Best Remote Working Software

What Is Remote Working Software?

In the recent past, businesses have adopted the remote workforce model to improve productivity and lower employee costs. Thus, the rise in the need for remote workforce management software is evident.

Remote working software is a set of tools that helps businesses and professionals efficiently carry out their work outside the office space. In other words, it ensures the smooth execution of remote work.

The system is made up of a combination of different types of solutions, including project management, collaboration tool, file sharing, IT management, and more. Employees from anywhere across the globe can access these tools.

The Benefits of Using Remote Work Software

Remote work policies offer employees the flexibility to work from anywhere. The most significant advantage is that it ensures business continuity even during the time of global crisis, such as the COVID-19 outbreak.

Let’s look at some of the other benefits it has to offer:

1. Enables Better Employee Collaboration

Remote working software allows team members to collaborate on a project. Employers can easily assign tasks online and even keep track of their employees progress. Not only that, but even employees can also keep a tab on the tasks assigned to every individual to avoid any duplication issue.

The collaboration platform makes it easy to upload, share, and edit files. Members can even add comments or notes, which all can access. In short, it acts as a centralized platform for storing and maintaining all records.

2. Checks Availability Across Time Zones

With remote working software, employers get the benefits in the form of a larger potential labor pool. They get access to the labor pool not restricted by geographic location and thus, it increases the chance to find the right candidate for the position.

However, dealing with various time zones is no less than a headache. But with remote work software, it can be appropriately managed. The tool allows you to keep track of employees’ working hours and their day’s schedule. You can easily sync up your meeting timings based on their availability.

3. Reduces Operational Costs

When people are working from their homes, it eliminates the need for huge office spaces. Along with this, it also cuts down on other expenses, including coffee, cleaning service, equipment, and more.

Big corporations have, in fact, reported huge savings when they adopted remote working software Investing in software for remote work not only reduces unnecessary costs but also helps increase productivity by promoting easy collaboration.

4. Increases Work Efficiency

Many studies revealed that workers are more productive in a remote setup as compared to traditional office space. First of all, it reduces their commute time, giving them more energy and time to focus on work and well-being. Besides, employees can cut down on office noise and long breaks with their colleagues to work more efficiently.

Remote working tools enable you to visualize your plan. You can then schedule your resources to tasks and projects with ease. It also allows you to keep track of all your resources and work progress, keeping the productivity at work in check.

5. Sends Out Automatic Alerts and Reminders

Another advantage of using remote employee management software is that it enables scheduling and rescheduling of tasks. All workers stay on task while also being flexible. During the expected situation crisis, employees or managers can reallocate their tasks on the platform. The system will send out an automatic alert when the changes take place. It removes the need for managers to micromanage their teams.

Pros and Cons of Remote Work Tools

Many big companies like Twitter, Zapier, and others have adopted remote working software remote teams are reported to have a certain advantage over the traditional workplace. However, it also comes with its own set of cons.

Let’s have a quick glance over the pros and cons of using remote working tools.

Pros of Remote Work Tools

1. Access to Larger Pool of Talent

Having a remote work solution makes it possible to even hire employees from different cities and countries. It removes the restrictions to travel to the office every day. Thus, companies get access to a large pool of talent to find the right candidate for an open position.

No longer companies have to settle for anything less than they desire.

2. Low Employee Turnover Rate

Remote working software gives enough flexibility to the employees to maintain a healthy work-life balance. They can check-in and work at a convenient time or when they feel most productive. Thus, it results in happy employees and enhances employee loyalty towards the organization too. It directly impacts the employee turnover rate in the organization. Employees stay engaged, and managers don’t have to spend their time hiring new people.

3. Cost-Effective

Buying or renting a physical space to set up your office can be an expensive affair. You need to invest a considerable amount of capital. Besides, you need to pay monthly fixed expenses, such as utility bills, equipment maintenance fees, and more.

However, by investing in remote work software, you can manage a remote team effectively. It frees up your budget, which can be utilized to pay staff a higher salary.

Cons of Remote Working Tools

1. Communication Challenge

Working remotely does not allow you to communicate with your peers, like in the traditional workplace. Even though remote work solutions offer video conferencing tools, you still have to meet certain communication challenges.

For starters, not everyone will be available at the same time. Secondly, you can’t just walk across the cabins whenever you might need help.

2. Dependence on Technology

There’s no denying that technology has done wondrous things for us. It allows people to work remotely and has brought the world closer. However, there are some side-effects to it.

For everyone to settle down in the video conferencing meeting, it can take around 15 minutes. Yet again, every 10 minutes, you will find someone facing connectivity issues. Plus, if your laptop or other necessary device fails to work, it can hamper the work of the entire team.

Major Types of Remote Work tools

We have listed the key types of remote working software to manage remote employees of your company.

1. Project Management Tool

The project management tool allows the team members to keep track of every progress right from the beginning to the end. Using a dashboard, managers can easily assign tasks to each individual and keep a tap on their daily progress.

2. Time Tracking Tool

It records the time spent by individuals on specific tasks. remote work software enables managers to know whether the time is being utilized correctly or not. Besides, it can be useful for calculating compensation for employees who are billed by the hour.

3. File Sharing Tool

Files are uploaded on a cloud platform to be accessed by anyone, from any device. Users can even access the edit history, make changes, and easily share it with their team members. It generally syncs the latest version of the file in real-time.

4. Video Conferencing Tool

This one is particularly important as it enables businesses to organize online meetings. Depending on the software installed, it can even accommodate up to 100 participants in a single session.

5. Collaboration Tool

Collaboration tools act as a centralized platform whereby all the essential files, notes, and task lists are stored and managed. It can be accessed by every team member. Furthermore, users can communicate with their team members via instant messages, chat boxes, emails, videos, and voice calls.

6. IT Management Tool

IT management tools help the IT team to manage the deployment of data security measures such as installing antivirus and firewalls. Besides, it helps them to manage the allocation, set up, and deployment of different software.

Top Five Remote Working Tools to Consider

1. Keka

Keka is a remote employee productivity management tool that allows staff members to log in from their homes. It is one of the most sophisticated remote working software solutions designed to meet the needs of modern businesses.

2. Qandle

Qandle offers a toolkit to manage your remote workers efficiently. It gives you real-time visibility over OKRs and their completion status. You can easily assign, administer, and track goals.

3. Remotedesk

Remotedesk is an AI-driven remote workforce management solution that aims to increase productivity. It offers employee monitoring and time tracking tools to increase productivity and save money.

4. Krisp

Krisp facilitates uninterrupted, noise-free, and professional conference calls to promote easy collaboration. It is one of the best remote working tools, powered by artificial intelligence and compatible with all major operating systems.

5. Teamwork

Teamwork is an easy-to-use, feature-rich remote work system. It allows you to customize your workflow and keep track of every task being assigned. It eliminates long email threads and unnecessary meetings by offering chat options within the system.

What Should You Consider When Purchasing Remote Working Software?

With so many options available, it can be hard to pick the right one. Following are the key factors to consider while choosing your remote working software for remote work management

1. Data Security

One of the biggest concerns while working remotely is the security of data. That’s why while choosing your remote work software, make sure that it offers high-end security measures. Invest in a good virtual private network (VPN) and other data security solutions such as antivirus. Allow your IT team to look into password management, firewall configurations, and other related solutions.

2. Integration with Existing Systems

It’s crucial that the system you choose seamlessly integrate with your already existing solutions like accounting and HR management software. It will ensure that the data are flawlessly exchanged and synced across applications. This will remove the need for repeated manual data entry.

3. Budget

Remote working software constitutes a variety of solutions, from collaboration tools to video conferencing and more. That’s why you need to be mindful of which tools are most essential and suitable while deciding on a budget to invest in this tool.

4. Vendor Support

Even the finest of software requires updates and may face lag times. It needs maintenance at regular intervals. Vendors’ support in such times is crucial as they make sure that your software stays up-to-date and provide immediate assistance at the time of system crash or any other technical glitch.

Remote Work Software Current Market Trends, Forecast, and Analysis 

Remote work is changing how the workplace operates. More and more employees are opting for remote full-time positions, with a flexible schedule.

In a survey, it was revealed that -

• About 74% of the workforce would prefer to quit their job for those that offer them remote positions.

• 95% of US knowledge workers want to work remotely.

• Almost a third of Millennial knowledge workers and more than a quarter of Gen X work remotely full-time.

In fact, companies are not adopting the remote working culture, which was frowned upon earlier.

2024 Trends of Remote Working software

1. The Rise Of Hybrid-Workplace

Instead of completely switching to a remote-based culture, companies are testing the remote work environment by working a few days per week from home.

2. Improvement In Cyber-Security

Security is the primary concern when it comes to working remotely. Companies are investing more in improving their cyber-security systems and making improvements in protocols within organizations.

3. Reviewing Communication Protocols and Collaboration Frameworks

Remote based teams can feel less connected with their company as they are not physically present. Companies are reviewing their workflow and creating a more engaging environment among team members to isolate mental health problems.

Future Forecasts On Remote Work Environment

• Two in every three knowledge workers in the US believes that the traditional office setting will become obsolete for most roles by 2030

• 80%of knowledge workers with disabilities would want employers to offer them the perks of working remotely

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