What is Greenbox?
Document Management doesn't get more efficient than this. Greenbox is the end-to-end document and workflow management system which will help you do more with your docs on a secure, robust, and dynamic platform.
Greenbox Starting Price
$ 7/User/Month
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Greenbox Screenshots
Key Features of Greenbox
Here are the powerful features that make Greenbox stand out from the competition. Packed with innovative tools and advanced functionalities, this software offers a range of benefits.
- Audit Trail
- Case Management
- Document Management
- Expense Tracking
- Inventory Management
- Job Costing
- Offline Access
- Project Management
- Search Option
- Survey Management
- Task Management
- Time Tracking
- Referral Management
- Messaging System
- Contact Management
- Dispatching
Greenbox Pricing
Here are the pricing plans for Greenbox. Choose the plan that best fits your requirements and budget. Get Detailed Greenbox pricing as per your requirements.
- File Storage, Sharing and Versioning, Web-based platform
- Powerful OCR-based Advanced Search
- Custom Workflow, Solr OCR/ Text search inside an image
- Role based Permission and Security, Document activity logs, File locking, Data compression & encryption
- Audit trail and report
- Custom Metadata, Document versioning & restore
- Text based search, File based search, Metadata search, OCR/Text search
- Admin console, Managed Company Groups, Managed System Roles, User management
- Bulk Upload/ Download at one time, Split PDFs, Merge Files, Indexing by tags, labels & hashtags
- Team Folders, Internal sharing with an expiry, External file sharing, File event tracking, Commenting, Page-Level Permissions, Reminders
- Active Directory Integration, Extra storage packs
Greenbox Specifications
Get a closer look at the technical specifications and system requirements for Greenbox. Find out if it's compatible with your operating system and other software.
- kriya
- any 3rd party software
Greenbox Description
Here's the comprehensive description of Greenbox. Gain a brief understanding of its unique features and exceptional benefits.
Greenbox is a simple, secure, and reliable web-based document management software for collaborating on documents that enables your organization to become more environmentally friendly by eliminating paper waste. With Greenbox, finding your files is effortless thanks to its efficient tagging, searching, and organizing features. It keeps all of your files in one place, making it easy to track, share, store, and manage them.
Why Greenbox?
Frustrated by employees spending hours searching for information? Research shows they waste almost 30% of their time, often because crucial documents are scattered across different departments, both physically and electronically. This lack of centralized access hinders collaboration, impacting productivity and project timelines.
Greenbox offers a secure solution to these challenges. It's an electronic vault that centralizes information, making it easily accessible to authorized users while safeguarding against unauthorized access, data breaches, and accidental damage. Greenbox features advanced security measures like encryption, access control, and audit trails to ensure your data is always protected.
Increase productivity, improve collaboration, and protect your sensitive information with Greenbox.
Advantages of Greenbox
- User-Friendly Interface: Navigate seamlessly for an intuitive experience.
- Version Control: Keep track effortlessly, ensuring you're always on the latest version.
- Real-Time Notifications: Stay in the loop with instant updates on document changes.
- Cross-Platform Accessibility: Access your files anywhere, anytime, across devices.
- Smart Search: Find what you need in seconds with our intelligent search functionality.
- Automated Workflows: Streamline processes for enhanced efficiency.
- Centralized Storage: Your files, all in one secure hub!
- Safe and Secure Sharing: Users in control, sharing with confidence.
- Document Encryption: Elevate security to the next level.
- Enhanced Collaboration: Boost productivity and efficiency effortlessly.
- Space-Saving Compression: More room, less clutter!
- Scalable Cloud Technology: Grow with ease, the future is in the cloud!
Documents are everywhere! Technically, a business transaction or process does not exist if proper documentation for the same cannot be produced. We tend to take the security of our documents for granted until an important one goes missing and panic sets in. Despite moving on from clunky filing cabinets, most organizations are far from having solved their document hygiene problems.
If you feel like your organization is suffering from similar pain points, you don’t have to worry. Greenbox is here!
This Discus Business solution offers, in addition to its equally dynamic workflow management system Kriya, make for a complete document management solution for enterprises of all sizes. The importance of a reliable and secure document management system for a modern business is undeniable, and the makers of Greenbox understand this.
Move on from outdated systems to store documents that are of crucial importance to your organization. Consider this robust document management solution instead.
If you want the short answer to why you should opt for Greenbox, it is encapsulated here:
1. Complete DMS, Zero Coding
Greenbox is the only DMS encompassing document management and zero-code application development capabilities. Users can enjoy advanced-level workflows without needing coding or technical help from IT.
2. Seamless Mobile Access
The Greenbox iOS and Android mobile applications make this powerful DMS accessible anywhere.
3. Easy Integrations
Integrate your DMS easily with Google Docs and Microsoft Office, web-based proofreaders, and ERP systems such as SAP. API integrations are no problem for the Greenbox team.
4. Enhanced UX
Greenbox has a simple and logical user interface, which provides an elevated user experience, making the management of any document simplified and quick.
5. Features Galore
With its powerful features that include custom forms, metadata, encryption, and more that we’ll get into shortly, Greenbox is the sole DMS you’ll need for every single piece of documentation in your organization.
Greenbox Dashboard
An in-depth overview of Greenbox’s powerful document management capabilities
1. Sharing & Collaboration
Greenbox provides an abundance of document editing, sharing, and collaboration features for your documents.
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Create Custom Metadata
Users can attach unique metadata to their files. They can attach a specific ID, custom form, or any other data that would serve the document owner's purposes to a file. It makes searching for documents easier when multiple parties, say employees of various departments, collaborate on a project involving various documents.
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Editing and Versioning
Integrations with Google Docs as well as Microsoft Office. Various users can edit documents as per their choice of platform. Greenbox saves each document, and all the previous versions can be viewed, restored, or saved at any time. You can view the entire history of the doc, with the changes made by specific users on a particular date.
Version history for a document
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Reminders and Notifications
Do documents need reminders too? Of course, they do! Say your marketing team needs to send a specific fortnightly report to the marketing consultants. Just put a reminder on the file specifying the frequency (every day, every week, etc). All the users involved with the file or folder will receive the reminder when needed.
Setting a reminder for a document.
Another use case would be contracted/agreement renewal, in which case also, this feature would be of immense help.
Any activity on the file by any user will generate a notification which will be sent to the owner of the document and to all the users working on the same file.
2. Powerful Advanced Search
Greenbox has powerful search features. Users can search for documents by text, phrases, joins wildcards, and standard or custom metadata. Image (JPG/JPEG) and PDF files containing text are also searchable with Greenbox’s OCR scanning capabilities. Its efficient indexing algorithm makes searching for documents through the entire database a matter of seconds.
OCR Search function
3. Advanced Workflow Management System
This DMS allows users to run and create advanced workflows in a zero-code rapid app development framework. It is a complex system that has been simplified into one that any user can easily work his way around to create the needed workflows. You can manage your workflows for different projects separately and in detail on Kriya, Greenbox’s companion workflow management platform.
With the integrated platform, users can manage workflows whether or not they are attached to specific documents. Essentially, you have the ability to go for Rapid Application Development via this platform for various kinds of projects/activities such as Artwork Approval, Lead Tracking, handling IT Tickets, and more.
The applications are endless. Your HR team could use Greenbox and Kriya to keep a track of employee onboarding and appraisals. The workflows of an entire construction project could be taken care of on Greenbox: from approval of floor plans to attaching receipts.
Workflow Profile on Greenbox companion Kriya
At each stage, team members can comment on specific parts of a document and collaborate in general via the chat functionality.
For any project, there is a need for various levels of approvals and workflows for each phase. This is made possible in a simplified manner by Greenbox in a way that obviates the need for a steep learning curve.
4. Security
Security is a key concern for any document management system. As it should be. 2017 recorded some 2.5 billion data breaches, with small businesses being common targets. It is imperative for your document management system to be protected and then doubly protected.
Greenbox has dual encryption. Users get AWS encryption for the system, and data is stored on the S3 buckets. Additionally, it makes use of AES 256-bit Java encryption. So customers looking for any deployment, be it on cloud, on-premise, or a hybrid arrangement, can rest assured about the security measures taken for their document storage and management system. The solution is also protected from Ransomware.
5. Permissions
As for roles and permissions, the admin/person in charge of the accounts can customize down to the smallest detail what a specific user can and cannot do on Greenbox. Each department can create roles and assign responsibilities and permissions for each.
Permissions for various users
There is an Audit Log that stores the details on each and every activity undertaken by the users: login, editing, sharing, everything is stored on the audit log.
Audit Trail on Greenbox
Document sharing can be fully controlled to ensure secrecy/confidentiality. For example, if an agreement is being sent over to a client, it can have an expiry link before which it has to be submitted. Similarly, access can be restricted when sharing files with external users (who do not have a Greenbox subscription), making it impossible for them to download a file if need be.
Bottom Line
To recapitulate, Greenbox document management software is an agile, affordable, and feature-rich document management system that does much more than your average DMS. Its dynamic workflow creation and management capabilities certainly put it a cut above the rest compared to most of the enterprise-class DMS solutions available presently. An organization of any size would do well to rely on Greenbox for a secure platform to intelligently manage its documents.
Go, Green, Get Greenbox.
Greenbox Resources
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Overall Greenbox Reviews
Thinking about using Greenbox? Check out verified user reviews & ratings based on Greenbox's features, user-friendliness, customer support, and other factors that contribute to its overall appeal.
Greenbox Pros and Cons
"Greenbox redefines efficiency with its seamless performance and advanced features. It simplifies document management and improves workflow."
"Greenbox empowers productivity with its user-friendly interface and powerful features. It simplifies document management and enhances collaboration."
"Greenbox streamlines workflows effortlessly. Its intuitive interface and advanced features empower us to work more efficiently."
"It's hard to find any flaws with Greenbox. It consistently delivers exceptional results."
"I have no dislikes about Greenbox. It's a top-notch solution that surpasses all expectations."
"I can't think of anything negative about Greenbox. It's a remarkable tool that exceeds expectations."
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Greenbox FAQs
How much does Greenbox cost?
The starting price of Greenbox is ₹ 504/User/Month. It has different pricing plans:
- Professional : ₹ 504/User/Month
Greenbox also provides a free trial to users.
What apps do Greenbox integrate with?
Greenbox integrates with various apps:
- kriya
- any 3rd party software
What are the top 5 features for Greenbox?
The top 5 features for Greenbox are:
- Audit Trail
- Case Management
- Document Management
- Expense Tracking
- Inventory Management