Best CMMS Software
Top CMMS software solutions are eMaint, Smartsheet, UpKeep, Fracttal One, and Fiix CMMS. Such computerized maintenance management systems are instrumental in enabling organizations to efficiently manage and optimize their maintenance operations.
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List of 20 Best CMMS Software
Maintenance Software, EASY AS 1-2-3
Click Maint is a powerful, affordable, and easy-to-use CMMS. This easy-to-use maintenance software comes with all the essential features to help optimize maintenance operations. Learn more about Click Maint CMMS
Explore various Click Maint CMMS features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Click Maint CMMS Features- Historical Reporting
- Preventive Maintenance
- Preventive Maintenance Scheduling
- Asset Tagging
- Property Management
- Inventory control
- Dispatch Management
- Multi-User Collaboration
Pricing
Click Maint CMMS Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Asset Tracking and Inventory Management software
EZOfficeInventory is the leading non-intrusive asset tracking, maintenance management, and inventory management software. Our intuitive interface means you'll be up and running in minutes, using features made specifically for all your asset management needs. Read EZOfficeInventory Reviews
Explore various EZOfficeInventory features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all EZOfficeInventory Features- Kitting
- Reorder Management
- Inventory Tracking
- Filtered Search
- Barcoding / RFID
- Document Management
- Asset Tracking
- Warehouse Management
Pricing
Essential
$ 35
250 Items, Unlimited Users
Advanced
$ 45
250 Items, Unlimited Users
Premium
$ 50
250 Items, Unlimited Users
EZOfficeInventory Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Software by Maintenance Connection
A powerful web-based solution to manage the plant maintenance. Integrated with scalable seamless features to manage the project for any type of the business like healthcare, manufacturing, energy, government, education, recreation, transport, and mining. Maintenance Connection is having highly satisfied and success rate. It will manage the plant very artfully. Maintenance Connection is having beneficial features, by helping out them the life of asset must be increased. More facilities of the solution are the improve productivity, optimize the inventory, and extend the equipment, predictive maintenance, reporting, work order management. It manages everything from the plant maintenance and provides the services like an ERP solution. Manage the labor data, arrange the schedule with regard a customized calendar. The homepage can be configured for each user by their designation. A mobile app is also available to access anytime. Read Maintenance Connection Reviews
Explore various Maintenance Connection features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
- Reporting
- Mobile Access
- Key & Lock Management
- Recording
- Parts Management
- Work order management
- Repair Maintenance
- Inventory control
Maintenance Connection Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Keeping the World up and Running
eMaint is the web-based CMMS solution to manage the plant of various firm i.e. manufacturing, healthcare, education, food & beverages, oil & gas etc. It manages all the maintenance by the software as the virtual. Read eMaint CMMS Reviews
Explore various eMaint CMMS features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all eMaint CMMS Features- Work Order Management
- Equipment Tracking
- Pre-built Templates
- Prioritization
- Technician Management
- Benchmarking
- For Retail
- Residential Properties
Pricing
Team
$ 69
User/Month
Professional
$ 85
User/Month
Enterprise
$ 120
User/Month
eMaint CMMS Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by Corrigo Incorporated
Corrigo provides mobile and web-based tools to connect the workforce of organizations. Effectively track company assets with the help of analytical tools provided by this field service management software along with scaling for future requirements. Learn more about Corrigo
Explore various Corrigo features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Corrigo Features- Dispatch Management
- Service History Tracking
- Electronic Signature
- Scheduling
- Mobile Access
- Technician Management
- Work order management
Corrigo Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by Dematic
Dematic Sprocket is a fully featured Asset Management Software designed to serve Startups, Agencies. Dematic Sprocket provides end-to-end solutions designed for Windows. This online Asset Management system offers at one place. Learn more about Dematic Sprocket
Explore various Dematic Sprocket features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Dematic Sprocket Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Maintenance and Materials Tracking Software
LLumin minimizes machine, production and operations downtime. LLumin’s sophisticated operations software monitors equipment in real-time with AI (expert systems) that automatically trigger the best preventative actions at the right time. Learn more about LLumin
Explore various LLumin features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all LLumin Features- Material Management
- Asset Tracking
- Enterprise Asset Management
- Maintenance Tracking
- CMMS
Pricing
Contact US
$ 0
NA
LLumin Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by IBM
Power up your data with IoT, make most of your available labor and eliminate the excess of inventory objects swiftly by using IBM Maximo. With the advance cyberspace security features of this asset management software, your data is secure. Learn more about IBM Maximo
Explore various IBM Maximo features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all IBM Maximo Features- Asset Tracking
- Work order management
- Equipment Management
- Inventory Management
- Equipment Maintenance
- Maintenance Management
Pricing
Maximo EAM SaaS
$ 164
Per Month
IBM Maximo Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Manage your Maintenance and Operations. Without th
MaintainX is a fully featured WorkFlow Management Software designed to serve SMEs, Startups. MaintainX provides end-to-end solutions designed for Windows. This online WorkFlow Management system offers Scheduling, Document Indexing, Job Management, Equipment Tracking, Mobile Access at one place. Read MaintainX Reviews
Explore various MaintainX features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all MaintainX Features- Preventive Maintenance
- Approval Process Control
- Graphical Workflow Editor
- Technician Management
- Archiving & Retention
- Remote Document Access
- Customizable Dashboard
- Equipment Tracking
Pricing
Basic Plan
$ 0
Per User
Essential Plan
$ 16
User/Month
Premium Plan
$ 49
User/Month
MaintainX Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Software by Maintenance Assistant Inc
Fiix is the cloud-based solution maintenance management software solution that uses the every size of the business, from small to enterprise. It trusted by the thousands of the company across the world. The core functionalities include the assets management, cost management, manage worker productivity, labor scheduling, and manage warranty cost. It automated schedule of the maintenance, It creates the work order and assigns to the person on the base of date, time, event and meter regarding Fiix is integrated with a mobile app. So the concerned person can maintain the plant at any time and anywhere. The mobile app is completely accessible anywhere. By just scanning the asset barcode or a QR code to pull up the asset record. If there is any damage take a picture and generate the work order on the location. As it will complete, attach with the snap and close on the spot. Read Fiix Reviews
Explore various Fiix features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Fiix Features- Technician Management
- Key & Lock Management
- Preventive Maintenance
- Inventory control
- Scheduling
- Repair Maintenance
- Mobile Access
- Purchasing
Pricing
Basic
$ 29
Per Month
Professional
$ 49
Per Month
Enterprise
$ 79
Per Month
Fiix Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by Limble CMMS
Limble is the cloud-based CMMS. It able to assign, track and record all maintenance task. Also keep track of when it occurs, how long it be and what was the cost. Having key features like preventive maintenance, work order management, and asset management. Learn more about Limble CMMS
Explore various Limble CMMS features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Limble CMMS Features- Inventory control
- Technician Management
- Asset Tracking
- Scheduling
- Work Order Management
- Preventive Maintenance
- Service History
- Mobile Access
Pricing
By Asset
$ 1
Asset/Month
Starter
$ 25
User/Month
Professional
$ 35
User/Month
Limble CMMS Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by UpKeep Maintenance Management
UpKeep is the web based plant maintenance solution. Parellely provides asset management. Quite easy to operate anywhere at anytime. The mobile app allows users to snap of equipment, create regarding work order and send to the maintenance for repair. After creating the work order, get real-time notifications and alerts. Learn more about UpKeep Maintenance Management
Explore various UpKeep Maintenance Management features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
- Preventive Maintenance
- Work order management
- Parts Management
- Reporting
- Scheduling
- Inspection Management
- Room Scheduling
- Incident Management
Pricing
Starter
$ 30
Technician/Month
Professional
$ 48
Technician/Month
UpKeep Maintenance Management Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by Fracttal
Fracttal is a fully featured CMMS Software designed to serve SMEs, Enterprises. Fracttal provides end-to-end solutions designed for Windows. This online CMMS system offers Work Order Management, Asset Tracking, Service History Tracking, Mobile Access, Preventive Maintenance at one place. Learn more about Fracttal
Explore various Fracttal features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Fracttal Features- Inventory control
- Scheduling
- Asset Tracking
- Key & Lock Management
- Preventive Maintenance
- Technician Management
- Mobile Access
- Calibration Management
Pricing
Basic
$ 85
month
Standard
$ 195
month
Business
$ 385
month
Fracttal Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by TMA Systems
WebTMA is a fully featured Key Management Software designed to serve SMEs, Enterprises. WebTMA provides end-to-end solutions designed for Windows. This online Key Management system offers Access Controls/Permissions, Audit Trail, Key Holder Management, Lock Management, Master Key Management at one place. Learn more about WebTMA
Explore various WebTMA features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all WebTMA Features- Key Holder Management
- Audit Trail
- Lock Management
- Master Key Management
- Access Controls/Permissions
WebTMA Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by FasTrak SoftWorks
FTMaintenance is a fully featured CMMS Software designed to serve Startups, Enterprises. FTMaintenance provides end-to-end solutions designed for Web App. This online CMMS system offers Work Order Management, Service History Tracking, Inventory Management, Preventive Maintenance, Technician Management at one place. Learn more about FTMaintenance
Explore various FTMaintenance features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all FTMaintenance Features- Equipment Tracking
- Maintenance Tracking
- Commercial Properties
- Service History Tracking
- Inventory control
- Inspection Management
- Inventory Management
- Schools
Pricing
FTM Cloud Lite
$ 40
month
FTM Cloud Lite+
$ 80
month (12-month commitment)
FTM Cloud
$ 149
month
FTMaintenance Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by Asset Panda
Asset Panda is highly customized and flexible asset management and it provides the solution to various firms. Delivers the solution with high quality, real-time information for every channel. Its cost is suitable for every size of the organization. Read Asset Panda Reviews
Explore various Asset Panda features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Asset Panda Features- Tax Management
- Inventory Tracking
- Document Management
- Audit Trail
- Task Tracking
- Asset Tracking
- Knowledge Base
- Incident Management
Asset Panda Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by ServiceChannel
ServiceChannel is a fully featured CMMS Software designed to serve Enterprises, SMEs and StartUps. ServiceChannel provides end-to-end solutions designed for Web App, Windows and Android. This online CMMS system offers Inventory control, Mobile Access, Preventive Maintenance, Technician Management, Work Order Management, Billing & Invoicing, Service History Tracking, Work order management, Inventory Management, Commercial Properties, Facility Scheduling, Incident Management, Inspection Management, Vendor Management, Fixed Asset Management and Equipment Management at one place. Learn more about ServiceChannel
Explore various ServiceChannel features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all ServiceChannel Features- Commercial Properties
- Vendor Management
- Work Order Management
- Preventive Maintenance
- Service History Tracking
- Fixed Asset Management
- Inventory Management
- Equipment Management
ServiceChannel Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Asset Management & Facility Management expertise.
Mobile-first and easy to use computerized maintenance management system (CMMS), facility management (FM). Schedule preventive maintenance activities, Manage work orders for emergency repairs or breakdown. Mobile Apps for both iOS & Android. Read Cryotos CMMS Reviews
Explore various Cryotos CMMS features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Cryotos CMMS Features- For Facility Management
- Task Tracking
- Material Management
- Activity / News Feed
- Inventory Management
- Facility Scheduling
- Checklists & Inspections
- Equipment Tracking
Pricing
Cryotos Plus
$ 39
User/Month
Cryotos Pro
$ 49
User/Month
Cryotos CMMS Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by Cool Solutions Group
Get the maximum output with minimum input using the automated operating system of eSpace. Being one-of-its-kind facility management software, it offers you a suite of modules that streamlines your entire work process. Learn more about eSPACE
Explore various eSPACE features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all eSPACE Features- Work order management
- Inspection Management
- Incident Management
- Preventive Maintenance
- Asset Management
- Maintenance Tracking
- Visitor Management
- Facility Scheduling
eSPACE Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Emergents | 2024
Software by FMX
Keep a track of all your maintenance work with the inbuilt of the FMX software. Improve the usability of your resources through regular reports. You can easily keep your maintenance staff posted with each maintenance activity with its notification system. Learn more about FMX
Explore various FMX features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all FMX Features- Inspection Management
- Work order management
- Inventory control
- Schools
- Equipment Management
- Incident Management
- Vendor Management
- Preventive Maintenance
FMX Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
What Is CMMS Software?
Your business needs to ensure quality products and services regardless of whether you are in retail, hospitality, manufacturing, or transportation.
Every week, your maintenance team spends hours maintaining heavy equipment, machinery, etc. A computerized maintenance management system (CMMS) enables your team to perform tasks efficiently by providing data on what needs to be done, when, and when.
CMMS software, or maintenance management software, automates manual tasks such as scheduling work orders and tracking inventories and helps create a virtual repository of information about a business's maintenance operations.
In the market, there are many options to choose from when buying a CMMS system. So, to make buying CMMS software easier, we've created a buyer's guide that contains all the essential information you need.
It is software designed to assist businesses in managing and tracking their upkeep tasks and assets. The maintenance of physical assets, such as structures, machinery, and equipment, requires keeping track of maintenance schedules, work orders, inventory levels, and other crucial data.
Many manual maintenance management functions, like work scheduling and assignment, report generation, and inventory level tracking, can be automated by the software, which can help businesses increase the efficacy and efficiency of their maintenance managers.
Additionally, CMMS software for small businesses can offer powerful data analysis and reporting capabilities. This enables enterprises to monitor maintenance-related key performance indicators (KPIs), including the number of work orders completed, the typical time needed to complete a work order, and the expenditures linked to maintenance.
With this knowledge, businesses may pinpoint areas for maintenance process improvement and make data-driven choices to streamline operations.
What Are The Benefits Of CMMS Software?
A Computerized Maintenance Management System (CMMS) is a software program to help organizations manage maintenance operations effectively. Here are some benefits of using CMMS software solutions:
-
Improved equipment reliability
Organizations can lessen the chance of unplanned downtime by tracking and forecasting equipment failure using CMMS software.
-
Increased Efficiency
Many typical maintenance jobs are automated by popular CMMS software, freeing maintenance employees to concentrate on more crucial tasks
-
Better Planning and Scheduling
Organizations may more effectively plan and schedule maintenance activities using CMMS software, ensuring that crucial jobs are finished on time.
-
Better Inventory Management
Organizations can save money on storage costs and lessen the need for excess inventory by using web-based CMMS software to keep track of their spare parts and supplies.
-
Improved Data Management
Data about maintenance is stored centrally via CMMS software, making it simpler to access and process. The software also provides a centralized location for storing all information about equipment, service repairs, inventories, and other assets within the organization. Asset maintenance data can now be tracked and recorded without pen papers or spreadsheets.
-
Enhanced Safety
CMMS software can help organizations track safety-related maintenance tasks, reducing the risk of accidents and incidents.
-
Cost Savings
CMMS software solutions can help organizations save money in the long run by improving equipment reliability, reducing downtime, and streamlining maintenance processes.
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Low Maintenance Cost
Due to accurately tracking data, CMMS platforms allow you to plan maintenance to avoid costly last-minute repairs or downtime. This tracking and reporting capability reduces overall maintenance costs.
-
Compliance Management
CMMS (computerized maintenance management systems) allows you to record maintenance procedures and inspections and provide detailed documentation to compliance agencies through top CMMS software systems when required.
The software generates reports on asset performance and maintenance operations that you can use during audits
-
Sustainability, Health, and Safety
Safety, health, and environmental concerns can be reported centrally via CMMS and EAM in compliance management. The objective is to reduce risk and maintain a safe working environment.
CMMS and EAM can provide investigations to analyze recurring incidents or defects, traceability of incidents and corrective actions, and management of process changes.
-
Enhanced Asset Visibility
Computerized maintenance management systems allow your maintenance team to view all work orders' statuses and highlight those requiring special attention. An asset can be tracked instantly, when it was serviced, how frequently it broke down, and what parts were used.
To avoid equipment downtime at the last minute and improve maintenance efficiency, it is imperative to have visibility into assets and maintenance schedules
-
Workflow Visibility
Maintenance teams can quickly identify where assets are, what they need, and who should work on them when using dashboards and visualizations tailored to the technician and other roles.
-
Automation
Automation helps teams focus on maintenance rather than administrative tasks by saving time, reducing errors, improving productivity, and automating manual tasks, such as ordering parts, replenishing MRO inventory, scheduling shifts, and compiling audit information.
-
Streamlined Processes
All parties involved in the work order can view and track progress on the work order. In addition, the CMMS tool can share details across mobile devices so fieldwork can be coordinated with operational centers, and material and resource distribution can be prioritized and optimized.
-
Preventive Maintenance
As a result of computerized maintenance management software data, maintenance operations can shift from reactive to proactive, allowing an advanced asset maintenance strategy to be developed.
You can gain insights into processes and assets from data derived from everyday activities, sensors, meters, and other IoT instruments, which you can use to inform preventive measures and trigger alerts before assets fail
Who Uses CMMS Software?
Computerized Maintenance Management System (CMMS) system is used by many organizations, including:
-
Manufacturing Companies: Manufacturers monitor the upkeep of their manufacturing machinery with CMMS software, cutting downtime and enhancing equipment dependability.
-
Healthcare Organizations: Hospitals, clinics, and other healthcare organizations use CMMS software to manage the maintenance of their medical equipment, ensuring that it is in good working condition and ready when needed.
-
Government Agencies: Government agencies, such as schools and municipalities, use CMMS software to manage the maintenance of their buildings, infrastructure, and equipment.
-
Transportation Companies: Transportation companies, such as airlines, trucking companies, and railroads, use CMMS software to manage the maintenance of their vehicles and equipment, ensuring that they are in good working condition.
-
Energy Companies: Energy companies, such as power plants and oil refineries, use CMMS software to manage the maintenance of their equipment, reducing downtime and improving safety.
-
Real Estate Companies: Real estate companies use popular CMMS software to manage the maintenance of their properties, ensuring that they are in good condition and ready for tenants.
What Are The Types of CMMS Software?
Several types of free CMMS software are available, each designed to meet the specific needs of different organizations and industries. Some of the most common types of CMMS platforms include:
-
On-Premise CMMS Software
For businesses with an extensive maintenance program and stringent data protection needs, on-premise CMMS software is suitable. CMMS software must have dedicated IT support and maintenance because it is deployed on an organization's servers.
-
Cloud-Based CMMS System
This kind of CMMS software can be accessed online and is hosted by a different company. Small and medium-sized businesses frequently prefer cloud-based CMMS software over on-premise solutions since it is frequently more affordable and scalable.
-
Mobile CMMS Software
Mobile CMMS software is designed for mobile devices, such as smartphones and tablets, allowing maintenance staff to access maintenance information and update work orders while on the go.
-
Industry-Specific CMMS System
CMMS solutions are designed specifically for use in industries such as manufacturing, healthcare, and hospitality. These solutions are often tailored to meet the unique requirements of each sector, including regulatory compliance and industry-specific maintenance processes.
-
Asset-Specific CMMS Software
This CMMS software is designed for specific types of assets, such as HVAC software, electrical systems, or fire suppression systems. Asset-specific CMMS software is ideal for organizations that maintain specific equipment and systems.
10 Key Features Of CMMS Software
The features of CMMS software can vary depending on the specific software and vendor, but many CMMS solutions offer a similar set of core features, including
-
Work order management
Organizations use work order management feature to create, manage, and track work orders for maintenance activities, including job scheduling and assignment, cost recording for labor and materials, and progress tracking.
-
Asset management
Asset Management function offers a central database for maintaining and tracking asset data, including location, usage, and maintenance records.
-
Inventory management
Organizations can use inventory software to manage and monitor the inventory levels for the supplies, spare parts, and other materials needed for maintenance.
-
Preventive maintenance scheduling
With the help of this tool, businesses can plan and monitor preventative maintenance tasks like regular equipment service and inspections to lower the likelihood of equipment failure and decrease downtime
-
Reporting and data analysis
Organizations can measure key performance indicators (KPIs) linked to maintenance and use this feature's sophisticated reporting and data analysis capabilities to make strategic decisions about their operations.
-
Mobile compatibility
Maintenance staff may access and change work orders, check inventory levels, and obtain real-time information while on the go, thanks to the mobile-friendliness of many CMMS solutions.
-
Integration
Some CMMS solutions can interact with other systems, such as financial management software and enterprise resource planning (ERP) software, to provide a more thorough perspective of operations.
-
Maintenance History
It is possible to review a history of the maintenance tasks performed on each asset since maintenance technicians document the fulfillment of duties in the CMMS software.
As a result, future purchases can be informed, and CMMS software can identify assets nearing their end of usefulness.
In addition, if maintenance activities are tracked in a CMMS, knowledge doesn't go with employees when they leave and can be used to train new employees quickly.
-
Track Costs
The CMMS becomes a central data source for maintaining maintenance-related expenses, such as parts, labor, and miscellaneous expenses. Maintenance managers can access the data at any time to analyze the budget.
-
Invoicing & Billing
Manage financial transactions with external customers or internal departments, including generating quotes, generating invoices, and collecting payments.
How to Select the Best Computerized Maintenance Management System?
Here are the essential steps you should consider when choosing a CMMS program for your organization, whether you're starting from scratch or switching from your current CMMS:
Step 1: Define Your Goals
Setting goals and expectations is the first and most crucial step in choosing a computer maintenance management system:
1. Would you like to do preventive maintenance?
2. Do you want to keep track of all your work orders?
3. Do you manage the fleet?
4. In terms of hardware and software, what are your requirements?
5. Do you have the IT resources to support it?
It would be soundest to ask these questions before choosing your new computer maintenance system.
Step 2: Form Your CMMS Team
Once you have decided which features are essential to you in a computerized maintenance management system, it is time to ask your team members who are familiar with maintenance operations for help.
There should be at least one representative from each department that will use the system on this team. This will allow you to understand the company's needs and prepare you to roll out the new system.
Step 3: Identify Preventative Maintenance Needs
Check that the maintenance software supports Preventive Maintenance (PMs) in how you perform them. For example, do you prefer calendar-based PMs? Meter-based? Can you take readings and measurements, pass or fail them, and create a work order based on a failed inspection?
You must set up all the buildings, rooms, offices, and of course, all the equipment, whether it's production or facility.
Step 4: Consider Your Purchase Order Needs
When choosing a CMMS solution, you should be able to create purchase orders quickly, replenish parts, order new services, order new materials, and think about your current PO processes.
However, for equipment lists and to specify on-hand minimums and reorder amounts, you'll need more tools to build the lists, so you don't get caught short. Likewise, using the computer maintenance system to manage inventory, you'll need better ways to make these lists.
It's important to consider all these things when choosing your next computerized maintenance management system (CMMS), as well as being able to generate any reports you require in the long run.
Step 5: See the Software in Action
Request a demo from each CMMS provider after you've narrowed your search to just a few to see how they operate and if you think they'd be a good fit.
List Of Top 5 CMMS software
It is important to scan the market before investing in the best free CMMS software. Some of the top CMMS programs include
Name
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Free Trial
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Demo
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Starting Price
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14 Days |
Yes |
$40/user/month | |
14 Days |
Yes | $35/user/month | |
14 Days |
Yes |
$39/user/month | |
30 Days |
No |
$33/user/month | |
14 Days |
Yes |
Contact for Pricing |
1. Fiix
Fiix is a cloud-based CMMS software that provides asset management, work order management, preventive maintenance, and reporting. It also offers mobile capabilities, integrations with other software, and a user-friendly interface.
Features
- Managing asset
- Work order management
- Preventive maintenance
- Analytics and Reporting
- Mobile capabilities
- Scheduling
Pros
- Comprehensive features
- User-friendly interface
- Mobile capabilities
- Integrations
- Customer support
Cons
- Can be expensive for smaller organizations
- The learning curve for beginners
- Limited customization
Pricing
- Basic - $40 per month
- Professional - $60 per user per month.
- Enterprise - Customized based on the specific needs
2. UpKeep
UpKeep is a mobile-first CMMS software that provides work order management, preventive maintenance, asset tracking, and inventory management. It also offers integrations with other software, a user-friendly interface, and customizable reporting.
Features
- Activity dashboard
- Appointment scheduling
- Billing & invoicing
- Calendar management
- Customizable reports
- Work order management
- Workflow management
Pros
- User-friendly interface
- Mobile capabilities
- Integrations
- Preventive maintenance
Cons
- Limited customization
- Costly
- Reporting
Pricing
- Basic plan - $35 per user per month
- Professional plan - $60 per user per month
- Business Plus - Customized based on the specific needs
3. Hippo CMMS
Hippo CMMS is a cloud-based software that provides asset management, work order management, preventive maintenance, and reporting. It also offers integrations with other software, mobile capabilities, and a user-friendly interface.
Features
- Asset lifecycle management
- Asset tracking
- Calendar management
- Document management
- Facility management and scheduling
- Inventory management
- Task management
Pros
- Managing asset
- Preventive maintenance
- Reporting
- Mobile capabilities
- Integration
- User-friendly interface
Cons
- Hippo CMMS can be expensive
- Limited customization
- Limited customer support
- Scalability
Pricing
- Hippo Starter - $39 per user per month
- Hippo Plus - $69 per user per month
- Hippo Pro - $119 per user per month
- Hippo Enterprise - customized pricing based on the organization's specific needs
4. eMaint CMMS
eMaint CMMS is a cloud-based software that provides asset management, work order management, preventive maintenance, and reporting. It also offers integrations with other software, mobile capabilities, and a user-friendly interface.
Features
- Work order and material management
- Dashboards and reporting
- Asset lifecycle management
- Inventory management
- Work order management
- Preventive maintenance
Pros
- Easy interface
- Cloud-based software
- Comprehensive features
- Customizable workflows
- Customer support
Cons
- Can be relatively expensive
- Steep learning curve
- Limited integrations
- Limited mobile functionality
Pricing
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On request
5. Dude Solutions
Dude Solutions is a cloud-based software that provides asset management, work order management, preventive maintenance, and reporting. It also offers integrations with other software, mobile capabilities, and a user-friendly interface.
Features
- Advanced workflow management
- Capital Forecasting
- Document management
- Equipment/asset management
- Mobile app
- Multi-site management
- Reporting and analysis
Pros
- Comprehensive solution
- Customizable solution
- Mobile access
- Reporting and analytics
- Integrations
Cons
- Expensive
- Complex
- Limited support
Pricing
-
On request
What Are The Alternatives To CMMS Software?
It is important to remain aware of alternatives in case you cannot invest in the best CMMS software. There are several alternatives to Computerized Maintenance Management System (CMMS) software, including
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Manual Methods
Some businesses manage maintenance operations using manual techniques, including paper forms, spreadsheets, and calendars. Although these techniques are straightforward to apply, they take a lot of time and are prone to mistakes.
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Enterprise Asset Management (EAM) Software
Like CMMS software, EAM software offers a complete approach to managing an organization's assets, including maintenance, purchasing, and finances.
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Work Order Management Software
While expressly created to manage work orders and maintenance requests, work order management software might not have all the functionality of a fully-fledged CMMS system but can be used as an alternative.
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Building Management Systems (BMS)
BMS software is used to manage the maintenance and operation of building systems, such as heating, ventilation, and air conditioning (HVAC) systems.
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Preventive Maintenance Software
Preventive maintenance software is designed to help organizations schedule and track preventive maintenance activities but may not have all the features of a full-fledged CMMS system.
Ultimately, the choice of an alternative to CMMS software will depend on the specific needs of the organization, its size, and the complexity of its maintenance operations. Some organizations may find that a manual system or work order management software is sufficient, while others may require the more comprehensive features of an EAM or BMS system.
What Challenges Can Face With CMMS System Software?
Like any software, Computerized Maintenance Management System (CMMS) software can present certain challenges. Here are some of the common challenges organizations face when implementing CMMS software.
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User adoption - If the team is used to manual operations, getting them to embrace and use the new system may be challenging. It is vital to provide users with enough training and support to embrace the new system and ease their transition.
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Data integration - Integrating CMMS software with pre-existing systems like enterprise resource planning (ERP) and enterprise asset management (EAM) software can be difficult and time-consuming.
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Data accuracy - The success of the CMMS system depends on the accuracy and currentness of the data entered into the system. Inaccurate maintenance plans and lost maintenance opportunities can both be caused by poor data quality.
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Customization - Some businesses might need to spend time and money customizing their CMMS software to match the unique requirements of their business.
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User permissions - Managing user permissions and ensuring that only authorized users can access sensitive information can be a challenge in CMMS systems.
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Maintenance plan creation - It can take some time to develop and put a proper maintenance plan into practice, which necessitates a thorough understanding of the tools and procedures used.
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Maintenance optimization - It can be difficult to optimize maintenance activities in businesses with complex equipment and procedures to cut maintenance costs and increase equipment reliability.
How Much Does CMMS Software Cost?
The cost of Computerized Maintenance Management System (CMMS) software can vary widely depending on many factors, including:
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Software features
The features and functionality offered by CMMS software might affect the price. While some software may merely have the ability to manage work orders, others may have more sophisticated functions like asset management and predictive maintenance.
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Number of users
The number of users who will access the system may affect the cost of the CMMS software. While some vendors may charge by the user, others offer an unlimited number of users for a single fee.
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Implementation costs
Implementing CMMS software can be expensive because of licensing fees, installation and setup costs, customization costs, training costs, and support costs.
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Size of the organization
CMMS software prices may change depending on the firm's size. Smaller businesses may discover more affordable options, while larger businesses may qualify for discounts from some vendors.
On average, the cost of CMMS software can range from a few hundred dollars to several thousand dollars per year, depending on the specific needs of the organization and the software selected. Some CMMS software is available on a subscription basis, while others may be purchased outright. Some also have maintenance costs.
CMMS software price comparison is best when choosing software, It changes depending on the size of the firm. Smaller businesses may discover more affordable options, while larger businesses may qualify for discounts from some vendors
CMMS Software Trends
The Computerized Maintenance Management System (CMMS) software industry is constantly evolving and growing, driven by technological advances and changes in how organizations manage their maintenance operations. Here are some current trends in CMMS software:
Mobile access: The ability for users to access maintenance data and manage work orders from their mobile devices is a feature built into increasingly complex CMMS software.
Artificial intelligence and machine learning: CMMS software is gradually incorporating artificial intelligence (AI) and machine learning, allowing the software to forecast equipment breakdowns and recommend maintenance tasks based on past data.
Cloud-based solutions: Organizations are increasingly using cloud-based CMMS software to search for adaptable and economical solutions that can be used from any location at any time.
Integrations: Enterprise asset management (EAM) and enterprise resource planning (ERP) software are two systems increasingly integrated with CMMS software to offer a complete solution for managing all facets of an organization's assets.
Predictive maintenance: Organizations are increasingly adopting predictive maintenance to streamline their maintenance processes and reduce equipment downtime.
Increased focus on asset management: As businesses strive to increase the effectiveness and longevity of their equipment, asset maintenance is taking on more significance as a component of CMMS software.
Greater emphasis on user experience: User experience is becoming a greater focus for CMMS software vendors, as they aim to make their software more user-friendly and intuitive for maintenance personnel.
These trends indicate that Computerized Maintenance Management System (CMMS) software is becoming more advanced and accessible, providing organizations with a more effective way to manage their maintenance operations and improve the reliability of their equipment.
Conclusion
In short, CMMS software helps an organization in facility management and generate reports for asset performance that help asset manager focus on other important tasks, perform maintenance task reduce maintenance costs, etc., through which an organization can make data-driven decisions.
FAQs
Computerized maintenance management systems improve efficiency by centralizing maintenance information, automating procedures, and facilitating processes.
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