Best Business Document Management System 2017

EisenVault star star star star star_half 4.8 (8)

Simply Document Management Software
EisenVault is a cloud-based document management software utilized by a number of industries. Catering to specific requirements of different job roles by overtaking the hassle of document management by storing the documents in both electronic and physical forms.
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Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

LogicalDOC star star star star star 5 (1)

Software BY LogicalDOC Srl
LogicalDOC is a high-performance document management system that offers the power of enterprise document management to companies and organizations of any kind and size all around the world. In fact, one of its distinctive features is to be translated in more than 24 languages and use of full-text search language sensitive algorithms.
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Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

dMACQ DMS star_border star_border star_border star_border star_border

dMACQ Document Management System
dMACQ document management software packs powerful functionalities to consolidate all your document and content management on to one single platform.  dMACQ DMS is platform neutral and dMACQ has capabilities to integrate the DMS.
Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

ShareDocs Enterpriser star star star star star_half 4.8 (4)

ShareDocs Enterpriser
ShareDocs Enterpriser is a high-tech and secure document management software that lets you create, share, preserve, procure and manage official documents. Taking the Green Initiative forward, it helps you make your business go paperless.
Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

Krystal DMS star_border star_border star_border star_border star_border

Software BY Primeleaf
Krystal DMS is simple, affordable & feature rich enterprise class online document management software. Document management system software provides a powerful way to find documents which save time and costs.
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Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

uniDMS star_border star_border star_border star_border star_border

Software BY VRS software
uniDMS enables sharing of the knowledge documents yet protecting the confidentiality. Document Management Software negates any chance of overwriting, tampering, duplication or waste of effort in creating already existing documents. 
Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

OmniDocs ECM star star star star star 5 (2)

Software BY Newgen
Newgen OmniDocs ECM Suite drives comprehensive life-cycle management of enterprise content through its Enterprise Document Management System (EDMS). It enables users create, capture, manage, distribute, and archive different forms of content.
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Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

DessDMS star_border star_border star_border star_border star_border

Software BY Dess Technology
DessDMS is a complete Document Management Software (DMS) solution that gives your organization the benefit of creating a centralized repository or a library used by enterprises around the world for efficient management of data and business processes.
Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

Skelta DMS star_border star_border star_border star_border star_border

Software BY Invensys Skelta
Skelta DMS is a document management system built on the Microsoft SharePoint 2010 infrastructure. Skelta DMS is an end-to-end Document Management System for creating, capturing, managing, delivering and archiving large volumes of documents and contents.
smartphone import_contacts
Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

Online 24x7 star_border star_border star_border star_border star_border

Software BY Online 24*7
Online24x7 offers an intuitive document management solutions which empower business organizations to get a complete control over their documents. It helps medium and large scale companies to get a smooth business process automation.
Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

Alfresco Document Management System star_border star_border star_border star_border star_border

Software BY Alfresco Software
Alfresco is how great businesses share, organize and protect their documents. Whether on the go or in the office, I make it easy for people to quickly locate the exact document they need from among many thousands of files.
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Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

Bitrix24 star star star star star_border 4.2 (9)

Software BY Bitrix Inc.
Bitrix24 is free document management software available both in cloud and on premise. It gives you the best of both worlds and you can move from cloud to your own server any time you want to or require open source code access.
smartphone import_contacts
Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

DataMatrice Mediator star_border star_border star_border star_border star_border

Software BY IDEALINVENT
DataMatrice (DM) Mediator is a document management software solution that serves as a vital component to your middleware architecture. Document editing software helps to synchronize multi-system infrastructure into synergistic performance.
smartphone import_contacts
Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

M-Files DMS star_border star_border star_border star_border star_border

Software BY M-Files
M-Files DMS is online document management system the way it should be: simple to install and learn, reliable, powerful and secure – without breaking your budget. It Integrates seamlessly into Windows Explorer and supports all apps.
smartphone import_contacts
Installed
Onetime
Download Brochure
Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)

AutoDoc DMS star_border star_border star_border star_border star_border

Software BY Fil-Flan Technologies Pvt. Ltd.
AutoDoc is a powerful document management system software which archives, manages, indexes and retrieves documents with ease and convenience. Web access to documents adds another dimension to the software.
Installed
Onetime
Download Brochure
Customisation
Mobile
Saas
Web Based
Web Based and
Installed
Api
Both (SAAS & One time)


What is Document Management System?

Document management system is an electronic filing cabinet used to store, manage, access, edit and track electronic documents and images. They work in collaboration with scanners to convert paper files into digital. Using search engines, a DMS quickly fetches the required file or document.

It is a system that manages, stores, preserves, secures, minimises the risk of or the danger pertaining to the important documents of the Company. DMS also helps in digitally uploading and filing various documents. Document editing software or document scanning software also provides facilities like scanning, editing and easy accessibility and searching of documents. This tern some overlap with the most popular concept content management software and it's often viewed as a main component of enterprise content management and related to many other software like desital asset management software etc.

Is the document management needed for your business? Or why shall you go for DMS?

Firstly, it is never the size of your business that will help you determine the above. If your business handles memos, emails, files, print-outs, files of clients or files of human resource, forms, charts, data, figures, finance related data then definitely document management will help your business a lot to make all the document related work efficient and will help you save a lot of time and physical storage requirement will be reduced.

Even small businesses face lots of problems due to improper handling of papers. They have faced the situations of documents getting lost, damaged or misplaced and then they end up wasting time in searching the same.As per the current law, preservation of documents is mandatory for many companies. So if a proper document editing software is selected the above worry can be brought to rest.

Starting from the Incorporation papers of a Company to its endless transactions a Company is surrounded by Documents. These Documents serve as a source of Information, knowledge, Evidence, Data, Facts, Figures and what not? We all know how important these documents are and how essential it is to manage and secure them.

While talking of Security of the documents, we can never ignore the strict penalties that are being imposed these days by several acts if the required documents are not preserved. Seeing the n number of documents and the compilation of the same on the daily basis many business organizations have adopted the technology of electronic document editing software which help the business to

  1. Have a central searchable depository for records.
  2. Paper documents can be digitally uploaded and filed.
  3. Having papers in the E-form helps to reduce the physical space requirement.
  4. It minimises the risk of losing the documents.
  5. It also minimises the danger pertaining to damage of the documents.

Apart from the above, electronic document scanning, editing & management software is a comprehensive group of functions that covers many different applications. So it is essential that you as a buyer must analyse few of the things before selecting the electronic DMS for your business. Human Resource Management Software has one module for document management.

Document Management Software Features

You must ensure that the electronic document management software that you have elected simplifies and organizes your work. You must ensure that the DMS or data editing software:

  1. Allows coordination through easy sharing of documents for a better teamwork.
  2. The scanning capability of the system must be checked: like bulk scanning, identification of separate documents, placing of the documents at the correct folder.
  3. Look for a system that facilitates editing of documents.
  4. The search facility should not be a complex one.

What are the benefits that you can avail from DMS?

  1. Calamity Repossession: The risk of any calamity always haunts the owners and the employees of an organization. Come calamity, gone the documents. But with the help of document editing software or document scanning software the above risk can be totally eliminated.
  2. Security of the documents: As per the current rules and laws, preservation of document for particular number of years is mandatory for many companies. Document editing software not just helps in preserving the documents but also allows checking who is viewing or editing the documents.
  3. Above being the main benefits, buyers also enjoy advantages like easy searching, accessibility and editing of the documents. 

“Organizations have no end, but the preservation of the documents!!” Therefore it is always better to insure yourself and the business against any unwanted risk.

Market Trends of Document Management Software

  1. Cloud Computing Cloud computing feature is useful for businesses of all sizes. Ease of access, reduced costs and lesser need for storing data on the hardware makes cloud computing a hot trend for 2016. With cloud, the team members can save, edit and access documents irrespective of the time and place. With this technology, businesses do not have to worry about the storage space running short since it is hosted on cloud. Many offer a wide range of storage spaces that can be expanded as per the demands of the business. 

    Data can be efficiently shared across multiple branches. Gone are the days where businesses had to worry about physical storage because data is stored in cloud in the document tracking software.
     
  2. Mobile With so many organizations operating remotely and a necessity for workforce to access their documents on the go, the DMS is becoming mobile friendly. The mobile DMS trend is rising exponentially.   

    Using a mobile enabled document management, it becomes easy for a salesman to show digital brochures of the latest products. Document management software on mobile simplifies the tasks of a contractor who needs to access his drawings at a work site. These drawings need not be carried to the site, they can be merely accessed via the DMS in his mobile.


    The adoption of a mobile friendly DMS is beneficial for all businesses and users. For employees who have an onsite job, such as the sales, logistics and delivery workforce, mobility of electronic documents is a boon.
     
  3. Archiving Many private and government organizations need to store their documents for long term. For both business purpose and regulatory compliance, automatic archiving is an integral part of the document management system.   

    For past few years, organizations are shifting their documents to electronic format for long term storage. The problem of retention is solved by migrating the paper documents to an electronic format. Digital records when stored in hardware or software applications still have a risk of becoming outdated.
        

    Many older generation storage tools are becoming obsolete and the digital records cannot be retrieved. The 2016 document management trend is to archive the electronic documents. Software developers will have to work to identify and incorporate a method wherein the records can be stored, protected and accessed for a long time.
     
  4. Sharing information across devices - Businesses, based on their needs have different document management requirements. As many companies hire employees who work remotely, they are looking for solutions that can be accessed from any device with an active internet connection. The team gets complete access to the system irrespective of their geographic location.

    By utilizing DMS, companies are able to cut down on costs, increase team productivity and lower the handling time. Along with cost saving, businesses are implementing it for building customer loyalty. Using this technique, it is possible to collect both organized and unorganized information and deliver it across multiple platforms and processes.

    With instant access to information whenever needed, teams are able to store and fetch data to perform their jobs efficiently. Time spent on searching for the required information is reduced to increase productivity and simultaneously providing a memorable user experience.

Global Events Related to Document Management

  1. The AIIM Conference-2017- (25th – 28th April 2017, New Orleans):
    The 3 day conference has interactive sessions on document management and will showcase hottest products related to this field. The attendees will learn how to automate their business processes and documents using document management software.
  2. IRMS Conference 2017 - (15th – 17th May 2017, UK):
    This conference provides an opportunity to get the practical experience in project management, information security and document management for businesses. Information & Record Management Society is a pioneer in record management. Topics such as keynote discussions, inspirational speeches, document industry innovations and networking will be a part of the package.
  3. ARMA Conference 2017 – (25th – 27th September 2017, San Antonio, USA):
    This will provide latest solutions to trending challenges such as managing document software on mobile, cloud computing and document archiving.
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