Best Board Meeting Management Software in 2020
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Board management software is an open, secure, and shared space where board directors, administrators, and members can communicate and collaborate with others. It helps them stay organized, make timely decisions, and plan progress in a cohesive manner.
With its myriad of collaboration tools, it provides easy access to documents, notes, calendars, agendas, and contacts that one can use to inform and brace up the meeting process. Board members can even upload files within the workspace and assign access to the users. Multiple users can view and edit these files simultaneously based on the permissions given.
Board management software is also marketed as board portal software. When it comes to functionalities of both, one cannot make any specific distinction. Starting from scheduling meetings to sharing minutes and documents, board management software is designed to streamline the board processes and make sure that the organizations follow the best practices.
The advancement in technology and enhancement in the speed of communication has urged the board of directors to conduct business differently. Gone are those days when meetings were held on printed board packets. Today, it is essential to provide digital access to relevant documents to all board members in a meeting. Moreover, the need to review the records and schedule meetings frequently has fuelled the creation of board meeting software.
Here is why one should move towards using an online board management software.
1. Access Important Board Information Quickly
Traditional boards are limited to printed information provided for specific meetings. Whereas, a board meeting management software enables board members to access all the crucial data so that they can make firm and effective decisions. The board members can securely and remotely access important documents like:
- Strategic Plans
- Policy Manuals
- Orientation Materials
- Audit Reports
- Record of Past Meeting Minutes
Paperless board meeting software facilitates members to quickly search the required information from the past documents instead of raising questions or asking the admin department to provide other materials.
2. Streamline Board Processes & Administration
Board portal software reduces the meeting preparation time from hours to minutes. The paperless board meeting software frees administration from the hassles of printing, assembling, and shipping copies of documents. Instead, it enables uploading documents to the cloud.
With business meeting planning software, administrators can systematize committees, arrange meetings, request votes, conduct surveys, and also share files. Meetings agendas created once can be saved as templates for future use.
3. Enhance Board Members’ Engagement
With discussion, voting, and survey tools, board collaboration software allows members to provide feedback as per the scheduled permits. By keeping the projects on schedule, directors can deduce the need for frequent meetings. The boardroom software makes it possible for employees to access relevant documents from anywhere.
4. Control the Access to Information
Board collaboration software provides specific controls over who has access to which information. It facilitates administrators with the rights to add or remove members, edit their profiles, and assist members who have forgotten passwords. They can assign members to one or more committees. Moreover, the committee's information is only accessible to its members.
Administrators also have the right to schedule archival or deletion of meeting materials. Again, the permissions can be set at the document level.
5. Reduce Board Administration Costs
Paperless board meeting software helps organizations to save on printing and assembling costs. As information is shared digitally, it saves time spent on the distribution process. The reduced use of paper creates goodwill of the company in the eyes of the key stakeholders.
Board management software is mainly designed for the board of executives or directors. Since the basic features of the board of directors software showcase broad applicability to any meeting setting, any high-level group in an organization can use it.
Managers, administrators, or coordinators who frequently arrange meetings to meet the organization's requirement can also make use of board meeting management software. Depending on the application, the board of directors management software can offer customized features. Let’s say; there is some boardroom software that is designed only for non-profit organizations and allows integration with other software. However, the basic elements of board portal software will remain the same no matter which level of management is using it.
The best board meeting software comes power-packed with a multitude of advantageous features that can benefit an organization in streamlining board processes. Here, we have listed some exciting features of board meeting software that a company can accrue by implementing board meeting management software.
1. Document Storage & Management
Board members can share and store documents within the paperless board meeting software. Anyone with permission to it can view and access the documents during, before, or after the meetings. It ensures secure and safe storage.
2. Scheduling Tools
This feature enables board managers to coordinate and schedule board meetings with visual tools like a calendar and simple automation tools. For example, managers can send or receive emails regarding the scheduled meetings through electronic board meeting software.
3. Annotations & Meeting Notes
Board members can record notes publicly or privately throughout the meeting so that they can share it with their team members. They can even attach documents. This feature helps users to keep the meeting details for future reference also.
4. Meeting Agenda
One of the vital features of business meeting planning software is creating the agenda of meetings. Board members can view this agenda before the meeting starts and prepare themselves. They can attach the relevant documents to an agenda so that it can be easily accessible in the meeting.
5. Board Member Directory
"With this feature, one can get the complete list of board and committee members along with their contact details, role and position in the company, and other biographical information. Some boardroom software allows integration with scheduling tools to determine availability and travel preferences.
6. Committee Management
Through this feature, an organization can assign different committees to its employees, for example, manager committee, audit committee, sales committee, and more. Only the members of a particular committee can access the details of that committee.
7. Guest Management
The best board meeting software offers this feature that allows administrators or managers to create and manage guest accounts. This provides access rights to non-members, auditors, and others on a temporary or permanent basis.
8. Collaboration Tools
One of the staple elements of the board of directors management software is to help teams collaborate at one place. Collaboration tools enable members to work together on documents with tools like commenting, task assignment, change tracking, and document version histories.
9. Feedback & Survey
Business meeting planning software automates the process of soliciting feedback. It helps an organization to improve the user experience for boards and committees. Surveys assist in streamlining the decision-making process during the board meeting. Managers can also attach the survey results to a meeting's minutes so that one can refer to it later.
Some board of directors software allows integration with other software. It can be the most useful when it comes to content management systems as almost every organization have such systems in place.
Though the paperless board meeting software helps an organization save a lot of time and money, it has some shortcomings.
- Administrators say that electronic board meeting software exhibits some level of variability in features and functionality. For example, information on some portals is accessible only on laptops and not on tablets or vice versa. It is a critical issue for directors who require attending multiple boards simultaneously. It is not feasible for them to access information from various devices at the same time.
- Board of directors management software lacks standardization across different portals in terms of how information presentation and organization. Let's say; some portals limit the information to committee members, whereas some portals share all the information with all board members. Some portals summarize data on the dashboard, whereas others do not.
- Though the best board meeting software is more secure as compared to paper-based communications, it is more vulnerable to cyber attacks. Moreover, board members need to use their email accounts often to upload or access documents which turn to new threats.
Some of the other potential challenges faced by board meeting software market are regulatory compliance, and lack of skilled workforce. Further development in these areas can transform electronic board meeting software into practical tools.
With the latest developments in technology, the market trends of board meeting software also uplift. Some of the significant trends observed among the users of electronic board meeting software include:
- Paperless board meeting software has secured a place in companies of all sizes – be it public, private, and non-profits organizations.
- Organizations are transitioning from paper-based formats to all-digital preparation and distribution of board materials. Thus, paperless board meeting software is making its way in the market.
- Administrators are demanding to have board portal software that outpaces file sharing tools and secure messaging services.
- Electronic board meeting software is paving its way in most organizations to conduct board meetings that include remote participants.
- When moving to a board meeting management software, companies look into aspects like security, cost-effectiveness, and convenience of board members.
- Providers can segment the board of directors management software into two – delivery mode and delivery model. Delivery mode refers to using an electronic board meeting software through Android, iPad, Windows, and web-based tools. Delivery methods of board meeting software include licensed model, Software as a Service (SaaS), and hosted model.
- Developers can offer board management software based on Generations i.e., Gen 1.0, Gen 2.0, Gen 3.0, and so on. Each passing generation denotes how the board meeting software has evolved in terms of technology and usability.
Board of directors software for startups & SMEs
A modern governance solution for your board meetings. Manage important board meetings with its mobile app while you are away from the office. Take votes of participants, access the member directory, give role-based permissions, collaborate, and so much more.
Empower your nonprofit board with the correct tools
With centralized communication, streamlined scheduling, seamless integration, and affordable pricing, Boardable is the best board meeting software. It lets you create dynamic templates that empower board members with private note annotation.
Board collaboration software with shared workspace
Confluence lets you create, collaborate, and keep all your work at one place. It is open and accessible; hence, your team and company can perform better. Right from project planning to meet notes to marketing plans; Confluence has all that you require.
Get everyone on the same page without meetings
Quip is a board collaboration software that brings together employees on one page & ensures that the work is done faster with few meetings and lesser emails. Any member can view & edit the doc at the same time. Also, add all the tools used by the team here.
Hold virtual, strategic leadership meetings
Passageways OnBoard Board Portal takes board management and meeting to the next level. It drives good governance and improves meeting outcomes. Your board will love using its board meeting software.
An innovative board portal software for your team
Transform the way you create, held, and manage board meetings with BoardBookit. It is specifically designed with input from administrators, board members, and corporate secretaries. This software helps enhance board engagement and streamline governance.
Cloud-based board meeting management software
Board meeting software that provides collaboration tools to manage meetings, plan sessions, & evaluate board performance. You can handle any meeting type from a single interface, add notes to agenda items, make meetings public or private, and take votes.
Arrange productive board meeting without loopholes
It is a leading board management software that helps you streamline your entire meeting process. It aids board leaders to make informed decisions to achieve better outputs. It provides features like approvals & tasks, archives, budget & audit, compliance, etc.
Intuitive & easy-to-use paperless meeting software
Achieve best-in-class governance with electronic board meeting software from BoardDocs. It is designed to enable public educators to thrive in the digital-paced world. Manage agendas & policies, access from phones & tablets, and avail 24/7 customer support.
Board management software for SMBs and NFPs
Have hassle-free meetings with the board meeting software. Streamline the entire board cycle with BoardPro. It offers searchable document repository, minutes builder, action items register, agenda builder, BoardPro notes in-app annotations, and more.
Board portal software for client engagement
From coworkers to clients, Huddle simplifies document collaboration. It enables teams to discuss and work together. It stores everything in one place, so that team members spend less time organizing tasks & documents daily. Assign tasks and also set approvals.
Board of directors management software for all
It is the only reliable board of directors software that features on-premise installation. It is offered as SaaS in privately-owned data centers in Switzerland, Germany, and Luxembourg. Features include calendar and document management, collaboration, and more.
Conduct paperless meetings with eSCRIBE
eSCRIBE is a cloud-based paperless board meeting software that fully automates your board meeting related tasks. This way, you can save time as well as boost productivity. It is best suitable for public sector boards, committees, and councils.
Cost-effective board portal software
This board of directors software centralizes all board documents and information. It encourages effective communication and collaboration among team members. It is simple, easy to use, and offers end-user apps for iPad, Windows, and Web browsers.
Web-based board portal software to drive engagement
This board management software meets the governance needs effectively. It is created for administrators, executives, and board members of any organization. This board meeting management software also drives engagement and effectiveness among directors.
Software by BoardManagement
Being innovative board of directors software, it will help you to manage your corporate meetings in a better and way. The board of director software will bring all the employees and directors over single places irrespective of their geographical location.
Software by Board Director
Simplify the arduous board meeting task by implementing the worthy aid of this board of directors’ software. The board meeting software highly useful for the companies as it eliminates the error while scheduling and arranging the meeting.
Software by Axar Digital Services Pvt. Ltd
Ameliorate the broad meeting arrangements and related tasks with the mighty help of this board meeting software. The board of directors software comes with an inbuilt and user-friendly platform which works well all leading operating system.
Software by Boardtrac
The leading board management software, Boardtrac will lend a hand to all those who struggle hard to arrange a productive board meeting. The software comes with a board meeting app support which takes its viability to another level.
Software by ICSA Boardroom Apps Limited
BoardPad is your one of the most resilient board of directors software which will integrate the cutting-edge technology into real-time situations. Its board meeting app will help you have an access to the meeting’s details and agendas anytime anywhere.
Software by Novusolutions
Reimagine and invent the most viable meeting resources with the help of NovusAGEND, the robust board of directors’ software. The board meeting software will automate all your board meeting tasks and eliminate the probability of human errors.
Software by Aprio Inc
Improve the meeting process by implementing the assistance of this board meeting software. Packed with the various administrator and direct specific features, this board of directors software will provide you most functional solutions.
Board meeting software for iPad, Android, and web.
Host and arrange an advanced board meeting with the help of this leading board management software. The board of directors’ software will help you to do effective planning and execution of tour board meeting related tasks.
Software by Modevity
Distribute the details of your broad meeting easily and securely amongst rest of the employees with the help of this board of directors’ software. The board meeting software has a robust board meeting app support which increases its utility.
Software by Corporatek
This user-centric board management software will come with various integrated models. The board of directors’ software will help you at each step starting from arrangements and executions. The board meeting software is highly worthy as it offers all-inclusive solutions.