What is Keka?

keka is the best HRMS software for all types of businesses. It is the best HRMS software that is employee-centric. Unlike traditional HRMS solutions, it is a modern new generation platform focused on user experience and simplifying complex workflows.

Keka Starting Price

$ 97/Upto 100 Employees

Keka Awards

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Our Awards and Recognition

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Key Features of Keka

  • Asset Management
  • Attendance management
  • Bonus
  • Loan & Advances Management
  • Document Management
  • Email Integration
  • Employee Self Service Management
  • Exit Management & Seperation Management
  • Expense Management
  • Expense Tracking
  • HR & Payroll
  • Knowledge Management
  • Mobile Support
  • Multiuser Login & Role-based access control
  • Payroll Management
  • Performance Management
  • Project Management
  • Recruitment Management
  • Reimbursement Management
  • Shift Management
  • Statutory Compliances
  • Task Management
  • Taxation Management
  • Time & Attendance Management
  • Time Tracking
  • Training Management
  • Employee Data Base
  • Pay Slip
  • Leave Management
  • Compatibility with Swap Card
  • Formula Defined Salary Calculation
  • Arrears Calculation
  • Multi Company
  • Data Security
  • Salary Adjustment
  • Applicant tracking
  • Invoices
  • Employee Management
  • Performance Metrics
  • Applications Management
  • Recruiting Management
  • Resume Database
  • Resume Search
  • Candidate Management
  • Internal HR
  • Interview Management
  • Onboarding
  • Self Service Portal
  • Absence Management
  • Payroll Integration
  • Timesheet Management
  • Employee Scheduling
  • Overtime Tracking
  • Workflow Management
  • Compliance Management
  • Real Time Reporting
  • Resource Management
  • Billing & Invoicing
  • 360 Degree Feedback
  • Employee Profile
  • Feedback Management
  • Goal Management
  • Goal Setting / Tracking
  • Performance Appraisal
  • Ad hoc Analysis
  • Ad Hoc Reports
  • Consolidation / Roll-Up
  • Dashboard
  • Key Performance Indicators
  • Analytics
  • Scheduling
  • Workforce Management
  • MIS Reports
  • Timesheets
  • Time & Expense Tracking
  • Customizable Templates
  • Biometric Attendance Management
  • Reporting
  • On-Boarding
  • Integration with Biometric
  • Events & Reminders
  • Excel Import
  • PF/ESIS Calculation
  • Grievance Management
  • Salary Information & History
  • Appraisal Management
  • Back Office Assistance
  • Talent Management
  • Overtime Management
  • Job Management
  • Rewards Management
  • Attendance Tracking
  • Custom Rating Scales
  • Review Cycle Tracking
  • Self-Appraisals
  • Benefits Management
  • Employee Lifecycle Management
  • Expense Reporting
  • Vacation / Leave Tracking
  • Benchmarking
  • Mobile Access
  • Fixed Asset Management
  • Member Directory
  • Appointment Scheduling
  • Automatic Time Capture
  • Billable & Non-Billable Hours
  • Offline Time Tracking
  • Overtime Calculation
  • Mobile Time Tracking
  • Data Import / Export
  • Competency Management
  • Job Description Management
  • Compensation Assessment
  • Compensation Calculation
  • Compensation Plan Modeling
  • Compensation Statements
  • Employee Reward Programs
  • Salary Planning
  • Equipment Tracking
  • Employee Database
  • Time Off Management
  • Reporting/Analytics
  • Employee Directory
  • Shift Swapping
  • Goals
  • Peer-to-Peer Recognition
  • Variable Workforce
  • Time Clock
  • Time & Attendance
  • Vacation/Leave Tracking
  • Job Requisition
  • Resume Parsing
  • Goal Setting
  • Job Board Posting
  • Job Description Creation
  • Application Management
  • Employer Accounts
  • Resume Posting
  • Job Posting
  • Employee Handbook
  • Individualized Assessments
  • Candidate Tracking
  • Interview Scheduling
  • Leave & Absence Reporting
  • Hourly Employee Tracking
  • Punch card
  • Salaried Employee Tracking
  • Sick Leave Tracking
  • HR Metrics Library
  • KPIs
  • Biometric Recognition
  • Aggregate Reports
  • Employee Portal
  • Billable Hours Tracking
  • Health Risk Assessment
  • Leave Policy Management
  • Job Comparison
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Keka Users


  • Freelancers
  • StartUps
  • SMEs
  • Agencies
  • Enterprises

Available Support

  • Email
  • Phone
  • Live Support
  • Training
  • Tickets


  • Deployment:

    Cloud Based

  • Payment:

    Monthly, Yearly

  • Api
  • Customization
  • Mobile Support

Desktop Platforms

  • Web App
  • Windows
  • Mac

Mobile Platforms

Language Support

  • English

Keka Pricing

$ 97
Upto 100 Employees
  • Employee Database
  • HRMS
  • Basic Employee Onboarding
  • Basic Employee Exit
  • India Payroll
  • Expense Management
  • Employee Portal (Self Service)
  • Leave Management
  • Attendance Tracking
  • GPS Tracking
  • ToDo - Task Management
  • Polls & Announcements
  • Asset Management
  • Basic User Roles
  • Mobile App
  • Office 365, Google Sign on
Get Pricing
$ 194
Upto 100 Employees
  • All Foundation Features +
  • Employee Helpdesk with SLA
  • Advanced Employee Onboarding
  • Advanced Employee Exit
  • Travel Management
  • Advanced Roles & Permission
  • Advanced Notification
  • Report Builder
Get Pricing

Company Details

Company Name :


Headquarter :


Website :

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Full Address :

Plot No 104, Kavuri Hills, Madhapur, Hyderabad - 500033 India

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Keka Description

Keka is the only HR & Payroll software that is employee centric. Unlike traditional HR systems, they are a modern new generation platform focused on user experience and simplifying complex workflows.

Managing HR, Payroll, and Talent Management are key activities for any employee-centric company. These activities require handling by an expert. You need not look beyond the Keka HR Payroll Platform. Keka is one of the smartest payroll systems available in India. This software solution presents a fully integrated and unified workflow allowing for a hassle-free payroll processing experience..

Managing and nurturing talent is one of the most outstanding features of keka. Keka enables you to automate all core HR operations collaboratively, allowing you to focus on higher HR activities. Employing a blend of modern and traditional methods, this software solution highlights the ease with which the employees and the HR teams can use it. Specially made with an Indian employee perspective in mind, it is best suited for Indian companies.

Founded in 2015 by Vijay Yalamanchili, Keka is a cloud-based HR & Payroll Platform. It’s an employee experience platform that not only works in Leave & Attendance Management but also focuses on Employee Performance Management.

Keka is serving its customers with mainly four products – Process Payroll, Manage Talent, Nurture Talent, and Acquire Talent. Within two and a half years, Keka has acquired clients like Saavn and Upgrade and has won the awards “Best Payroll Software Award 2017, ‘Hottest Startup of Hyderabad, etc.

Keka HR and Payroll Software Review

First thing, Keka is mainly designed from two perspectives:

  1. Employee
  2. Admin or HR Manager

We will understand both these modules and try to understand important features. Let’s go:

1. Employee Module:

The employee module starts with a beautiful dashboard that gives heads-ups about leaves and attendance. Apart from that, it gives you insights into upcoming birthdays, holidays, new employees, etc.

From the dashboard, the employee can go to their profile, where all the details and important information about them is mentioned.

Primary Information, Contact Details, Professional Information, Education, Job Info, Time and attendance, and Documents. Every information and detail is displayed there.

Keka HR and payroll software

keka Employee Module

One of the essential things for any HR software is to manage the leaves and attendance of employees. So, let’s jump into the main things now. First, Keka can be integrated with almost all types of biometric devices for attendance records, so you will hardly face any compatibility issues with Keka.

Every employee can see the history of his attendance through his account, just like this:

keka Employee Module

The software shows both the times – Effective Hours and Gross Hours, so the employee can figure out his performance. Based on this data, he can simply make some informed work style changes.

Employees can request necessary changes in attendance by simply adjusting log details, and you as an admin can approve or reject the request. Quite Simple!

On the other hand, the system will show symbols like a snail, a smiley, and a right mark. The snail represents the employee being late for work, and the smiley is the symbol of a perfect work day! As an HR, you can evaluate your employees by looking at these symbols. On the other hand, the employee himself can make some workstyle changes if he sees too much of snails!

The second most important thing in Keka is – Leave Management.

The software gives the balance of employee’s previous leaves, approved leaves, types of leave, etc.:

keka Leave Management

Employees can directly apply for leave, and the reporting manager or departmental head will have the authority to approve or reject the leave. Here, Keka has used some thoughtful things that make leave management extremely user-friendly. Like, when the employee is applying for a leave, Keka will show all the week off days and holidays, so the employee can make a better decision in applying:

Keka Leave Management

Apart from leave and attendance management, this module will show other details like Team Details, Finance Details, To Do List, Employee Directory, and Engagement.

Another cool thing that Keka does is, show the team members details when the employee selects the date of the leave. The employee can see, who else will be absent on that particular day, so he can make a better decision. Pretty thoughtful!

Keka Payroll Management

Apart from leave and attendance management, this module will show other details like Team Details, Finance Details, To Do List, Employee Directory, and Engagement.

Keka Leave Management

Employees can interact with colleagues by asking questions, sharing learning materials, and responding to surveys. Although, only an admin will have the authority to generate new polls and surveys:

keka employee module

Keka’s employee module creates attractive profiles and provides the necessary details of every employee. Through the Directory, members can find the contact details of every other member, so the work doesn’t get delayed.

2. Admin Module

This module is filled with tons of features for an obvious reason! The admin or a manager has lots of responsibilities. Apart from delivering the personal best, he has to make sure the team is also delivering the best. Hence, Keka’s admin module has lots of great features where Employee Performance is involved.

A few features of this module are in a similarity to the Employee module, but it differs with the following new menus:

  1. Employees
  2. Performance
  3. Timesheet
  4. Payroll

Let’s have a look at these new menus and try to find out how it works:

  • Employees:

As an admin or a manager, you must know each and every detail of your human resource, and that’s what this menu does! The dashboard itself is filled with lots of important details, so you can make decisions like:

  1. Adding New Employees
  2. Bulk Adding Employees
  3. Approve Profiles
  4. Importing Employee Information with Excel Files
  5. Birthdays and Anniversaries
  6. Generating 25+ types of reports [Like Employee Login, Employees in Notice Period, Login History, Employee Shift Details, etc.

The analysis feature of this menu lets you see multiple graphical representations which are amazing enough to make logical conclusions:

Keka software review

It shows the following types of charts:

  1. Total Headcount Vs. Months
  2. Hiring Vs. Attrition
  3. No. of Login Activities Vs. Time
  4. Headcount by Job Title
  5. Headcount by Department
  6. Headcount by Location
  7. Headcount by Attendance Shift
  8. Headcount by Gender
  9. Employee Age in Years
  10. Headcount by Time Type [Part time or Full time]
  11. Headcount by Worker Type [Permanent or Contract]

Apart from these features, this menu also gives various details like exit employees, employee offers, and employee directories.

  • Performance:

When I was learning about this platform through one of Keka’s executives, I noticed he was very excited to explain this part of the system. After understanding this feature, I knew why. Keka has done a tremendous job in performance improvement, and that’s the reason there’s a separate section for this!

The software has given apex efforts to make the entire system user-friendly, so employees can focus more on their core work. But, these features will add more value to employee efforts! Have a look:

1. Feedback:

First, the manager can send direct feedback to any employee with appreciation or advice. He can select the people who can see the feedback. Something amazing like this can be sent to employees:

keka product review

Feedback is one of the most effective tools for performance improvement, and I really loved the way Keka made use of various badges like The Rising Star, Legend, All-Rounder, etc.

2. Goals:

Setting up goals is of utmost importance, whether it is personal or organizational. With Keka, you can set personal goals and also assign various goals to your teammates. Let’s have a look:

keka goal

You can set up goals with specific details, and assign it yourself or an entire department, or the entire organization! You can also set the priority type, so the employees can know the level of importance. The best part – The overall progress can be seen from Library, which looks something like this:

keka goal image

This dashboard is a birds-eye view of all your goals, and any smart manager can figure out the performance of her organization just by looking at this dashboard!

3. Competencies:

Every organization needs certain values and competencies to grow, and Keka has made a special provision for this important subject. In Competencies, the admin can add various competencies that the organization needs, like Communication, Teamwork, Time Management, etc.

As an admin, you can create competencies and let your employees know the importance. You can add various behaviours to achieve such competencies. By doing so, you can lead your organization to a better stage. Here’s how you can create competency:

Keka time management software

You can also specify competencies as Job Specific or Core Values.

  • Timesheet:

Timesheet lets you add multiple projects, clients, invoices, deadlines, etc. In a nutshell, it works as a small project management tool for you!

When you create a project, Keka will ask for details like:

  • Is this project billable or nonbillable?
  • Who can manage this project?
  • What are the rights you want to provide to that employee?

Keka Time Sheet

You can set various tasks in the project, allot specific tasks to a specific employee with a time limit, set up a project flow, set up working hours, set up task hours, etc.

In the Summary section, Keka will show you the progress of all your ongoing projects!

In the Report section, you can download 25+ project-related reports!

In the Invoice section, you can find due payments and payment history.

  • Payroll:

Payroll is one of the smartest features designed by Keka. For an HR or a manager, it is almost a tsunami time when she has to make sure the salary reaches the employees. At such time, an HR can make the best out of Keka.

The dashboard of the Payroll software will display much important information. Have a look:

Keka payroll software

The admin can figure out the following information on the dashboard itself:

  1. Total no. of employees
  2. Total calendar days of a particular month
  3. No. of employees joined in a particular month
  4. No. of employees left in a particular month
  5. Total number of users
  6. Total number of processed payroll
  7. Total payroll cost
  8. The total cost of the salary
  9. Total deductions

Now here’s the point where I was really impressed – Keka has divided the payroll process into six easy steps:

  1. Leaves and Attendance
  2. New joiners and exits
  3. Bonus and salary revisions
  4. One-time payment and deductions
  5. Salary on hold & arrears
  6. Review all employees

These steps are extremely important in the designing of a payroll. These factors will affect the total salary cost and total deductions. So, Let’s have a close look at these factors and see how Keka performs in it.

The very first step for an HR admin is to figure out the number of leaves and attendance of every individual. In this step, the admin will approve or reject the pending leave requests of employees.

Keka payroll management

The admin can select the items and approve/reject them in mass. The admin can also search for an employee and make the necessary decision for the request. With such usability, the admin can approve all the leaves within a few minutes. And the process of payroll continues…

The next step is to make a decision on Missing Attendance, where the admin has to deduct leaves due to missing employee attendance. Actions taken in this step will reflect in the next step i.e. approving the Loss of Pay. Keka will automatically sort the employees who will face LOP, and the admin just has to approve!

Keka HR and payroll software

An interesting thing here is – You can import an excel file, also. So, if you have a separate document of LOP data, you can just upload it here, and the work is done!

The next step in the payroll formation is New joiners and Exits. Here, Keka will show you the newly added employees and payable days of the newbie. The admin can take the necessary step for such new joiners.

Keka Employee dashboard

Here the useful poke is – Keka will also remind you of the documents that are remaining to be submitted. This issue is usually faced at the time of welcoming new members, where you have to get their original documents. Keka will give you a tiny reminder about missing documents, so you can decide whether move further with this employee or not. The same process is followed by exit employees, and the admin can make the necessary decisions. The end of this step is – Full and Final Statement.

The next step in the payment process is – Bonus and One-time payment. Here, the admin can take the necessary decision whether to pay or not a bonus to a certain employee or pay in proportions. As we know by now, the external file can also be imported. Right after this, salary revision can also be seen.

Keka Employee Salary

The next step is – One-time payment and deduction. There are various one-time payments like reimbursement or overtime, or gratuity. You, as an admin, can manually add all the entries, and you can import the file as well.

Now, the interesting thing here is there are some employees with recurring reimbursements or overtime. With Keka, you can fetch the data from last month too! Same way, in the following step, you can perform the deductions.

If we move further, the Salary will be On hold, and Arrears is the final step. The admin can hold certain employees’ salaries or pay the employee as arrears or mark them as void (Never Pay)!

As soon as you complete these six steps, the dashboard will be all green, and it will enable the option to generate payroll:

Keka Payroll Actions

You can run a preview before finalizing the Best payroll software, and finally, you can process the payroll! From the payroll section, you can work with 60+ premake reports on various subjects like provident fund, ESI, statutory, professional tax, income tax reports, etc.

Payroll is one of the core reasons to purchase an HR system, and Keka will undoubtedly streamline the payroll process. If you are an HR admin and looking for a user-friendly payroll processor, I don’t see any other choice than this!

Final Sum-Up:

If you have come down to this part of the review, you must have known by now that Keka is a beautiful Best HR software with castle rock features. With an amazing interface and usability, Keka wins the heart on the first look! But, when I explored the features, I really appreciated the efforts Keka has put into developing this Software.

The real test of an HR system is in times like payroll processing or HR audit. This software will undoubtedly stand by your side in those times because it has shortcuts and simple processing. I have hardly seen such user-friendliness on other platforms. I’m totally in love with Keka because there’s hardly anything that has been missed here!

So, In both – Appearance and Functionality, Keka wins the race!

Keka founder

Keka is a self funded organization which was born because of the frustration of using HR software that weren’t up to the mark. So, they begin to make their own. A Hyderabad based company believes that Indian employees need a better HR assistance, and they are continuously achieving that goal. Keka provides software assistance in Payroll, talent management and Human Resources.

Read the interview to know what Mr. Vijay – CEO of Keka has to say about the Keka’s journey.

Q1) How did you hit upon the idea for your Company?

We were a 100 people technology services company and we needed an HR software for our own needs. We explored and tried all the major HR products that were available in the market, and were pretty disappointed with the way they were built. The software’s were very antiquated and clunky to use. When we studied the market, the market was very fragmented especially for Small Medium Enterprises and there was no one market leader with any significant share. We felt we could make an impact in the market and that’s how Keka was born.

Q2) How do you differentiate yourself from your competitors?

  • User experience at the core
    The primary differentiating factor why our customers choose us is for the user experience. Today an HR system is no longer limited to select an HR Manager in an enterprise. All employees are part of the system and hence it is important not to frustrate employees with poor interfaces. Poor user experience leads to poor employee experience which ultimately affects employer brand.
  • Focus on solving fundamental pain points
    We spent enormous amount of time in solving some of the fundamental pain points of companies. Attendance & Leave Tracking are considered most basic features in any HRMS system and yet these are the most tedious operations for HR managers and no one attempted to really solve them. Most HR systems forced employees to manually clock their attendance in a web browser. This is pretty ugly from an employee experience perspective and is a significant time waste. We felt the only way to seamlessly track employee attendance for companies is to leverage their existing biometric devices and sync automatically in the background. Syncing attendance logs from biometric devices and getting it working smoothly is quite challenging and HR vendors haven’t been able to crack it. There are hundreds of devices in the market with their own proprietary drivers and the device vendors wouldn’t help connecting to these devices with fear of losing ground on their own time attendance software. We took the pain of integrating every possible Biometric device available in India market as that was the only way we could integrate every customer. We painstakingly tried to reverse engineer the drivers and write our integrations and it took us almost 1.5 years to get where we are today. The support requests from customers due to attendance are also significantly high because of network or device disruptions, so this was another deterrent for other vendors. As for us, we are automating and building proactive mechanisms in place to reduce support burden.
  • Quality over quantity
    ?A lot of our competitors focused on building a laundry list of features so they could sell the bullet list of features on a PPT. We instead focused on few things and we built them well. We lost a lot of customers since we didn’t have Performance Management Software but that didn’t deter us from focusing on fundamental pain points.
  • Security & Privacy
    Most recently one of our customer’s complained that a Keka Customer Success representative logged into their account, and he wasn’t happy. But we were happy. Since, we are the only product in the market that alerts our customer for any activity on their account from our own employees. The customer had to just toggle a button and the system locks down Keka customer agents from accessing customer account.
  • Customer Retention vs Customer Growth
    The first thing every product does once they start selling in the market is to scale sales. We instead focused on retention rather than sales. We patiently spent time with existing customers understanding their problems and refining our product, so we could build a product that really solves pain points of customers. We lost many new customers because we prioritized improvements needed by existing customers over the new customers. In the long run, we believe this is going to help us create a strong foundation for scaling.

Q3) How has sales evolved since you first got into the business? What hasn’t changed?

We launched our product in mid-2016. In the less than a year from the launch, today we are in the top 2 or top 3 position in terms of new customer acquisitions with much smaller sales team compared to competitors. All through this period our story for our customer hasn’t changed and we talk the same

Q4) Would you rather be respected or feared?


Q5) Think of something you’ve done in the past; what would you have done differently?

We lost good amount of time while nailing down our focus in the initial days. We were vacillating between US and India markets and we spent significant amount of development time building functionality that wasn’t going to be useful for Indian market. By the time we realized India badly needed the product, it was a good 5 months of time lost.

Q6) How do you approach a decision where people disagree with you?

Over the years I’ve learnt to respect and see the other side of perspective when someone disagrees. I believe a team that can work together while disagreeing with each other will be able to solve problems better than a team where everyone agrees with each other.

Q7) What do you expect to see over the next 5 to 10 years in the Industry?

Almost 90% of HR software systems that we see in the market are dated. These products have been in the market for over a decade. Except a few of them most haven’t kept up with times and these are all going to die. Especially the products selling for the SME businesses.

Indian HR market is catching up on the cloud trend in the Payroll market space and in next 5 years, most desktop based Payroll products are going to vanish or relegated to lower segments.

As the new generation HR products are…

I believe modern HR systems like Keka should’ve been in the market about a decade ago. The future of HR products.

Q8) What are your experiences with highs and lows at Keka?

My team is my strength through thick and thin. Keka has become quite emotionally attached to all of our employees involved and we all had our share of highs and lows. The camaraderie and team spirit always kept us on high spirits.

Lastly, we would be glad to have your valuable suggestion for the new age Entrepreneurs coming up in the industry today.

I have always believed that if one can create value first, there will always be rewards waiting to be reaped.


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Tally, Upside LMS, Xoxoday, EarlySalary, ZestMoney, Kaarva, Stashfin, Ekincare, Good Health, Plum, Onsurity, ClearTax, Quicko, Paxes, Trackex

Overall Reviews


Based on 146 Reviews

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Feature Feature 4.7


Out of 5

Ease of use Ease of use 4.8

Ease of use

Out of 5

Value for money Value for money 4.8

Value for money

Out of 5

Customer support Customer support 4.7

Customer support

Out of 5

Likelihood to recommend Likelihood to recommend 90.2%

Likelihood to recommend

Out of 100%

Keka Pros and Cons


"Team can check the upcoming leaves of Team-mates. Operations are smooth and tax management section is impressive."

"Keka automates many of the procedures and streamlines the payroll and HR functions. I particularly enjoy how it interfaces with our benefit providers, keeps all employee data in one local location, and makes updating a snap, especially when doing mass updates."

"Keka software is a new standard software in the industry.i will find them quickly everything."


"Sometimes the employee face problem in Clock-out. May be some internal issues which can be taken care of easily."

"Sometimes it's really hard to contact the support team, and there is a lack of communication and collaboration among different departments. Need to resolve this issues."

"It's good and good I learn to everything latest technologies and this technology use it"

Keka FAQs

How much does Keka cost?

The starting price of Keka is $ 97/Upto 100 Employees. It has different pricing plans:

  1. Foundation : $ 97/Upto 100 Employees
  2. Strength : $ 194/Upto 100 Employees

Keka also provides a free trial to users.

What apps do Keka integrate with?

Keka integrates with various apps:

  • Tally
  • Upside LMS
  • Xoxoday
  • EarlySalary
  • ZestMoney
  • Kaarva
  • Stashfin
  • Ekincare
  • Good Health
  • Plum
  • Onsurity
  • ClearTax
  • Quicko
  • Paxes
  • Trackex

What are the top 5 features for Keka?

The top 5 features for Keka are:

  • Asset Management
  • Attendance management
  • Bonus
  • Loan & Advances Management
  • Document Management
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