What is CaptainBiz?
CaptainBiz is a simple-to-use software solution to manage your business hassle-free. Generate tax invoices, track inventory in real-time, manage customers & suppliers, and monitor cash & bank transactions, all in one place, over PC or mobile. Endorsed by GST govt. of India as an affordable and easy-to-use solution for both GST and non-GST companies.
CaptainBiz Starting Price
Our Awards and Recognition
Key Features of CaptainBiz
- Email Integration
- Financial Management
- Inventory Management
- Sales Tracking
- Mobile App
- Multi Company
- SMS Integration
- Profit & Loss Statement
- Billing & Invoicing
- Purchase Management
- Discount & Schemes
- Document Printing
- Sales Management
- Data Security & Accuracy
- GST Compliance
- Customer tracking
- Monthly GST Report
- Stock Take and Monitoring
- Sales Analyse Report
- GST audit report
- GST returns
- Responsive Support
- GST Tax Invoice
- GST Ready
- Print Or Email Invoices
- Live Support
CaptainBiz is one of the pre-accounting and billing solution approved and validated by the GSTN. It is an easy-to-use pre-accounting software that facilitates recording and processing of your sales, purchases accounting transactions along with GST reports. From your invoices and purchases to inventory and receipts, this GST compliant pre-accounting package helps you manage your business processes and provide all error free, accurate and timely data to your GST Practitioner /Tax Professional or Accountant for timely GST Returns filing. CaptainBiz App comes with 100% compliance on the GST. All inward and outward processes including purchase order, sales invoices, material dispatches and all financial transactions are performed under strict compliance to the GST.
It also helps in generating the recommended GSTR reports and enables generation of online sales invoice. With automated report generation systems, CaptainBiz helps businesses control their inventory, perform audits and easily perform inward and outward processes. The app is also made available on mobile phones and Android Point of Sales (POS) machines.
CaptainBiz can be installed on any mobile and using the same is simple with a Three Click process. For existing taxpayers based on the previous filing of GST returns, the master data is imported and created seamlessly.
CaptainBiz is built for the SME’s and MSMEs in India and will ensure sustainable growth for all entrepreneurial enterprises. CaptainBiz offers 100% security by means of secured logins, user access rights, and required security protocol. CaptainBiz helps small and medium businesses to set up themselves professionally and run their business in a smooth and efficient manner.
Establishing a business in India or expanding it further is no easy feat. In addition to streamlining complex operations like inventory management, sales, billing, and accounting, Indian businesses must also ensure GST compliance and move towards digitization.
Most small and medium enterprises in India lack the resources and expertise required to take their business to the next level. Moreover, most businesses neither have the tools nor the inclination to upgrade their business technology due to the complexity and costs involved.
Thankfully, today there are several solutions designed to address the common needs of Indian SMEs, and that too at nominal prices. This review will focus on CaptainBiz,– an inventory, sales, and invoicing software created specifically for the Indian market. This cloud-based software has garnered massive praise and acceptance from small and medium businesses due to its user-friendliness, innovative features, and attention to detail.
So let’s dive in to discover what this application is about, shall we?
Introduction to CaptainBiz
CaptainBiz is an easy-to-use purchase, sales, and inventory management solution for small and mid-sized Indian businesses. Validated and recommended by India’s GST authorities (GSTN: Goods & Services Network of India) for both GST and Non-GST businesses, this application is designed to streamline business operations digitally while ensuring compliance and reducing business complexity.
CaptainBiz allows you to take your business online in these simple steps —
- Create your Company Profile
- Add Customer & Supplier List
- Upload Product Master
- Create customized sales and purchase invoices
By just completing the above steps, you instantly make your business go digital.
CapatinBiz offers an integrated platform for managing inventory, sales, distributors, suppliers, products, billing, and GST invoicing. This cloud-based solution helps businesses track, control, and manage multiple processes, including stock movements and transactions in real-time, and effectively integrates with other accounting software like Tally, Zohobooks, etc. This means that all your reports can be generated in Excel and exported to software like Tally and Zohobooks.
CaptainBiz comes with a mobile application and has an in-built GST compliance module to address the unique needs of Indian SMEs. The mobile app is an extension of your CaptainBiz account, helping you quickly create and share invoices. The application also helps you to track inventory in real time, monitor cash and bank transactions and keeps track of due payments while on the move. The mobile app can also be used as a barcode scanner for managing and maintaining stock.
Using CaptainBiz, you can export transactions in real time, and it provides the most accurate real-time data and reports to your CAs for timely GST filings. The application also works seamlessly with POS systems and barcode scanners to streamline inventory.
CaptainBiz allows all invoices created to be shared or exported instantly via email and Whatsapp. Your inventory is automatically updated in real time and can easily be adjusted for surplus/deficits. The centralized application helps you gain quick visibility about your suppliers and customers, including their transactions and outstanding while providing you with real-time reports and dashboards. What’s more, the basic version of this application is 100% FREE!
Now that we know what CaptainBiz is capable of let us know the key modules & features that make it stand out.
Key Features of CaptainBiz software solution
There are several interesting features of CaptainBiz that make it a hit with Indian SMEs. These are described below:
1. Easy Setup
Perhaps the unique thing about CaptainBiz is how it sets you up for business. Whether your business has a GST number, you can easily register yourself on their cloud application. Once set up, you can add users, CAs, bank accounts, products, parties, and companies in a few simple steps. Once you add your GST number on CaptainBiz, your business details are automatically populated from the GST portal. You can also create document sequencing numbers auto-populated on your invoices and choose between three (‘nearest,’ ‘upward,’ and ‘downward’) rounding-off options.
2. Multi-company & multi-user Roles
CaptainBiz allows you to add multiple user roles for each business unit you own. You can create multiple companies with different products/services and parties and assign different ‘admins’ and CAs to take care of them. You can also set up different company logos, signatures, and details for various business units.
Once you log in to CaptainBiz, the default page you see is the ‘Dashboard’ page that offers you a snapshot of your business. Besides viewing real-time sales reports and figures graphically, you can also view your debit or credit for a given period and find out about outstanding invoices, sales, and collections. You can also view the status of your bank account and cash in real time.
4. Easy Products/Services Configuration
CaptainBiz enables you to add your products/services manually or in bulk. For bulk entries, you can download the Excel format given within the application, fill out details like unit price, product code, barcode, etc., and upload them into the system. You can also search for products/services, apply filters to your search, extract details in Excel and view data transfer status, purchase invoices, transaction history, and real-time stock values.
5. Vendor/Party Management
With CaptainBiz, you can digitally manage your business transactions with multiple suppliers, distributors, and clients. You can add such parties in bulk or add them manually to the system and add multiple shipping/billing addresses and bank details. In the case of manual entries, CaptainBiz automatically fetches the details of your party once you add their corresponding GSTN number, saving you a great deal of time.
The application helps you check the outstanding for each party and pull out receipts in a matter of seconds. All collections, payments, remittances, and bank statements can be looked up and extracted in Excel or PDF format.
6. Purchase & Invoicing Management
CaptainBiz empowers businesses by allowing them to create detailed purchase orders and invoices digitally. You can choose suppliers from the list of parties created or add them manually for different products or services. Users can view their current stocks in real-time, place orders, calculate discounts, and add conditions while creating purchase invoices. Apart from customizing the given invoice template, you can generate invoices from purchase orders directly, change the quantity, and add details. The application also allows you to copy, edit, print, email, make payments and return purchase invoices.
7. Flexible Payments
CaptainBiz can store multiple bank details for speedy transactions and work with petty cash. You can view the details of both your cash and bank balance in the application, along with your collections, payments, stocks, and transactions. Through its user-friendly interface, you can also view the credit and collections for all corresponding accounts.
8. Simplified GST Filing
Another important advantage of CaptainBiz is its ability to extract your business details automatically and calculate GST figures in real time. Additionally, the system can adjust payments according to the losses/damages updated in the system and levy taxes according to the pin code provided. This means that CGST/SGST calculations happen independently without any human errors or interventions. Also, the system can generate GSTR1, GSTR 3B, and GSTR 4, which greatly reduces your workload. All GSTR reports are updated automatically and can be extracted after each transaction made on CaptainBiz.
9. Data Reconciliation
CaptainBiz allows you to compare your cash and bank statements with your existing digital records for easy data reconciliation. You can compare the two statements to find out data mismatches and duplications not to impact your business later.
10. AWS Cloud Security
The longevity of your business depends immensely on how safe your data is. CaptainBiz secures your business data with AWS Secure Cloud, considered the gold standard in cloud security. This ensures that your data is never hacked, leaked, or misplaced while being stored on the cloud.
Apart from the above features, CaptainBiz also features a stellar support team that helps businesses set up accounts and move their data over to the cloud, much to the delight of new users. It also offers several training videos for customers to get guidance on CaptainBiz’s power-packed features.
The Final Verdict
CaptainBiz is a feature-rich inventory, purchase, sales, and invoice management application that simplifies compliance and offers SMEs greater control over business functions.
Users can export transactions in real time and switch between companies in multiple locations. Using the application, you can create GST and business health reports in real time and focus more on business growth and expansion.
With CaptainBiz, you are constantly aware of stock movements and sales figures, while your CA gets automated financial reports for quicker reviews and calculations. GST authorities have officially prescribed the application for Indian businesses as it provides state-of-the-art security and offers some of the most valuable features relevant to SMEs.
The above features and functionalities make CaptainBiz a must-have application for any business looking to streamline operations, reduce hassles, save time, and grow swiftly.
Many Indian SMEs today face problems of GST compliance and digitization. While millions of businesses want to make a digital shift, most of them lack the resources and technology to do the same. Thus along with sales, invoicing, inventory, and billing management, organizations also need to digitize their GST records to remain compliant. While certain solutions did help SMEs in streamlining their inventory and billing processes, most of them completely ignored the need for GST compliance. Luckily, Logo CaptainBiz came to the rescue of such businesses by giving them a unified solution for GST calculations, inventory management, billing, invoicing, and much more at very nominal rates. The GST authorities of India too have praised and recommended their application called ‘CaptainBiz’, which helps SMEs streamline, process, and record all their business transactions digitally, much to the delight of such businesses.
Interview with Mr. Sumit Rajwade, CTO & Country Leader of LOGO INFOSOFT BUSINESS TECHNOLOGY PVT. LTD
We are lucky to have interviewed Mr. Sumit Rajwade, the CTO & Country Leader of LOGO INFOSOFT BUSINESS TECHNOLOGY PVT. LTD., and know about the company’s journey so far.
Here’s an excerpt from the interview:
Our readers are keen to know what prompted you to create Logo CaptainBiz? Tell us about your journey so far? What is your success mantra? Something you personally followed that helped you in your entrepreneurial journey.
Solving real-life big problems has always been a hugely motivating factor. GST reform is fundamentally changing the way business is being done. India is a top 5 economy - goods flow, money flows, but data does not. With Logo CaptainBiz we hope to change that.
What was your thought process behind the inception of CaptainBiz?
Primary thought – ‘empowerment.’ How do we empower and enable the 60 million non-GST and 12 million GST registered businesses and entrepreneurs looking towards digital as a means to do business in the simplest steps possible? Digital transformation for businesses of any size helps them to not only operate more efficiently but also discover new growth opportunities. Most businesses talk about automating accounting. Accounting is a result of doing business. Accounting can come later but embracing business transformation is crucial for digitizing business. It also helps these businesses and entrepreneurs grow beyond current physical boundaries.
What was the biggest obstacle that you faced while working on starting CaptainBiz and how did you overcome it?
GST was rolled out progressively. Constant changes in compliance norms, GST as a new paradigm shift for India, was a big obstacle to overcome. Additionally, building customer education and awareness to actually consider ‘business software’ first, independent of ‘accounting software’, was another challenge we were cognizant of and excited to address.
What separates CaptainBiz from its competitors?
CaptainBiz is endorsed by GSTN, the government of India’s regulatory body, as a compliant software to do business transactions. Available on PC as well as mobile, combined with Smart Connect to seamlessly exchange data between CaptainBiz and accounting packages. We are able to comfortably co-exist in the market, often complimenting other available software solutions to manage business accounting. Finally, in adapting to the Indian market, one CA can cater to multiple companies using the same (one) access credentials on CaptainBiz.
What are the 4 lessons that you need to remember in order to make it big in this industry?
To our mind, there are 4 key lessons,
- Customer relationship management and engagement is key to success. To do this, we have Live Connect (demo), dedicated Relationship Managers, and zero-hour Customer Support for company set up, all powering key features such as Customized Invoices, Pre & Post-Sales Transactions, Reports, and many more.
- Understanding our customers and harnessing insights from customer interactions to drive future enhancements in the product as well as positioning the product to similar market audiences, is key to scale the business. One size does not fit all, but a product like this needs to satisfy primary use cases that appeal to certain segments which in themselves are large.
- Simultaneous on-boarding of SMEs as well as downstream players. Representing large organizations (for example, suppliers billing customer companies or smaller stores buying products from larger distributors or trading partners) where CaptainBiz can be deployed at a mass scale to help cover a critical audience. This is an entirely compliant way to do business, aiding digital transformation for MSMEs and large organizations whose needs are all served by the same product (CaptainBiz). Additionally, the CaptainBiz platform sits on top of ERP grade engines which can support multiple users and simultaneously access large volumes of data.
- A Cloud-centric approach to ensure that we are always current with respect to security, compliances, bug fixes, and enhancements by pushing software upgrades.
How has Covid-19 impacted your business, and what is your strategy moving forward in the new normal?
All of our teams are working from home. Connected using cloud telephony, web conferencing platforms, collaboration tools, and CRM platforms that continue to help us ensure our business runs well. Although we are working remotely, we are able to function productively.
Covid-19 has also impacted our customers, forcing them to re-visit the way they do business. Inventory monetization, cutting down fixed costs, re-working supply chain with low touch and no-touch models have emerged as key new-normal parameters of business operations post-Covid. Our product is in tune with these emerging needs of our customers.
What new and exciting updates can we expect from CaptainBiz in the near future?
- The storeFront will enable our customers to sell and get orders by showcasing their product (and services) catalog online.
- e-Invoice readiness will allow downstream players representing large corporates (for example, repairs and maintenance staff or agents) to remain compliant.
- The rich API framework will provide an easy way to integrate add-ons in the CaptainBiz marketplace. The same core product will cater to different industries, with add-ons playing the right role in making the product suitable for that specific industry.
CaptainBiz Pros and Cons
"It allows me to handle the payments online. So the process becomes very easy."
"its time efficient work"
"I can manage my 2 shops in same software, everything in single software like finacne and inventory, good speed"
"Have not come across any cons yet as it is easy to use and very efficient."
"It will be good if you can bring feature like Online store ,"
CaptainBiz Reviews (5)
What are the top 5 features for CaptainBiz?
The top 5 features for CaptainBiz are:
- Email Integration
- Financial Management
- Inventory Management
- Sales Tracking
- Mobile App