Best Gym Management Software

Best gym software includes Perfect Gym, GymMaster, Gymdesk, Okfit, and Easy Gym. Such gym software can be referred to as club booking software, and gym scheduling software.

Paras Kela
Researched and Written by Paras Kela
|
Supriya Bajaj
Reviewed and edited by Supriya Bajaj
Live Agent - Tejasvita Domadiya
Live Agent - Divyang Kansara
Live Agent - Manali Shah
Get Free Demo

No Cost Personal Advisor

Most Popular Gym Management Software

This listing showcases software based on user recommendations and popularity. It also highlights products from our valued client partnerships.

SoftwareSuggest offers verified & unbiased user reviews based on user ratings and feedback. Our ratings and reports do not contain any paid placements. Learn more about our ranking methodology.

List of 20 Best Gym Management Software

Showing 1 - 20 of 109 products
Customize your search: dropdown
Reset Filter
Sort by:

Contenders | 2025

Product Description

Appointy is the simplest yet most powerful Appointment Management Software. It has advanced features that help to grow and manage the business. It allows scheduling and accepting online appointments, sends automated email/SMS requests, approvals, etc. Also, it integrates with Social Media and Google Calendar. Read More About Appointy

Appointy Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Integration With Zoom
  • Analytics And Reporting
  • Resource Management
  • Custom Forms
  • Waitlist Management
  • Sms Notifications
  • Email Notifications
  • Payment Processing
  • View all Features

Free

$ 0

Per Month

Get Pricing

Small Business

$ 20

Per Month

Get Pricing

Medium Business

$ 40

Per Month

Get Pricing

Multiple Location Business

$ 60

Per Month

Get Pricing
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Aditya

It's the best application for scheduling daily appointments. It has unique features for managing appointments. It will make your business operations easier. It is very helpful and easy to use. Everyone can make an appointment through this app. This will enable you to add an action button to your website.

Read Review

Appointy Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 7.0

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Software by ClubRight

Product Description

This club membership software manages all the club-related activities. Clubright, the membership tracking software, manages online classes, room bookings, an online marketing portal, and sales, with access control. You will find this club membership software simple and best for health club systems too. Read More About ClubRight

ClubRight Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Automated Communications
  • Staff Management
  • Member Management
  • Mobile App
  • Integration With Third Party Apps
  • Membership Plans
  • Customizable Branding
  • Customer Support
  • View all Features

Basic

$ 83

Per Month

Get Pricing

Software by MINDBODY ONLINE

Product Description

This information is provided by vendor.

FitMetrix is a dynamic software designed to elevate fitness and wellness businesses by offering powerful, scalable, and flexible solutions. It seamlessly integrates with MINDBODY, enhancing client experiences and streamlining operations for optimal efficiency and growth. Read More About FitMetrix

FitMetrix Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Performance Analytics
  • Scheduling
  • Goal Setting
  • Workout Tracking
  • Group Training Management
  • Customizable Workouts
  • Wearable Device Integration
  • Payment Processing
  • View all Features

Contenders | 2025

Product Description

This information is provided by vendor.

FitnessForce is an easy, effective, and economical web-based software that helps handle all business activities from anywhere. FitnessForce helps meet business needs without any hassles. Read More About FitnessForce

FitnessForce Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Inventory Management
  • Task Management
  • Membership Plans
  • Mobile App Integration
  • Billing And Invoicing
  • Online Booking
  • Automated Notifications
  • Attendance Tracking
  • View all Features

STARTER

$ 35

User/ Month

Get Offer

GROW

$ 52

User/ Month

Get Offer

PROFESSIONAL

$ 69

User/ Month

Get Offer

ULTIMATE

$ 139

User/ Month

Get Offer
4.5
out of 5 (2 Reviews)
Features
4.5
Ease of Use
4.0
Value for Money
4.0
Customer Support
4.0
Sunil Tiwari
Director

Previously, it was tough to maintain the data of our members, but now I can relax with the help of this software. The only thing that needs improvement is customer support. Thanks.

Read all 2 Reviews

FitnessForce Features and Usability-Based User Satisfaction Score

Rating Score 9.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 8.0

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Contenders | 2025

Product Description

Glofox is the advanced solution for fitness club & gym management. Integrated with CRM and all customized features on a SaaS basis. All the features are time-saving, helping to grow the business through automation. Read More About GloFox

GloFox Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Staff Management
  • Workout Tracking
  • Client Communication
  • Customizable Branding
  • Payment Processing
  • Automated Billing
  • Event Management
  • Point Of Sale (pos)
  • View all Features

Silver

$ 80

Per Month

Get Pricing

Gold

$ 95

Per Month

Get Pricing

Platinum

$ 170

Per Month

Get Pricing
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
yusuf jawad
desktop

Software works fluently without any errors. Must try this software.

Read Review

GloFox Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 7.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Monthly website visitor Score 4.0

Monthly website visitor Score

Out of 10

Integrated Gym Membership Software

Product Description

Gymdesk is the ultimate solution for streamlining and automating your gym's administrative tasks, empowering your business to thrive and flourish. Our innovative gym management software is designed to liberate your time, enabling you to focus on growth and expansion. Read More About Gymdesk

Gymdesk Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Website Integration
  • Task Management
  • Staff Management
  • Reporting And Analytics
  • Marketing Tools
  • Access Control
  • Attendance Tracking
  • Inventory Management
  • View all Features

Micro Gym

$ 75

Per Month

Get Pricing

Small Gym

$ 100

Per Month

Get Pricing

Medium Gym

$ 150

Per Month

Get Pricing

Large Gym

$ 200

Per Month

Get Pricing

Contenders | 2025

Product Description

This information is provided by vendor.

Omnify is the complete platform for selling & scheduling your services and engaging with your clients in the most effective way. Our platform helps businesses grow faster through better conversion by providing a ‘Service Store’ instead of just another booking page. Read More About Omnify

Omnify Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Automated Reminders
  • Integrations
  • Calendar Sync
  • Attendance Tracking
  • Client Portal
  • Payment Processing
  • Membership Management
  • Online Booking
  • View all Features
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Anita D M
Soul Alignment Coach

The biggest benefit has been the ease of client and course bookings compared to when I did it manually. It has saved me time and resulted in an improved booking success rate. Client bookings are now so easy; I used to spend precious time emailing to find a suitable time slot. Now, clients can check all options, book, and make payments at the time of booking. Other systems I researched wanted extra money for this feature. It has been easy to use, and support has been quick and responsive when I have had problems. My life coaching clients are international, and currently, the appointment booking does not allow them to change to their own time zone to view appointments. This has caused a few difficulties when they have converted the time zone incorrectly, but I understand this feature is in development.

Read Review

Omnify Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 6.0

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Comprehensive Fitness Management Software Solution

Product Description

This information is provided by vendor.

Perfect Gym is a feature-packed gym management system that offers unique modules to help you achieve your business goals. This immaculate software manages all aspects of your accounts and makes online booking convenient for your members. Read More About Perfect Gym

Perfect Gym Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Access Control
  • Customer Relationship Management (crm)
  • Point Of Sale
  • Marketing Automation
  • Fitness Tracking
  • Task Automation
  • Customizable Workflows
  • Mobile App
  • View all Features

More Than Scheduling Software

Product Description

This information is provided by vendor.

Pike13 software is a cloud-based, mobile-friendly client management software solution that handles the details of check-in and attendance tracking, billing and recurring payments, staff payroll, reporting, and more. Branded app and staff app available. Read More About Pike13

Pike13 Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Client Notes
  • Membership Management
  • Class And Event Management
  • Integration With Other Tools
  • Client Self Service
  • Customizable Forms
  • Client Portal
  • Attendance Tracking
  • View all Features

Business

$ 129

Per Month

Get Offer

Pro

$ 179

Per Month

Get Offer

Software by PushPress, Inc

Product Description

PushPress, the best gym management software, tracks multiple aspects of your business. This membership software manages your payments, classes, leads, attendance, and much more for your customers. It is very easy to use and maintains your relationship with your customers. Read More About PushPress

PushPress Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Class Scheduling
  • Member Portal
  • Nutrition Tracking
  • Automated Emails
  • Online Store
  • Integrations
  • Point Of Sale
  • Member Management
  • View all Features

Professional

$ 99

Per Month

Get Pricing

Software by RhinoFit

Product Description

This information is provided by vendor.

RhinoFit is a great, easy-to-use gym management software produced for gym owners & trainers. Its fitness software presents all the membership management tools needed to run a gym smoothly and efficiently, saving time and money. Read More About Rhinofit

Rhinofit Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Automated Notifications
  • Task Management
  • Member Management
  • Class Scheduling
  • Customizable Branding
  • Attendance Tracking
  • Reporting And Analytics
  • Lead Management
  • View all Features

FIXED PRICE

$ 57

User/ Month

Get Offer

Contenders | 2025

Product Description

This information is provided by vendor.

SimplyBook.me is a business management tool for service-based SMBs. With SimplyBook.me, you get your own beautiful booking website where you can accept online bookings, sell products, accept payments, collect reviews, send email campaigns, and offer gift cards & discounts. Read More About SimplyBook.me

SimplyBook.me Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Group Bookings
  • Api Access
  • Calendar Sync
  • Multiple Locations
  • Third Party Integrations
  • Coupons And Promotions
  • Custom Fields
  • Payment Processing
  • View all Features

Basic

$ 8

Per Month

Get Offer

Standard

$ 25

Per Month

Get Offer

Premium

$ 50

Per Month

Get Offer
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
James Mondy
Assistant Director

I am a new member of this platform. Just a few months ago, I joined. It works efficiently and minimizes my time. I can now handle many customers in a short period. Using SimplyBook has been a game-changer for me. Clients love the 24/7 booking, and I appreciate the automated reminders. The new Class and Membership function adds even more value. This platform is essential for any modern business.

Read Review

SimplyBook.me Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 7.5

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Helping independent fitness business owners

Product Description

This information is provided by vendor.

TeamUp is the leading software system for independent fitness business owners. We believe in the success of our customers, and were different because that is what drives us as a business above everything else. Read More About TeamUp

TeamUp Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Attendance Tracking
  • Access Control
  • Billing And Payments
  • Waitlist Management
  • Integration With Other Tools
  • Workout Tracking
  • Nutrition Tracking
  • Customizable Branding
  • View all Features

TeamUp

$ 59

User/Month

Get Offer

Software by Vagaro, Inc

Product Description

This fitness management software allows you to handle your business by using the latest club systems scenario. Vagaro, the fitness club software, handles multiple tasks: viewing multiple service provider schedules, managing your appointments, promoting your discounts, sending reminders to clients, and many more. Read More About Vagaro

Vagaro Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Inventory Management
  • Reporting And Analytics
  • Automated Reminders
  • Gift Cards
  • Membership Management
  • Class Scheduling
  • Mobile App
  • Waitlist Management
  • View all Features

Starter

$ 25

Per Month

Get Pricing

All-in-one Fitness Management Software

Product Description

This information is provided by vendor.

Stay fit and do data-driven workouts anywhere by using the mobile-interfaced fitness software, Virtuagym. You will get personalized and tailor-made nutrition and workout plans that will give you desired results within a set time frame. Read More About Virtuagym

Virtuagym Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Class Scheduling
  • Nutrition Tracking
  • Access Control
  • Integration With Wearables
  • Reporting And Analytics
  • Fitness Challenges
  • Client Portal
  • Workout Plans
  • View all Features

Basic

$ 29

Per Month

Get Offer

Software by WellnessLiving Systems Inc

Product Description

This club and membership management software allows your customers to book classes, events, and appointments from Google Maps. Wellnessliving, the gym membership software, provides fast and easy-to-use POS systems and improves the productivity of your business. Read More About WellnessLiving

WellnessLiving Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Waitlist Management
  • Payment Processing
  • Package Management
  • Appointment Scheduling
  • Customizable Branding
  • Marketing Tools
  • Attendance Tracking
  • Staff Management
  • View all Features

Starter

$ 39

Per Month

Get Pricing

Standard

$ 99

Per Month

Get Pricing

Contenders | 2025

Product Description

This information is provided by vendor.

Easy Gym is a comprehensive management solution offering personalized mobile apps, biometric automation, and seamless client engagement. It simplifies billing, attendance, and workout plans, boosting membership sales and retention while ensuring efficient gym operations and client satisfaction. Read More About Easy Gym

Easy Gym Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Feedback And Surveys
  • Multi Location Management
  • Billing And Payments
  • Reporting And Analytics
  • Access Control
  • Automated Notifications
  • Personal Training Management
  • Customer Relationship Management (crm)
  • View all Features
5.0
out of 5 (6 Reviews)
Features
4.8
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Rohan Verma
Gym Owner

Easy Gym Software is the best gym management software I have used in my gym. The best thing is that the software is easy to use and has advanced features.

Read all 6 Reviews

Easy Gym Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 9.0

Freshness Score

Out of 10

Social Score 8.0

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Health & Fitness Club Management Software

Product Description

This information is provided by vendor.

Take the weight off your shoulders with the easiest to use all-in-one club management system on the market. Specifically designed to help you grow and scale, GymMaster simplifies business for thousands of clubs across 47 countries. Read More About GymMaster

GymMaster Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Automated Communication
  • Online Booking
  • Reporting And Analytics
  • Customizable Branding
  • Fitness Assessments
  • Attendance Tracking
  • Point Of Sale
  • Inventory Management
  • View all Features

Contenders | 2025

Product Description

This information is provided by vendor.

Okfit is a fast and easy-to-use gym & studio software that lets you manage your members, memberships, payments, and invoicing. It comes with mobile apps for your members and staff and best-in-class customer support. Read More About Okfit - Gym & Studio

Okfit - Gym & Studio Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Attendance Tracking
  • Online Booking
  • Inventory Management
  • Automated Billing
  • Integration With Wearables
  • Mobile App
  • Customer Support
  • Nutrition Tracking
  • View all Features

Lite

$ 7

Per Month

Get Offer

Basic

$ 14

Per Month

Get Offer

Essential

$ 28

Per Month

Get Offer

Growth

$ 42

Per Month

Get Offer
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Nivedha Shankar

We’ve been using the OKFIT app for more than a year now, and all of us are super impressed. The team at OKFIT is really helpful and always just a call away for doubts or clarifications. Definitely worth every single penny we pay!

Read Review

Okfit - Gym & Studio Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 7.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Contenders | 2025

Product Description

This information is provided by vendor.

FitGymSoftware® is the most popular gym management software. From membership management, biometric access control, and WhatsApp integration to 200+ exciting features, 600+ fitness centers trust us. Read More About FitGymSoftware®

FitGymSoftware® Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Event Management
  • Inventory Management
  • Online Booking
  • Feedback System
  • Mobile App Integration
  • Reporting And Analytics
  • Point Of Sale
  • Personal Training Management
  • View all Features
5.0
out of 5 (1 Review)
Features
4.0
Ease of Use
5.0
Value for Money
4.0
Customer Support
5.0
Heba Malik
Freelancing

The interface of the software is highly impressive and very easy to use. It manages all data efficiently. Another good thing about this software is that it's affordably priced.

Read Review

FitGymSoftware® Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 6.5

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Until 30th Apr 2025

Download Research Report Banner
Download Research Report

gym management software guide

What is Gym Management Software?

Gym management software is a tool to design and facilitate maintaining systematic records of the gym members with their membership details, booking classes and trainers, processing and tracking sales, and communicating various messages to the members of the gym.

It is also a software solution that allows gym owners, fitness club owners, or fitness trainers to manage all their gym operations from one place. These include managing memberships, new client registrations, fee collection, schedules, facilities, and more.

The best gym software solutions also allow you to oversee your backend operations, such as gym equipment inventory, financial management, staff management etc.

The fitness sector continues to grow as more people are becoming aware of having a fit and healthy lifestyle. For gym owners, this means more opportunities to acquire new members. However, the coronavirus pandemic has changed a lot of things, and acquiring new clients and retaining the existing ones isn’t as easy as it was before.

Who Uses Gym Management Software?

When we talk about the gym management system market, it has varied solutions for different business segments. So, based on the type of buyer that you are, here’s a rundown of the best fitness club and gym management solutions.

1. Gym Management Software for Enterprise Gyms & Health Clubs

From fitness clubs to martial art studios, you’ll find a range of solutions catering to gyms and health clubs. Apart from the features of the gym management system, these solutions come with modules like workout plan creation, online training lessons, health management, etc. Here are some leading software providers for you - Perfect Gym, Mindbody, Easy Gym.

  perfect gym - gym management software mindbody - gym management software easy gym - gym management software
 

Perfect Gym

Mindbody

Easy Gym

Free Trial Yes
Yes
7 Days
Pricing (Basic Plans) €129/m $129/m $35/y/u
User Limit 1-1000+ 1-1000+ 1-499
Attendance Tracking
YES
YES
YES
Gym Billing & Invoicing
YES
YES
YES
Event Management
YES
YES
NO
POS & Inventory & Management
YES
YES
YES
Membership Management
YES
YES
YES
Online Bookings
YES
YES
YES
Payment Processing
YES
YES
YES
Team Management
YES
YES
YES
Website Management
YES
NO
NO

2. Gym Management Software for  Medium-sized Gym Businesses

When it comes to country clubs, are full of services and amenities including restaurants, golf courses, and more. Using gym software you can streamline operations to deliver an excellent customer experience. In such a scenario, club management software comes in handy. It comprises all the features that you need to ensure that everything is running smoothly.

Some of the great picks for country clubs are EZFacility, Zen Planner, and Gym Master.

  ezfacility zen planner gym master
 
EZFacility
Zen Planner
Gym Master
Free Trial
NO
15 days 30 days
Pricing (Basic Plans) $25/m $117/m $85
User Limit 1-1000+ 2-999 1-1000+
Attendance Tracking
YES
YES
YES
Gym Billing & Invoicing
YES
YES
YES
Event Management
YES
YES
YES
POS & Inventory & Management
YES
YES
YES
Membership Management
YES
YES
YES
Online Bookings
YES
NO
YES
Payment Processing
YES
YES
YES
Team Management
YES
YES
YES
Website Management
NO
NO
NO

3. Gym Management Software for Small Gyms

Sports clubs are equipped with sports gear, coaches, players, and a range of indoor and outdoor games. Thus, sports clubs have a lot to manage - player registration, roster creation, game schedule, player schedule and availability, equipment tracking, etc. However, sports club management software can handle it all.

You can choose any of these vendors to streamline your sports club’s functions - Virtuagym, Wild Apricot, Gym Assistant.

  ezfacility zen planner gym master
 
Virtuagym
Wild Apricot
Gym Assistant
Free Trial 30 days 30 days
NO
Pricing (Basic Plans) $25/m $40/m $599/onetime
User Limit 1-1000+ 1-1000+
NO
Attendance Tracking
YES
YES
YES
Gym Billing & Invoicing
YES
NO
YES
Event Management
YES
YES
NO
POS & Inventory & Management
YES
YES
YES
Membership Management
YES
YES
YES
Online Bookings
NO
NO
NO
Payment Processing
YES
YES
YES
Team Management
YES
YES
NO
Website Management
NO
YES
NO

What are the Benefits of a Gym Management System?

Managing your gym operations efficiently is crucial. Are there too many people in your gym at the same time? Are the trainers not getting enough time to use the exercise equipment? Did you run out of supplements, towels, and other accessories when your users needed them? All these factors can adversely affect your gym experience.

A gym management software solution resolves these hurdles. It allows you to manage all your gym operations from one place. Let’s look at some tangible benefits of implementing the best gym management software for your gym.

benefits of gym management software

  1. Seamless Member Acquisition and Retention

    As a gym owner, getting new members on board is probably your primary objective as well as your biggest challenge. Gym software automates communication. You can generate leads and send them automated emails and text messages, which makes lead conversion easier.

    Besides, it makes member onboarding easier, as you can allow clients to buy the membership online. And since the solution enables you to set up automated billing, you don’t need to bother clients every time their membership ends. This improves client retention.

  2. Better Client Management

    Getting new members on board isn’t enough. You need to understand their requirements, set goals, and ensure that they’re achieving those goals. Gym software allows you to better manage your clients. You can set up goal tracking and monitor each member’s performance.

  3. Efficient Operations Management

    A gym owner needs to oversee numerous processes and operations at the same time, such as inventory, staff, payroll, back office, accounts, and more. You need to make sure your clients are satisfied, and simultaneously, you need to ensure that your employees are not facing any problems.

    A gym management software solution consolidates all these operations into a single, intuitive dashboard. Hence, you can manage everything from a single place. Furthermore, many systems come with cloud capabilities that enable you to manage your gym remotely from any device.

  4. More Revenue and Business Growth

    Lastly, implementing the best gym software solution catalyzes business growth. It allows you to acquire and retain more clients, which increases revenue. In addition, you can better manage your operations and reduce unnecessary costs, which increases profitability.

  5. Provides Real-time Statistics and Daily Reports

    Some of the best gym management software provides you with up-to-date usage statistics as well as suggestions on essential financial measures to boost the profitability of your enterprise. The performance metrics and daily reports provided by the gym management system help you make quick and productive decisions for effectively growing your business.

What are the Features of Fitness and Gym Software?

There are some must-have features that you must consider important while buying gym membership software. Here we are giving you a list of those essential features:

features of gym management software

  1. Automated Gym Billing

    For your gym business to sustain itself efficiently, the most crucial factor that contributes towards it is a streamlined system of maintaining an account of the payments receivable and setting up an adequate amount and subscription billing software.

    This factor is well taken care of by the fitness club management software, which gives you detailed fee structure information with inclusions such as no-show penalties, late fees, and cancellation fees.

  2. Digital Contracts and Waivers Handling

    The gym software enables you to create contracts and waivers digitally. Digital document management is a paperless facility that helps you keep all your signups streamlined and efficiently manage legal considerations.

  3. Online Membership Sales and Engagement

    Gym management software is capable of easily being linked to your business website as well as to your social media channels. This way, interested parties can quickly sign up for your fitness club through your website at any time, 24*7.

    Using it, you can also create attractive offers on your sites, such as discounted sessions and trial memberships. Also, gym software enables your fans to communicate with you via social media channels and also share the before-after progress pics that they managed to achieve through your fitness club.

  4. Attendance Tracking

    The popularity and signups for certain fitness classes or some specific fitness events can increase or decrease depending on the fitness trend of the moment. Thus, it’s significant for fitness clubs to stay up-to-date on the changing popularity numbers and fitness trends.

    This will help them schedule their classes and events. Attendance tracking in different fitness activities also helps in productively allocating your staff. Thus, an excellent online gym management system should be capable of facilitating you with an efficient attendance tracking feature.

  5. Automated Reservations and Scheduling

    The gym management system allows the athletes, prospects, and existing members to sign up for various fitness events, classes, or even personal training directly through your online website. The online reservations help you better manage the class sizes and also efficiently allocate your staff.

  6. Lead Management

    Good fitness management software helps to keep track of your prospects at every phase of the sales funnel. Thus, you can plan well to encourage these prospects by giving them some offer that they cannot refuse and, therefore, successfully implement lead management to convert them into your customers.

  7. Payroll Management

    Fitness software enables you to keep staff attendance and automatically calculate their salaries, deductions, net pay, and bonuses and does payroll management completely.

  8. Athlete Profile Management and Performance Tracking

    You can systematically maintain profiles of all your member athletes in the dashboard of the fitness software. Also, the athletes can compare their goals with the progress charts provided by the fitness software. This will help them analyze their performance and accordingly go ahead with their training.

  9. Online Booking

    In this era of online fitness, many personal trainers and fitness coaches offer online fitness classes. In fact, the global online fitness market is projected to reach $250.7 billion by 2032, exhibiting a staggering CAGR of 32.7%. Gym software allows you to offer online and group class booking. You can update your available time slots so that your clients can choose a slot accordingly.

  10. Employee Management

    If you’re a medium or large-sized fitness studio, you might have numerous trainers, along with other back-office and helping staff. The employee management feature makes managing your gym staff easier. It allows you to manage all staff operations, such as payroll, incentives, attendance tracking, leave management, and more, from one place.

Factors to Consider While Choosing a Gym Management System?

Running a gym is like running any other business. You need to be forward-thinking and prioritize customer satisfaction, employee performance, and overall business growth.  As it can be quite confusing to choose a good yet affordable gym management system with so many options available in the market, we have listed a few things you should consider before purchasing gym management software: 

how to choose right gym management software

  1. Consider Your Exact Needs

    Most affordable gym management software programs offer the basic functionality required to run a gym. However, a few other providers might specialize in specific regions than others, like community engagement or marketing. Besides, there are many other features to select from in an affordable gym management system based on the subscription, which can improve your user experience as well as enhance your overall activities.

    Every affordable gym membership software program is different and offers a distinct user interface and features. Hence, take your time and determine what exactly you wish to enhance and optimize. This will help you choose the correct gym software that meets your requirements.

  2. Integration

    It is crucial for your gym management system to reflect your brand as well as offer your users a similar feel and look to your site. As such, it is significant to ensure whether your potential affordable gym management tool provider is offering website integration as well as branded digital tools.

    Most affordable gym management software providers offer complete site integration as well as branded tools that can work on all key website platforms. Hence, make sure that your site is compatible with the affordable gym software you choose.

  3. User-Friendliness & Responsiveness

    To start with, you need to determine whether the gym & fitness management software you plan on buying is easy to use. It should have an intuitive user interface to help even a non-techie person use it. Besides, also make sure that the affordable gym management software has a responsive system. It needs to make your job easy instead of complicating things.

  4. Easy Access

    You should give your team members easy access to the gym software if you wish to fine-tune the operational activities of your business. Several affordable gym management software programs provide mobile application versions these days for employees. These apps help employees manage their schedules efficiently and on the go.

  5. Multiple Gadget Support

    The advent of cloud technology has helped business owners to run their companies from any corner of the world. That is the reason why the affordable gym software you choose should be hosted on a cloud computing platform, which, in turn, enables you to access the gym management software from anywhere.

    Moreover, the cloud-based affordable gym management system should be compatible and accessible on all gadgets, including tablets, smartphones, and desktops.

  6. Known Bugs

    Before purchasing an affordable gym membership software, conduct proper research on technical issues that you may encounter later on. There are several gym management software programs out there that could hamper your daily activities. Hence, read the feedback, know the experiences of other customers, and then purchase an affordable gym management software system.

    More importantly, the affordable gym management software vendor must offer you a reliable and active group to have the system running. In case the team isn’t available for immediate support, you may incur a loss. Hence, you should settle for a gym management software company that provides good customer support.

  7. Reporting and Analytics Capabilities

    As a gym owner, you need to make the right decisions on several aspects, such as client training, customer experience, equipment management, and more. Here’s where in-depth reporting can help. Gym software collects data on multiple gym operations and compiles them into visual, easy-to-consume reports.

  8. Provision Of Admin App

    Most gym management software facilitates its users with a mobile installable app that can be linked with the gym scheduling software. Thus, you can use all the features of the online gym management system even from the comfort of your mobile phone.

  9. Sign Up for a Free Trial

    Now that you’ve reviewed everything and selected a solution, sign up for a free trial. Most software vendors nowadays offer a 7-day, 14-day, or 30-day free trial. Sign up for the trial and check out all the features and functionalities of the software. Check the software for usability, accessibility, and security and see if it fits your requirements.

Gym Management Software Pricing: Cloud-based vs. On-Premise

Hosting the gym management software on-premise means you need to maintain purchase, and install the software on your computer, and purchasing software with a one-time capital expenditure can be quite a costly affair. The other version is cloud-based, which may either be (Software as a Service) SaaS or Cloud Computing.

The cloud-based version of the gym member management software is generally on a monthly subscription basis and can prove to be much cheaper than the installed version. Usually, you would have to pay Rs.12,000-25,000 for an on-premise gym membership management software as a one-time cost, whereas the cloud-based gym membership software comes at a nominal subscription price, which you can avail on your custom quotes.

What are the Pros and Cons of Gym Management Software?

It’s essential to determine the pros and cons of fitness software to make the business profitable before buying one. Here, we have listed the advantages and disadvantages of fitness software:

pros of gym management software

Pros of Gym Management Software

  • Reduces Payment Delinquency

    There are times when some of the members of your gym fail to pay their fees on time, and all you can do is continuously remind them to make the payment. However fitness software can reduce the chances of the members of your gym making the payments late; such, you can set up automated emails and texts through the fitness club management software to remind the gym members when their payment date is nearby. This will help reduce the instances of late payments. Secondly, the online gym management system provides you with daily reports such as gym payment activity, account reconciliation, and daily delinquencies, from which you can draw insights into the exact defaulters, and then you can directly address them up front to make you the payment.

  • Increases The Gym Membership Sales

    Gaining new gym members, especially when you are in the early phase of your gym business, can prove to be quite tricky. But, through the use of good fitness software, you can quickly increase your gym membership sales. Firstly, through the gym software, you can keep track of your prospects in various stages of the marketing and sales funnel. Accordingly, you can send emails and texts to your prospects through the gym software and give them membership offers that they can’t refuse. Subsequently, your prospects can directly sign up for classes through your website or business app, from wherever they are, anytime 24*7.

  • Helps In Retaining Existing Members

    As it’s rightly said, “Make new friends but keep the old; Those are silver, these are gold.”Similarly, along with increasing new membership sales, it’s equally important to retain your current members. The club management software helps you in efficiently retain your existing fitness club members; it enables you to understand the profile and behavior of your customers by providing you with various informative metrics about them. Thus, you can make personalized communications with your customers and form good bonds with them, which in turn will help you retain them.

  1. Helps You Make Better Business Decisions

    The gym management software provides you with up-to-date metrics and business reports, which can prove extremely helpful in making some accurate business decisions. The gym software provides you with financial reports stating where exactly you are accumulating more money and where more money is being spent. This will help you make financial decisions for improving the profitability of your business. Also, the gym software provides reports such as member profile reports to help you analyze the common behavior of your members; which can also be used to attract your prospects who may be having the same behavior. Also, it reports on the patterns in member traffic as well as the peak time when more members turn up for their workout, which will help you in better allocating your staff and also optimizing your equipment for the same.

Cons of Fitness & Gym Management Software

gym management software cons

  • Huge Upfront Cost

    If you are going to buy a good quality club management system, the capital expense of the software may be a bit huge to you. However, if you see it for the long term, the club management system will pay you back even more with lots of unmatched benefits. But small gyms find it difficult to arrange for such huge capital expenditure, especially in the early stages of their business.

  • Your Staff Will Have To Refocus On Their Skills

    The club management software will reduce the need for your employees to work on administrative duties such as preparing and sending invoices, scheduling various meetings, and also managing books and files. Instead, they may have to be shifted to marketing tasks to bring in more memberships. Thus, due to this type of role change, your employees may have to learn some new skills as well.

Market Trends in Gym Management Systems

Each year the world is witnessing a huge surge in the number of people suffering from obesity. Naturally, the number of gym memberships are also increasing at a great scale. Other than that, more people, irrespective of their body weight, are becoming more fitness-conscious than ever. There is also a massive increase in people enrolling in body-building classes.

Gymnasiums and fitness clubs enjoy this boom in the fitness business. But to manage such a huge number of their members, more and more gymnasiums and fitness clubs opt for gym software systems for their businesses. This has led to a hugely increased demand for gym management software all over the world. As per the latest market study, the gym management software market is projected to reach a record of USD 38.05 Billion by 2030.

Related Articles:

FAQs

Should I opt for online or offline gym management software?

It’s entirely up to you. Both have their pros and cons. A cloud-based gym management software would provide economical options, such as pay-as-you-use and complete data backup. And if you are willing to pay in one go, you can go for any offline fitness tool.

Can gym management tools be used for any other sports clubs or fitness clubs?

Of course, don’t get confused by the name. It doesn’t matter if it is called gym management software, but using it with other sports and fitness-related clubs is feasible.

Which gym software are highly rated based on customer reviews?

Top-rated gym software are Wellyx, Easy Gym, AdviceFit, Salonify, Omnify, Fitness NU, MindyBody and FitnessForce
Compare 3 Products:
Compare Now
Remove All

Last Updated: January 15, 2025