Best Gym Management Software

Best gym management software includes Perfect Gym, GymMaster, Gymdesk, Okfit, and Easy Gym. Such gym software can be referred to as club booking software, and gym scheduling software.

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List of 20 Best Gym Management Software

Showing 1 - 20 of 92 products

Easy and Comprehensive Gym Management Software

Gym Insight is a comprehensive, intuitive, and easy gym management software designed by gym owners to help you optimize and grow your business. Easily manages memberships, automatic payments, online signups, 24/7 access control, SMS messaging and more. Read Gym Insight Reviews

Easy to Use Gym Fitness Management Software

FitGymSoftware® is the most popular gym management software. From membership management, biometric access control, and WhatsApp integration to 200+ exciting features. 600+ fitness centers trust us. Read FitGymSoftware® Reviews

A businessman's Best Friend

Vyapar is a GST-compatible invoicing and accounting solution for small businesses. You can use it to create GST bills, fulfill orders, generate GSTR reports, track payments/expenses, and manage your inventory. Besides, you can use it to customize invoices and collect payments online. Read Vyapar Reviews

Most Reviewed

Category Champions | 2024

Easy Gym Software is a fully featured Fitness club & Gym Management Software designed to serve Agencies, Enterprises. Easy Gym Software provides end-to-end solutions designed for Windows. This online Fitness club & Gym Management system offers Billing & Invoicing, Membership Management, Reservations Management, Class Management, Point of Sale (POS) in one place. Read Easy Gym Reviews

Comprehensive Fitness Management Software Solution

Perfect Gym is a feature-packed gym management system that offers unique modules to help you achieve your business goals. This immaculate software manages all aspects of your accounts, & makes online booking convenient for your members. Learn more about Perfect Gym

High Performer | 2024

Health & Fitness Club Management Software

Take the weight off your shoulders with the most easy to use all-in-one club management system on the market. Specifically designed to help you grow and scale, GymMaster simplifies business for thousands of clubs across 47 countries. Learn more about GymMaster

Integrated Gym Membership Software

Gymdesk is the ultimate solution for streamlining and automating your gym's administrative tasks, empowering your business to thrive and flourish. Our innovative gym management software is designed to liberate your time, enabling you to focus on growth and expansion. Learn more about Gymdesk

Emergents | 2024

Management Software for Gyms, Yoga and Pilates Stu

Okfit is a fast and easy-to-use gym & studio software that lets you manage your members, memberships, payments and invoicing. It comes with mobile apps for your members and staff and best-in-class customer support. Read Okfit - Gym & Studio Reviews

Best Software for Gym Scheduling

Effortlessly oversee your clients and memberships using a tailored software equipped with essential features to simplify your tasks. Gym Software is a technological solution designed to empower sports center owners in effectively managing staff, equipment, and, most importantly, their valued customers. Learn more about Fitcode

Contenders | 2024

Manage your Gym and Fitnesscentre in managed way.

G-GMS helps gym owners to manage their gym properly. It is a cost-effective app that is available on both desktop and online version. It has membership management, plans management, due amount reminder, employee management, attendance management, CRM and many more. Read GGMS Gym Management Reviews

Emergents | 2024

Membership Management Software for Gyms

Membroz provides gym, yoga, and fitness management software that will streamline & automate your management and operation tasks. It's a complete all-in-one membership management software for the Fitness Club, Gym & Yoga Studio. Learn more about Membroz - Gym

Best Gym Software for Fitness & Clubs

Gymex is a powerful cloud based gym management software built to facilitate to effectively manage gym & fitness business e.g. , membership purchase, sales & marketing, access control, appointments & classes and many more features. Read Gymex Club Management Reviews

Software by WellnessLiving Systems Inc

This club and membership management software allows your customers to book a class, event, and the appointments from the Google Maps. Wellnessliving, the gym membership software provides fast and easy-to-use POS systems and improves the productivity of your business. Learn more about WellnessLiving

All-in-one Fitness Management Software

Stay fit and do data-driven work out anywhere by using the mobile-interfaced fitness software, Virtuagym. You will get personalized and tailor-made nutrition and workout plans that will give you desired results within a set time frame. Learn more about Virtuagym

Software by PushPress, Inc

PushPress the best gym management software tracks multiple aspects of your business. This membership software manages your payments, classes; manage leads, attendance, and many more for your customers. It is very easy-to-use and maintains your relationship with your customers. Learn more about PushPress

Software by Wodify Technologies

Wodify is a fully featured Club Management Software designed to serve SMEs, Enterprises. Wodify provides end-to-end solutions designed for Windows. This online Club Management system offers Event Management, Marketing Management, Attendance Tracking, Point of Sale (POS), Member Portal at one place. Learn more about Wodify

Category Champions | 2024

Fitness & Wellness Business Management Software

Wellyx is top ranked fitness and wellness business management software with latest technology features like members management, lead management, appointment scheduling, staff management, marketing ,customize mobile app ,point of sale system and so on. Read Wellyx Reviews

Software by Glofox

Glofox is the advance solution for fitness club & gym management. Integrated with CRM and all customized features on the Saas based. And all the features are time-saving so it also helps to grow the business by the automation. Read GloFox Reviews

Contenders | 2024

Exclusive CRM for Fitness Clubs

Fitness NU is a Gym Management CRM application offering a hassle-free maintenance of customer data. The best features provided by us are biometric integration, fitness assessment, and auto-renewal alerts. Read Fitness NU Reviews

Emergents | 2024

Gymate membership management software handles all the tasks associated with your business. The rich powerful feature of this gym management software lets you manage customer data in a better way. The membership tracking software can give a new shape and direction to your business. Read Gymate Reviews

Until 29th Feb 2024

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gym management software guide

What is Gym Management Software?

Gym management software is a tool to design and facilitate maintaining systematic records of the gym members with their membership details, booking classes and trainers, processing and tracking sales, and communicating various messages to the members of the gym.

It is also a software solution that allows gym owners, fitness club owners, or fitness trainers to manage all their gym operations from one place. These include managing memberships, new client registrations, fee collection, schedules, facilities, and more.

The best gym software solutions also allow you to oversee your backend operations, such as gym equipment inventory, financial management, staff management, etc.

The fitness sector continues to grow as more people are becoming aware of having a fit and healthy lifestyle. For gym owners, this means more opportunities to acquire new members. However, the coronavirus pandemic has changed a lot of things, and acquiring new clients and retaining the existing ones isn’t as easy as it was before.

Who Uses Gym Management Software?

When we talk about the gym management system market, it has varied solutions for different business segments. So, based on the type of buyer that you are, here’s a rundown of the best fitness club and gym management solutions.

  • Gym Management Software for Enterprise Gyms & Health Clubs

From fitness clubs to martial art studios, you’ll find a range of solutions catering to gyms and health clubs. Apart from the features of the gym management system, these solutions come with modules like workout plan creation, online training lessons, health management, etc. Here are some leading software providers for you - Perfect Gym, Mindbody, Easy Gym.

  perfect gym - gym management software mindbody - gym management software easy gym - gym management software
 

Perfect Gym

Mindbody

Easy Gym

Free Trial Yes
Yes
7 Days
Pricing (Basic Plans) €129/m $129/m $35/y/u
User Limit 1-1000+ 1-1000+ 1-499
Attendance Tracking
YES
YES
YES
Gym Billing & Invoicing
YES
YES
YES
Event Management
YES
YES
NO
POS & Inventory & Management
YES
YES
YES
Membership Management
YES
YES
YES
Online Bookings
YES
YES
YES
Payment Processing
YES
YES
YES
Team Management
YES
YES
YES
Website Management
YES
NO
NO

2. Gym Management Software for  Medium-sized Gym Businesses

When it comes to country clubs, are full of services and amenities including restaurants, golf courses, and more. Using gym software you can streamline operations to deliver an excellent customer experience. In such a scenario, club management software comes in handy. It comprises all the features that you need to ensure that everything is running smoothly.

Some of the great picks for country clubs are EZFacility, Zen Planner, and Gym Master.

  ezfacility zen planner gym master
 
EZFacility
Zen Planner
Gym Master
Free Trial
NO
15 days 30 days
Pricing (Basic Plans) $25/m $117/m $85
User Limit 1-1000+ 2-999 1-1000+
Attendance Tracking
YES
YES
YES
Gym Billing & Invoicing
YES
YES
YES
Event Management
YES
YES
YES
POS & Inventory & Management
YES
YES
YES
Membership Management
YES
YES
YES
Online Bookings
YES
NO
YES
Payment Processing
YES
YES
YES
Team Management
YES
YES
YES
Website Management
NO
NO
NO

3. Gym Management Software for Small Gyms

Sports clubs are equipped with sports gear, coaches, players, and a range of indoor and outdoor games. Thus, sports clubs have a lot to manage - player registration, roster creation, game schedule, player schedule and availability, equipment tracking, etc. However, sports club management software can handle it all.

You can choose any of these vendors to streamline your sports club’s functions - Virtuagym, Wild Apricot, Gym Assistant.

  ezfacility zen planner gym master
 
Virtuagym
Wild Apricot
Gym Assistant
Free Trial 30 days 30 days
NO
Pricing (Basic Plans) $25/m $40/m $599/onetime
User Limit 1-1000+ 1-1000+
NO
Attendance Tracking
YES
YES
YES
Gym Billing & Invoicing
YES
NO
YES
Event Management
YES
YES
NO
POS & Inventory & Management
YES
YES
YES
Membership Management
YES
YES
YES
Online Bookings
NO
NO
NO
Payment Processing
YES
YES
YES
Team Management
YES
YES
NO
Website Management
NO
YES
NO

What are the Benefits of a Gym Management System?

Managing your gym operations efficiently is crucial. Are there too many people in your gym at the same time? Are the trainers not getting enough time to use the exercise equipment? Did you run out of supplements, towels, and other accessories when your users needed them? All these factors can adversely affect your gym experience.

A gym management software solution resolves these hurdles. It allows you to manage all your gym operations from one place. Let’s look at some tangible benefits of implementing the best gym management software for your gym.

benefits of gym management software

  1. Seamless Member Acquisition and Retention

    As a gym owner, getting new members on board is probably your primary objective as well as your biggest challenge. Gym software automates communication. You can generate leads and send them automated emails and text messages, which makes lead conversion easier.

    Besides, it makes member onboarding easier, as you can allow clients to buy the membership online. And since the solution enables you to set up automated billing, you don’t need to bother clients every time their membership ends. This improves client retention.

  2. Better Client Management

    Getting new members on board isn’t enough. You need to understand their requirements, set goals, and ensure that they’re achieving those goals. Gym software allows you to better manage your clients. You can set up goal tracking and monitor each member’s performance.

  3. Efficient Operations Management

    A gym owner needs to oversee numerous processes and operations at the same time, such as inventory, staff, payroll, back office, accounts, and more. You need to make sure your clients are satisfied, and simultaneously, you need to ensure that your employees are not facing any problems.

    A gym management software solution consolidates all these operations into a single, intuitive dashboard. Hence, you can manage everything from a single place. Furthermore, many systems come with cloud capabilities that enable you to manage your gym remotely from any device.

  4. More Revenue and Business Growth

    Lastly, implementing the best gym software solution catalyzes business growth. It allows you to acquire and retain more clients, which increases revenue. In addition, you can better manage your operations and reduce unnecessary costs, which increases profitability.

  5. Provides Real-time Statistics and Daily Reports

    Some of the best gym management software provides you with up-to-date usage statistics as well as suggestions on essential financial measures to boost the profitability of your enterprise. The performance metrics and daily reports provided by the gym management system help you make quick and productive decisions for effectively growing your business.

What are the Features of Fitness and Gym Software?

There are some must-have features that you must consider important while buying gym membership software. Here we are giving you a list of those essential features:

features of gym management software

  1. Automated Gym Billing

    For your gym business to sustain itself efficiently, the most crucial factor that contributes towards it is a streamlined system of maintaining an account of the payments receivable and setting up an adequate amount and subscription billing software.

    This factor is well taken care of by the fitness club management software, which gives you detailed fee structure information with inclusions such as no-show penalties, late fees, and cancellation fees.

  2. Digital Contracts and Waivers Handling

    The gym software enables you to create contracts and waivers digitally. Digital document management is a paperless facility that helps you keep all your signups streamlined and efficiently manage legal considerations.

  3. Online Membership Sales and Engagement

    Gym management software is capable of easily being linked to your business website as well as to your social media channels. This way, interested parties can quickly sign up for your fitness club through your website at any time, 24*7.

    Using it, you can also create attractive offers on your sites, such as discounted sessions and trial memberships. Also, gym software enables your fans to communicate with you via social media channels and also share the before-after progress pics that they managed to achieve through your fitness club.

  4. Attendance Tracking

    The popularity and signups for certain fitness classes or some specific fitness events can increase or decrease depending on the fitness trend of the moment. Thus, it’s significant for fitness clubs to stay up-to-date on the changing popularity numbers and fitness trends.

    This will help them schedule their classes and events. Attendance tracking in different fitness activities also helps in productively allocating your staff. Thus, an excellent online gym management system should be capable of facilitating you with an efficient attendance tracking feature.

  5. Automated Reservations and Scheduling

    The gym management system allows the athletes, prospects, and existing members to sign up for various fitness events, classes, or even personal training directly through your online website. The online reservations help you better manage the class sizes and also efficiently allocate your staff.

  6. Lead Management

    Good fitness management software helps to keep track of your prospects at every phase of the sales funnel. Thus, you can plan well to encourage these prospects by giving them some offer that they cannot refuse and, therefore, successfully implement lead management to convert them into your customers.

  7. Payroll Management

    Fitness software enables you to keep staff attendance and automatically calculate their salaries, deductions, net pay, and bonuses and does payroll management completely.

  8. Athlete Profile Management and Performance Tracking

    You can systematically maintain profiles of all your member athletes in the dashboard of the fitness software. Also, the athletes can compare their goals with the progress charts provided by the fitness software. This will help them analyze their performance and accordingly go ahead with their training.

  9. Online Booking

    In this era of online fitness, many personal trainers and fitness coaches offer online fitness classes. In fact, the global online fitness market is projected to reach $250.7 billion by 2032, exhibiting a staggering CAGR of 32.7%. Gym software allows you to offer online and group class booking. You can update your available time slots so that your clients can choose a slot accordingly.

  10. Employee Management

    If you’re a medium or large-sized fitness studio, you might have numerous trainers, along with other back-office and helping staff. The employee management feature makes managing your gym staff easier. It allows you to manage all staff operations, such as payroll, incentives, attendance tracking, leave management, and more, from one place.

Factors to Consider While Choosing a Gym Management System?

Running a gym is like running any other business. You need to be forward-thinking and prioritize customer satisfaction, employee performance, and overall business growth.  As it can be quite confusing to choose a good yet affordable gym management system with so many options available in the market, we have listed a few things you should consider before purchasing gym management software: 

how to choose right gym management software

  1. Consider Your Exact Needs

    Most affordable gym management software programs offer the basic functionality required to run a gym. However, a few other providers might specialize in specific regions than others, like community engagement or marketing. Besides, there are many other features to select from in an affordable gym management system based on the subscription, which can improve your user experience as well as enhance your overall activities.

    Every affordable gym membership software program is different and offers a distinct user interface and features. Hence, take your time and determine what exactly you wish to enhance and optimize. This will help you choose the correct gym software that meets your requirements.

  2. Integration

    It is crucial for your gym management system to reflect your brand as well as offer your users a similar feel and look to your site. As such, it is significant to ensure whether your potential affordable gym management tool provider is offering website integration as well as branded digital tools.

    Most affordable gym management software providers offer complete site integration as well as branded tools that can work on all key website platforms. Hence, make sure that your site is compatible with the affordable gym software you choose.

  3. User-Friendliness & Responsiveness

    To start with, you need to determine whether the gym & fitness management software you plan on buying is easy to use. It should have an intuitive user interface to help even a non-techie person use it. Besides, also make sure that the affordable gym management software has a responsive system. It needs to make your job easy instead of complicating things.

  4. Easy Access

    You should give your team members easy access to the gym software if you wish to fine-tune the operational activities of your business. Several affordable gym management software programs provide mobile application versions these days for employees. These apps help employees manage their schedules efficiently and on the go.

  5. Multiple Gadget Support

    The advent of cloud technology has helped business owners to run their companies from any corner of the world. That is the reason why the affordable gym software you choose should be hosted on a cloud computing platform, which, in turn, enables you to access the gym management software from anywhere.

    Moreover, the cloud-based affordable gym management system should be compatible and accessible on all gadgets, including tablets, smartphones, and desktops.

  6. Known Bugs

    Before purchasing an affordable gym membership software, conduct proper research on technical issues that you may encounter later on. There are several gym management software programs out there that could hamper your daily activities. Hence, read the feedback, know the experiences of other customers, and then purchase an affordable gym management software system.

    More importantly, the affordable gym management software vendor must offer you a reliable and active group to have the system running. In case the team isn’t available for immediate support, you may incur a loss. Hence, you should settle for a gym management software company that provides good customer support.

  7. Reporting and Analytics Capabilities

    As a gym owner, you need to make the right decisions on several aspects, such as client training, customer experience, equipment management, and more. Here’s where in-depth reporting can help. Gym software collects data on multiple gym operations and compiles them into visual, easy-to-consume reports.

  8. Provision Of Admin App

    Most gym management software facilitates its users with a mobile installable app that can be linked with the gym scheduling software. Thus, you can use all the features of the online gym management system even from the comfort of your mobile phone.

  9. Sign Up for a Free Trial

    Now that you’ve reviewed everything and selected a solution, sign up for a free trial. Most software vendors nowadays offer a 7-day, 14-day, or 30-day free trial. Sign up for the trial and check out all the features and functionalities of the software. Check the software for usability, accessibility, and security and see if it fits your requirements.

Gym Management Software Pricing: Cloud-based vs. On-Premise

Hosting the gym management software on-premise means you need to maintain purchase, and install the software on your computer, and purchasing software with a one-time capital expenditure can be quite a costly affair. The other version is cloud-based, which may either be (Software as a Service) SaaS or Cloud Computing.

The cloud-based version of the gym member management software is generally on a monthly subscription basis and can prove to be much cheaper than the installed version. Usually, you would have to pay Rs.12,000-25,000 for an on-premise gym membership management software as a one-time cost, whereas the cloud-based gym membership software comes at a nominal subscription price, which you can avail on your custom quotes.

What are the Pros and Cons of Gym Management Software?

It’s essential to determine the pros and cons of fitness software to make the business profitable before buying one. Here, we have listed the advantages and disadvantages of fitness software:

pros of gym management software

Pros of Gym Management Software

  • Reduces Payment Delinquency

    There are times when some of the members of your gym fail to pay their fees on time, and all you can do is continuously remind them to make the payment. However fitness software can reduce the chances of the members of your gym making the payments late; such, you can set up automated emails and texts through the fitness club management software to remind the gym members when their payment date is nearby. This will help reduce the instances of late payments. Secondly, the online gym management system provides you with daily reports such as gym payment activity, account reconciliation, and daily delinquencies, from which you can draw insights into the exact defaulters, and then you can directly address them up front to make you the payment.

  • Increases The Gym Membership Sales

    Gaining new gym members, especially when you are in the early phase of your gym business, can prove to be quite tricky. But, through the use of good fitness software, you can quickly increase your gym membership sales. Firstly, through the gym software, you can keep track of your prospects in various stages of the marketing and sales funnel. Accordingly, you can send emails and texts to your prospects through the gym software and give them membership offers that they can’t refuse. Subsequently, your prospects can directly sign up for classes through your website or business app, from wherever they are, anytime 24*7.

  • Helps In Retaining Existing Members

    As it’s rightly said, “Make new friends but keep the old; Those are silver, these are gold.”Similarly, along with increasing new membership sales, it’s equally important to retain your current members. The club management software helps you in efficiently retain your existing fitness club members; it enables you to understand the profile and behavior of your customers by providing you with various informative metrics about them. Thus, you can make personalized communications with your customers and form good bonds with them, which in turn will help you retain them.

  1. Helps You Make Better Business Decisions

    The gym management software provides you with up-to-date metrics and business reports, which can prove extremely helpful in making some accurate business decisions. The gym software provides you with financial reports stating where exactly you are accumulating more money and where more money is being spent. This will help you make financial decisions for improving the profitability of your business. Also, the gym software provides reports such as member profile reports to help you analyze the common behavior of your members; which can also be used to attract your prospects who may be having the same behavior. Also, it reports on the patterns in member traffic as well as the peak time when more members turn up for their workout, which will help you in better allocating your staff and also optimizing your equipment for the same.

Cons of Fitness & Gym Management Software

gym management software cons

  • Huge Upfront Cost

    If you are going to buy a good quality club management system, the capital expense of the software may be a bit huge to you. However, if you see it for the long term, the club management system will pay you back even more with lots of unmatched benefits. But small gyms find it difficult to arrange for such huge capital expenditure, especially in the early stages of their business.

  • Your Staff Will Have To Refocus On Their Skills

    The club management software will reduce the need for your employees to work on administrative duties such as preparing and sending invoices, scheduling various meetings, and also managing books and files. Instead, they may have to be shifted to marketing tasks to bring in more memberships. Thus, due to this type of role change, your employees may have to learn some new skills as well.

Market Trends in Gym Management Systems

Each year the world is witnessing a huge surge in the number of people suffering from obesity. Naturally, the number of gym memberships are also increasing at a great scale. Other than that, more people, irrespective of their body weight, are becoming more fitness-conscious than ever. There is also a massive increase in people enrolling in body-building classes.

Gymnasiums and fitness clubs enjoy this boom in the fitness business. But to manage such a huge number of their members, more and more gymnasiums and fitness clubs opt for gym software systems for their businesses. This has led to a hugely increased demand for gym management software all over the world. As per the latest market study, the gym management software market is projected to reach a record of USD 38.05 Billion by 2030.

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FAQs

It’s entirely up to you. Both have their pros and cons. A cloud-based gym management software would provide economical options, such as pay-as-you-use and complete data backup. And if you are willing to pay in one go, you can go for any offline fitness tool.

Of course, don’t get confused by the name. It doesn’t matter if it is called gym management software, but using it with other sports and fitness-related clubs is feasible.

Last Updated: February 20, 2024