Best Document Tracking System

Top document tracking systems include gigatrak, FileHold, Comindware Tracker, CONNETinBOT, and Docsend. These software solutions facilitate online access, tracking, and editing of documents.

Supriya Bajaj
Researched and Written by Supriya Bajaj
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List of 25 Best Document Tracking System

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Category Champions | 2025

Product Description

This information is provided by vendor.

dMACQ Enterprise Document Management System packs powerful functionalities to consolidate all your document and content management onto one single platform. Read More About dMACQ DMS

dMACQ DMS Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Collaboration Tools
  • Scalability
  • Integration Capabilities
  • Ocr (optical Character Recognition)
  • Mobile Access
  • Document Indexing
  • Retention Management
  • Document Security
  • View all Features
5.0
out of 5 (5 Reviews)
Features
5.0
Ease of Use
4.8
Value for Money
4.2
Customer Support
4.8
islam
Manager

Highly recommend dMACQ DMS. Compared to OmniDocs, Doccept, and FileNet, we found dMACQ DMS to be much more scalable and user-friendly. I would highly recommend dMACQ DMS for mid-sized companies and large enterprises. The latest GDPR compliance update is excellent!

Read all 5 Reviews

dMACQ DMS Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 9.0

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

File sharing and Analytics tool

Product Description

DocSends document tracking software makes salespeople more effective by enabling them to track, control, send, and present sales materials with real-time document analytics. Read More About Docsend

Docsend Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Customizable Links
  • Access Control
  • Document Tracking
  • Team Collaboration
  • Link Expiration
  • Email Integration
  • Content Performance
  • Engagement Metrics
  • View all Features

Contenders | 2025

Product Description

This information is provided by vendor.

PandaDoc is all-in-one software to create, deliver, and eSign your team’s quotes, proposals, contracts, and other sales collateral. PandaDoc makes document assembly simple and saves you tons of time. Templates and preset content blocks let reps construct picture-perfect documents in minutes. Read More About PandaDoc

PandaDoc Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Audit Trail
  • Custom Fields
  • Approval Workflows
  • Form Builder
  • Payment Processing
  • Api Access
  • Document Analytics
  • Collaboration Tools
  • View all Features

Essentials

$ 35

Per Month

Get Offer

Business

$ 65

Per Month

Get Offer
4.3
out of 5 (4 Reviews)
Features
4.5
Ease of Use
4.3
Value for Money
4.8
Customer Support
4.3
Shamilamin
C.e.o

PandaDoc offers a user-friendly interface with drag-and-drop functionality, making it easy for users to create, edit, and customize documents. Users can access and sign documents on the go through the mobile app, improving flexibility and accessibility.

Read all 4 Reviews

PandaDoc Features and Usability-Based User Satisfaction Score

Rating Score 8.6

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Contenders | 2025

Product Description

This information is provided by vendor.

Fabricate an all-digital work platform in your organization with the help of Adobe Sign, the leading e-signature software. The electronic signature software will help you sign any document from anywhere with a simple tap. Read More About Adobe Sign

Adobe Sign Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Compliance Management
  • Multi Language Support
  • Mobile Signature
  • Template Management
  • Signer Authentication
  • Form Field Recognition
  • Document Tracking
  • Integration With Microsoft 365
  • View all Features
5.0
out of 5 (5 Reviews)
Features
4.6
Ease of Use
4.4
Value for Money
4.8
Customer Support
4.6
SHUBHAM VERMA
Manager

It integrates seamlessly with Microsoft Office 365. We can send and track directly from applications like Teams and Outlook. Confidential agreements can be hosted in Microsoft SharePoint. It supports SSO via external identity providers like Okta, Oracle, and more. It exchanges authentication information between Adobe and the identity provider to ensure document integrity and user origin.

Read all 5 Reviews

Adobe Sign Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 9.0

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Instantly Search, Access, & Share Your Documents

Product Description

This information is provided by vendor.

eFileCabinet gives a suite of cutting-edge office management software outputs and assistance that can modify the way your business functions. These office software solutions can capture, store, manage, share, and protect your paper and electronic documents, all with one easy-to-use method. Read More About eFileCabinet

eFileCabinet Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • File Sharing
  • Document Tagging
  • Version Control
  • Document Storage
  • Access Controls
  • Collaboration Tools
  • Document Scanning
  • Compliance Management
  • View all Features

Advantage

$ 55

Per Month

Get Offer

Business

$ 99

Per Month

Get Offer

Contenders | 2025

Product Description

FileCloud is a versatile and secure content collaboration platform, offering both self-hosted and cloud options. It ensures robust data protection, seamless integration with existing systems, and customizable features, making it ideal for enterprises seeking efficient and compliant file management solutions. Read More About FileCloud

FileCloud Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Collaboration Tools
  • File Sync
  • Automated Workflows
  • Version Control
  • Compliance Support
  • User Management
  • Encryption
  • Access Controls
  • View all Features
5.0
out of 5 (4 Reviews)
Features
4.3
Ease of Use
5.0
Value for Money
4.3
Customer Support
5.0
Abhishek Anand
Marketing Executive

Filecloud is one of the most excellent tools we have encountered so far. We have the best security while sharing or storing files online through this cloud service. I have used it for many tasks, such as sending important documents, Excel sheets, and more, all with top security without risking exposure to any third party. They have a great customer support team and are always ready to help whenever required. Even the tool's pricing is good—neither very expensive nor too low. I have had a great experience both personally and as an employee.

Read all 4 Reviews

FileCloud Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 4.0

Social Score

Out of 10

Monthly website visitor Score 4.0

Monthly website visitor Score

Out of 10

Contenders | 2025

Product Description

This information is provided by vendor.

Zoho Docs provides cloud-based solutions to store, share, and manage files safely. All types of files are stored in a centralized location using this document management software, allowing you to easily access and share them with team members. Read More About Zoho Docs

Zoho Docs Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Search Functionality
  • Offline Access
  • Audit Trail
  • Mobile Access
  • Version Control
  • Integration With Other Zoho Apps
  • Access Controls
  • Document Templates
  • View all Features

Free

$ 0

Forever

Get Offer

Standard

$ 3

User/Month/Billed Annually

Get Offer

Premium

$ 5

User/Month/Billed Annually

Get Offer
5.0
out of 5 (2 Reviews)
Features
5.0
Ease of Use
5.0
Value for Money
4.5
Customer Support
5.0
Raghav Arora
Consultant

Zoho Docs is a cloud-based storage system. It's actually a virtual drive that stores documents. These documents can be shared among different team members. Zoho Docs is used to manage all documents, files, sheets, and trackers.

Read all 2 Reviews

Zoho Docs Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 6.5

Freshness Score

Out of 10

Social Score 9.5

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

System by Docuware

Product Description

DocuWare is a cloud-based software that helps you save a lot of time you spend on handling paperwork. This software also saves you from losing your papers and documents. It helps you get all your documents in one place, easily controlled. Read More About Docuware

Docuware Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Access Control
  • Version Control
  • Customizable User Interface
  • Email Management
  • Task Management
  • Compliance Management
  • Workflow Automation
  • Optical Character Recognition (ocr)
  • View all Features

Basic

$ 225

per month per user

Get Pricing
2.0
out of 5 (1 Review)
Features
3.0
Ease of Use
2.0
Value for Money
1.0
Customer Support
3.0

System by Citrix Systems, Inc

Product Description

RightSignature is the simplest, most efficient way to get your documents signed. RightSignature enables you to close more deals in less time, reduce paper and ink expenses, avoid fax hassles, cut cycle time from weeks to hours, and impress your customers. Read More About RightSignature

RightSignature Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Parallel Signing
  • Custom Branding
  • Document Archiving
  • Reusable Templates
  • Form Field Recognition
  • Integration With Cloud Storage
  • Mobile Signing
  • Drag And Drop Fields
  • View all Features

Personal

$ 15

Per Month

Get Pricing

Business

$ 75

Per Month

Get Pricing

Additional Plans

$ 123

Per Month

Get Pricing

An easier, better way to manage your contracts.

Product Description

This information is provided by vendor.

Dramatically increase contract visibility, minimize risk, and never miss another renewal date with ContractWorks - simple contract management software thats set up in minutes. Read More About ContractWorks

ContractWorks Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Audit Trail
  • Mobile Access
  • Customizable Reporting
  • Contract Milestone Tracking
  • Third Party Integrations
  • Automated Alerts And Notifications
  • Version Control
  • Custom Tags And Metadata
  • View all Features

Standard

$ 700

Per Month

Get Offer

Professional

$ 900

Per Month

Get Offer

Premium

$ 2000

Per Month

Get Offer

Workflow Automation Software for businesses

Product Description

This information is provided by vendor.

Streamline your business processes and automate the workflow between remote and office teams and customers. Increase your teams productivity by collecting field data on mobile devices and getting real-time insights. Read More About Fluix

Fluix Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Cloud Storage Integration
  • Document Scanning
  • Form Filling
  • Document Templates
  • Task Management
  • Mobile Access
  • Document Annotation
  • Offline Access
  • View all Features

Core

$ 30

User/Month

Get Offer

System by Concord

Product Description

This information is provided by vendor.

Concord is a comprehensive agreement management platform that streamlines contract processes and unlocks actionable insights to drive business growth. Trusted by over a million users, it offers seamless integrations and AI-powered features to enhance efficiency and decision-making. Read More About Concord

Concord Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Reporting And Analytics
  • Mobile Access
  • Contract Import
  • E Signature Integration
  • Task Management
  • Compliance Management
  • Document Storage
  • Contract Creation
  • View all Features

Free

$ 0

User/Month

Get Offer

Standard

$ 25

User/Month

Get Offer

Plus

$ 50

User/Month

Get Offer

System by Citrix Systems, Inc

Product Description

This information is provided by vendor.

Sharefile is a simple and easy document management software that provides you with the confidence of planning, filling, and retrieving your documents in the best possible manner. It has the ability to share your files with your portable devices. Read More About Sharefile

Sharefile Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Document Collaboration
  • Version Control
  • Access Controls
  • E Signatures
  • Integration With Outlook
  • Data Encryption
  • File Sharing
  • Audit Trails
  • View all Features

Personal

$ 16

Per Month

Get Offer

Team

$ 60

per

Get Offer

Business

$ 100

Per Month

Get Offer

VIRTUAL DATA ROOM

$ 295

Per Month

Get Offer

System by Onehub

Product Description

Onehub is one of the best virtual data room software for SMEs and large corporations. This virtual data room software provides secure cloud storage & sharing, document watermarking, automatic indexing, and customizable client portal features in one place. Read More About Onehub

Onehub Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Bulk Uploads
  • Automated Workflows
  • Two Factor Authentication
  • Comments And Discussions
  • Document Version Control
  • Api Access
  • Integration With Microsoft Office
  • Role Based Permissions
  • View all Features

Team

$ 30

Per Month

Get Pricing

Business

$ 100

Per Month

Get Pricing

System by SmartFile

Product Description

SmartFile is a secure file sharing platform that combines user-friendly access with robust IT management and compliance features. It enables seamless file sharing and storage both on-premises and in the cloud, ensuring data security and regulatory adherence. Read More About SmartFile

SmartFile Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Search Functionality
  • Access Controls
  • Audit Trail
  • Multi Language Support
  • Drag And Drop Interface
  • Mobile Access
  • Backup And Recovery
  • Role Based Permissions
  • View all Features

Business

$ 6

User/Month

Get Pricing

Business Plus

$ 10

User/Month

Get Pricing

Category Champions | 2025

Product Description

Trello enables you to organize and prioritize the project in a very good manner with flexibility. It assigns the tasks and avoids all the time-consuming and unnecessary meetings. Periodically share all the details regarding the project with the team. Read More About Trello

Trello Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Lists
  • Labels
  • Comments
  • Due Dates
  • Activity Log
  • Checklists
  • Cards
  • Boards
  • View all Features

Free

$ 0

Forever

Get Pricing

Business Class

$ 10

User/Month

Get Pricing

Enterprise

$ 21

User/Month

Get Pricing
4.5
out of 5 (37 Reviews)
Features
4.4
Ease of Use
4.7
Value for Money
4.6
Customer Support
4.4
Famurewa Matthew
Digital Marketer

This simplicity and flexibility of Trello let users adapt boards for everything, from personal projects to professional use. You can start efficiently managing your workflows with the free version.

Read all 37 Reviews

Trello Features and Usability-Based User Satisfaction Score

Rating Score 9.0

Rating Score

Out of 10

No. of reviews Score 8.0

No. of reviews Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 9.3

Social Score

Out of 10

Monthly website visitor Score 4.0

Monthly website visitor Score

Out of 10

System by Sertifi

Product Description

This information is provided by vendor.

Sertifi is a leading platform that accelerates business processes by offering digital contracts, e-signatures, and secure payment solutions. Trusted by over 20,000 hospitality companies, Sertifi helps streamline operations and enhance guest experiences. Read More About Sertifi

Sertifi Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Collaboration Tools
  • Contract Renewal Alerts
  • User Permissions
  • Template Management
  • Version Control
  • Multi Party Signing
  • Custom Branding
  • Electronic Signatures
  • View all Features

Contenders | 2025

Product Description

This information is provided by vendor.

Shivaami is an authorized Google Cloud Partner that offers Google Workspace, formerly known as G Suite, a cloud-based productivity and collaboration suite developed by Google. It includes a variety of applications such as Gmail, Google Drive, Docs, Sheets, etc. Read More About Shivaami

Shivaami Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Mobile Access
  • Role Based Access Control
  • Task Management
  • Security And Compliance
  • Multi Language Support
  • Calendar Integration
  • Contact Management
  • Video Conferencing
  • View all Features

Business Starter

$ 72

User/Year

Get Offer

Business Standard

$ 144

User/Year

Get Offer

Business Plus

$ 216

User/Year

Get Offer

Enterprise Starter

$ 120

User/Year

Get Offer
4.0
out of 5 (1 Review)
Features
4.0
Ease of Use
5.0
Value for Money
4.0
Customer Support
5.0
Uday Parmar
Business Development Executive

Shivaami Inc. is one of the best IT companies in India. I have been using Shivaami's Nira for my business purposes. One of the best things about Nira is that it allows you to control who has access to your documents. You can create custom permissions for each document, which is a great way to protect sensitive information. Great work, guys.

Read Review

Shivaami Features and Usability-Based User Satisfaction Score

Rating Score 8.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 6.0

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Contenders | 2025

Contracts-Driven Corporate Legal Operations Platfo

Product Description

This information is provided by vendor.

RazorSign is a contracts-driven corporate legal operations platform for smarter contracts, streamlined legal operations, and effortless compliance. Read More About RazorSign

RazorSign Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Role Based Permissions
  • Customizable Workflows
  • Document Templates
  • Mobile Access
  • Electronic Signatures
  • Integration With CRM
  • Api Access
  • Reporting And Analytics
  • View all Features

Free Trial

$ 0

Upto 5 Users

Get Offer
5.0
out of 5 (2 Reviews)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Santosh k

Razor365 has been immensely helpful to our organization, enabling us to save on contract creation times. It has improved our compliance across the contracting spectrum and has made general contract administrative follow-ups exceedingly simple in terms of renewals, updates, obligations, etc.

Read all 2 Reviews

RazorSign Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 7.5

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Emergents | 2025

Revolutionizing Digital Connect - Business & Law

Product Description

This information is provided by vendor.

We provide an intelligent and unified platform for the enterprise legal ecosystem, driving digital transformation to the next level. We help entwine legal efficiency and cost-effectiveness with complex end-to-end business operations with the sheer power of speed and simplicity. Read More About RazorLex

RazorLex Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Contact Management
  • Time Tracking
  • Document Management
  • Workflow Automation
  • Billing And Invoicing
  • Task Management
  • Client Management
  • Conflict Checking
  • View all Features
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
3.0
Value for Money
4.0
Customer Support
4.0
rajesh
assistant

It has impacted me a lot. I have nothing to say to you, only a lot of thanks. It has made the company more vast and moderate to their employees. So helpful to all our working people.

Read Review

RazorLex Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 6.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Best Document Tracking System in India 2021

Product Description

This information is provided by vendor.

Docflare is a free service brought to you by Salesflare. Document tracking software is stored per customer and is revealed to you as real-time notifications, so you can follow up in an informed way. Read More About Docflare

Docflare Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Document Watermarking
  • Document Search
  • User Access Control
  • Audit Logs
  • Data Encryption
  • Document Versioning
  • Bulk Document Upload
  • Activity Dashboard
  • View all Features
5.0
out of 5 (1 Review)
Features
4.0
Ease of Use
4.0
Value for Money
5.0
Customer Support
5.0
Andrio Hp
Manger

Docflare offers a mobile app that allows users to access their documents on the go. The mobile app enables users to view, edit, and share documents from their mobile devices, making it easy to stay productive while away from the office. The mobile app also includes the same security features as the desktop platform, such as SSL encryption and two-factor authentication, to ensure that user data is always secure. Overall, the Docflare mobile app is useful for users who need to access their documents while on the move.

Read Review

Category Champions | 2025

Product Description

This information is provided by vendor.

Comindware provides non-coding workflow software for business process modeling and management, workflow automation, and productivity boost. Its file tracking system minimizes the dependency on IT and empowers non-technical users to design, run, and modify workflows with drag-and-drop simplicity. Read More About CMW Platform

CMW Platform Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Process Automation
  • Time Tracking
  • Role Based Access Control
  • Drag And Drop Interface
  • Audit Trail
  • Sla Management
  • Version Control
  • Document Management
  • View all Features

Basic

$ 30

User/Month

Get Offer
4.7
out of 5 (173 Reviews)
Features
4.6
Ease of Use
4.7
Value for Money
4.7
Customer Support
4.7
Trinity Maruez

Comindware Tracker has enabled business users across all departments to automate business procedures such as financial management and document and approval workflow management in real-time.

Read all 173 Reviews

CMW Platform Features and Usability-Based User Satisfaction Score

Rating Score 9.4

Rating Score

Out of 10

No. of reviews Score 10.0

No. of reviews Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 9.1

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Most Reviewed

Emergents | 2025

Product Description

DocuScan provides the latest document tracking system technology and methods needed to capture, manage, and share documents, and secure information within an organization. Read More About DocuScan

DocuScan Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Workflow Automation
  • Customizable Metadata Fields
  • Document Annotations
  • Bulk Document Upload
  • Advanced Search Capabilities
  • Email Notifications
  • Barcode Scanning
  • Reporting And Analytics
  • View all Features
4.0
out of 5 (2 Reviews)
Features
4.0
Ease of Use
4.0
Value for Money
4.0
Customer Support
4.0
aravind

Today, due to smartphones, the world has changed and everything has become more and more improved. This has had significant effects. I want to talk about document scan apps. In the past, if you wanted to scan any document, you had to carry a system or go to a cyber cafe. But nowadays, thanks to phones, you can take a copy or a photo of the document. You just need to open it in a document scan app, and you will get the scanned copy.

Read all 2 Reviews

DocuScan Features and Usability-Based User Satisfaction Score

Rating Score 8.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 6.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Monthly website visitor Score 4.0

Monthly website visitor Score

Out of 10

Category Champions | 2025

Product Description

This information is provided by vendor.

Kizeo Forms is a simple and mobile tool to automate various activities. With Kizeo Forms, you can convert any paper document into mobile forms. You can fill out forms from any location, even without an internet connection! Create and send customized forms and reports. Read More About Kizeo Forms

Kizeo Forms Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Api Access
  • Geolocation
  • Real Time Data Sync
  • Electronic Signatures
  • Customizable Forms
  • Data Security
  • Multi Language Support
  • Barcode Scanning
  • View all Features

15 Day Free Trial

$ 0

10 Users for 15 Days

Get Offer

Monthly Plan

$ 22

Per User/Month

Get Offer

Annual Plan

$ 15

Per User/Year

Get Offer
5.0
out of 5 (10 Reviews)
Features
4.8
Ease of Use
4.8
Value for Money
5.0
Customer Support
5.0
Quentin

Great tool for creating forms for my construction company! I can create forms, assign them to my field workers, and get custom reports quickly. So much time-saving, thanks!

Read all 10 Reviews

Kizeo Forms Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 8.8

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Contenders | 2025

Product Description

This information is provided by vendor.

RicohDocs is a high-performance document tracking system and Office Automation System. It offers the power of enterprise document management to mid-sized and large organizations. Read More About RicohDocs

RicohDocs Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Ocr (optical Character Recognition)
  • Workflow Automation
  • Customizable Templates
  • Document Archiving
  • Version Control
  • Electronic Signatures
  • Compliance Management
  • Alerts And Notifications
  • View all Features
4.3
out of 5 (3 Reviews)
Features
4.7
Ease of Use
4.7
Value for Money
4.5
Customer Support
4.5
Nahid Altumbabic

The beneficial thing about utilizing RicohDocs is that it has an astounding report management system. With this software, it is easy to handle all business reports. A wide range of documents, especially business papers, can be managed smoothly, and using RicohDocs, I can handle all my records in the best possible way. If business documents are already a mass, it's hard to control them manually, and this software is the best solution.

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Document Tracking Software Guide

What is Document Tracking System?

The document tracking tool is one of the biggest assets of any business. No matter whether it is a small organization or a big one, there is always a need for files, documents, and paperwork. Taking all these documents online and having them present on the computer is highly beneficial for the organization. The tracking tool makes it easy to track these documents easily. 

The document tracking system, also known as file tracking system is an on-premise or cloud-hosted software used by small as well as large businesses for automating the process of searching, accessing, retrieving, and managing their electronic documents or files.

A file tracking system is indispensable for the success of businesses. The demand for document tracking systems is on the rise across the globe as businesses are increasingly using this software for checking paper consumption, besides boosting their productivity and efficiency. One can access some years old files with just a click and on top of that copying the papers, printing them everything can be done with ease. This document tracking tool reduces a lot of workload from the organizations. Most of the organizations these days are using this electronic document tracking system to manage and track all the paperwork.

Top Document Tracking System Features

A file tracking system offers a lot of useful features to help you streamline your workflow. Here are some of the most important features of document management software.

document tracking system features

1. Document Storage

All the types of documents related to a particular organization are stored in a single vault and this makes document tracking system easy to retrieve the documents, storing them and for future use. The whole centralizing process makes sure that the relevant information is accessible immediately. The cloud feature is another asset for the software. Even if any documents are deleted from the system due to some unavoidable circumstances, it can be retrieved from the cloud backup.

2. Tasks Related to Documents

This is another important feature of document tracking software. The software takes care of almost all the document-related tasks and this helps in saving a lot of time for the employees. The document tracking system is capable of routing the documents easily and also has a built-in task management system.

3. Document Security

Security is one of the most important aspects of an organization. The documents must be provided with the required security so that they don’t get misused. The document tracking software that an organization is planning to deploy must be capable of providing the perfect security for the documents. The tool avoids unauthorized access to certain documents. There are some types of software in the market that prevents a certain IP address from opening the document. This document tracking system ensures high-level security for the documents stored in the tool.

4. Control of the Versions

The document tracking software makes it easy to have control over various versions of the documents. There won’t be a need of maintaining multiple copies of the same document with some changes. The last edited document will be the latest document present on the list.

5. Indexing

Document tracking system is very hard to retrieve one single document from so many others. But with the help of the indexing feature, this can be done with ease. You can index the document and files systematically for easy retrieval.

6. PDF Document Editor

The online document tracking system will make it easy for you to edit the PDF documents and add text, date, checkbox, text box, or any other customization options. The spell checker will help in eliminating any type of typo errors present in the document.

7. Bulk Uploading of Documents

There are so many instances when it becomes important to upload a bulk set of files online. Uploading these documents one by one will take a lot of time. But with the software, one can upload all the files at once without any hassle. The entire document uploading is done with one click and it won’t even consume a lot of time.

8. Mobility

The document tracking tool provides you an option to access the documents present in it from anywhere. If you have a mobile, tab, laptop, or PC at your hand with an internet connection, you will be able to access the documents present in the software. The files that are uploaded in the organization are synced from time to time.

9. Integral Bar Code Facility

The bar code system will help in tracking down the document easily. All the files are provided with a certain bar code and scanning the bar code will provide the exact location of the file.

10. Audit Trail

A document path in the life cycle in software is provided perfectly with the help of an audit trail feature. The document tracking system users will be capable of producing detailed reports of the path of the document. The details include the name of the user, time, date, the type of action performed. A file tracking system offers a lot of useful features to help you streamline your workflow.

features of document tracking system

11. Automation of Document Processing

The processing of the documents is done in a very short time with the help of the automation facility provided in the document tracking software. Whether it is simple or complex document processing, one can do it with ease by using the software. The repetitive documents are processed automatically whereas the workflows system are set up with the help of a graphical workflow editor. Data importing and exporting from MS-Office or Excel is also done in the data tracking tool.

12. Collaboration and Assigning of the Tasks

In organizations, there come some situations where more than one person has the requirement to check the document. In such situations, people just make copies of the document and share it with others but the entire scenario is changed with the deployment of a document tracking tool. This document tracking system provides a platform where all the employees of an organization collaborate and check out the documents. One can restrict access to the documents that they want to maintain confidentiality. The same document tracking system can be used to assign tasks for various users and it also notifies the employees when tasks are assigned.

13. Contract Approval

A high-quality file tracking software offers an automated contract approval feature to minimize contract approval cycle time, thus, helping you to get your business contracts signed up on time.

14. Simple User Interface

An efficient document tracking system comes with a simple user interface that is pleasant to your eyes. You can also customize the interface to suit your business requirements.

15. Advanced Search Feature

Since businesses deal with large volumes of files every day, it may become difficult to trace specific files or documents at times. A file tracking system enables you and your team to hunt through your organization’s knowledge base and locate files in an instant, thus saving a good deal of time.

What’s more, an online document tracking system also offers basic features, such as PDF converter, audit trail, bulk upload, white-labeling support, and lots more to help you manage documents with utmost efficiency

Benefits of Online Document Tracking System

Benefits of Document Tracking System

 

1. Effortless Customization

With the help of a file tracking system, you and your authorized team members can easily make modifications to the existing documents anytime, anywhere.

2. Helps You Access Files on the Go

A document tracking software enables you to access documents anytime, anywhere via your laptop, smartphone, iPad, or tablet. This document tracking system feature also lets you view important files as and when required, and collaborate with your remotely-located team members.

3. Helps you Go Green

Lots of forward-thinking businesses across the globe are embracing document tracking software to support the ‘Go Green’ Mission. File finder software helps you run a green business by helping you save countless sheets of paper every day.

4. Facilitates Third-party Integration

A file tracking system can be easily integrated with your CRM system, accounting software, and other software systems used in your organization. This feature facilitates seamless information flow between diverse applications with accuracy and integrity, besides helping you save time at work.

5. Boosts Employee Productivity

An online file tracker helps your employees trace documents quickly so that they can focus on other important tasks.

These are some of the noteworthy benefits offered by online file management software. Considering the advantages offered by the file tracking system, businesses across industries are investing in this software to reap maximum benefits.

How is Bar Code Document Tracking Software used?

In almost every organization there comes a time when they have to track a large set of documents. With the bar code facility, this tracking is done easily. The bar code is one of the most advanced and highly reliable features which helps in tracking the documents easily. Similar to the maintenance of inventory, document tracking system can place a bar code on the most important documents, or if you want you can place the bar code on every document that you have.

Scanning this bar code for once will provide you with the exact location of the document and you can access the document easily. This entire process of using bar code in the document tracking system is very advanced. It has become very important to save time effectively and hence with the help of this bar code document tracking facility, the organizations are saving a lot of time and effort. Now tracking one single document from a pile of files is very easy.

Document Tracking System vs. Document Management System

The document tracking tool is almost similar to the document management system. The one main difference between this software is that the document tracking system is capable of tracking any type of document related to an organization with ease whereas the document management system takes some time to track. The document tracking system is an advanced technology that helps the management of virtual documents easier than ever whereas the document management system makes it easy to transfer, collaborate, and work on specific files.

The companies these days are trying to automate everything in their organization and this document tracking system is providing them with an option to do it. Now they can track and manage the documents easily with the help of the electronic document tracking system.

Tips to Pick an Online Document Tracking System

If you are planning to invest in an online file tracker, do not forget to do a bit of online research about the software’s performance before making the final purchase. Make sure you choose a robust online file tracker that is easy to use. At the same time, find a reputable software vendor that offers comprehensive training, and round the clock customer service to help you with your queries.

We hope the tips cited above will help you pick the right online tracking software for your business.

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FAQs

What is Document Tracking System?

Document tracking system is a computer program that streamlines the process of accessing, searching, and changing documents and giving you control over who sees and edits them. Document security, third-party integrations, and storage are essential components of a document tracking service.

Document Tracking System Reviews

Docflare

5

Docflare offers a mobile app that allows users to access their documents on the go. The mobile app enables users to view, edit, and share documents from their mobile devices, making it easy to stay productive while away from the office. The mobile app also includes the same security features as the desktop platform, such as SSL encryption and two-factor authentication, to ensure that user data is always secure. Overall, the Docflare mobile app is useful for users who need to access their documents while on the move.

DocuScan

4

It is the best software for document scanning. It is easier to use than other software. It is easy to scan, and we can upload to different sites like Facebook, WhatsApp, WeChat, and Hike. There is no lag while using it, and it is compatible with all devices. It is better than others.

DocuScan

4

Today, due to smartphones, the world has changed and everything has become more and more improved. This has had significant effects. I want to talk about document scan apps. In the past, if you wanted to scan any document, you had to carry a system or go to a cyber cafe. But nowadays, thanks to phones, you can take a copy or a photo of the document. You just need to open it in a document scan app, and you will get the scanned copy.

KnowledgeTree

5

The software is loaded with highly effective features and offers great value for money. It is a must-have for growing businesses.

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Last Updated: August 20, 2024