Best Business Phone System

Best business phone systems are Knowlarity, Servetel, CallHippo, MightyCall, and Axon Virtual PBX. Business phone software streamlines good communication between the organization and customers.

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List of 20 Best Business Phone System

Showing 1 - 20 of 58 products

Category Champions | 2023


CallHippo, the most powerful and easy-to-use VoIP based Virtual Phone System, which takes your business productivity & sales engagement to the next level. Read CallHippo Reviews

Starting Price: $20 User/Month

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Recent Review

"It is easy to use" - Sania Shah

Most Reviewed

OpenPhone is a fully-featured business phone software designed to serve SMEs, startups, Agencies, and Enterprises. OpenPhone provides end-to-end solutions designed for Web apps. This Business Phone System offers Call Monitoring, Mobile Access, Call Recording, Call Management, and IVR / Voice Recognition in one place. Read OpenPhone Reviews

Starting Price: $10 User/Month

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Recent Review

"An honest Review" - Arsalu Khan


Cloudli is a fully featured Unified Communication Software designed to serve SMEs, Startup, Agencies, Enterprises. Cloudli provides end-to-end solutions designed for Web App. This Unified Communication System offers Dashboard, Chat / Messaging, Multi-User Collaboration, Mobile Access and Audio / Video Conferencing at one place. Read Cloudli Reviews

Starting Price: $25 Per Month

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Recent Review

"cloudli is best for me" - m kamran


iPlum is a fully featured VoIP Software designed to serve SMEs, Startup, Agencies, Enterprises. iPlum provides end-to-end solutions designed for Web App. This VoIP System offers Call Monitoring, Contact Management, Unified Communications, Call Routing, Call Recording at one place.   Read iPlum Reviews

Starting Price: Available on Request

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Recent Review

"Review about iplum" - Haroon Saghir


VirtualPBX is a fully featured intelligent phone solutions that save traditional phone systems and offers VoIP, analog and smartphone options. Modern qualities i.e personal preference, route call, multiple phone number options, voicemail, conference call and allow automated calls to departments like 2 for services and 3 for accounting. Read VirtualPBX Reviews

Starting Price: $9 Per Month

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Recent Review

"Write Review for VirtualPBX" - Bilal khan


DialerHQ allows you to make calls and send messages from your second number without interacting with your personal number. For higher security, the conversation is completely private. Read DialerHQ Reviews

Starting Price: $10 Per Month

Mobile App
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Recent Review

"Got rid of 2 extra phones. What a relief." - Ralph K


You can convert your cell phone into a business virtual phone system using the office phone solutions provided by UniTel Voice. This office phone system also allows the forwarding of calls, texts, and fax to the home or office devices of team members. Read UniTel Voice Reviews

Starting Price: $9.99 Per Month

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Recent Review

"A Comprehensive Business Phone Solution Review of UniTel Voice" - saipureddy chandrasekhar

Emergents | 2023


Grasshopper is a one of the best Intelligent Phone Software that uses tall free numbers to increased the companies. Which has supply true 800 tall free numbers, vanity numbers, local numbers when a call comes than hold music, unlimited extensions, faxes emails and voicemails by emails. Read Grasshopper Reviews

Starting Price: $29 Per Month

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Recent Review

"services of grasshopper" - Trishant Rajora

Category Champions | 2023


This business phone system allows smooth communication through text messages and video conferences among team members thereby improving team collaborations on projects. RingCentral is a small business phone system to accelerate business growth. Read RingCentral Reviews

Starting Price: $19.99 User/Month

Mobile App
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Recent Review

"Descent product" - Rahul Deewan

Emergents | 2023


8x8 Virtual Office provides cloud-based virtual communication to mobilise your business for employees across the globe. This business phone system has reliable features and real-time analysis to provide seamless integration with CRM and other tools. Learn more about 8x8 Virtual Office

Starting Price: $19.99 User/Month

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Contenders | 2023


Experience a unified business phone system on any device with screen sharing, virtual meeting and HD audio-video using Nextiva. This business phone software allows everyone to join from anywhere and provides real-time analytics for tracking calls. Read Nextiva Reviews

Starting Price: $19.95 Per Month

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Recent Review

"My Experience with Nextiva" - Arnie Francisco


Vonage is a cloud-based Intelligent Phone System that unified communication for small and medium-sized business. Features i.e business asset by customers budget, good services, customize and save time and money and give smart advice. Read Vonage Reviews

Starting Price: $19.99 Per Month

Mobile App
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Recent Review

"A seamless, feature-rich, and easy to get started phone system." - Rahul Jaiswal

Emergents | 2023


Let customers access your customer services easily by using Jive Voice VoIP business phone system that can be managed on a browser or app. Organize business conferences using the business phone solutions provided by this cloud communication software. Learn more about Jive Voice

Starting Price: $19.95 Per Month

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Connect with your team anytime, let your business do the talking, do video calls without any interruptions, and pass-on the messages without any delay using the cloud telephony software Dialpad. Learn more about Dialpad

Starting Price: $20 User/Month

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Category Champions | 2023


Avaya build a better customer experience by Improving Contact Center Operations. It streamline contact center operations and increase agent productivity. Read Avaya Reviews

Starting Price: Available on Request

Mobile App

Recent Review

"Avaya review " - MANOJ SAHU


Mitel is a fully featured Call Center Software designed to serve Startups, Agencies. Mitel provides end-to-end solutions designed for Windows. This online Call Center system offers Escalation Management, Queue Management, IVR / Voice Recognition, Call Center Management, VoIP at one place. Learn more about Mitel

Starting Price: Available on Request

Mobile App
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Ooma is a simple yet powerful cloud-based business phone software. It helps you talk, text, use a security camera, use wireless setup, auto attendant calls, call forwarding, call conferencing and much more.   Read Ooma Reviews

Starting Price: $199 Per Month

Mobile App
Free Trial

Recent Review

"Ooma office is an incredible VOIP Answer for a SMB" - saipureddy chandrasekhar


Aircall is a best, simple and new generation cloud-based call center software. It is getting to toll-free numbers provides from your any area or country and easily craft greeting and leave of not-attendance messages. It is the ability to route calls according to CLID/ANI, DNIS, ISDN calling number.   Learn more about Aircall

Starting Price: $30 User/Month/Billed Annually

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Emergents | 2023


Knowlarity is a leading cloud telephony solutions provider in India enabling streamlined business communication on the cloud. Switching to cloud solutions will upgrade the existing traditional contact center to a smarter virtual calling platform. Read Knowlarity Reviews

Starting Price: $233.33 Per Year

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Recent Review

"Good Software" - Ankit Dudhwewala

Emergents | 2023


Freshdesk Contact Center (formerly Freshcaller) is a cloud-based call center solution. You can set-up your business call center in 2 minutes. You can focus solely on scaling your business without having to worry about the complexities of managing a call center. Learn more about Freshdesk Contact Center (formerly Freshcaller)

Starting Price: Available on Request

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What is Business Phone System?

The business phone system is a multi-line phone system that offers unlimited calling, automated choices, ring groups to reach numerous employees at once, voicemail-to-email capabilities, and call recording features.

The phone software used in business today are much more than merely about receiving and making calls. They are now regarded as a comprehensive communication solution called unified communications. A business phone system has multiple tools on a single platform, making communication within and outside the organization very effective.

Unified Communication systems completely change the way the employees of a company communicate with their clients, customers, or co-workers. It is not just regular calling; a lot is handled with the right business phone number.

A good business phone system generally exhibits these few capabilities,

  1. Phone calls
  2. Conference calls
  3. Video conferencing
  4. Instant messaging
  5. Text messaging
  6. Faxing

What are the Benefits of Using a Phone System for the Business?

  1. Automation

    Its automation feature is a great advantage of using the modern phone system for business. There are three different kinds of automation,

  2. Inbound

    As the name suggests, the inbound call system is for incoming calls. The receiver of the call can choose to answer the call or perform functions such as replying to the call with a pre-recorded message.

  3. Outbound

    The outbound automation feature functions very similarly to the inbound one. However, this feature works for outgoing calls instead of incoming calls. 

  4. Hybrid

    The hybrid automation is for both incoming and outgoing calls. The business phone system has automation features for Inbound and Outbound systems.

  5. Conference Call

    Another common feature of phone systems is call conferencing. It makes talking to two or more people at the same time much easier and uncomplicated. It is quite simple to use. The caller must dial the number that adds it to the current call. Some phone systems also allow joining ongoing conference calls by displaying it on the screen for users.

    Conference calls are a great way to save money since the employees do not have to travel around for important meetings, and much can happen on a conference call. This is a great way of improving communication.

  6. Voicemail

    Most businesses do not operate 24x7, but this does not mean that they have to lose their valuable customers. The voicemail feature of the phone system helps customers reach out to you, even when they call outside of the working hours of an organization. Voicemails are also a great way of communicating directly with customers and giving them important information. Besides, they are the most professional way of communicating to the customer how important they are.

  7. An Improvised 'On-Hold' Experience

    One of the trickiest times is when a customer’s call is on hold. And this can become exasperating for a customer if the wait gets long. This often happens in small business organizations that do not have enough customer support agents to answer the calls. The voicemail feature in a phone system is the best solution for this issue. The time to hold a call can be effectively used to communicate with the customer and educate them about the running offers, discounts offered, and tips on how to use the products and promote them.

    With too many choices on offer, it can be an overwhelming experience to find the perfect phone system for one’s business. Since different systems come with different features and tools, it is advisable to look into the personal requirements of your business and then choose a business phone system that fits your bill.

  8. Shared Phone Lines

    In a traditional phone setting, you must install a separate phone line for each employee. Not only will this increase your operational costs, but it will also increase the administrative burden of managing multiple phone lines.

    With an internet business phone system, your employees can share phone lines with different extensions. This helps you save extra expenses and resources.

  9. Auto Attendant

    As discussed, auto-attendants are becoming the new normal in the telephony industry. An online business phone system has an auto-attendant feature allowing you to provide customers with a seamless experience. Besides, it creates a solid first impression and helps you with powerful branding.

  10. Abbreviated Dialing

    A call center floor consists of hundreds of employees. If one employee has to speak to another seat on the other side of the floor, he would need to walk over to the person's desk. This doesn't seem efficient in any way.

    Business telephone systems allow employees to communicate with each other via telephones. This eliminates the need to walk across the floor, increasing employee productivity.

  11. Reduced Conference Call Expenses

    Call bridges largely reduce conference call expenses. You'll have to pay for phone line expenses without a call bridge. These costs may sound insignificant, but they can pile up if you have multiple phone lines. Call bridges eliminate this hurdle and reduce your conference call-related costs.

  12. Call Transfer

    So, one of your call executives is on a call when the customer suddenly asks something tricky. Call center guidelines suggest calling agents to transfer the call to their seniors if they cannot answer a query.

    An affordable business phone system allows you to transfer calls easily with a button click. This eliminates the need for manually asking another employee to pick up a line.

What are the Key Features of the Best Business Phone Solutions?

A Modern-day small business phone system comes with many advanced features and capabilities. But most businesses struggle to unleash the full potential of these systems.

Here are the key features to look for in a business phone system.

  1. VoIP Functionality

    The best business phone system features VoIP capabilities that enable you to communicate without cords. With VoIP features, you can interact with prospective clients and customers online.

  2. Auto Attendants

    An auto-attendant system works like an email autoresponder program. It gives a professional greeting to the caller and enables call routing to cell phones. Though nothing can replace live interaction, auto-attendants can be equally handy in peak rush seasons.

    And now, with AI, auto-attendants have become the new normal in the telephony industry. Some well-programmed auto-attendants can even resolve customer queries without any human involvement.

  3. Mobile Twinning

    Mobile twinning allows you to link one phone number to two cell phones. Thus, when there's an incoming call, it will ring on both cell phones. With this feature, you can make your mobile phones an extension of your business telephone. Therefore, you can easily take calls even if you're out or working remotely.

  4. Voicemail to Text or Email

    Customers send voicemails a lot. The voicemail-to-email feature automatically sends the received voicemails to the email. This way, you don't have to check your voicemail inbox and your email separately.

    Furthermore, sending voicemails to email enables faster retrieval of messages, mobile listening, enhanced record-keeping, and improved responsiveness.

  5. Conference Bridges

    A conference bridge allows you to dial into a virtual conference with a group easily and quickly. The traditional video conferencing process is lengthy and tedious. First, you must call one member and manually add people individually.

    Conference bridges resolve this hurdle. They allow you to host a video conference immediately without any management hurdles.

  6. On-Hold Messages

    Customers hate waiting in call queues, and they're more likely to get frustrated and disconnect if they hear nothing but silence.

    A VoIP business phone system offers tailored music and on-hold messages to avoid losing callers. It also helps you improve customer experience and develop a professional image for your brand.

  7. Call Recording and Accounting

    Understanding the behavior and demands of your customer is critical. Many businesses focus on completing as many calls as possible but overlook the necessity of analyzing their call performance.

    The call recording and accounting feature automatically record all calls made through a cloud business phone system. This allows you to analyze each call executive's performance and conduct effective training and coaching exercises accordingly.

    You can also assess the recorded calls to capture missed details, ensure regulatory compliance, and improve customer experience.

How to Select the Right Business Phone System For Your Organization?

A robust, feature-rich business phone system can skyrocket the efficiency of your customer support and telemarketing team. But with so many small business phone software solutions, making the right choice can be tricky.

Here are a few things to consider when selecting the best small business phone system.

  1. Create a Staffing Plan

    First, analyze your business plan and determine the number of probable users. Don't only count the number of employees you have now but also how many you're expecting to have 3 or 5 years down the line.

  2. Select the Required Features

    Virtual business phone systems can vary when it comes to features. Some small business phone companies might only offer call sharing and auto-attendant, whereas advanced solutions come with abbreviation and integration features.

    But you won't need most of the advanced features if you're a small business with 10-15 employees. Therefore, understand your business's requirements and find a solution accordingly.

  3. Consider Your Location

    Your requirements will differ if you're located in one city only compared with a business in other cities, states, or countries. With the company’s expansions and international presence, the number of locations and the need for top small business phone systems with remote capabilities also increases.

  4. Select the Phone Technology

    As discussed before, you have options for KSU-less, PBX, or VoIP systems to choose from. KSU-less systems have phone line limitations, so they're ideal only for microbusinesses with less than ten employees.

    A PBX or hosted PBX system could be a suitable pick if you're a small business with under 50 employees in one location. And if you're an enterprise with offices and teams in multiple locations, opt for a cloud-based VoIP solution.

  5. Conduct Thorough Testing

    You never know how easy or hard adapting to a new telephony system will be. It might take your team a few days or months to get entirely accustomed to it. Therefore, it's essential to test the new system thoroughly. Review the usability and training requirements to ensure your team doesn’t struggle using the new system.

Different Types of Phone Systems

Though you may find dozens of options in the market to choose from, there are broadly four different types of phone systems:

  1. Virtual Phone Systems

    In the virtual phone system, when a client calls the main business phone number, their calls are transferred to the workers' mobile phones or home phones instead of desk phones. The system works as a call-forwarding solution.

  2. Landlines (Traditional Landline Systems)

    The traditional landline systems are conventional phone systems supported by a local phone company. Their work also depends upon the traditional copper wiring of a telephone company.

  3. VoIP

    One of the most popular phone systems, VoIP, uses an internet connection to make calls. Using a VoIP phone system, the company workers can access the business phone number via their mobile phones.

  4. Cloud-Based VoIP Systems

    The biggest advantage of cloud-based VoIP phone systems is that there is no hardware and maintenance except the phone itself. The service provider is completely responsible for maintaining and updating the technology for the client. It is a great choice for a growing business since scalability is easier.?

  5. Key System Units (KSU)

    The original phone systems used key system units (KSU). This type of phone system could accommodate a limited number of phone lines. Hence, it was mainly used by small businesses with less than 40 employees.

    A KSU is easy to use and functions like a home telephone system. It has all the basic telephony features, but it lacks portability. These systems use a central switching device to select phone lines manually.

    KSU-less systems are also available. These systems are portable and much more flexible. But they also have line limitations. Most KSU-less systems don't allow for more than ten phone operators. Therefore, they're suited for micro businesses only.

  6. Private Branch Exchange (PBX)

    PBX systems are more advanced than KSU-less systems. They operate with programmable switching devices that enable the automatic routing of calls. Besides automation, these systems have an uninterruptible power supply and can function without electricity.

    Hosted PBX is the newer variant of PBX systems. In these systems, the telephone provider hosts the programmable switching devices instead of you installing it on-premise. This provides a bit more flexibility and helps you reduce installation and maintenance expenses.

Market Trends and Statistics of Business Phone Software

As of 2018, the global VoIP and telephony software market was valued at $20 billion and was projected to reach $55 billion by 2025 with a 12% CAGR. Several factors are driving this growth, and as technology is advancing, new trends are also emerging.

Let's delve into some future trends in the business phone software market.

  1. The Rise of UCaaS

    Unified Communications as a Service (UCaaS) platforms are gaining popularity. VoIP powers these systems, but they include additional capabilities. In addition to calling, they offer features like video/web conferencing, faxing, text messaging, and team collaboration. The biggest benefit of UCaaS is that it centralizes all online communications within a single platform.

  2. AI for VoIP

    Artificial Intelligence (AI) isn't a new name, but it's certainly a newcomer to the telephony sector. Modern-day VoIPs come with AI capabilities that enhance and optimize the auto-attending capabilities of a business phone system. With AI, you can create smarter, human-like digital assistants that can perform real-time sentiment analysis of the caller.

  3. In-App Integrations

    Integrated VoIP capabilities have become the cornerstone of modern-day business communications. Moving to and fro between different apps and tabs can adversely impact your call executives' productivity. Platforms with integrated in-app communications resolve this hurdle by assembling all communications into a single dashboard.

  4. Increasing Mobility

    Telemarketing and customer support teams are becoming increasingly remote. VoIP vendors now have mobile versions for various mobile platforms to keep up with this trend. This means your call executives can work efficiently while traveling or working remotely.

  5. The Disappearance of Traditional Phones

    The use of landlines or analog phones has been decreasing over the past decade. Not only in business settings, but landline phones are disappearing in households, too. Thus, VoIP providers are focusing on cellphone-centric business phone solutions. And it'll be no surprise if landline phones entirely disappear by the end of this decade.

  6. 5G Technology

    5G has almost made its way to mobile phones, and one of its primary applications will be in business telephone systems. Despite several developments in VoIP technology, call quality and latency remain important areas of concern. With superior latency and Quality of Service (QoS), 5G is a VoIP trend to watch out for.

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FAQs of Business Phone System

This is an important decision for business organizations that decide to invest in office phone systems. On-premise solutions will require your internal IT staff to handle the installation, maintenance and up gradation of servers. On the other hand, an external service provider will manage cloud-based business phone systems; your organization will only have to give a monthly or annual subscription.

Yes, business phone systems are scalable in nature. This means that your organization will be able to add additional phone lines or purchase extra modules at a later stage, depending on business expansion and diversification.

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Last Updated: May 30, 2023