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Best Cheque Printing Software in India

Finding the best Cheque Printing Software for your business is now faster and easier! Compare prices, reviews, features, and get free consultation to find the perfect software.

Cheque Printing Software Guide

Table of Contents

What is Cheque Printing Software?

The cheque printing software essentially makes the payments and the various transaction quite comfortable with the facilitation of pre-printed checks to the payees, thus delivering a more sophisticated and corporate look. It allows companies or individuals to customize not just the appearance but also the information on the cheque, thus reducing the cost of pre-printed cheque stock while also increasing its Security and Reliability. The Cheque Printing Software provides the following functionalities: Printing, Cancelling, Issuing, and Re-issuing of Cheques in order of PAN No. (Permanent Account Number) along with verification of Cheque and Cheque Book Status. 

Why do you need Cheque Printing Software in Your Business?

Cheque printing software is highly essential owing to the fact that they provide for the centralization of the data, especially in large corporate organizations, for better facilitation of time and energy for higher profits. Also, the digitalization of the transactions in cheque payments derive greater sophistication outlook for business clients and create a potential for customization features as per your business requirements. Also, when you need bulk printing of cheques, this online cheque printing software shall come in quite handy and thus help you achieve your objective successfully.

These cheques are specially made through laser printing devices and the security issue is handled correctly by unique passwords, encryption services, and MICR security features. The online cheque printing software provides the perfect platform for digitalizing the corporate transactions and creates a better scope for professional-level business solutions on the whole.

What are the Features of Cheque Printing Software?

  • Full compliance with the bank statements and the database thus obtained can be easily integrated and synchronized for the printing requirements
     
  • Support for internet-work cheque printing, hence creating a potential for usability on a wider scale
     
  • The one-time entry of the payee details into the database provides for automatic detail display henceforth
     
  • Customization features for different designing layouts of cheques for various banks and organizations
     
  • Keep complete track of cheque status as well as monitor canceled ones with efficiency with the help of checkbook printing software
     
  • Complete payment details and detailed report generation on the individual module
     
  • Comprehensive report analysis
     
  • Divisional modularity of different functionalities
     
  • Complete compliance with CTS2010 standards as per the RBI guidelines
     
  • The reduced time complexity for greater ease of performance
     
  • A highly creative and smart user interface for easy navigation and usability requirements
     
  • Automatic generation of printed cheques as per preferred theme selections
     
  • Extensive database with cross-platform synchronization features for greater compatibility factors
     
  • Full-time customer support systems for hassle proof performance.
     
  • Compatibility with different formats and various types of check printers
     
  • Accurately detailed implementation with a double check reference for errors
     
  • Full compliance with the various business processes and market standards

Other Top Features:

1. Fraud Control

The online cheque printing software offers security features such as Password Protection and Data Backup. It also ensures that cheques are printed only when required, and this drastically minimizes the possibility of fraud.

2. Convenience

The check printing software ensures that the user never runs out of cheques, along with ensuring legibility. It eliminates the need for review and increases the overall ease of use. This lets the user concentrate on more important tasks. If a user changes a bank or any other information, the hassle of having new cheques printed is also eliminated.

3. Cost Cutting

The online cheque printing software helps in saving money when compared to the cost of having cheques pre-printed. This simple streamlined option eliminates the cost of expensive processing equipment such as decollators and bursters used in workplaces.

4. Increased Productivity and Efficiency

The cheque writer software can be set to print more than one cheque per page, automatic cheque-signing, and even send it to multiple cheque printers, thereby increasing the productivity of the organization to a great extent. The professional touch, little to no chance of information being misread, and reduced human error when reading and writing cheques increase efficiency.

5. Customizing It According To ‘Need’

This software provides options such as: choosing from various colors of paper, logo options, changing the position of the cheque (on top, middle or bottom), etc. It even enables the user to customize and personalize the cheque according to his needs and requirement.

6. Saves Time

A mere click can import data or print hundreds of it, saving plenty of your precious time. This is especially helpful for payroll cheques in companies and large organizations. A full tax report can also be generated that the user has written in the past year, with just a few clicks - all thanks to the software.

7. MICR

Online Cheque Printing Software also has the ability to print Magnetic Ink Character Recognition (MICR) encoding i.e., the line found at the bottom of all cheques, from the cozy comfort of one’s home or office.

What are the Essentials to Keep in Mind while Buying Cheque Printing Software?

  1. A highly important aspect to keep in mind is the compatibility factors of the given checkbook printing software with the corresponding system or device
     
  2. Excellent user interface with friendly features to provide for greater ease of understanding amongst the users
     
  3. Compliance with the latest governmental guidelines
     
  4. Availability of different modules for a greater scope of implementation. Also, determine whether the quality of the modules is worth the investment
     
  5. Support system available in the check printing software for any kind of future references
     
  6. Make sure to determine the time duration of one specific operation. Lower the time taken implies greater profits for better economic standards on the whole

The Ultimate Guide of Cheques and Cheque Printing Software

A cheque is a written order that is issued by a bank account holder to pay a stated sum to an individual or company from his or her bank account. It can also be used to transfer funds to another bank account, for example: writing a cheque to make the electricity bill payment. The biggest advantage of cheques is that it is one of the safest payment methods as it's entry is made by the bank, making it easy to trace back if required. Another advantage is that it is useful when high-value transactions cannot be made by hard cash.

The following details are mandatory in a Cheque

  1. Must be drawn upon a specified bank (Drawee) and signed by the Drawer (person issuing the cheque)
  2. Must have the name of the Payee (recipient of the cheque) and amount of money in Words and Figures as well as the Date

Different types of Cheques

1. Open Cheque

Used to receive cash over the counter at the bank or deposit the check in their own account or even pass it to another individual by signing the back of the cheque.

2. Travellers Cheque

Printed cheque used instead of cash while traveling abroad. They are widely accepted and come with a lifelong validity and replacement guarantee and unused ones can be used on the next trip.

3. Bearer Cheque

It can be easily transferred from one person to another and the owner can negotiate payment for the cheque.

4. Crossed Cheque

It cannot be cashed at the bank counter and can be done by adding 2 parallel lines on the top left corner of the check and instructs bank to make the payment to payee’s account only.

5. Post-Dated Cheque (PDC)

Type of account payee bearer/crossed cheque dated to meet the payment at a future date and is valid for 3 months from the date of issue.

6. Order Cheque

‘Bearer’ is canceled and instead ‘Order’ is written and the amount is payable to a particular person. By signing the payee’s name on the back, it can be transferred to someone else.

7. Self Cheque

It can be issued in one’s own name or pay self is written by the account holder to receive money from Payer’s branch.

8. Banker’s Cheque

Issued by bank drawing money from its own funds as opposed to from account holders and is done only after the bank verifies the account status of the requestor. The amount is then immediately deducted from the customer’s account

Cheque Fraud and its Common Forms

Though technology has ensured the efficiency of banking systems, it has also helped sophisticated criminal activities allowing advanced cheque printer software to create, alter, and manipulate cheques. Hence, it is crucial to understand the ways in which fraud can be committed.

1. Altering

This involves altering the information on a real cheque by simply writing or using complex chemical methods, allowing it to pass as an official cheque while other methods may fail

2. Forgery

This involves signing a check using a forged signature. The only way this can be noticed is if the bank asks for identification

3. Counterfeiting

This involves creating a fake cheque and using fake or even stolen information on it

4. Bouncing

This method involves taking advantage of places that will accept cheques, then spending on goods or services and getting away before the check bounces

Staying Away From Cheque Fraud!

While banks and other institutions do their best to eliminate fraudulent cheque practices, businesses also have to undertake some steps to prevent it. Instant dismissal or legal action against check fraud as well as educating employees about simple techniques can help discourage these practices within the company itself. Steps like keeping cheques locked safely when not in use and reporting stolen cheques immediately can help greatly. Also checking Id and comparing the signature, putting limits on the amount, and using verification services along with knowing the procedure for testing the security features built into the check can help your business stay away from such fraud.

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Frequently Asked Questions (FAQs)

  • Cheque printing software is a user-friendly application for writing cheques. It is widely used by banks, embassies, auditing firms, MNCs, etc.

  • It is effortless to use this application. In just 1-2 clicks, you create a cheque. It is tamper-free, typo-free, and also has an in-built cheque alignment engine and many more.
  • It is a multi-user, multi-currency, and multi-linguistic platform. It offers the simplicity and comfort of managing payments for any organization.
  • There are various fonts and styles available for printing a cheque. Not only that, but you can also download it in a single click.
    • Credit card
    • Cheque 
    • Bank transfer

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Rinkesh AnandaniBy Rinkesh Anandani | Last Updated: October 20, 2020

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