Best Leave Management System

Best leave management systems include greytHR, Wallet HR, LeaveBoard, Keka, and OfficeTimer. Such employee leave management software tracks all types of leave and helps maintain accurate records of employee absences. Compare & choose the perfect software for your business. Schedule FREE demo now.

List of 20 Best Leave Management System

Showing 1 - 20 of 111 products

System by Timetastic Ltd

Timetastic is a fully featured Attendance Management Software designed to serve Agencies, SMEs. Timetastic provides end-to-end solutions designed for Web App. This online Attendance Management system offers Leave & Absence Reporting, Approval Process Control, Time Tracking, Reporting/Analytics, Calendar Management at one place. Read Timetastic Reviews

Category Champions | 2024

factoHR - Best Solution for Leave Management

factoHR is an award-winning Best HR Platform trusted by 3500 Companies & 2.6 million employees, which includes Tata Steel BSL, DENSO, Cycle Agarbatti, BSE, Murugappa, & many others who have improved their productivity by more than 70 % Read factoHR Reviews

Category Champions | 2024

Wallet HR a focussing on leave management software solution provider for corporate. This leave management tool offers end-to-end solutions from recruitment to retirement covering the entire employee life cycle in an organization. Read Wallet HR Reviews

Category Champions | 2024

Popular Leave Management Software

Keka HR is the only platform that has complete Timesheet capabilities that allow tracking Client and Project hours. And it comes completely integrated with time, attendance, and leave management system. Read Keka Reviews

Most Reviewed

Contenders | 2024

Manage Leaves, Holidays & Attendance effortlessly

Set up Leave & Attendance rules the way you want with Qandle's new-age leave management software that all stakeholders (employees, leaders, HR) love. End-to-end, completely configurable, with advanced, AI chatbot-enabled mobile apps. See for yourself but get ready to be blown away. Read Qandle Reviews

High Performer | 2024

The Complete Leave Management System Software

Saral PayPack offers you a comprehensive payroll software solution for all your payroll needs. It is a one-stop destination for your search as it possesses the most sought requirements of payroll management system. This is a right choice for automating your payroll. Read Saral PayPack Reviews

Category Champions | 2024

India's #1 product for time attendance

Securtime is India’s no:1 Time Management Software and workforce management product. Securtime allows organizations to track the distributed workforce in real time and offers biometric devices, Webapp and Mobile apps as components and it’s a plug-n-play offering. Read Securtime Reviews

A Comprehensive Touch-free Attendance Management &

No need to External Hardware, GPS based attendance, Face-recognition (Selfie) enabled attendance, ESS Features, Leave Management, No need to external hardware, loaded dashboards, Auto muster roll generation, Quick & smooth implementation & many more. Read Pocket FaME Reviews

Leading Leave Management System

HRMantra is one of the leading leave management software with rich features that helps in automating the complex HR processes, from hiring to retiring, easily using its large variety of ready-to-use features. It can save up to 30 min per employee in a single day giving over 10 times ROI. Read HRMantra Reviews

Category Champions | 2024

sumHR is one of the best leave management software for leave policies, balance counters, public holiday lists and attendance tracking. It is view personal or staffing leaves on the homepage calendar at glance, and automatic send notification to team or manager and approved leaves. Read sumHR Online Leave Management Reviews

Category Champions | 2024

India’s Most Popular Leave Management Software

HROne is owned by Uneecops group, a 60+ Million fast-growing conglomerate with 09+ offices in the country employing 700+ smart professionals. It is a veteran business automation and services provider with 20+ years of profound experience. Read HROne Reviews

High Performer | 2024

Cloud Based Leave Management System

The greytHR is a very easy to use and paperless web-based employee leave management software designed specifically for businesses. This software is entire to process will be documentation on emails and leave history can be review easily and very secure. Read greytHR Reviews

Category Champions | 2024

Most Popular Leave Management Software

Zoho People is a Time Management Software and cloud-based HR software that's crafted to automate your HR processes while also focusing on your most important assets - your people. Designed for small, medium and enterprise businesses,  Read Zoho People Reviews

Contenders | 2024

All-in-one HR and Leave Management Software

eliteHRMS leave management system has 16 different modules that related to HR activity and making it better than usual. eliteHRMS Back office modules gives the transparent information to management and corresponding departments. Read eliteHRMS Reviews

High Performer | 2024

Centralize your HR process across your multi-branch organization. Timelapse is the preferred next-generation Web-Based comprehensive leave management software for SOHO, SME & Enterprise to centralize attendance, leave & payroll over the web. Read Timelabs Professional Reviews

Category Champions | 2024

Best Leave Management System for Companies

Great recruiters know how to find great candidates. It's all the other things, like scheduling interviews and sending out status updates that they need help with. So, we built Freshteam a time management software to help recruiters focus on the only thing that matters: recruiting. Read Freshteam Reviews

Get 20% off on annual subscription!

#1 Employee Experience Platform | Zimyo is a human resource management solution that empowers organizations to manage and retain great talent! Read Zimyo Reviews

Category Champions | 2024

Configure the leave request and approval status easily by using online leave management system, PeopleSoft. With a cloud based and automated operating system, it is a great help when it comes to reducing administration cost.  Read PeopleSoft Reviews

Contenders | 2024

SaaS-based Leave Management Software

Akrivia HCM is an integrated HRMS SaaS platform that packs in everything you need for managing your entire employee lifecycle with its 20+ modules and 100+ features. Read Akrivia HCM Reviews

Emergents | 2024

Stop taking the leave record of your employees over the papers and start taking the automated help of one of the best leave management software, Whosoff. Tasks, like creating calendars and maintaining the record of pending and availed leaves, can be done with minimum efforts and maximum output right away. Learn more about WhosOff

leave management software guide

Leave management plays a crucial role in maintaining a healthy work-life balance and ensuring employee satisfaction within an organization. Effective leave policies not only promote productivity but also enhance employee retention and overall morale. However, the more the number of employees you have, the more complex it becomes. 

That’s where a leave management system comes into play. It helps automate and simplify the entire leave management process, from leave application and approval to tracking and reporting. This eliminates manual processes, improves transparency, and fosters a more efficient and organized process for both employees and administrators. Let’s delve into this in detail. 

What is a Leave Management System?

A leave management system is a tool designed to streamline and automate the process of managing employee leave requests, approvals, and tracking. It provides a centralized platform where employees can submit their leave applications, and managers can review, approve, or reject them efficiently.

The system typically includes features such as leave policy management, leave balance tracking, reporting, and integration with other HR systems. By implementing a leave management system, companies can reduce administrative overhead, ensure compliance with labor laws and company policies, and improve overall productivity by minimizing manual processes and potential errors.

What are the Benefits of a Leave Management System?

benefits of leave management system

Leave management system software is nothing less than a blessing in disguise. Some of the significant advantages that it renders to its end-users are: 

  • Reduces paper and manual work

    When we talk about managing the manpower and their leave request, a lot of paper and manual work is involved. A manager has to gather email requests from the employees and leave approval orders from the higher authority, update all the records, and inform the accounting department of the paid work hour details. Handling all this manually is laborious and time-consuming. 

    A leave management system automates a significant part of this cycle. Thus, you will witness reduced paper and manual work.

  • Better data management and access

    With the help of an online leave management system, you can do better data management. As the data is centralized, your HR team can access it anywhere. Also, online data management reduces the incidence of data loss. This kind of data management is immune to system failure or crashes.

  • Easy compliance with the state/country laws

    Every country/state has its legal rules on employees’ leave. Absence management software ensures that a business remains compliant with labor and employment laws.

  • Operational Accuracy

    Manual calculation of paid hours or off-hours takes time and has a high chance of inaccuracy and errors. Leave and attendance management software calculates it quickly, and that too with total accuracy. You can even add the formula for some calculations and derive accurate results.

What are the Key Features of Leave Management Software?

leave and attendance management system is a stand-alone solution that any business can utilize to streamline the entire leave-handling system. As it handles various fronts, it’s apparent that it should be equipped with multiple features. A good employee leave management system should have below mentioned features. 

  • Leave Policies Customization

    This feature ensures that you can change your company’s leave policies without hassles. Using this feature, a business can easily create multiple types of leaves like sick, casual, and medical leaves. 

    An ideal employee leave management system should offer you 100% customization in leave policies. And it should be able to bring those changes into immediate effect.

  • Leave Encashment

    This feature is necessary for any online leave management system as it enables an employee to encash the leaves directly with the bank. It must be backed with great bank-grade encryption and adhere to privacy protection measures.

  • Leave Application Import/Export

    You should be able to import/export leave applications from any platform and in any format. This feature allows for accessible format conversation facilities as well.

  • Holiday Calendar

    Add a location/region-based holiday list, set holiday reminders, and sync your holiday list with Google Calendar. Also, leave management systems to allow easy calculation of paid work hours without including the approved holidays.

  • Leave Balance Counter

    This feature is essential to have in any leave management tool. With its help, employers and employees know about their leave history and remain updated with their current leave status.

  • Integration

    The leave management application software should be able to integrate easily with the HRMS (HR Management System), its payroll, time, and attendance modules. This will ensure that the information regarding leaves taken by employees does not have to be entered into different systems multiple times.

  • Reporting and Analysis

    Using this feature, your HR team can quickly create data-rich leave reports of the employees and find the payable work hours in no time. By automating the reporting and analysis facility, you can easily create interactive reports based on the acquired data and gain actionable insights into your human resource availability.

Factors to Consider While Choosing Leave Management Software

When choosing a leave management software for your organization, it's crucial to consider various factors to ensure it meets your specific requirements and facilitates efficient leave management processes. 

Key factors to consider while choosing leave management software include:

  • Ease of use and intuitive interface for both employees and administrators.
  • Flexibility to configure leave policies, approval hierarchies, and workflows.
  • Robust reporting and analytics capabilities for better visibility and decision-making.
  • Integration with existing systems (e.g., HR management, payroll, time, and attendance).
  • Mobile accessibility for employees to submit requests and check leave balances on the go.
  • Scalability to accommodate organizational growth and changing requirements.
  • Data security and compliance with relevant regulations (e.g., GDPR, HIPAA).

List of 10 Best Leave Management Systems

While the market is flooded with options, we have developed a list of top 10 employee leave management software that you can trust.

1. Keka HR

keka hr leave management dashboard

Built with cut-above technology, Keka HR is a human resources management and payroll solution that can help you with leave management. Using its impeccable automation, enterprises of all sorts can enjoy faster, more accurate, and better leave management and HR and payroll processing. 

Being an online leave management system, it makes all information readily available. Its mobile app simplifies data accessibility.

Features 

  • Payroll management 
  • Loans and Bonus 
  • Timesheet Management 
  • Applicant Tracking 
  • GPS Attendance 
  • Statutory Compliances 
  • Better Employee Performance Management 

Pros 

  • Highly configurable
  • Three different business plans that can cater to all of the needs
  • One-click year-end processing

Cons 

  • It has a scope of improvement in integration

USP 

  • Cloud-hosted deployment enables end-users to get immediate access to the database 
  • An exclusively built app for better mobility

2. greytHR Leave Management

greythr leave management dashboard

Having streamlined and updated leave records are possible by using the features of greytHR. More than the best leave management software, it is a complete HR and payroll software that helps you in multiple verticals. Starting from doing accurate time-off calculations to creating reports, it has automated various menial tasks and improved performance on this particular front. 

Giving you 100% flexibility in leave policy generation ensures that you meet all the legal compliances and conduct business as per the labor law. Multiple types of leaves can be created automatically. 

Features 

  • Time-sheets 
  • Automation 
  • User Access Management 
  • HR Analytics 

Pros 

  • It comes with an in-built leave library. You can pick the leaves directly from there and add them to your leave policies.
  • You can create a location/region-based holiday list 

Cons  

  • Its API has to be more flexible

USP 

  • It supports auto leave encasement and offers encrypted integration with the operational band directly

3. Wallet HR

wallethr leave management dashboard

200,000+ users trust Wallet HR because of its impeccable automation. Regardless of the size of your business or organization, Wallet HR is one of the best leave management software and can handle leave management at every level. By using its access control feature, you can decide who should gain access to the attendance data.

Its automation has helped many organizations reduce errors and inaccuracy incidents. 

Features 

  • Payroll 
  • HR Analytics 
  • Performance Appraisal
  • Employee Dashboard 
  • Ticketing 
  • Time-sheet Management 
  • Access Control 
  • Attendance Device

Pros 

  • Direct integration with your attendance device prevents data leakage and manual intervention.
  • No error-prone activities

Cons 

  • You may find its modules less flexible. You can add/drop features in the pre-set modules.

USP

  • It’s more than a leave management system. It offers 20+ modules to bring stability and accuracy in many human resource operations

4. Qandle

qandle leave management dashboard

If you want to reduce the manual work in leave management and enjoy impeccable automation. Qandle is the right choice to make. Packed with tons of features, this HR and leave management software can bring agility, accuracy, and automation to paid-hours calculations and reporting. 

It comes with one of the most diverse compatibility. It supports multiple OS, including Windows, Linux, iOS, and Android. 

Features

  • Report And Analytics 
  • Dashboard
  • Time Off And Attendance 
  • Helpdesk 
  • Record Database 
  • eLetters and eSignatures 

Pros 

  • You can easily integrate multiple add-ons with your existing plan. Add-ons like Workforce Shift Planner, Reminder, Rotating shifts, and Pre-built shifts can be added.
  • Single Sign-on is possible with Google, Microsoft, etc.

Cons 

  • Its API needs to be improved a little better. 

USP 

  • You can avail of a free trial and determine its viability in your ecosystem before the final deployment. 

5. Freshteam

freshteam leave management dashboard

Freshteam is a highly flexible HR and employee leave management system that offers every viable resource that one might need to have streamlined and scalable HR operations. A cloud-based leave management system supports excellent flexibility in the operations and organizes databases better. 

Features 

Pros 

  • Automation is almost in every leave management front

Cons 

  • It is not a reasonable choice for start-ups and small businesses due to its high cost, which is justifiable due to its features and capabilities. This makes it a viable option only for big enterprises. 

USP 

  • It comes with Google Calendar integration that allows us to sync employees’ days off and holidays directly with leave management

6. HRMantra

hrmantra leave management dashboard

HRMantra is one of the most advanced leave tracking software today. Integrating the latest and most advanced AI in menial leave processing, it has improved the efficiency and efficacy of the operations. It handles tasks like paid hours calculations, holiday list updates, and changes in leave policies with full accuracy. 

Features 

  • Negative Leave Balance
  • Leave Accounting 
  • Leave Import
  • Time Tracking 
  • Leave Back-up 

Pros 

  • It creates an auto back-up of all the data and makes it easily accessible across all the devices.
  • It allows you to configure multi-level approval for timesheets. 

Cons 

  • Bill generation can come with more templates. Also, integration with attendance modules needs to be more advanced. 

USP 

  • It has grabbed many awards like the SoftwareSuggest Best Support Award (2019), the Nasscom Foundation Innovation Award (2011), Conference Asia HR Excellence Award (2015), and many more. 

7. sumHR Online Leave Management

sumhr leave management dashboard

sumHR’s Leave Management System is here to reduce all the hassles in leave applications approved and tracked on emails and leverage it at every level. You can easily track employee leaves, decide on application workflows, and better hold the data using this system's features. 

Features 

  • Leave Balance Counters
  • Holiday List
  • Attendance Monitoring 
  • Payroll Management 

Pros 

  • It allows you to export/import leave data in .CSV files from any platform. 
  • You get a pre-defined list of public holidays for the whole year. 

Cons 

  • Having a mobile app could have enforced its viability more

USP 

  • It allows you to create the company’s leave policy FAQs. 

 

8. HROne

hrone leave management dashboard

It is an intelligent enterprise-ready HCM suite that aims to keep human intervention in leave management as less as possible and deliver actionable insights. HrOne leave software can serve around 18+ industry types and is well-equipped with every HR resource. 

Features 

  • Attendance 
  • Time Tracking 
  • Employee Engagement 
  • Leave Policy Customization 

 Pros 

  • Real-time attendance tracking with zero human intervention 
  • Impeccable automation at various menial tasks

Cons 

  • Need to offer more flexibility in business plans

USP 

  • The auto-processing of payroll ensures that you are never underpaying or overpaying your employees

9. eliteHRMS

elitehrms leave management dashboard

eliteHRMS is an easy way to record every leave record of your employees and update the data accordingly. Zero human intervention improved accuracy and reliability across all the critical operations. 

Many of its users can save costs and time on the leave management front. With its cloud-based deployment, you can integrate impeccable mobility in your leave management operations and allow your HR team to access relevant information anytime/anywhere.

Features 

  • Payroll and Statutory 
  • HR Dynamic Reports 
  • Mobile App 
  • HR Operations with Base Records

Pros 

  • With its mobile app, you can experience advanced flexibility

Cons 

  • The mobile app needs better optimization

USP 

  • Separate employee profiles filled with every detail

10. Zoho People

zoho people leave management dashboard

Zoho People is one of the most famed HR software that the world knows today. All through these years, it has earned the status of one of the most feature-rich and flexible leave management tools that businesses can easily use. 

The high-end technology carefully gathers all the data in a centralized place and helps you process, analyze, and export it across multiple platforms. You can set up a holiday calendar and integrate it with the system. It allows you to create multiple leave types, add location-based holidays, and import/export leave data quickly. 

Features 

  • Leave Reports 
  • Performance Management 
  • Payroll integration 
  • Time-sheets 
  • Attendance
  • Compensatory Off 

Pros 

  • With features like Time-sheets and attendance, it helps you keep a better hold of the paid work hours of the employees.
  • Integrations like Zoho SignDocuSign, and Adobe Sign help you sign a myriad of documents in no time.

Cons 

  • As its offerings are highly diverse and extensive, it takes some time. You might need training for it.

USP 

  • Diverse integration with multiple third-party apps prevents toggling between different platforms while handling leave management. Information can be easily imported/exported from multiple platforms.

What are the Challenges Faced in the Leave Management System?

Leave management can be a complex process, particularly for larger organizations with diverse employee bases and intricate leave policies. Here are some challenges you might face with your employee leave management system. 

  • Maintaining compliance with constantly evolving leave laws and regulations across multiple jurisdictions.
  • Handling exceptions, special cases, and unique leave scenarios not covered by standard policies.
  • Ensuring data integrity and consistency across multiple systems (HR, payroll, time & attendance).
  • Providing self-service capabilities while maintaining proper approval controls.
  • Managing leave liabilities and accruals accurately for financial reporting.
  • Securing sensitive leave data against unauthorized access or breaches.
  • Accommodating flexible work arrangements in the employee leave management system.

Conclusion

Automating the leave and attendance management-related operations reduces unnecessary hassles for the Human resource teams, helping them focus on real issues. Digitizing it will be a perfect way to keep your organization’s employee data streamlined. 

Also, leave management software reduces documenting efforts and keeps well-documented everything specific to leave management. So, if you have not switched to the leave management system yet, make a shift now.

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FAQs

A leave management system lets you record, manage, and keep track of employee time-off requests. Its main objective is to ensure that employee leaves are handled fairly while ensuring that they don't negatively impact the company.

The cost can vary widely depending on the vendor, features, deployment model (cloud or on-premise), and the number of employees. Typically, cloud-based systems charge a monthly/annual subscription fee per employee, while on-premise systems involve upfront licensing fees plus implementation and maintenance costs.

The specific leave types and policies can vary across organizations and locations based on employment laws and company policies. Common types of employee leaves include:

  • Earned Leave (EL) or Privileged Leave (PL)
  • Casual Leave (CL)
  • Sick Leave (SL)
  • Maternity Leave
  • Compensatory Off Leave
  • Bereavement Leave
  • Leave Without Pay (LWP)

Leave management systems are used by organizations to streamline the process of employees requesting time off, managers approving/denying requests, tracking leave balances, and ensuring compliance with company policies and labor regulations.

Last Updated: February 12, 2024