Key Takeaways:
- Online School Management Systems offer a wide range of features catering to various aspects of school administration, communication, and data management.
- Educational institutions can benefit from the flexibility of these systems, which often allow for customization to meet specific needs and seamless integration with existing software or systems such as learning management systems (LMS) and student information systems (SIS).
- In selecting an Online School Management System, it’s crucial to prioritize security measures to protect sensitive student data. Additionally, understanding the cost structure, including initial setup fees, subscription costs, and potential customization expenses, is essential for making an informed decision.
Out of the best technology applications, the web-based school management system has been the handiest in post-pandemic times. Many institutes have already incorporated it into their facilities. The brilliance in communication, improvement in education quality, and accessibility are some of its best advantages. The School Management System market industry is projected to grow from USD 18.166 Billion in 2022 to USD 55.1763022 billion by 2030 .
Like Automate The Schools (ATS), these software types have been in use for a long time in modern cities like New York City Public Schools. Hence, automated school management systems have proven their worth in a normal situation as well.
Here are some other popular facts proving that a web-based school management system is a basic necessity for schools:
- Artificial Intelligence-based software has the power to eliminate biased admissions to schools by up to 80%.
- The issues of record-keeping and management at school are decreased by 75% by implementing technology in schools.
- More than 44 universities (public and private) outsource the data collection and analysis to different firms.
So if you are looking for an open-source, powerful web-based school management system, you can get the help of this list of the most popular and versatile free school management software below. Along with its best features, pros, cons, and, most importantly, pricing, you can select the one that best matches your needs.
Choose the school management system that is available 24/7 chat support to all users and has flexible schedules to fit your business commitments. Check reviews and ratings to understand the school’s reputation. You can opt for the school management software that provides you with the best features at a minimum cost.
What Is Online School Management System?
School management system refers to any platform tool or application that takes over the administrative and management-related processes at school. You can use it to automate routine and repetitive tasks and reduce the burden of human administrators. It even takes care of the organizational needs of your school in a fast and efficient manner for students.
Similarly, cloud-based school management software runs on cloud technology instead of being hosted on a local platform. But how is this beneficial for your school?
Well, with all your data stored in the cloud, you can access it from anywhere. This ensures that information exchange is smooth and is not limited to a system. Now that you are familiar with cloud-based school management system software, let us look at its benefits.
Our selection of these Online School Management System is based on thorough research and analysis. We have listed these softwares based on usability and satisfaction score that include features, ease of use, customer support, ratings, and number of reviews from SoftwareSuggest. Our goal is to help businesses select the right softwares that can help them optimize their business processes.
12 Best Online School Management System
| Software Name | Free Trail Period | Pricing |
|---|---|---|
| 7 day | Quote-based | 30 day | Advanced: $3/Student/Year |
| 15 day | Medium: $0.09/Student/Month | |
| 14 day | Premium: $0.34/Student/Month | |
| 15 day | Professional: $7.99/Year/Student | |
| 14 day | Starting at $0.14 per student per month | |
| 30 day | $0.20 per user per month | |
| 14 day | $250 for a lifetime purchase | |
| 7 day | Quote-based | |
| 15 day | Quote-based | |
| 7 day | Quote-based | |
| 14 day | Quote-based |
1. Vidyalaya
Vidyalaya has 18+ years of experience in the school ERP segment and has helped 1300+ premium educational institutes globally. It offers 50+ educational modules and lets students, parents, teachers, and administrators communicate with ease.
Vidyalaya ERP also helps you reduce costs involved in school management by automating campus operations. Be it student admission resource management, streamlining communication, or analyzing data, Vidyalaya does it all!
Features
- Bookstore management
- Cafeteria management
- Curriculum management
- Facility management
- Financial management
- K-12
- Library management
- Online calendar
- Online payments
- Parent/student portal
- Reporting/analytics
Pricing
Quote-based
- It is feature-rich and easy to use.
- Provides 24/7 chat support.
- One-stop solution for schools, colleges, and universities.
- Does not offer in-app messaging.
- The cost is higher than many ERPs.
2. MyClassCampus
MyClassCampus is a unique school management system that enables the school to operate with better productivity. This school management system takes care of convenience in operations and efficient communication among various teams. It is trusted by more than 6,00,000 users across the nation and is used in 1000+ institutes.
Features
- Management dashboard
- Online admission form
- Admission payments and reports
- Merit generation
- Lead marketing
- Subject selection
- Complete payroll solution
- Salary slips and analysis
- E-learning platform
- Hardware integration
Pricing:
MyClassCampus is available in the following price variants:
- Basic: $2/Student/Year
- Advanced: $3/Student/Year
- Premium: $5/Student/Year
- Option to choose from the 40+ modules available with logs and backup facility.
- Online and Offline apps work with push notifications for all updates.
- Unique audio and video tools in the pocket study, along with live class, ease the e-learning platform.
- No options for the update by students.
- Less information about the developments.
3. Chanakya ERP
Chanakya ERP is designed to fulfill the customized needs of schools. It is a simple yet powerful web-based school management system in India. It has numerous options for integration with different other functions. It was created by MeanWhile Softs company, which is a well-known name in the school innovation sector. This inclusive platform has more than 500 customers associated with it.
Features
- Creates and manages classes
- Manage subjects
- Reports printing
- Employee data management
- Payroll generation
- Attendance management
- Examinations management
- Admissions management
- Create or delete notices
- Hassle-free user management
Pricing
Chanakya ERP is available in the following three variants:
- Small: $250/ year
- Medium: $0.09/Student/Month
- Students above 1000: $0.06/Student/Month
- A web-based system with free upgrades in the core modules.
- Easy to use and time-saving school management system.
- It is easy to fetch the details of parents and students from the system.
- Many features confuse users.
- Chanakya ERP could be the complexity of the interface or the learning curve for the users.
You May Also Read: What is Educational Management: Types, Importance & Benefits
4. EDUMAAT
EDUMAAT is a 100% customizable school management system hosted by Amazon Web Server (AWS). It has been awarded many certifications like ISO 9001:2015, ISO 27001, etc. It is the best fit for the needs of any school as it is equipped with useful features.
Features
- Automated time table
- Excel data upload
- Tailor-made reports
- Free staff login
- Customized dashboard
- In-built accounts
- Apps
- Multi-institution
- Google sign-in
- Multiple integrations
Pricing
EDUMAAT is available in two plans:
- Starter: $0.21/Student/Month
- Premium: $0.34/Student/Month
- The customization of EDUMAAT ensures that each school enjoys the best of it.
- There are no extra charges for server maintenance, implementation, payment gateways, etc.
- QR code is not easy to implement.
- Limited customization options restrict tailored features for specific school needs.
5. Campus 365
Campus 365 is a simple and efficient interface to engage all teachers, students, and parents on one platform. This school ERP software has already proven its worth in many institutes like Higher-Ed, K12, Training Institutes, and Universities. Campus 365 has helped 1000+ schools worldwide with its presence in 200+ countries.
Features
- Custom data import
- Graphical reports
- Payroll
- Online Payments
- Language support
- Free mobile apps
- Admissions
- Student records
- Class chat
- Live classes
- Group exams
- Timetable management
Pricing
Campus 365 is available in the following two options:
- Professional: $7.99/Year/Student
- Enterprise: Custom Pricing
- The different modules and plug-ins match all of the customized needs of the schools.
- Any person with a basic knowledge of computers and emails can use it.
- Uses cloud servers, provides 50+ integrations with a wide range of features, and flexible pricing.
- Unable to address the customization demands of a particular user.
- There are issues in free apps.
6. SchoolKnot
SchoolKnot is the best-integrated platform for school faculty, parents, and students. It uses automation and analytics as its best tools to cater to the management needs of different schools. This school management system is loaded with tons of features and is easy to use. It is one of the top-rated school management tools and is enjoyed by more than 500 schools worldwide.
Features
- E-Learning management
- Admission management
- Fees optimization
- Attendance
- Exams management
- Digital report cards
- Transport management
- Event management
- Time table management
- Assignments
- Admin panel
- Library management
Pricing
SchoolKnot is available in a single plan starting at $0.14 per student per month.
- Highly active and reliable customer support for quick redressal of issues.
- Helps in efficient finance management using the smart fee collector and in-depth analytics on staff productivity tools.
- Require third-party permissions for apps.
- Weak functioning of hostel management.
- Expense management shows flaws at times.
You May Also Read: 5 Best School Financial Management System
7. eConnect-K12
eConnect-K12 is an advanced ERP solution for school management. It can efficiently handle the infrastructure, administration, and logistics of the schools. More than 300+ educational institutes use it.
Features
- Role-based dashboard
- Multiple OS
- Student admission and information
- Staff and student attendance
- Fee management
- Result management
- Finance and inventory management
- Recruitment management
- Staff payroll
- Transport management
- Hostel management
Pricing
eConnect-K12 offers a single option in pricing, which is $0.20 per user per month.
- It is easy to use and offers multiple integrations for collective working.
- It offers various options in modules to fit the different needs of schools.
- The system keeps on updating.
- K12 could be a complex user interface design, causing useability challenges for beginners.
8. Digital School
Digital School is an ISO 9001-certified school management system that is loaded with the best features. This software web-based school management system runs on the school’s personal server and facilitates efficient school management with an automated reporting system alert system. More than 500 educational institutes trust Digital School. It is a convenient online school management system.
Features
- Dashboard control
- Free dynamic website
- Video/image gallery with sharing
- Photo and QR code
- Pending fee management
- Admit cards
- Advance result system
- Staff payroll management
Pricing
Digital School has a single pricing plan that charges $250 for a lifetime purchase.
- Fast setup with unlimited student support.
- It comes with an interactive tutorial for quick learning and the best use of the features.
- Advanced printing promotes the brand to attract the maximum number of students.
- Slow response time
- No 24*7 live active support
9. Parentsalarm
Parentsalarm automates all of the work, like attendance, exams, results, etc., efficiently. It is designed to work as a 360-degree IT solution for schools. A team of trained professionals manages it.
Features
- Instant attendance report
- Performance updates
- Important circular updates
- School notifications
- Homework notifications
- Mobile apps
- GPS tracking of vehicles
- Access to study materials
- Projects and assignments
- CCE implementation
- Permission-based setup
- Using cloud-based system
Pricing
Quote-based
- Constant notifications about the kid to the parents.
- Acts as a bridge to facilitate communication and the overall performance of the students.
- Better school management with multiple modules for teachers and admin.
- The app creates issues at times.
- No transparent feature-wise pricing.
You May Also Read: Classroom Reward System : Benefits, Importance & Examples
10. Entab
Entab is a comprehensive school management system that is available in different versions. This award-winning ERP software works on the principle of innovation, automation, and empowerment. Entab is trusted by more than 1500 schools and is in the industry for the last 20 years.
Features
- Online registration
- Student Attendance Tracking System
- Student information system
- Fee management
- Exam and result management
- Staff payroll management
- Transport management and GPS
- Pre-school management
Pricing
Quote-based
- The different versions, i.eCampusCare, CampusSoft, CampusSoftLite, and CampusKidz, best match any school’s needs.
- It facilitates communication between the Principal, Management, Teachers, and parents.
- It ensures the safety of data with extraction efficiency.
- Multiple functions make it difficult to understand sometimes.
- Entab’s online school management system may cause privacy risks due to insufficient security measures.
- Required more financial investments for the implementation of the mobile application.
11. NLET School
NLET School is designed to streamline the paperless administration of schools. It is available in 35+ modules at fixed costs. NLET School is trusted by more than 150 institutes worldwide and is currently serving more than 1,00,000 students.
Features
- Institute management
- Teacher management
- School information management
- Student management
- Exam management
- Payroll management
- Fee management
- Attendance management
- Timetable management
- Library management
Pricing
Quote-based
- It is easy to retrieve information for easy and fast communication.
- It is user-friendly school management software with information tracking.
- It provides transparency in the working of schools and ensures complaints/query management.
- Not easy-to-use apps.
- Might have vulnerabilities due to insufficient security measures posing potential data breach risks.
12. CLOBAS
CLOBAS is a cloud-based academy system that works as a one-stop solution provider for all schools. It is equipped with more than 60 online features that make school management easy and effective. CLOBAS is trusted by more than 100 educational institutes across the globe.
Features
- Innovative Dashboard
- Integrated System
- Attendance Records
- Student Records
- Fee Management
- Transport Management
- Parent Feedback Module
- Report Generator
- Certificate Generation
- Course Management
- Time Table Integration
- Mobile Apps
- Dedicated Tech Support
Pricing
Quote-based
- It provides instant communication that improves the productivity of the schools.
- It reduces manual work and provides an e-learning platform at no additional cost.
- It provides the option to choose from the school, college, and university modules to fit the education sector’s requirements.
- You have to download the app from third-party websites.
- Mobile app reliance excludes students without smartphones, creating a digital gap.
Conclusion
Whether it’s streamlining administrative tasks, facilitating communication between stakeholders, or providing insights through data analytics, these platforms empower schools to thrive in the digital age. By carefully considering the features, security measures, integration capabilities, customization options, and cost associated with each system, educational leaders can make informed decisions to select the solution that best aligns with their institution’s goals and objectives.
Yes, reputable Online School Management Systems prioritize security measures to safeguard sensitive student data, employing encryption protocols, user authentication, and regular security audits.
Generally, yes. Many OSMS platforms offer integration capabilities with other software or systems like learning management systems (LMS), accounting software, or student information systems (SIS), facilitating streamlined data exchange and workflow automation.
OSMS providers typically offer regular updates and maintenance services as part of their subscription or licensing agreement. These updates may include bug fixes, feature enhancements, and security patches, often deployed automatically or with minimal user intervention.
Yes, many OSMS platforms offer customization options to adapt to the unique requirements of different educational institutions. This can include tailored modules, user interface adjustments, and specific feature integrations to meet the school's operational needs.
The cost of implementing an OSMS varies depending on factors such as the size of the institution, desired features, customization requirements, and the pricing model of the chosen provider (e.g., subscription-based or one-time licensing fee). The price range is between $50 to $300.
Rohit Rajpal is an accomplished writer and data enthusiast passionate about unraveling the intricacies of information and data. With a deep understanding of the subject matter, Rohit strives to simplify complex concepts and make them accessible to readers. Rohit’s expertise in the field and his knack for clear and concise communication make his blog an invaluable resource for those seeking clarity in the data-driven world.
