Best Leave Management System

Why do You Need Leave Management Software?

Leave management software is the process of handling, managing, and processing all kinds of time-off or leave requests received from the employees’ side and managing the workforce & records accordingly. It involves the calculation of compensation, updating the employee records, calculating the paid work hours, and other related work. The best leave management system has shown positive employee satisfaction, transparency across the policies, and unscheduled task management quality. 

What are The Key Features of a Leave Management System?

A leave and attendance management system is a stand-alone solution that any business can utilize to streamline the entire leave handling system. As it handles various fronts, it’s apparent that it should be equipped with multiple features. A good employee leave management system should have below mentioned features. 

1. Leave Policies Customization 

This feature ensures that you can change your company’s leave policies without hassles. Using this feature, a business can easily create multiple types of leaves like sick, casual, and medical leaves. 

An ideal employee leave management system should offer you 100% customization in leave policies. And it should be able to bring those changes into immediate effect. 

2. Reporting and Analysis

Using this feature, your HR team can quickly create data-rich leave reports of the employees and find the payable work hours in no time. By automating the reporting and analysis facility, you can easily create interactive reports based on the acquired data and gain actionable insights into your human resource availability. 

3. Leave Encashment 

This feature is necessary for any online leave management system as it enables an employee to encash the leaves directly with the bank. It must be backed with great bank-grade encryption and adhere to privacy protection measures. 

4. Leave Application Import/Export

You should be able to import/export leave applications from any platform and in any format. This feature allows for accessible format conversation facilities as well. 

5. Holiday Calendar 

Add a location/region-based holiday list, set holiday reminders, and sync your holiday list with Google Calendar. Also, leave management systems allow easy calculation of paid work hours without including the approved holidays. 

6. Leave Balance Counter 

This feature is essential to have in any leave management tool. With its help, employers and employees know about their leave history and remain updated with their current leave status. 

What are The Benefits of a Leave Management Software?

Leave management system software is nothing less than a blessing in disguise. Some of the significant advantages that it renders to its end-users are: 

1. Reduces paper and manual work 

When we talk about managing the manpower and their leave request, a lot of paper and manual work is involved. A manager has to gather the email requests from the employees and leave approval orders from the higher authority, update all the records, and inform the accounting department of the paid work hour details. Handling all this manually is laborious and time-consuming. 

A leave management system automates a significant part of this cycle. Thus, you will witness reduced paper and manual work.  

2. Better data management and access

With the help of an online leave management system, you can do better data management. As the data is centralized, your HR team can access it anywhere. Also, online data management reduces the incidence of data loss. This kind of data management is immune to system failure or crashes. 

3. Easy compliance with the state/country laws

Every country/state has its legal rules on employees’ leave. Absence management software ensures that a business remains compliant with labor and employment laws. 

4. Operational Accuracy 

Manual calculation of paid hours or off-hours takes time and has a high chance of inaccuracy and errors. Leave and attendance management software calculates it quickly, and that too with total accuracy. You can even add the formula for some calculations and derive accurate results. 

List of 10 Best Leave Management Systems

While the market is flooded with options, we have developed a list of top 10 employee leave management software that you can trust.

1. Keka HR

Built with cut-above technology, Keka HR is a human resources management and payroll solution that can help you with leave management. Using its impeccable automation, enterprises of all sorts can enjoy faster, more accurate, and better leave management and HR and payroll processing. 

Being an online leave management system, it makes all information readily available. Its mobile app simplifies data accessibility.

Features 

• Payroll management 

• Loans and Bonus 

• Timesheet Management 

• Applicant Tracking 

• GPS Attendance 

• Statutory Compliances 

• Better Employee Performance Management 

Pros 

• Highly configurable

• Three different business plans that can cater to all of the needs

• One-click year-end processing

Cons 

• It has a scope of improvement in integration

USP 

• Cloud-hosted deployment enables end-users to get immediate access to the database 

• An exclusively built app for better mobility

2. Wallet HR

200000+ users trust wallet HR because of its impeccable automation. Regardless of the size of your business or organization, Wallet HR is one of the best leave software and can handle leave management at every level. By using its access control feature, you can decide who should gain access to the attendance data.

Its automation has helped many organizations reduce errors and inaccuracy incidents. 

Features 

• Payroll 

• HR Analytics 

• Performance Appraisal

• Employee Dashboard 

• Ticketing 

• Time-sheet Management 

• Access Control 

• Attendance Device

Pros 

• Direct integration with your attendance device prevents data leakage and manual intervention.

• No error-prone activities

Cons 

• You may find its modules less flexible. You can add/drop features in the pre-set modules.

USP

• It’s more than a leave management system. It offers 20+ modules to bring stability and accuracy in many human resource operations

3. Qandle

If you want to reduce the manual work in leave management and enjoy impeccable automation. Qandle is the right choice to make. Packed with tons of features, this HR and leave management software can bring agility, accuracy, and automation to paid-hours calculations and reporting. 

It comes with one of the most diverse compatibility. It supports multiple OS, including Windows, Linux, iOS, and Android. 

Features

• Report And Analytics 

• Dashboard

• Time Off And Attendance 

• Helpdesk 

• Record Database 

• eLetters and eSignatures 

Pros 

• You can easily integrate multiple add-ons with your existing plan. Add-ons like Workforce Shift Planner, Reminder, Rotating shifts, and Pre-built shifts can be added.

• Single Sign-on is possible with Google, Microsoft, etc.

Cons 

• Its API needs to be improved a little better. 

USP 

You can avail of a free trial and determine its viability in your ecosystem before the final deployment. 

4. Freshteam

 

Freshteam is a highly flexible HR and employee leave management system that offers every viable resource that one might need to have streamlined and scalable HR operations. A cloud-based leave management system supports excellent flexibility in the operations and organizes databases better. 

Features 

• Better Applicant Tracking

• Recruitment CRM

• Comprehensive dashboard & 360 – profiles

• Time Off

• Archived talent pool

• Better Time-off management

Pros 

• Automation is almost in every leave management front

Cons 

• It is not a reasonable choice for start-ups and small businesses due to its high cost, which is justifiable due to its features and capabilities. This makes it a viable option only for big enterprises. 

USP 

• It comes with Google Calendar integration that allows us to sync employees’ days off and holidays directly with leave management

5. HRMantra

 

 

HRMantra is one of the most advanced leave tracking software today. Integrating the latest and most advanced AI in menial leave processing, it has improved the efficiency and efficacy of the operations. It handles tasks like paid hours calculations, holiday list updates, and changes in leave policies with full accuracy. 

Features 

• Negative Leave Balance

• Leave Accounting 

• Leave Import

• Time Tracking 

• Leave Back-up 

Pros 

• It creates an auto back-up of all the data and makes it easily accessible across all the devices.

• It allows you to configure multi-level approval for timesheets. 

Cons 

• Bill generation can come with more templates. Also, integration with attendance modules needs to be more advanced. 

USP 

• It has grabbed many awards like SoftwareSuggest Best Support Award (2019), Nasscom Foundation Innovation Award (2011), Conference Asia HR Excellence Award (2015), and many more. 

6. sumHR Online Leave Management

 

sumHR’s Leave Management System is here to reduce all the hassles in leave applications approved and tracked on emails and leverage it at every level. You can easily track employee leaves, decide on application workflows, and better hold the data using this system's features. 

Features 

• Leave Balance Counters

• Holiday List

• Attendance Monitoring 

• Payroll Management 

Pros 

• It allows you to export/import leave data in .CSV files from any platform. 

• You get a pre-defined list of public holidays for the whole year. 

Cons 

• Having a mobile app could have enforced its viability more

USP 

• It allows you to create the company’s leave policy FAQs. 

7. greytHR Leave Management

 

Having streamlined and updated leave records are possible by using the features of greytHR. More than the best leave management software, it is a complete HR and payroll software that helps you in multiple verticals. Starting from doing accurate time-off calculations to creating reports, it has automated various menial tasks and improved performance on this particular front. 

Giving you 100% flexibility in leave policy generation ensures that you meet all the legal compliances and conduct business as per the labor law. Multiple types of leaves can be created automatically. 

Features 

• Time-sheets 

• Automation 

• User Access Management 

• HR Analytics 

Pros 

• It comes with an in-built leave library. You can pick the leaves directly from there and add them to your leave policies.

• You can create a location/region-based holiday list 

Cons  

• Its API has to be more flexible

USP 

• It supports auto leave encasement and offers encrypted integration with the operational band directly

8. HROne Complete HR Software

It is an intelligent enterprise-ready HCM suite that aims to keep human intervention in leave management as less as possible and deliver actionable insights. HrOne leave software can serve around 18+ industry types and is well-equipped with every HR resource. 

Features 

• Attendance 

• Time Tracking 

• Employee Engagement 

• Leave Policy Customization 

 Pros 

• Real-time attendance tracking with zero human intervention 

• Impeccable automation at various menial tasks

Cons 

• Need to offer more flexibility in business plans

USP 

• The auto-processing of payroll ensures that you are never underpaying or overpaying your employees

9. eliteHRMS

 

eliteHRMS is an easy way to record every leave record of your employees and update the data accordingly. Zero human intervention improved accuracy and reliability across all the critical operations. 

Many of its users can save costs and time on the leave management front. With its cloud-based deployment, you can integrate impeccable mobility in your leave management operations and allow your HR team to access relevant information anytime/anywhere.

Features 

• Payroll and Statutory 

• HR Dynamic Reports 

• Mobile App 

• HR Operations with Base Records. 

Pros 

• With its mobile app, you can experience advanced flexibility

Cons 

• The mobile app needs better optimization

USP 

• Separate employee profiles filled with every detail

10. Zoho People

 

 

Zoho People is one of the most famed HR tools that the world knows today. All through these years, it has earned the status of one of the most feature-rich and flexible leave management tools that businesses can easily use. 

The high-end technology carefully gathers all the data in a centralized place and helps you process, analyze, and export it across multiple platforms. You can set up a holiday calendar and integrate it with the system. It allows you to create multiple leave types, add location-based holidays, and import/export leave data quickly. 

Features 

• Leave Reports 

• Performance Management 

• Payroll integration 

• Time-sheets 

• Attendance

• Compensatory Off 

Pros 

• With features like Time-sheets and attendance, it helps you keep better hold of paid work hours of the employees.

• Integrations like Zoho Sign, DocuSign, and Adobe Sign, it helps you sign a myriad of documents in no time.

Cons 

• As its offerings are highly diverse and extensive, it takes some time. You might need training for it.

USP 

• Diverse integration with multiple third-party apps prevents toggling between different platforms while handling leave management. Information can be easily imported/exported from multiple platforms.

Final Thought

Automating the leave and attendance management-related operations reduces unnecessary hassles for the Human resource teams, helping them focus on real issues. Digitizing it will be a perfect way to keep your organization’s employee data streamlined. 

Also, leave management software reduces documenting efforts and keeps well-documented everything specific to leave management. So, if you have not switched to the leave management system yet, make a shift now.

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