Best Job Evaluation Software

It's crucial to thoroughly weigh your options and pick a solution that satisfies your unique requirements if you're thinking about investing in job evaluation software for your business. 

When comparing various job evaluation software options, there are many things to consider, such as the features and functionality provided, the simplicity of use and implementation, and the overall cost and value of the software.

We will outline some of the important factors you should consider while selecting job evaluation software in our buyer's guide. You can ensure that your organization can efficiently analyze and evaluate job roles by taking the time to properly consider your options and select a software solution that matches your demands.

What Is Job Evaluation Software?

Job evaluation software helps organizations assess and determine the relative value or worth of different jobs within an organization. It's used by HR professionals to objectively assess jobs based on factors like employee performance, skills, responsibilities, qualifications, and job complexity.

It simplifies and automates the job assessment process, reduces subjectivity and bias, providing data-driven insights to support informed decision-making related to compensation, job classification, and competency management.

In a nutshell, It's like having a wise and impartial advisor to guide you in making data-driven decisions about pay and job classifications.

Benefits You Get by Using The Best Job Evaluation Software

Both employers and employees can benefit from this type of software. It ensures a fair and just hiring process by evaluating the job itself, rather than the candidate.

Job evaluation software also ensures consistency across different departments and locations, and streamlines the evaluation process, saving time and effort compared to manual evaluations. Let's discuss some of the benefits in detail.

1. Improved accuracy

   It enhances accuracy in assessing job values and determining fair compensation for employees by eliminating gender bias and reducing errors that may occur in manual evaluations. This helps companies and organizations establish transparent and fair pay structures and ensures that the employees are justly compensated for their work.

2. Cost and time saving

   Using this software to automate the job assessment process saves time and effort and reduces administrative costs. It also minimizes or completely eliminates the need for paper-based evaluations, and simplifies data management and storage.

3. Flexibility

   Another benefit that job evaluation software provides is its ability to meet the specific needs and requirements of an organization. For instance, organizations can customize job descriptions, and job evaluation criteria, choose between multiple evaluation methods, and provide real-time reporting and analytics.

   When selecting the right software for your company it's important to consider if the main features of the tool can be customized to align with your company's internal policies and objectives. This will be crucial in identifying potential issues and providing quick solutions.

4. Compliance with legal and industry standards

   It helps employers comply with labor laws and industry standards by accurately calculating the minimum wage, and overtime pay, creating compliant job descriptions, and assessing probationary periods. In case of audits or legal challenges, it will help organizations to prove and defend their pay decisions.

5. Data management

   Data management is one of the most essential benefits of this software, ensuring efficiency and consistency in the evaluation process, reducing bias, and increasing transparency. It can also provide valuable insights into market data regarding salary structures across different industries, making it easy to access, analyze, and report on the results for informed decision-making.

6. Minimal training required

   It's important to provide comprehensive training for employees so that they are better equipped to use the software effectively and ensure more accurate and efficient job evaluations. Luckily, most of this type of software requires minimal training, saving time and resources for HR professionals.

Top Features Of The Best Job Evaluation Software Provides

Job evaluation software is a powerful tool that helps  HR professionals and organizations manage their compensation policies more effectively and ensure that their employees are receiving appropriate payment for their job responsibilities and performance.

The features of job evaluation software may include job analysis, job grading, performance evaluation, compliance management, job grading, etc. These features are intended to streamline the job evaluation process.

1. Job analysis

   A job evaluation system helps to get qualified candidates faster and create accurate and detailed job descriptions. You can easily and quickly access information about a specific job, such as its title, responsibilities, job scores, and qualifications required for the position.

2. Pay grade assignment

   The job analysis software helps in assigning appropriate pay scales. Based on the results of the job analysis determines the relative value of each job within an organization. This functionality also enables employers to more accurately align salaries with evolving market conditions.

3. Employee performance evaluation

   Some job evaluation software includes an employee performance management software that enables managers to assess employees' job performance against predefined criteria or customized performance indicators. This can potentially impact their pay grade or salary range.

4. Customizable evaluation criteria

   Job evaluation software may offer customizable evaluation criteria, allowing organizations to define their factors to assess job worth or value. This adaptability allows organizations to tailor the evaluation process to their unique needs, considering individual job requirements or business contexts.

5. Compliance management

   With job evaluation software organizations can not only meet their internal policies, but it also helps verify compliance with external regulations and industry standards.  This may include features such as ensuring pay equity, avoiding discrimination, maintaining transparency, and documenting the evaluation process for audit and reporting purposes.

6. Accurate job grading

   The job evaluation tool enables organizations to establish a systematic and consistent job grading or leveling system. Automated job assessment and classification processes minimize the potential for human bias and subjectivity resulting in more accurate, reliable, and consistent job grading outcomes across the organization.

Things to keep in mind while selecting Job Evaluation Software

There are plenty of options when it comes to job evaluation software and it's important to make the right choice for your organization. By carefully comparing the available software and considering factors such as the organization’s budget, software usability, payment, and free trial options, organizations can ensure that they choose the right tool that meets their needs and helps them effectively manage their job evaluation and compensation processes.

1. Comparing potential systems available

   Organizations should thoroughly research and compare different job evaluation software options available in the market based on their key features used, pricing, customer reviews, customization options, integration with other HR systems, and overall reputation to select the one that best fits their needs.

2. Budget

   Budget considerations are essential while selecting job evaluation software, including any upfront fees, ongoing maintenance fees, and potential additional costs for customization or support.

3. Free trial of the software

   It’s wise to use the free trial and demo opportunities that many job evaluation software vendors provide. You can test the software and explore its features and functionalities. By doing so, you evaluate its user-friendliness, compatibility with your company's needs, and overall cost-effectiveness.

4. User-friendliness

   A user-friendly interface and intuitive navigation are essential when selecting job evaluation software. The software should be easy to use, implement and learn for your HR team. The interface should be well-structured, with a clear and concise layout, presenting all the necessary information in a logical and organized way.

Top 5 Job Evaluation Software with features

There are plenty of options when it comes to selecting job evaluation software. To help you make an informed decision, we have made a list of the top five software with different features, pros, cons, and pricing plans.

1. InCruiter

InCruiter, a job analysis software offers cutting-edge technology-based interview solutions to the corporate sector, allowing them to identify the ideal match for their organization using a precise and thorough evaluation. Its services are designed to optimize the interview process for startups and enterprises alike. Automating and streamlining the interview process eliminates redundant and time and cost-consuming workflows.

Features

• Expert interview panelist
• Online tests & psychometric tests
• Recruitment management
• Applicant tracking
• Real-time feedback system 
• Process automation features
• Proxy check

 Pros

• User-friendly interface
• 24/7 interview service
• Quick customer support 

Cons

• Lack of flexibility 
• No mobile app

Pricing

• Pricing will vary based on JD, experience, and skillsets being evaluated. You can book a demo or provide your contact number for a call back to discuss with their sales team.

2. Gradar

Gradar is a job evaluation software solution that offers a range of specialist job evaluation services, making it an excellent choice for HR departments seeking to improve their capabilities. Its affordable and accessible nature makes it easy to use, allowing for the efficient analysis and evaluation of jobs. 

With the ability to assess jobs across 25 grades in three distinct career paths - individual contributor, management roles, and project management roles - Gradar streamlines the job evaluation process, ensuring that your business is well-equipped to face the future.

Features

• Company-specific grading levels                
• Results Management / Documentation                
• Copy and paste: Results copied to the clipboard                
• Draft, save, and resume: Data stored on the server                
• Comment on and document the grading results                
• Upload of jobs / custom hierarchies             
• Upload job descriptions and other documents                
• User / Access Management                
• Multi-user license

Pros

• Easy export of results via .csv / .docx / .xlsx files
• Compatibility with more than 20 compensation surveys and labor agreements
• Localization in more than 10 languages
• Seamless integration of TMA’s competency library
• User-friendliness
• Data quality
• Quick customer support

Cons

• Requires comprehensive training
• No mobile app

Pricing

• Free trial: Not available
• Free version: Available
• Starter Plus: $2,100 /YR
• Professional Plus: $4,000 /YR
• Enterprise:$6,000 /YR

3. Zoho Recruit

Zoho Recruit is a cloud-based recruitment software designed to streamline the entire hiring process for businesses of all sizes. It provides a robust ATS and CRM in a single package. With powerful remote hiring tools, scalability, and customization options, Recruit has everything your staffing agency or internal HR team requires to find the perfect candidate for the appropriate role, making it the best job evaluation software.

Features

• Applicant tracking
• Applicant management
• Assessment management
• Candidate sourcing and tracking
• Factor-based evaluation
• Interview management
• Interview scheduling
• Job description management
• Job posting
• Onboarding
• Resume storage & search
• Reporting & statistics

Pros

• Easy  integration with Zoho tools
• User-friendliness 
• iOS and Android mobile apps

Cons

• It can not add customized questionnaires to application forms
• Limited integration options with other third-party applications
• Mobile apps don’t fit the expectations of the users

Pricing

• Free trial: 15-day free trial available 
• Free version: Available
• Standard: $25 Per Month
• Professional: $50 Per Month
• Enterprise:$75 Per Month

4. PeopleHum

PeopleHum is an innovative HR software that leverages AI and automation to provide a complete Hire to Retire solution. This job evaluation software empowers your HR team to drive business results through a unified platform that integrates seamlessly with your business ecosystem.

With PeopleHum, you can adopt and grow as your needs or your business evolves, ensuring that you always have the tools and resources to succeed. The platform comes built in natively for localization and for multi-lingual support and is easy to use, onboard, train and monitor.

Features

• Candidate screening
• Onboarding management
• Offboarding management
• Engagement management
• Leave management
• Task management
• Emotional intelligence measurement
• Analytics
• HRIS
• Gamified interaction

Pros

• User-friendly interface
• Ease of use
• Fast and reliable customer support

Cons

• Onboarding may require some additional efforts
• Limited Job Boards integrations

Pricing

• Free trial: Available 7-day free trial without credit card attachment 
• Starting price: $2 per employee per month

5. Encompassing Visions

Encompassing Visions is a talent and job evaluation software suite that helps businesses across diverse industries, including healthcare, IT, municipality, and manufacturing, to define roles, responsibilities, expectations, and compensation for job roles while hiring candidates.

Its integration with an organization's core competencies into HR processes ensures that jobs are accurately described and evaluated, while employees are consistently recognized, hired, promoted, and developed to align with the organization's culture and competitive advantage.

Features

• Compensation management
• Employee engagement
• Cultural alignment
• Feedback management
• Goal management
• Performance management
• Succession planning
• Talent management
• On-going performance tracking
• Competency Management
• Employee lifecycle management
• Goal setting/tracking
• Job description management

Pros

• Reliability & Consistency 
• User-friendliness 
• 24/7 customer support 

Cons

• No ability to apply corporate template standards to printed materials within the system
• Because of the formalized RFP process, the competitor bids/presentations were insufficient for a thorough comparison

Pricing

• The pricing information for this tool is available upon request. You can book a demo or contact their sales team.

Challenges Faced While Using a Job Evaluation Software

While there are many benefits that job evaluation software can offer, there are also challenges that organizations may face during implementation and maintenance. It is important to understand these challenges and develop strategies to reduce them to ensure a successful job evaluation process.

1. Security risk

   Job evaluation software may store sensitive data, such as employee salary information, performance reviews, and job descriptions, which, if not properly secured, could be vulnerable to unauthorized access or cyber-attacks. This can result in reputational damage, financial loss, and legal liabilities for the organization using the software.

2. Legal risk

   Job evaluation software also carries potential legal risks such as discrimination, FLSA violations, pay equity, privacy violations, and non-compliance with company policies. Organizations must ensure that the software they select complies with legal and regulatory requirements and aligns with their internal policies and values. Additionally, it is important to consult with legal and HR experts to ensure that the software is implemented and used in a compliant and ethical manner.

3. Human errors

   Users can enter inaccurate or incomplete data which can result in incorrect job evaluations, inconsistent payment, job classifications, etc.
   Errors can also arise during the configuration, implementation, and maintenance of the software, leading to incorrect settings and misinterpretation of results.
   To minimize human errors and ensure accurate job evaluations, it's crucial to have robust processes in place for data validation, quality assurance, and error-checking.

Users of Job Evaluation Software

Job evaluation software users can vary depending on the size, structure, and job evaluation process of the organization. This may include HR professionals, senior leaders, managers and supervisors, compensation analysts, employees, and job candidates. Additionally, job evaluation software can also be used by external vendors and consultants who provide job evaluation services to organizations. 

1. Human resources (HR) professionals

   This software can help HR specialists to manage and organize all the information, including performance data, in one system that is easy to access. It also helps to provide timely reports, assess jobs roles and ensure fair and equal pay.

2. Recruitment professionals

   Job evaluation software makes it easier for recruiters to find qualified candidates for a specific role and accelerates the hiring process.

3. Payroll managers

   It's also highly useful for payroll managers in ensuring accurate and timely payments. It can help them assess the complexity of the jobs and determine proper compensation.

4. Compensation consultants

   Compensation consultants can have access to employee profiles, job definitions, and detailed requirements and are better equipped to guide organizations about their compensation strategies and hiring process.

5. Management personnel

   Managers can use job evaluation software to conduct job analyses, track progress in employee development, make detailed reports, and establish fair and equal pay practices based on performance assessments. It can also help them to review the qualifications and abilities of their staff and hire new personnel if needed.

Latest Market Trends in Job Evaluation Software

Market trends in job evaluation software have been rapidly evolving in recent years due to advancements in cloud-based solutions, improved accuracy, transparency, streamlined evaluation processes, detailed feedback, and the incorporation of AI technologies. 

1. Cloud-based solutions

   Job evaluation software is increasingly shifting towards cloud-based solutions, offering benefits such as flexibility, scalability, and accessibility. Securing and handling job evaluation information safely in the cloud removes the requirement for on-site servers, thereby decreasing IT maintenance expenses.
   According to a study conducted by Grand View Research, the size of the worldwide cloud-based human resource (HR) management market is projected to touch USD 30.0 billion by 2028, with a compound annual growth rate (CAGR) of 11.9% between 2021 and 2028. This indicates a growing preference for cloud-based solutions in the HR tech space, including job evaluation software.

2. Improved accuracy & transparency

   Accuracy and transparency are crucial in job evaluation, as organizations strive for fairness and equity in compensating their employees. Modern software that utilizes algorithms and data analytics can provide precise evaluations by considering skills, responsibilities, and market benchmarks. This helps organizations make informed decisions about job roles and pay, leading to improved transparency and fairness.

3. Streamlined evaluation process

   Job evaluation software uses automated workflows and customizable criteria to standardize the job grading system, saving effort and time in evaluating multiple job roles. This results in increased productivity and allows HR teams to focus on strategic HR initiatives.

4. Detailed feedback

   Feedback is essential in the relationships between senior management and employees. Luckily, modern evaluation software provides real-time feedback and allows tracking of the employees' progress.

5. Artificial Intelligence (AI)

   The use of AI is becoming more and more popular in job evaluation software. AI algorithms can analyze large volumes of data, including job titles, skills, and benchmarking of data points to provide objective and data-driven evaluations and conduct compensation analysis.

Software that Job Evaluation Software Integrates with

Integration with HR Systems allows HR managers to accurately assess the modern workforce ensuring fair rewards for employees based on the job complexity and their performance. 

Integration with Payroll Systems can help organizations automatically update the information about employees' compensations. Some software can also integrate with Performance Management Solutions, Market Data Providers, and job search engines like Jooble, which allows organizations to access and compare jobs, and learn about industry trends and current compensation standards.

It's important to determine your company's specific needs and requirements to find the most suitable integrations for your talent management and job assessment processes.

How Much Does Job Evaluation Software Cost?

The cost of job evaluation software can vary depending on different factors such as the size, complexity, and specific requirements of your organization. Smaller companies can find affordable software with basic features, while larger organizations may require more complex functionalities that will come at a higher cost.

When considering purchasing software, it's important to consider ongoing costs, such as maintenance and support fees along with the upfront costs. That's why organizations need to carefully assess how well the software meets their unique needs and fits into their budget. 

Conclusion

Job evaluation software is a valuable tool for organizations to ensure fair, transparent, and data-driven compensation practices. It streamlines the job evaluation process, reduces bias, and provides insights into market data and internal pay structures.

Nevertheless, it is essential for organizations to thoughtfully evaluate their particular demands, financial plan, and customization prerequisites while choosing software solutions for job evaluation. Additionally, it's important to address the challenges related to the accuracy of data, information security, customization, and user interface.

By leveraging the latest market trends and integrating with other HR systems, organizations can maximize the benefits of job evaluation software.