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Best Facility Management Software in 2020

Finding the best Facility Management Software for your business is now faster and easier! Compare prices, reviews, features, and get free consultation to find the perfect software.

Table of Contents

What is meant by facility management software?

Managing buildings, properties and factory sites is not an easy task. Facility management software is a specialized tool that can help managers handle all aspects related to repair, maintenance and site administration through a unified portal. It allows users to keep their buildings in perfect shape at all times, and allow for smooth distribution of resources for infrastructure management.

Facility maintenance software is a real asset in the current competitive business ecosystem. It can help organizations save lots of time and money by handling their physical spaces, buildings, and occupants in an efficient manner. Facility management apps are extremely useful for multi-site properties that are scattered in different geographical locations as they ensure that managers can keep track of real-time information. Investing in facility management tools can enable organizations to manage a range of functions through a single click. Some important activities that facility management software for small business can handle include asset management, contracts, work order fulfillment, maintenance scheduling, payment invoicing, and budgeting.

Facility management tools can help to align the physical workplace so that people perform more efficiently and provide an automated system for preventive maintenance of equipment. Its versatility makes facility asset management software a must-have tool, and it is has a highly simple minimalistic interface. There are no installation issues generally, and enterprise facility management software can even be integrated with existing systems to ensure the smooth flow of data. These platforms can be used for organizations from any industry including religious institutions, educational campuses, construction worksites, and medical facilities. There are a wide number of vendors available in the market, and they even customize best facility management software for small business to meet the unique organizational requirements.

With a well-equipped and functional facility management system software, organizations can benefit through higher productivity, better communication and enhanced collaboration levels. Managers can visualize and handle all administrative tasks without even leaving their desks. Facility maintenance software will make your workspace more agile, flexible and responsive to the external environment.

What are the various features of best facility management software?

There are multiple tasks associated with handling physical properties and maintaining spaces effectively. Investing in facility maintenance management software can empower your managers to gain real-time business insights, utilize space optimally, and plan for future growth.

Most modern facility management software for small businesses have a range of diverse features that can help organizations focus on building a sustainable workplace that promotes employee well-being. There are many vendors available in the market, so it would be a wise move to scan the options, assess your business requirements, and then only choose the most suitable service provider. Here are some essential features of facility software that will help organizations manage their facilities better:

1. Generate Work Requests:

Facility management requires a heavy degree of multi-tasking. Most managers are hard-pressed for time as they have to handle resources, work orders, finances and projects at the same time. In such a scenario, investing in automated facility management apps is a real boon as they help in organizing tasks on the basis of their priority, nature and urgency. Facility management system software allows users to generate work requests that contain complete details so that managers can notify personnel to conduct the required tasks. It is a useful platform that facilitates proper delegation and streamlines the flow of two-way communication.

Another useful feature of facility management tools is that they make sure that administrators can put a priority level on jobs. This ensures that high-importance tasks are carried out on a priority basis without any delay, and the lesser urgent jobs are carried out at a later stage.

2. Integrated Workflows:

Facility managers have to make sure that all their various work systems work together in a harmonious manner. Best facility management software serves as a unified, singular and comprehensive platform. It plays a vital role in managing physical spaces, office sites, construction areas, and infrastructure by integrating all workflows.

Facility maintenance software acts as a single point of contact through which contractors, site managers, suppliers, vendors, and stakeholders can smoothly communicate. It ensures seamless relationships between support teams as it provides multiple transparent channels of team communication. Facility management tools enable organizations to maintain high levels of internal and external consistency by following the best work practices and promoting uninterrupted workflows.

3. Track Work Orders:

One of the most vital tasks for facility managers is to monitor all work orders, check their real-time status and ensure that they are carried out efficiently. Facility management apps keep a complete electronic record of all work orders for future reference. The work orders can be tracked on a weekly, monthly, quarterly or annual basis, and they help managers understand historical data and market trends. Facility management tools also make sure that managers can decipher which areas are lacking, and need more attention to detail.

Facility asset management software can handle intricate details such as date of equipment purchase, issues, and problems. This prevents redundancy, enhances resource allocation and minimizes any kind of repair costs associated with equipment.

4. Manages Inventory:

Seamless and structured inventory management practices are essential for any organization’s long-term success. Since facility managers have a huge pile of work at any given time, they often forget to identify a small but consumable inventory of items such as pipes, bulbs, or other vital equipment. The absence of these crucial items can cause an obstacle in well-scheduled plans and lead to project delays.

Facility management system software helps to keep a track on all consumable and non-consumable inventories. Managers can set an alarm that alerts them in case stock levels reach below a specific level. This ensures that the facility is never short on any essential stock item, and continues the smooth flow of all work operations.

5. Maintenance Scheduling:

Facility managers have the important task of maintaining all the components of a building or property at periodic intervals. Facility management tools keep track of the history of every maintenance work and their upcoming date of maintenance. They also keep a systematic record of the contractors and the sub-contractors who provided the service so that they can be contacted in case of any assistance.

Facility maintenance software also ensures that a building adheres to certain safety norms and compliances so that it doesn’t run into any legal problem. Best facility management software allows managers to create a schedule so that periodic maintenance checks are not skipped, and all equipment remains fit-to-use.

6. Portfolio Management:

Modern cloud-based facility asset management software empowers enterprise-wide facility management. Business managers, property administrators, and facility personnel need to visualize how space is being managed so that they can plan for the future and take better decisions. Facility management tools help in handling leased and owned real estate, along with other vital components such as land, decks, parking lots and buildings. In the recent past, portfolios were managed manually by entering data in spreadsheets. However, now with the advent of facility management system software, managers can get occupancy information about all their worksites, including real-time data on assets, equipment, property, and people.

What are the various advantages of facility management applications?

Facility maintenance management software helps managers handle their day-to-day operations in a more structured manner. They are a real asset that can reduce the burden of facility managers, optimize space management, and ensure that resources are utilized to the best capability. Here are some instantaneous advantages that organizations can accrue by adopting facility asset management software:

1. Real-time Asset Tracking:

It is difficult for facility managers to keep track of assets through manual spreadsheets. Facility management apps are completely automated; hence they allow users to monitor business assets effectively. This leads to a reduction in any kind of errors and makes sure that facility administrators have real-time available at hand to track the movement or usage of assets.

2. Optimal Space Utilization:

An engaging worksite that meets different pre-established criteria is the key to business success and productivity. Facility management system software helps managers utilize space in the best possible manner, and ensure that all resources are maintained for proper usage. Facility management tools give a deep insight into how the workplace is currently organized, and help managers understand what can be done for better space utilization. This ensures that facility administrators make the most of empty spaces and property, without wasting even a precious inch.

3. Mobility:

Enterprise facility management software greatly enhances mobility in the modern workplace. It ensures that facility managers do not need to remain tied down to their office desk at all times. Facility maintenance software facilitates the accessibility of real-time data round the clock. Investing in sophisticated facility management tools also encourages remote workers, and makes sure that team members can manage worksite tasks from any geographical location in the world. Since facility managers can access the facility software on any device through a high-speed internet connection, there is no doubt that facility management apps are the must-have in the current business era.

4. Cost Savings:

Organizations hesitate to invest in facility asset management software as they feel that it will be a huge financial burden. However, this is far from the truth. Getting a facility management system software may require a heavy initial investment, but it will definitely give a high return rate of steady income. The benefits far exceed the cost value, and it will prove to be far cheaper than recruiting a team of experts to handle routine facility activities.

5. Improved Productivity and Efficiency:

Broken equipment and unstructured processes can lead to heavy delays in facility management. Facility management apps bring about a tremendous amount of transparency in all business operations, save time and reduce the effort required by manual labor by automating tasks. Facility maintenance software increases collaboration which goes a long way in boosting all-important bottom-line results.

6. Fast and Accurate Reporting:

Cloud-based facility management software captures all essential data throughout the day. It provides up-to-date information to facility managers so that they can be responsive and make proactive decisions. Facility asset management software has the ability to generate advanced reports, and display data in a visual manner so that users can assess work situations in just a glance, and have access to crucial business data in just the click of a button.

Who would benefit by using cloud-based facility management software?

Facility management system software is a real boon for all kinds of organizations, right from new start-ups, small-medium enterprises to even giant multi-national corporations. Most facility software are highly intuitive and have navigable dashboards. They are easy to operate; hence your staff members would not require any kind of special training and will be able to understand all features easily.

Facility maintenance software is a one-time investment, and does not require any complex hardware or software components – it is a hassle-free system that can be installed in a short time. Here is a compiled list of people who could benefit the most by using enterprise facility management software:

1. Factory Owners:

  • Any person who owns a manufacturing unit or produces items could employ cloud based facility management software ensure that all operations are conducted smoothly.

2. Society Administrators:

  • The board of administrators of any housing society could also deploy facility management system software to handle daily tasks in a streamlined manner.

3. Contractors:

  • Persons who undertake contractual work of handling properties would benefit by using facility maintenance management software as it would give them a deeper insight into their equipment, space management, and resource handling.

4. Facility Managers:

  • Any person responsible for the management of a property or facility can largely automate task flow management by employing a facility management app.

Best facility management software can look after various aspects of any organization some of which include administrative duties, inventory, and resources. It also determines the upkeep and schedules the maintenance of assets so that they can remain in the best shape for long periods of time.

With facility asset management software, organizations can re-evaluate their energy costs and determine the various areas to cut down wastage. It allows facility managers to exactly determine how an organization is performing and helps it identify critical areas for improvement.

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Frequently Asked Questions (FAQs)

  • As it consolidates all the data related to your facilities – service requests, work orders, maintenance schedules, invoices, warranties, or other equipment data – at one place, facility management software is crucial for your organization.
  • Facility management software can help various industry verticals to streamline their activities. This includes retail shops, restaurant chains, convenience stores, financial institutions, grocers, healthcare clinics, self-storage companies, and more.
    • There are different kinds of facility management systems. Each of them varies as per their features and capabilities.
    • Computer-Aided Facility Management (CAFM)
    • Computerized Maintenance Management Software (CMMS)
    • TService Automation software
    • Enterprise Asset Management software
    • Property Management software
    • Plant Management software
  • With facility management software, you can save time along with money. It helps your team members spare time from what they spent earlier in overseeing the running of your facility management. Thus, they can focus on other essential tasks.
  • Some of the facility management software that includes free packages are Nexudus Spaces, Skedda Bookings, UpKeep, and more.

Kiran BajpaiBy Kiran Bajpai | Last Updated: October 29, 2020

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