Best Employee Monitoring Software in 2020
Finding the best Employee Monitoring Software for your business is now faster and easier! Compare prices, reviews, features, and get free consultation to find the perfect software.
An employee monitoring software is a computer program used by employers to track the activity on the computers assigned to their employees. Employee activity surveillance used to be limited to CCTV cameras in any office. However, advances in technology have now incorporated more accurate tools for recording employee activities. There are several bases of differentiating between various employee monitoring software. There is software targeting performance and productivity, some go after surveillance, while some project management.
The main concern of having such software is to monitor the productivity of employees. Companies often experience loss of business due to the low productivity of their employees. Moreover, when employees surf a website for personal use, they generally mean no harm, but it is often that employees spend too much time on non-work-related sites. According to a survey in the US, 64% of employees admitted that they surf non-work-related websites daily. Of all respondents, 21% spent five hours, and 3% spent ten hours on such surfing, so the companies experience 40% of productivity loss per year.
Such factors indicate that your company needs an employee monitoring system. Moreover, when your company consists of off-premise executives, it is desirable to see whether they are working on their projects for suitable time-span. Here is the need for remote employee monitoring software. Besides, the inclusion of analytics brings in more ways to analyze your employee activities.
There are different ways of keeping track of your employee activities. Some of them are listed here:
- Through software: It includes records of what goes on screen viz; screenshots, site-blocking, and filtering, etc.
- Phone tapping: Another effective way of ensuring track of productivity is by tapping the phone calls of your executives.
- Email access: This states that employers have access to employee’s emails to see the number of personal errands ran through office hours.
- Surveillance: Use of cameras to record what goes on over particular regions of your office premises.
- Location tracking: A useful way of tracking when employees are constantly changing position.
- Keystroke recording: Keeping a log of the keys struck on the keyboard.
- Project supervision and management tool
Such a type of employee monitoring system is helpful when the company needs to distribute and monitor various tasks and projects to their employees. There are different features for analyzing metrics like time consumed for completing a task.
- Productivity regulation tool
Such software targets the regulation and increase in productivity of the company. The key feature of this type of software is smart analytics. Different facilities for analyzing how much time do the employees waste and who are lagging in their assigned tasks. It helps the organization to identify the sources of decreased productivity and figure out ways to rectify the issue.
- Surveillance tool
The type of software here is helpful when a company is facing severe data breaches. The software of this kind mainly targets the information flow in the organization. It gives the administrator the authority to restrict file access, monitor emails, etc.
- Remote Employee Monitoring Tool
Such type of software is useful when you have a large number of executives working remotely. Here, the concentration is on features like Live screen recording, screenshots, etc.
There are a lot of features that a perfect employee monitoring software should incorporate as it includes numerous tasks. Some of these features are as below.
- Timesheet: This feature is at the heart of any employee monitoring system. It automates the log-in & out activities of the employees.
- Productivity evaluation: Whenever the productivity of an employee goes up or down suddenly, the analytics tools help in making corresponding arrangements for the concerned individuals.
- Location Tracking: The feature is vital for a remote employee monitoring software. It is useful when deliveries and pick-ups of a company are concerned. Incorporation of GPS in the software is an excellent addition.
- Task Management: Task management feature allows the employer to see up to what stage the employee task is complete.
- Alerts: This feature ensures that any breach in the sensitive area of your business doesn’t go unnoticed.
- Stealth mode: If the law allows, Stealth mode is helpful if the company encounters any data breach, and needs to find the source of the offense. Announcing the deployment of such software will facilitate the culprit to circumvent the software functionality.
- Screenshot monitoring: The feature captures the screenshot of remotely working employee at a fixed interval of time. Display of the screenshots as thumbnails on employer screen ensures proper workflow.
- Keystroke recording: Such a feature allows the recording of data entered on a keyboard by the employee. The data is retrievable for future reference.
- Email Monitoring: The feature gives the employer easy access to employees office inbox, opening the possibility to review any personal activity on the expense of work hours.
- Real-Time Tracking: With real-time tracking, the administrator can log-in and watch the on-going session of the remotely working employee.
- Social Media Tracking: The feature allows recording the social media traffic on the employee screen in terms of session-time. It enables the employer to know how much time does the employee spends on social media instead of working.
Below given is a list of the benefits of using an employee monitoring software.
- Minimized Management
Here the point is that, when individuals know they are monitored, they waste minimum time. Hence, reducing the work of their managers. Besides this, now managers don’t need to ask the executive what tasks they are working on personally. It is done quickly with the software.
- More Accuracy in Billing
Manually filling timesheets is a loathsome work and there remains a question on the authenticity of such methods. With the time tracking feature of the software, it becomes easy to calculate and execute payroll and overtime for your employees automatically, resolving the question of authenticity.
- Manpower Assessment and Work Distribution
It often happens that some of the employees have more work on-hand than others, not because others avoid work, but the unequal distribution of work. It is because we are unable to say how much time does a team or individual takes to finish a task. So, the allotment of work is on hardly accurate guesstimates. Here, the Employee monitoring tools help managers to accurately distribute the workload based on the reports provided by the software.
- Informed Decisions and Fewer Errors
When employers can view the live feed of the employee computer screen, they can spot the probable errors quickly and correct them. Moreover, the data form the software gives employers, a better insight into their employees’ distinct capabilities. It helps the managers to decide the type of work to be assigned to certain employees.
- The Legality of the software
The risks of mishandling the data related to an employee are dangerous as the policies like GDPR(General Data Protection Regulation) and the CCPA(California Consumer Privacy Act) came into effect. It is advisable to consult an attorney to construct an employee monitoring policy for your company safely.
- Disguised Virus Threats
Nowadays, there are many software that in disguise of exchanging employee monitoring tools, collect sensitive information. The information can be regarding the company or individual, which is then further sold to interested buyers.
- Unexpected Effects on Morale
Employees may not readily agree to the idea of something or someone always monitoring behind their shoulders.
Maintaining a regulated standard of productivity is a crucial aspect of any business. Hence, the choice of a proper and accurate Employee monitoring system is a determining one. There are various tasks related to employee monitoring and several aspects to be kept in mind while choosing a suitable software for your business, Cost and, Customizability being the important ones. There are specific challenges in employing such software, which one should tread carefully.
Your HR - simplified!
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Award-Winning Employee Performance Management Soft
CRG emPerform provides easy-to-use, affordable, and effective employee performance management software to help organizations eliminate manual processes and grow a long-term, ongoing performance management process to align, develop, reward, and retail top talent. View Profile
Complete employee experience platform
Keka is an employee experience platform. The only HR & Payroll software that is employee centric. Unlike traditional HR systems, they are a modern new generation platform focused on user experience and simplifying complex workflows. For any employee-centric company, managing the HR, Payroll, and Talent Management is the key activities.
India's fastest growing HR software
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World's Most Powerful HR and Payroll Software
HRMantra is the World's most feature rich HR and Payroll software helping automate the most complicated of hire to retire HR processes easily using its CRORES of ready to use features. It saves 30 min per emp per day giving over 10 times ROI. 100% project success assured.
One of the best employee monitoring software for a virtual company
Tearmind is an employee monitoring software with excellent user-friendly UI. It is a US-based software first launched in 2014. It is a robust tool for monitoring employee activities. It provides features like activity monitoring, user behavior analysis, Data loss prevention, etc. Deployment: cloud-based, SaaS, Installed(Windows & Mac). Customer support is 24/7 at your service.
A versatile employee monitoring software for your business
Desk Time employee tracking software is an automated, multi-platform solution with browser support. It also provides facilities like time tracking, productivity analysis, screenshots, etc.
A suitable staff monitoring software for any scale of the industry
The software comes with a stealth mode allowing monitoring without detection. Besides, the features that an employee monitoring software should provide are there. A wide range of integration with customer support through email. Deployment: cloud, web, SaaS, installed(Windows, Mac), mobile(Android, iOS).
A perfect staff monitoring software for educational institutes
The solution is a ‘one-time purchase, lifetime license’ service. The employee monitoring software gives excellent features like recording keystrokes and filtering of unwanted websites. It is local server-based software, deployment friendly and can process extensive data.
Best employee monitoring software for small-scale industry
It is a US-based software dating 2012. The solution is versatile, easily accessible, and with detailed dashboard reports. Features include screen recording, live monitoring, smart analytics, etc. Start-up and entrepreneurs, benefit the most from this cloud-based employee monitoring software. The customer support is available online. Deployment: cloud, web SaaS, mobile(iOS native).
An all-rounder online-offline employee monitoring software
A US-based solution launched in 2012 is an all-in-one employee computer monitoring software. It provides features from screen recording to behavior analysis and social media monitoring. The customer support is available 24/7. Various integrations for your business and an offline mode. Deployment: cloud, web, SaaS, installed, mobile(Android, iOS).
India’s Most Popular HR Software
HR-One complete HRMS is available on cloud & premises. Easy to deploy & scale, it is trusted by 2,00,000 customers across 18+ industries. Packed with 12+ modules, you can select any module specific to your needs. Available on Android & iOS it enables better workplaces.
Software by Zoho Corporation Pvt. Ltd.
Zoho People is a cloud-based HR software that's crafted to automate your HR processes while also focusing on your most important assets - your people. Designed for small, medium and enterprise businesses, Zoho People caters to all industry needs and can be customized to work your way. With a user-friendly interface and streamlined processes, Zoho People simplifies HR management.
A fast and efficient employee tracking software for your business
It is easy to use staff monitoring software with exciting features launched in Armenia in 2015. It is an ideal partner for freelancing purposes, provides all the necessary features with additional features and integrations. Customer support is available 24/7. Deployment: cloud, SaaS, web, installed(Windows, Mac), mobile(Android, iOS).
An affordable employee computer monitoring software for your business
Here is a cloud-based employee monitoring software with different features like payroll automation, project & task management, Attendance & leave management, etc. There is a mobile app also supported by the software. The customer support is online through email.
A versatile and professional employee tracking software for your business
Network Lookout is a robust employee computer monitoring software for your business. Features include remote desktop monitoring, activity monitoring, share desktop, etc. The software is cloud-based, and customer support through email.
Great employee computer monitoring software with easy to use interface
Kickidler is based in Russia and launched worldwide in 2013. It is a user-friendly employee monitoring software. Features include browsing history, remote controlling, activity monitoring, etc. Deployment: web, cloud, SaaS, installed(Windows, Mac), mobile(Android, iOS-native).
Suitable staff monitoring software for small-scale industries
The software is based in Italy, launched in 2013. Provides all the essential features that an employee tracking software should offer. Besides, It offers most collaborations useful for your business. Deployment: web-based and mobile.
Easy to use employee computer monitoring software
Here is an employee tracking software that is helpful to your business in many ways. The features are varied, useful, and accurate with the customer support team to help you through email. Deployment: cloud-based, and installed.
A robust cloud-based employee monitoring software for your business
The solution is designed to process large-scale data efficiently. It offers a lot of features with new integrations. Deployment: On-premise and cloud-based.
Great AI at your service
Never miss a detail and keep track of everything your employees are doing by using EmpMonitor. Its employee monitoring is data-driven and realistic and helps you understand the loopholes. Using the data, you can optimize the team and utilize its maximum.
HRMS and Payroll with AI and ML Capability
India's first HRMS with Artificial Intelligence capability and Machine Learning incorporated in every possible workflow for streamlining the onboarding of employees and financial management. With 300+ biometric device models supported, integration is seamless.
Software by Time Doctor
Time Doctor is to enable effective remote work and improvement productivity in remote teams of the Time Tracking Service. It has easier to ensure that everyone is works efficiently and the ability to take screenshots of the computer or laptop screen every few times. Time Doctor is the most accurate productivity software on the market.
Software by BambooHR
Online Human Resources Information System (HRIS) and the best employee onboarding software that makes time for the work you were meant to do. But change can be hard. BambooHR guarantees your success when changing from spreadsheets to our intuitive online HR software.
People Risk Assessment And Cyber Awareness Tool
ThreatCop is an AI/ML-based security attack simulator and awareness tool that assesses the real-time threat posture of an organization from the people’s point of view and imparts awareness.