Best Gym Management Software
Best gym software includes Perfect Gym, GymMaster, Gymdesk, Okfit, and Easy Gym. Such gym software can be referred to as club booking software, and gym scheduling software.
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List of 25 Best Gym Management Software
Contenders | 2025
Product Description
Appointy is the simplest yet most powerful Appointment Management Software. It has advanced features that help to grow and manage the business. It allows scheduling and accepting online appointments, sends automated email/SMS requests, approvals, etc. Also, it integrates with Social Media and Google Calendar. Read More About Appointy
Appointy Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Recurring Appointments
- Customizable Booking Page
- Group Scheduling
- Payment Processing
- Multi Location Support
- Sms Notifications
- Analytics And Reporting
- Time Zone Conversion
- View all Features
Free
$ 0
Per Month
Small Business
$ 20
Per Month
Medium Business
$ 40
Per Month
Multiple Location Business
$ 60
Per Month
Appointy Features and Usability-Based User Satisfaction Score
Software by ClubRight
Product Description
This club membership software manages all the club-related activities. Clubright, the membership tracking software, manages online classes, room bookings, an online marketing portal, and sales, with access control. You will find this club membership software simple and best for health club systems too. Read More About ClubRight
ClubRight Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Automated Communications
- Lead Management
- Staff Management
- Membership Plans
- Online Booking
- Reporting And Analytics
- Member Management
- Customizable Branding
- View all Features
Basic
$ 83
Per Month
Software by MINDBODY ONLINE
Product Description
FitMetrix is a dynamic software designed to elevate fitness and wellness businesses by offering powerful, scalable, and flexible solutions. It seamlessly integrates with MINDBODY, enhancing client experiences and streamlining operations for optimal efficiency and growth. Read More About FitMetrix
FitMetrix Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Reporting Tools
- Video Tutorials
- Automated Reminders
- Progress Monitoring
- Client Communication
- Data Export
- Exercise Library
- Mobile App Integration
- View all Features
Contenders | 2025
Product Description
FitnessForce is an easy, effective, and economical web-based software that helps handle all business activities from anywhere. FitnessForce helps meet business needs without any hassles. Read More About FitnessForce
FitnessForce Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Task Management
- Reporting And Analytics
- Attendance Tracking
- Point Of Sale (pos)
- Online Booking
- Inventory Management
- Feedback And Surveys
- Trainer Management
- View all Features
STARTER
$ 35
User/ Month
GROW
$ 52
User/ Month
PROFESSIONAL
$ 69
User/ Month
ULTIMATE
$ 139
User/ Month
FitnessForce Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Glofox is the advanced solution for fitness club & gym management. Integrated with CRM and all customized features on a SaaS basis. All the features are time-saving, helping to grow the business through automation. Read More About GloFox
GloFox Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Class Scheduling
- Mobile App
- Reporting And Analytics
- Lead Management
- Workout Tracking
- Attendance Tracking
- Integration With Other Software
- Point Of Sale (pos)
- View all Features
Silver
$ 80
Per Month
Gold
$ 95
Per Month
Platinum
$ 170
Per Month
GloFox Features and Usability-Based User Satisfaction Score
Integrated Gym Membership Software
Product Description
Gymdesk is the ultimate solution for streamlining and automating your gym's administrative tasks, empowering your business to thrive and flourish. Our innovative gym management software is designed to liberate your time, enabling you to focus on growth and expansion. Read More About Gymdesk
Gymdesk Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Waiver Management
- Staff Management
- Attendance Tracking
- Member Portal
- Lead Management
- Access Control
- Website Integration
- Reporting And Analytics
- View all Features
Micro Gym
$ 75
Per Month
Small Gym
$ 100
Per Month
Medium Gym
$ 150
Per Month
Large Gym
$ 200
Per Month
Contenders | 2025
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Product Description
Omnify is the complete platform for selling & scheduling your services and engaging with your clients in the most effective way. Our platform helps businesses grow faster through better conversion by providing a ‘Service Store’ instead of just another booking page. Read More About Omnify
Omnify Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Payment Processing
- Waitlist Management
- Resource Management
- Client Management
- Calendar Sync
- Class Scheduling
- Client Reviews
- Membership Management
- View all Features
Omnify Features and Usability-Based User Satisfaction Score
Comprehensive Fitness Management Software Solution
Product Description
Perfect Gym is a feature-packed gym management system that offers unique modules to help you achieve your business goals. This immaculate software manages all aspects of your accounts and makes online booking convenient for your members. Read More About Perfect Gym
Perfect Gym Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Point Of Sale
- Marketing Automation
- Class Scheduling
- Email And Sms Notifications
- Online Booking
- Access Control
- Event Management
- Attendance Tracking
- View all Features
More Than Scheduling Software
Product Description
Pike13 software is a cloud-based, mobile-friendly client management software solution that handles the details of check-in and attendance tracking, billing and recurring payments, staff payroll, reporting, and more. Branded app and staff app available. Read More About Pike13
Pike13 Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Billing And Payments
- Scheduling
- Point Of Sale (pos)
- Waitlist Management
- Class And Event Management
- Client Management
- Attendance Tracking
- Reporting And Analytics
- View all Features
Business
$ 129
Per Month
Pro
$ 179
Per Month
Software by PushPress, Inc
Product Description
PushPress, the best gym management software, tracks multiple aspects of your business. This membership software manages your payments, classes, leads, attendance, and much more for your customers. It is very easy to use and maintains your relationship with your customers. Read More About PushPress
PushPress Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Check In System
- Mobile App
- Member Portal
- Automated Emails
- Integrations
- Online Store
- Lead Management
- Event Management
- View all Features
Professional
$ 99
Per Month
Software by RhinoFit
Product Description
RhinoFit is a great, easy-to-use gym management software produced for gym owners & trainers. Its fitness software presents all the membership management tools needed to run a gym smoothly and efficiently, saving time and money. Read More About Rhinofit
Rhinofit Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Inventory Management
- Workout Tracking
- Attendance Tracking
- Document Storage
- Automated Notifications
- Lead Management
- Staff Management
- Integration With Third Party Apps
- View all Features
FIXED PRICE
$ 57
User/ Month
Contenders | 2025
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Product Description
SimplyBook.me is a business management tool for service-based SMBs. With SimplyBook.me, you get your own beautiful booking website where you can accept online bookings, sell products, accept payments, collect reviews, send email campaigns, and offer gift cards & discounts. Read More About SimplyBook.me
SimplyBook.me Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Calendar Sync
- Payment Processing
- Custom Fields
- Reports And Analytics
- Booking Widgets
- Staff Management
- Automated Reminders
- Service Add Ons
- View all Features
Basic
$ 8
Per Month
Standard
$ 25
Per Month
Premium
$ 50
Per Month
SimplyBook.me Features and Usability-Based User Satisfaction Score
Helping independent fitness business owners
Product Description
TeamUp is the leading software system for independent fitness business owners. We believe in the success of our customers, and were different because that is what drives us as a business above everything else. Read More About TeamUp
TeamUp Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Integration With Other Tools
- Billing And Payments
- Event Management
- Customizable Branding
- Staff Management
- Mobile App
- Membership Management
- Point Of Sale (pos)
- View all Features
TeamUp
$ 59
User/Month
Software by Vagaro, Inc
Product Description
This fitness management software allows you to handle your business by using the latest club systems scenario. Vagaro, the fitness club software, handles multiple tasks: viewing multiple service provider schedules, managing your appointments, promoting your discounts, sending reminders to clients, and many more. Read More About Vagaro
Vagaro Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Client Management
- Resource Management
- Class Scheduling
- Mobile App
- Appointment Scheduling
- Marketing Tools
- Membership Management
- Email And Sms Campaigns
- View all Features
Starter
$ 25
Per Month
All-in-one Fitness Management Software
Product Description
Stay fit and do data-driven workouts anywhere by using the mobile-interfaced fitness software, Virtuagym. You will get personalized and tailor-made nutrition and workout plans that will give you desired results within a set time frame. Read More About Virtuagym
Virtuagym Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Automated Reminders
- Staff Management
- Member Management
- Customer Support
- Reporting And Analytics
- Fitness Challenges
- Billing And Payments
- Mobile App
- View all Features
Basic
$ 29
Per Month
Software by WellnessLiving Systems Inc
Product Description
This club and membership management software allows your customers to book classes, events, and appointments from Google Maps. Wellnessliving, the gym membership software, provides fast and easy-to-use POS systems and improves the productivity of your business. Read More About WellnessLiving
WellnessLiving Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Appointment Scheduling
- Event Management
- Waitlist Management
- Membership Management
- Client Reviews
- Client Portal
- Marketing Tools
- Class Scheduling
- View all Features
Starter
$ 39
Per Month
Standard
$ 99
Per Month
Contenders | 2025
Product Description
Easy Gym is a comprehensive management solution offering personalized mobile apps, biometric automation, and seamless client engagement. It simplifies billing, attendance, and workout plans, boosting membership sales and retention while ensuring efficient gym operations and client satisfaction. Read More About Easy Gym
Easy Gym Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Attendance Tracking
- Online Booking
- Automated Notifications
- Workout Plans
- Employee Management
- Point Of Sale (pos)
- Member Management
- Nutrition Plans
- View all Features
Easy Gym Features and Usability-Based User Satisfaction Score
Health & Fitness Club Management Software
Product Description
Take the weight off your shoulders with the easiest to use all-in-one club management system on the market. Specifically designed to help you grow and scale, GymMaster simplifies business for thousands of clubs across 47 countries. Read More About GymMaster
GymMaster Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Mobile App
- Automated Communication
- Fitness Assessments
- Contract Management
- Billing And Payments
- Website Integration
- Reporting And Analytics
- Class Scheduling
- View all Features
Contenders | 2025
Management Software for Gyms, Yoga and Pilates Stu
Product Description
Okfit is a fast and easy-to-use gym & studio software that lets you manage your members, memberships, payments, and invoicing. It comes with mobile apps for your members and staff and best-in-class customer support. Read More About Okfit - Gym & Studio
Okfit - Gym & Studio Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Inventory Management
- Member Management
- Member Portal
- Online Booking
- Class Scheduling
- Access Control
- Attendance Tracking
- Staff Management
- View all Features
Lite
$ 7
Per Month
Basic
$ 14
Per Month
Essential
$ 28
Per Month
Growth
$ 42
Per Month
Okfit - Gym & Studio Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
FitGymSoftware® is the most popular gym management software. From membership management, biometric access control, and WhatsApp integration to 200+ exciting features, 600+ fitness centers trust us. Read More About FitGymSoftware®
FitGymSoftware® Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Employee Management
- Workout Plans
- Nutrition Plans
- Point Of Sale
- Online Booking
- Inventory Management
- Class Scheduling
- Multi Location Support
- View all Features
FitGymSoftware® Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Easy and Comprehensive Gym Management Software
Product Description
Gym Insight is a comprehensive, intuitive, and easy gym management software designed by gym owners to help you optimize and grow your business. Easily manage memberships, automatic payments, online signups, 24/7 access control, SMS messaging, and more. Read More About Gym Insight
Gym Insight Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Billing And Payments
- Member Portal
- Customer Support
- Access Control
- Online Registration
- Automated Notifications
- Staff Management
- Lead Management
- View all Features
Presales Plan
$ 99
Per Month
Custom Plan
$ 99
Per Month
Gym Insight Features and Usability-Based User Satisfaction Score
Emergents | 2025
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Manage your Gym and Fitnesscentre in managed way.
Product Description
G-GMS helps gym owners manage their gym properly. It is a cost-effective app that is available in both desktop and online versions. It has membership management, plans management, due amount reminders, employee management, attendance management, CRM, and many more. Read More About GGMS - Gym Management
GGMS - Gym Management Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Mobile App Integration
- Event Management
- Class Scheduling
- Customer Relationship Management (crm)
- Membership Plans
- Attendance Tracking
- Staff Management
- Nutrition Plans
- View all Features
Basic
$ 28
One Time
Premium
$ 35
One Time
GGMS Advanced
$ 347
Full Licence/Multi user
GGMS - Gym Management Features and Usability-Based User Satisfaction Score
Best Software for Gym Scheduling
Product Description
Effortlessly oversee your clients and memberships using tailored software equipped with essential features to simplify your tasks. Gym Software is a technological solution designed to empower sports center owners in effectively managing staff, equipment, and, most importantly, their valued customers. Read More About Fitcode
Fitcode Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Communication Tools
- Customizable Templates
- Lesson Planning
- Facility Management
- Progress Reports
- Reporting And Analytics
- Waitlist Management
- Membership Management
- View all Features
Membership Management Software for Gyms
Product Description
Membroz provides gym, yoga, and fitness management software that will streamline and automate your management and operation tasks. Its a complete all-in-one membership management software for the Fitness Club, Gym, and Yoga Studio. Read More About Membroz - Gym
Membroz - Gym Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Document Management
- Email And Sms Notifications
- Member Management
- Diet Plans
- Payment Processing
- Attendance Tracking
- Inventory Management
- Trainer Management
- View all Features
Non-Branded Solution
$ 333
Per Year
Branded Solution
$ 500
Per Year
Contenders | 2025
Product Description
Gymex is a powerful cloud-based gym management software built to effectively manage gym & fitness businesses, e.g., membership purchases, sales & marketing, access control, appointments & classes, and many more features. Read More About Gymex Club Management
Gymex Club Management Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Automated Notifications
- Marketing Tools
- Online Booking
- Class Scheduling
- Inventory Management
- Attendance Tracking
- Fitness Assessment
- Event Management
- View all Features
Gymex Club Management Features and Usability-Based User Satisfaction Score
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Until 31st Jan 2025
What is Gym Management Software?
Gym management software is a tool to design and facilitate maintaining systematic records of the gym members with their membership details, booking classes and trainers, processing and tracking sales, and communicating various messages to the members of the gym.
It is also a software solution that allows gym owners, fitness club owners, or fitness trainers to manage all their gym operations from one place. These include managing memberships, new client registrations, fee collection, schedules, facilities, and more.
The best gym software solutions also allow you to oversee your backend operations, such as gym equipment inventory, financial management, staff management etc.
The fitness sector continues to grow as more people are becoming aware of having a fit and healthy lifestyle. For gym owners, this means more opportunities to acquire new members. However, the coronavirus pandemic has changed a lot of things, and acquiring new clients and retaining the existing ones isn’t as easy as it was before.
Who Uses Gym Management Software?
When we talk about the gym management system market, it has varied solutions for different business segments. So, based on the type of buyer that you are, here’s a rundown of the best fitness club and gym management solutions.
1. Gym Management Software for Enterprise Gyms & Health Clubs
From fitness clubs to martial art studios, you’ll find a range of solutions catering to gyms and health clubs. Apart from the features of the gym management system, these solutions come with modules like workout plan creation, online training lessons, health management, etc. Here are some leading software providers for you - Perfect Gym, Mindbody, Easy Gym.
 |
 |
 |
|
|---|---|---|---|
|
Perfect Gym |
Mindbody |
Easy Gym |
|
| Free Trial | Yes |
Yes
|
7 Days |
| Pricing (Basic Plans) | €129/m | $129/m | $35/y/u |
| User Limit | 1-1000+ | 1-1000+ | 1-499 |
| Attendance Tracking |
YES
|
YES
|
YES
|
| Gym Billing & Invoicing |
YES
|
YES
|
YES
|
| Event Management |
YES
|
YES
|
NO
|
| POS & Inventory & Management |
YES
|
YES
|
YES
|
| Membership Management |
YES
|
YES
|
YES
|
| Online Bookings |
YES
|
YES
|
YES
|
| Payment Processing |
YES
|
YES
|
YES
|
| Team Management |
YES
|
YES
|
YES
|
| Website Management |
YES
|
NO
|
NO
|
2. Gym Management Software for Medium-sized Gym Businesses
When it comes to country clubs, are full of services and amenities including restaurants, golf courses, and more. Using gym software you can streamline operations to deliver an excellent customer experience. In such a scenario, club management software comes in handy. It comprises all the features that you need to ensure that everything is running smoothly.
Some of the great picks for country clubs are EZFacility, Zen Planner, and Gym Master.
 |
 |
 |
|
|---|---|---|---|
|
EZFacility
|
Zen Planner
|
Gym Master
|
|
| Free Trial |
NO
|
15 days | 30 days |
| Pricing (Basic Plans) | $25/m | $117/m | $85 |
| User Limit | 1-1000+ | 2-999 | 1-1000+ |
| Attendance Tracking |
YES
|
YES
|
YES
|
| Gym Billing & Invoicing |
YES
|
YES
|
YES
|
| Event Management |
YES
|
YES
|
YES
|
| POS & Inventory & Management |
YES
|
YES
|
YES
|
| Membership Management |
YES
|
YES
|
YES
|
| Online Bookings |
YES
|
NO
|
YES
|
| Payment Processing |
YES
|
YES
|
YES
|
| Team Management |
YES
|
YES
|
YES
|
| Website Management |
NO
|
NO
|
NO
|
3. Gym Management Software for Small Gyms
Sports clubs are equipped with sports gear, coaches, players, and a range of indoor and outdoor games. Thus, sports clubs have a lot to manage - player registration, roster creation, game schedule, player schedule and availability, equipment tracking, etc. However, sports club management software can handle it all.
You can choose any of these vendors to streamline your sports club’s functions - Virtuagym, Wild Apricot, Gym Assistant.
 |
 |
 |
|
|---|---|---|---|
|
Virtuagym
|
Wild Apricot
|
Gym Assistant
|
|
| Free Trial | 30 days | 30 days |
NO
|
| Pricing (Basic Plans) | $25/m | $40/m | $599/onetime |
| User Limit | 1-1000+ | 1-1000+ |
NO
|
| Attendance Tracking |
YES
|
YES
|
YES
|
| Gym Billing & Invoicing |
YES
|
NO
|
YES
|
| Event Management |
YES
|
YES
|
NO
|
| POS & Inventory & Management |
YES
|
YES
|
YES
|
| Membership Management |
YES
|
YES
|
YES
|
| Online Bookings |
NO
|
NO
|
NO
|
| Payment Processing |
YES
|
YES
|
YES
|
| Team Management |
YES
|
YES
|
NO
|
| Website Management |
NO
|
YES
|
NO
|
What are the Benefits of a Gym Management System?
Managing your gym operations efficiently is crucial. Are there too many people in your gym at the same time? Are the trainers not getting enough time to use the exercise equipment? Did you run out of supplements, towels, and other accessories when your users needed them? All these factors can adversely affect your gym experience.
A gym management software solution resolves these hurdles. It allows you to manage all your gym operations from one place. Let’s look at some tangible benefits of implementing the best gym management software for your gym.
-
Seamless Member Acquisition and Retention
As a gym owner, getting new members on board is probably your primary objective as well as your biggest challenge. Gym software automates communication. You can generate leads and send them automated emails and text messages, which makes lead conversion easier.
Besides, it makes member onboarding easier, as you can allow clients to buy the membership online. And since the solution enables you to set up automated billing, you don’t need to bother clients every time their membership ends. This improves client retention. -
Better Client Management
Getting new members on board isn’t enough. You need to understand their requirements, set goals, and ensure that they’re achieving those goals. Gym software allows you to better manage your clients. You can set up goal tracking and monitor each member’s performance.
-
Efficient Operations Management
A gym owner needs to oversee numerous processes and operations at the same time, such as inventory, staff, payroll, back office, accounts, and more. You need to make sure your clients are satisfied, and simultaneously, you need to ensure that your employees are not facing any problems.
A gym management software solution consolidates all these operations into a single, intuitive dashboard. Hence, you can manage everything from a single place. Furthermore, many systems come with cloud capabilities that enable you to manage your gym remotely from any device. -
More Revenue and Business Growth
Lastly, implementing the best gym software solution catalyzes business growth. It allows you to acquire and retain more clients, which increases revenue. In addition, you can better manage your operations and reduce unnecessary costs, which increases profitability.
-
Provides Real-time Statistics and Daily Reports
Some of the best gym management software provides you with up-to-date usage statistics as well as suggestions on essential financial measures to boost the profitability of your enterprise. The performance metrics and daily reports provided by the gym management system help you make quick and productive decisions for effectively growing your business.
What are the Features of Fitness and Gym Software?
There are some must-have features that you must consider important while buying gym membership software. Here we are giving you a list of those essential features:
-
Automated Gym Billing
For your gym business to sustain itself efficiently, the most crucial factor that contributes towards it is a streamlined system of maintaining an account of the payments receivable and setting up an adequate amount and subscription billing software.
This factor is well taken care of by the fitness club management software, which gives you detailed fee structure information with inclusions such as no-show penalties, late fees, and cancellation fees. -
Digital Contracts and Waivers Handling
The gym software enables you to create contracts and waivers digitally. Digital document management is a paperless facility that helps you keep all your signups streamlined and efficiently manage legal considerations.
-
Online Membership Sales and Engagement
Gym management software is capable of easily being linked to your business website as well as to your social media channels. This way, interested parties can quickly sign up for your fitness club through your website at any time, 24*7.
Using it, you can also create attractive offers on your sites, such as discounted sessions and trial memberships. Also, gym software enables your fans to communicate with you via social media channels and also share the before-after progress pics that they managed to achieve through your fitness club. -
Attendance Tracking
The popularity and signups for certain fitness classes or some specific fitness events can increase or decrease depending on the fitness trend of the moment. Thus, it’s significant for fitness clubs to stay up-to-date on the changing popularity numbers and fitness trends.
This will help them schedule their classes and events. Attendance tracking in different fitness activities also helps in productively allocating your staff. Thus, an excellent online gym management system should be capable of facilitating you with an efficient attendance tracking feature. -
Automated Reservations and Scheduling
The gym management system allows the athletes, prospects, and existing members to sign up for various fitness events, classes, or even personal training directly through your online website. The online reservations help you better manage the class sizes and also efficiently allocate your staff.
-
Lead Management
Good fitness management software helps to keep track of your prospects at every phase of the sales funnel. Thus, you can plan well to encourage these prospects by giving them some offer that they cannot refuse and, therefore, successfully implement lead management to convert them into your customers.
-
Payroll Management
Fitness software enables you to keep staff attendance and automatically calculate their salaries, deductions, net pay, and bonuses and does payroll management completely.
-
Athlete Profile Management and Performance Tracking
You can systematically maintain profiles of all your member athletes in the dashboard of the fitness software. Also, the athletes can compare their goals with the progress charts provided by the fitness software. This will help them analyze their performance and accordingly go ahead with their training.
-
Online Booking
In this era of online fitness, many personal trainers and fitness coaches offer online fitness classes. In fact, the global online fitness market is projected to reach $250.7 billion by 2032, exhibiting a staggering CAGR of 32.7%. Gym software allows you to offer online and group class booking. You can update your available time slots so that your clients can choose a slot accordingly.
-
Employee Management
If you’re a medium or large-sized fitness studio, you might have numerous trainers, along with other back-office and helping staff. The employee management feature makes managing your gym staff easier. It allows you to manage all staff operations, such as payroll, incentives, attendance tracking, leave management, and more, from one place.
Factors to Consider While Choosing a Gym Management System?
Running a gym is like running any other business. You need to be forward-thinking and prioritize customer satisfaction, employee performance, and overall business growth. As it can be quite confusing to choose a good yet affordable gym management system with so many options available in the market, we have listed a few things you should consider before purchasing gym management software:
-
Consider Your Exact Needs
Most affordable gym management software programs offer the basic functionality required to run a gym. However, a few other providers might specialize in specific regions than others, like community engagement or marketing. Besides, there are many other features to select from in an affordable gym management system based on the subscription, which can improve your user experience as well as enhance your overall activities.
Every affordable gym membership software program is different and offers a distinct user interface and features. Hence, take your time and determine what exactly you wish to enhance and optimize. This will help you choose the correct gym software that meets your requirements. -
Integration
It is crucial for your gym management system to reflect your brand as well as offer your users a similar feel and look to your site. As such, it is significant to ensure whether your potential affordable gym management tool provider is offering website integration as well as branded digital tools.
Most affordable gym management software providers offer complete site integration as well as branded tools that can work on all key website platforms. Hence, make sure that your site is compatible with the affordable gym software you choose. -
User-Friendliness & Responsiveness
To start with, you need to determine whether the gym & fitness management software you plan on buying is easy to use. It should have an intuitive user interface to help even a non-techie person use it. Besides, also make sure that the affordable gym management software has a responsive system. It needs to make your job easy instead of complicating things.
-
Easy Access
You should give your team members easy access to the gym software if you wish to fine-tune the operational activities of your business. Several affordable gym management software programs provide mobile application versions these days for employees. These apps help employees manage their schedules efficiently and on the go.
-
Multiple Gadget Support
The advent of cloud technology has helped business owners to run their companies from any corner of the world. That is the reason why the affordable gym software you choose should be hosted on a cloud computing platform, which, in turn, enables you to access the gym management software from anywhere.
Moreover, the cloud-based affordable gym management system should be compatible and accessible on all gadgets, including tablets, smartphones, and desktops. -
Known Bugs
Before purchasing an affordable gym membership software, conduct proper research on technical issues that you may encounter later on. There are several gym management software programs out there that could hamper your daily activities. Hence, read the feedback, know the experiences of other customers, and then purchase an affordable gym management software system.
More importantly, the affordable gym management software vendor must offer you a reliable and active group to have the system running. In case the team isn’t available for immediate support, you may incur a loss. Hence, you should settle for a gym management software company that provides good customer support. -
Reporting and Analytics Capabilities
As a gym owner, you need to make the right decisions on several aspects, such as client training, customer experience, equipment management, and more. Here’s where in-depth reporting can help. Gym software collects data on multiple gym operations and compiles them into visual, easy-to-consume reports.
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Provision Of Admin App
Most gym management software facilitates its users with a mobile installable app that can be linked with the gym scheduling software. Thus, you can use all the features of the online gym management system even from the comfort of your mobile phone.
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Sign Up for a Free Trial
Now that you’ve reviewed everything and selected a solution, sign up for a free trial. Most software vendors nowadays offer a 7-day, 14-day, or 30-day free trial. Sign up for the trial and check out all the features and functionalities of the software. Check the software for usability, accessibility, and security and see if it fits your requirements.
Gym Management Software Pricing: Cloud-based vs. On-Premise
Hosting the gym management software on-premise means you need to maintain purchase, and install the software on your computer, and purchasing software with a one-time capital expenditure can be quite a costly affair. The other version is cloud-based, which may either be (Software as a Service) SaaS or Cloud Computing.
The cloud-based version of the gym member management software is generally on a monthly subscription basis and can prove to be much cheaper than the installed version. Usually, you would have to pay Rs.12,000-25,000 for an on-premise gym membership management software as a one-time cost, whereas the cloud-based gym membership software comes at a nominal subscription price, which you can avail on your custom quotes.
What are the Pros and Cons of Gym Management Software?
It’s essential to determine the pros and cons of fitness software to make the business profitable before buying one. Here, we have listed the advantages and disadvantages of fitness software:
Pros of Gym Management Software
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Reduces Payment Delinquency
There are times when some of the members of your gym fail to pay their fees on time, and all you can do is continuously remind them to make the payment. However fitness software can reduce the chances of the members of your gym making the payments late; such, you can set up automated emails and texts through the fitness club management software to remind the gym members when their payment date is nearby. This will help reduce the instances of late payments. Secondly, the online gym management system provides you with daily reports such as gym payment activity, account reconciliation, and daily delinquencies, from which you can draw insights into the exact defaulters, and then you can directly address them up front to make you the payment.
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Increases The Gym Membership Sales
Gaining new gym members, especially when you are in the early phase of your gym business, can prove to be quite tricky. But, through the use of good fitness software, you can quickly increase your gym membership sales. Firstly, through the gym software, you can keep track of your prospects in various stages of the marketing and sales funnel. Accordingly, you can send emails and texts to your prospects through the gym software and give them membership offers that they can’t refuse. Subsequently, your prospects can directly sign up for classes through your website or business app, from wherever they are, anytime 24*7.
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Helps In Retaining Existing Members
As it’s rightly said, “Make new friends but keep the old; Those are silver, these are gold.”Similarly, along with increasing new membership sales, it’s equally important to retain your current members. The club management software helps you in efficiently retain your existing fitness club members; it enables you to understand the profile and behavior of your customers by providing you with various informative metrics about them. Thus, you can make personalized communications with your customers and form good bonds with them, which in turn will help you retain them.
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Helps You Make Better Business Decisions
The gym management software provides you with up-to-date metrics and business reports, which can prove extremely helpful in making some accurate business decisions. The gym software provides you with financial reports stating where exactly you are accumulating more money and where more money is being spent. This will help you make financial decisions for improving the profitability of your business. Also, the gym software provides reports such as member profile reports to help you analyze the common behavior of your members; which can also be used to attract your prospects who may be having the same behavior. Also, it reports on the patterns in member traffic as well as the peak time when more members turn up for their workout, which will help you in better allocating your staff and also optimizing your equipment for the same.
Cons of Fitness & Gym Management Software
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Huge Upfront Cost
If you are going to buy a good quality club management system, the capital expense of the software may be a bit huge to you. However, if you see it for the long term, the club management system will pay you back even more with lots of unmatched benefits. But small gyms find it difficult to arrange for such huge capital expenditure, especially in the early stages of their business.
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Your Staff Will Have To Refocus On Their Skills
The club management software will reduce the need for your employees to work on administrative duties such as preparing and sending invoices, scheduling various meetings, and also managing books and files. Instead, they may have to be shifted to marketing tasks to bring in more memberships. Thus, due to this type of role change, your employees may have to learn some new skills as well.
Market Trends in Gym Management Systems
Each year the world is witnessing a huge surge in the number of people suffering from obesity. Naturally, the number of gym memberships are also increasing at a great scale. Other than that, more people, irrespective of their body weight, are becoming more fitness-conscious than ever. There is also a massive increase in people enrolling in body-building classes.
Gymnasiums and fitness clubs enjoy this boom in the fitness business. But to manage such a huge number of their members, more and more gymnasiums and fitness clubs opt for gym software systems for their businesses. This has led to a hugely increased demand for gym management software all over the world. As per the latest market study, the gym management software market is projected to reach a record of USD 38.05 Billion by 2030.
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FAQs
It’s entirely up to you. Both have their pros and cons. A cloud-based gym management software would provide economical options, such as pay-as-you-use and complete data backup. And if you are willing to pay in one go, you can go for any offline fitness tool.
Of course, don’t get confused by the name. It doesn’t matter if it is called gym management software, but using it with other sports and fitness-related clubs is feasible.
Gym Management Software Reviews
Easy Gym
5
Easy Gym Software is the best gym management software I have used in my gym. The best thing is that the software is easy to use and has advanced features.
Gym Insight
4
I'm satisfied with this because it is a very useful app. It's a really amazing app. I have been using it frequently for the last 6 months, and I hope it will continue to work properly.
EzeGym
5
Having the EzeGym system in my fitness center has been great! It's been extremely helpful in efficiently managing class bookings, trainer schedules, and member appointments. The user-friendly interface and smart features have improved our operations and member experience. EzeGym integration as a gym management software has truly elevated our business management game.
FitGymSoftware®
5
The interface of the software is highly impressive and very easy to use. It manages all data efficiently. Another good thing about this software is that it's affordably priced.
GloFox
5
Software works fluently without any errors. Must try this software.
GymCircle
5
I love using this app. I received help over the last few months, including personalized diet and workout charts. I recommend it to everyone with a tight schedule; they can easily get their personalized chart from this app.
