear processes and defined roles can increase accountability and reduce confusion.
- Comprehensive documentation can improve knowledge transfer and future decision-making.
- Teams may need time to adapt to the new processes and tools.
- Implementation can be complex and time-consuming in some cases.
- Excessive documentation can be overwhelming and time-consuming.
7. Critical Path Methodology
Resources are at the crux of successful Project Management Methodologies, and the critical path method ensures that your organization is geared towards efficiently solving resource needs! Each project is divided into a set of core activities, known as a critical path analysis which is responsible for the minimum time deadline for task completion.
This methodology believes in providing adequate resources to each set of activities and enables them to run concurrently to minimize the total time taken for unified project execution. It’s an ideal setup for any project that needs to identify critical activities in a resource-intensive environment, as it provides a fast turnaround, thereby speeding up your victory rate!
Critical Path Methodology Pros and Cons
- CPM enables project managers to prioritize tasks for efficient resource allocation.
- It also ensures resources are sufficiently distributed.
- Project managers and development teams who prefer flow charts/Gantt charts for project visualization may find this method useful.
- CPM is complex, requiring project managers to understand the steps to achieve project goals.
- CPM doesn't handle personnel and resource scheduling, potentially impeding project progress.
8. Scrumban
As the name implies, Scrumban is an agile project methodology hybrid of Scrum and Kanban. This method allows the team to adapt and change to production and stakeholder needs without feeling restricted by their project methodology needs.
If Scrum is best suited for product or development projects, then Kanban is an excellent choice for production support. When we combine these two methodologies, we get the best. It adds the structure of Scrum and the flexibility of Kanaban to create a highly versatile approach to project management.
Scrumban can be a great solution for product development with no clear roadmap, and the process also requires support or maintenance work. Or for teams who are looking to transition from Scrum to the Kanban method.
It is becoming very popular in service industries, involving both development and maintenance projects.
Scrumban Pros and Cons
- Decisions are made promptly when necessary, ensuring efficient progress.
- Short lead time allows for faster project completion.
- Minimizes wastage of time and resources.
- Best practices are not well-defined, making implementation challenging.
- Difficulty in tracking individual accomplishments.
- The project manager's control over the project is limited.
9. Lean Project Management
The lean methodology was first introduced by the Toyota Production System, or TPS, which revolutionized the manufacturing of physical goods in the 1950s and beyond. Its main idea is to help businesses in all industries eliminate waste by maximizing value and boosting innovation.
The lean concept is considered superior to Agile, whereby it understands the importance of customer value. Thus, the method aims to continuously increase the value by focusing its key processes on it. It suggests you do more with less, which is possible by eliminating three types of deviations that show the ineffective allocation of resources. It is commonly known as the 3Ms principle:
Muda
Muda means waste. It is about eliminating processes or anything that doesn’t add any value to the customer. Many tools are available to identify and remove waste from the process, such as Poke Yoke.
Muri
Muri means overburden, which results from Mura and removing too much waste. When machines or operators are utilized beyond their optimized level, it results in breakdown or absenteeism.
Mura
Mura, or unevenness, occurs due to fluctuations in customer demands or variations in operation cycles for different operators. It can be eliminated by creating standard work for all operators and creating openness in the supply chain.
Lean Project Management Pros and Cons
- The Lean method prioritizes continuous refinement.
- It enables teams to identify and resolve issues and avoid unnecessary tasks, leading to higher-quality output.
- Employees are better motivated when focusing on meaningful and impactful work rather than busy work.
- The Lean method may not allow for potential changes or new strategies.
- All employees must adopt the Lean methodology for successful implementation, or production may suffer.
- Reassessing and potentially overhauling existing production systems may not be feasible for all teams.
10. eXtreme Programming
eXtreme Programming (XP) is another agile project management methodology. It is much similar to Scrum in terms of value and principles. It supports frequent sprints in short development cycles to improve software quality. Besides, it responds to changing customer requirements.
Apart from following steps to manage projects, XP also has a certain set of values. These values help your team work faster and collaborate more effectively.
Communication
Communication between team members is streamlined — from gathering requirements to implementing codes and participating in daily meetings. It ensures that the whole team stays updated about the process and any issue is immediately addressed.
Simplicity
XP breaks down large, complex projects into small, achievable goals so team members can accomplish them.
Respect
Regardless of hierarchy, XP recognizes the contribution of each member. Every person on the team is respected equally. The team also respects the opinion of the customers.
Courage
People are not allowed to tell lies or give excuses for their failures. Everyone adapts to changes as they occur and takes responsibility for their doings.
Feedback
In XP, the main aim is to complete the project as fast as possible so that they can demonstrate the software early and gather feedback from the customer. They make the necessary changes and then release it on the market in full-phase.
Bitrix24 Pros and Cons
- Enhances quality of the end product
- Boosts productivity of the development team
- Improves team morale
- Results in greater customer satisfaction
- It may only be suitable for small software development.
- Demands effort to transition to pair programming development practices
- Customer interactions can be time-consuming and challenging.
11. PMI’s PMBOK
The PMBOK, or Project Management Body of Knowledge, is a set of standards that consists of five processes. It is a shared library that project managers can use to run the project.
The five processes include: initiating, planning, executing, controlling, and closing. In short, it is a compilation of concepts, guidelines, and project management techniques to help you evaluate your project life cycle. The details are well-documented in the Guide to the Project Management Body of Knowledge by PMI (Project Management Institute).
PMI's PMBOK Pros and Cons
- PMBOK is highly flexible and adaptable, making it suitable for any project.
- Roles and responsibilities are clearly defined, which helps team members understand their tasks and stay accountable.
- Projects are scoped out in advance, providing a clear framework for the team.
- The approach lacks practical tools and techniques, which can make implementation challenging.
- PMBOK methodology requires extensive documentation, which can be time-consuming and tedious for team members.
- Efficient implementation of this methodology may require significant experience or training, which can be a barrier for some teams.
12. Adaptive Project Framework (APF) Methodology
The adaptive project framework (APF) or adaptive project management (APM) is an agile methodology designed to handle inevitable changes. APF understands that even well-planned projects can go wrong, and thus, teams must be prepared to respond adaptively.
This methodology requires anticipating risks, preparing for the unexpected, and constantly re-evaluating results and decisions with all stakeholders through constant communication.
It is ideal for teams that have outlined their goals and objectives and are willing to work collaboratively. However, it may not be suitable for those who require predictability or lack the resources to handle the potential negatives of adaptability, such as scope creep or rework.
Adaptive Project Framework (APF) Methodology Pros and Cons
- Suitable for projects with unclear or evolving requirements.
- Allows flexibility and iteration in project execution.
- No need to define requirements during project initiation.
- Flexibility can lead to project delays and increased costs.
- It may set unrealistic client expectations.
- Little control over the project can result in chaos and unreliable process flow.
13. Critical Chain Project Management
The critical chain project management (CCPM) methodology is a more detailed version of the critical path methodology, making it a comprehensive option. It involves a work breakdown structure and specific time requirements for each task, enabling task tracking and identifying delays.
Additionally, resource leveling distributes workload across available resources, enhancing productivity and efficiency. CCPM also helps connect project goals with the work required to be completed, and visual elements aid in constructing a classified roadmap for group members.
Critical Chain Project Management Pros and Cons
- Enables timely completion of projects
- Provides greater reliability in scheduling
- Optimizes resource utilization
- Encourages high levels of team collaboration
- Implementation can be challenging due to the extensive planning and coordination required
- Task duration estimation may be inaccurate
- Buffer sizes may lack an objective basis for calculation
14. New Product Introduction (NPI)
New product introduction (NPI), or new product development (NPD), is a project management methodology used to introduce new or improved products to the market. The NPI process involves the following:
- Determine the specific requirements and scope of the product or project.
- Assess the feasibility of the product or project based on factors such as resources, market demand, and technical constraints.
- Create prototypes of the product to test and refine its design and functionality.
- Test and analyze the prototypes to verify their quality, usability, and effectiveness.
- Scale up production of the product to meet demand and ensure consistent quality.
It follows a stage-gate process, which can vary between organizations. As this process involves multiple departments, including leadership, product managers, and marketing, cross-functional collaboration and communication are essential for successful implementation.
New Product Introduction (NPI) Pros and Cons
- Reduces the cost of product development for introduction into the market.
- Enhances the durability and quality of products.
- Products are designed keeping the market and target audience in mind.
- Includes a risk management plan and procedures for better risk management.
- Absence of a project management approach and sufficient resources.
- Potential problems with product quality or supply.
15. Outcome Mapping
Outcome Mapping is a distinctive project progress evaluation system developed by the International Development Research Centre (IDRC). Unlike other project management methodologies, it is not centered around quantifiable deliverables but on promoting sustainable behavioral transformation.
This methodology is frequently employed in philanthropic projects undertaken in underdeveloped nations. As a project management approach, its emphasis is less on the project’s immediate outcomes and more on its long-term impact on the community, particularly its capacity to generate positive changes.
Outcome Mapping Pros and Cons
- Provides early monitoring and inspection of the project, allowing for timely adjustments.
- Encourages multi-stakeholder dialogue and learning among multiple participants.
- Field workers can more easily understand it.
- More suitable for tracking and analyzing programs with multiple inputs.
- Consumes a lot of time, effort, and persistence to implement effectively.
- Not suitable for managing huge & complicated programs.
- Less capable of concisely summarizing the company’s mission, program, or function.
Bottom Line
Selecting the correct project management methodology can have a huge impact on the outcome of your project. Since each methodology has benefits and drawbacks, it is important to consider the project’s size, complexity, and team experience when selecting the appropriate one.
Choosing team management software that allows for multiple methodologies ensures that teams can work in the best way that suits them without compromising functionality or intricacy. This approach gives every team the flexibility to work according to their preferred methodology, enabling them to achieve better results.
Leverage the power of these project management methods to fast-track your business to the path of success – change how your project teams deliver their results positively!
Frequently Asked Questions
Using project management methodologies can offer numerous benefits to organizations. They can provide structure for teams, enhance the tracking of priorities, risks, status, and blockers, and potentially boost team productivity if implemented effectively.
Yes, using multiple project management methodologies in a single project is possible. However, it's important to consider the complexity and size of the project, as well as the compatibility of the different methodologies being used. It's also essential to have clear communication and coordination among team members to ensure everyone understands their roles and responsibilities.
Using multiple methodologies can offer the benefits of each and address the limitations of a single methodology, ultimately leading to a more successful project outcome.
It is possible to switch project management methodologies mid-project, but it requires careful consideration and planning. Before making the switch, you should evaluate the reasons for the change and ensure that the new methodology is a better fit for your project.
It's important to communicate the change to all stakeholders, including team members, sponsors, and clients, and ensure everyone is on the same page. You should also review the previous methodology's progress and determine how to integrate it with the new approach.
Overall, switching project management methodologies mid-project is not an easy decision and should only be done if it makes sense and can lead to a better outcome.
Hiba is an accomplished specialist in writing for Software as a Service (SaaS) and has extensive experience crafting compelling and informative content. With over two years of experience, she has honed her skills in producing various forms of content, including articles, blog posts, and more, all centered around SaaS. Hiba is dedicated to sharing her insights to assist businesses in leveraging SaaS to achieve growth and success.