Best Maintenance Management Software

Best maintenance management software in India includes MAPCON, Fiix, Maintenance Care, MicroMain, and Hippo CMMS. These maintenance software allow organizations to document and manage maintenance operations, from inventory management to reporting.

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List of 20 Best Maintenance Management Software

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Complete suite of SCM and Manufacturing

Enterprises can respond swiftly to changing demand, supply and market conditions with Oracle Fusion Cloud SCM. Transform your business operations by optimizing order, supply and fulfillment in a single view. Learn more about Oracle Fusion Cloud SCM

Contenders | 2023

World-class management for asset-intensive organizations

Assetworks is an asset maintenance management system used for tracking, reporting, and accounting fixed assets. This maintenance management software allows infrastructure and asset-intensive organizations to control operation and capital costs. Read AssetWorks Reviews

Most Reviewed

Category Champions | 2023

Modern Maintainance operations for organizations

A cloud-based maintenance and asset maintenance management system that allows scheduling, organizing, and tracking maintenance activities. Fiix is an easy-to-use, mobile-enabled facility management software to help organizations with effective maintenance. Read Fiix Reviews

Contenders | 2023

Flexible and easy maintenance and facilities management

eMaint facility management software is easy to use CMMS for essential management processes like preventive maintenance, work orders, requests, and purchase tracking. eMaint maintenance management software works on both mobile and desktops based platforms. Read eMaint Reviews

Software by TechniSoft

Service Manager is a fully featured Scheduling Software designed to serve Startups, SMEs. Service Manager provides end-to-end solutions designed for Windows. This online Scheduling system offers Routing, Warranty Tracking, Class Scheduling, Multi-Currency, Billing & Invoicing at one place. Read Service Manager Reviews

Emergents | 2023

BigChange is a fully featured Scheduling Software designed to serve Startups, Agencies. BigChange provides end-to-end solutions designed for Windows. This online Scheduling system offers Inspection Management, Contract Management, Automated Scheduling, Mileage Tracking, Group Scheduling at one place. Learn more about BigChange

Contenders | 2023

BlueFolder is a fully featured Scheduling Software designed to serve SMEs, Agencies. BlueFolder provides end-to-end solutions designed for Web App. This online Scheduling system offers Equipment Management, Warranty Tracking, Payment Collection in the Field, Incident Management, Resource Scheduling at one place. Learn more about BlueFolder

Contenders | 2023

WebCheckout is a fully featured Scheduling Software designed to serve Startups, Agencies. WebCheckout provides end-to-end solutions designed for Windows. This online Scheduling system offers Facility Scheduling, Real-time Scheduling, Technician Management, Audit Management, Equipment Tracking at one place. Learn more about WebCheckout

Emergents | 2023

Formitize is a fully featured Scheduling Software designed to serve SMEs, Enterprises. Formitize provides end-to-end solutions designed for Web App. This online Scheduling system offers Document Indexing, Alerts/Notifications, Full Text Search, Automated Scheduling, Customer DataBase at one place. Learn more about Formitize

Software by Verizon Connect

Verizon Connect Work is a robust dispatch management software. It lets you view your team members in a single online dashboard so that you can manage your jobs competently. The software comes with advanced tools to boost your productivity & profitability. Learn more about Verizon Connect

Software by Sockeye Technologies

Sockeye is a fully featured Scheduling Software designed to serve SMEs, Enterprises. Sockeye provides end-to-end solutions designed for Web App. This online Scheduling system offers Work order management, Scheduling, Dispatch Management, Mobile Access at one place. Learn more about Sockeye

Software by ISN Software

Process third-party data accurately with ISNetworld. The statistical analysis software is a great way to monitor data health without disturbing other operations. The high-end integration further streamlines operations. Learn more about ISNetworld

Software by Sphera

Sphera Risk Assessment is a fully featured Risk Management Software designed to serve Startups, Enterprises. Sphera Risk Assessment provides end-to-end solutions designed for Web App. This online Risk Management system offers Compliance Management, Risk Assessment, Operational Risk Management, Incident Management, Exceptions Management at one place. Learn more about Sphera

Software by Tracker Software

With PubWorks, you can seamlessly integrate work orders, service requests, fleet maintenance, and job costing to form a public works software solution with superior value and utility. It has an integrated mobile app to manage service requests and MapViewer to map all the data. Learn more about PubWorks

Software by Airsoft

Airsoft handles A to Z of aircraft maintenance and streamlines aviation industry operations. Its hosted system facility and enterprise-level quick solution delivery make it the best aviation maintenance software in the market. Learn more about Airsoft

iCity municipal software is a fully featured Maintenance Management Software designed to serve SMEs, Startups. iCity municipal software provides end-to-end solutions designed for Windows. This online Maintenance Management system offers Utility Billing, Code Enforcement, Taxation & Assessment, Work Order Management, Purchasing & Receiving at one place. Learn more about iCity municipal software

Software by Reliasoft

RCM++ is a fully featured Maintenance Management Software designed to serve Startups, Enterprises. RCM++ provides end-to-end solutions designed for Windows. This online Maintenance Management system offers Scheduling at one place. Learn more about RCM++

Software by Technology Management Solutions

SIMS is a fully featured Maintenance Management Software designed to serve Agencies, SMEs. SIMS provides end-to-end solutions designed for Windows. This online Maintenance Management system offers Equipment Tracking, Scheduling, Maintenance Scheduling, Warranty Tracking, Work Order Management at one place. Learn more about SIMS

Software by BMS Technology

Mantra is a fully featured Maintenance Management Software designed to serve SMEs, Enterprises. Mantra provides end-to-end solutions designed for Web App. This online Maintenance Management system offers Inventory Management, Scheduling, Work Order Management at one place. Learn more about Mantra

Software by LogCheck

LogCheck is a fully featured Maintenance Management Software designed to serve Enterprises, SMEs. LogCheck provides end-to-end solutions designed for Web App. This online Maintenance Management system offers Report Templates, Mobile Access, Service History Tracking, Calibration Management, Preventive Maintenance at one place. Learn more about LogCheck


Maintenance management plays a pivotal role in ensuring the smooth and efficient functioning of organizations across various industries. With the ever-increasing complexity of assets and equipment, maintaining and managing them effectively has become a challenging task. However, the advent of Maintenance Management Software (MMS) has revolutionized how organizations approach maintenance operations.

MMS leverages cutting-edge technology to streamline maintenance workflows, optimize asset performance, and drive overall operational excellence. This article delves into the evolution of Maintenance Management Software, its key features and benefits, and its transformative impact on modern businesses.

By exploring real-world examples and success stories, we aim to highlight the critical role MMS plays in empowering organizations to proactively manage their assets, minimize downtime, and enhance productivity to thrive in today's dynamic business environment.

What is Maintenance Management Software?

Maintenance management software is a specialized computer program designed to streamline and optimize maintenance operations within businesses and organizations. It serves as a centralized platform that enables maintenance teams to efficiently manage various aspects of their maintenance tasks and asset performance.

Maintenance software typically encompasses features such as work order management, asset tracking, preventive maintenance scheduling, inventory management, and reporting and analytics. By utilizing Maintenance management software, businesses can transition from reactive maintenance practices to proactive ones, minimizing downtime and unexpected breakdowns.

Real-time communication and collaboration among maintenance personnel are facilitated through mobile accessibility, allowing technicians to access and update information on the go. Moreover, the software provides valuable insights into maintenance performance through data analytics, enabling data-driven decision-making for continuous process improvement.

How Does Maintenance Management Software Work?

Maintenance management software works by providing a centralized platform that automates and streamlines various maintenance processes within businesses and organizations. The software typically starts with the creation of work orders, where maintenance tasks are logged, assigned, and tracked throughout their lifecycle.

These work orders can be generated based on preventive maintenance schedules, reactive incidents, or predictive maintenance triggers. The software also includes features for asset tracking, allowing users to maintain a comprehensive database of equipment, machinery, and facilities, along with their maintenance history and critical information.

With preventive maintenance capabilities, maintenance planning software schedules and manages routine maintenance tasks, ensuring assets are regularly inspected and serviced to prevent breakdowns. Predictive maintenance features utilize data analytics and condition monitoring to predict equipment failures, allowing maintenance teams to take proactive actions before critical issues arise.

Maintenance management software often offers mobile accessibility, allowing technicians to access the system from their mobile devices, update work orders in real-time, and receive notifications, ensuring efficient communication and prompt issue resolution even when they are on the move.

With the ability to customize workflows and integrate with other enterprise systems, Maintenance management software becomes an indispensable tool for organizations seeking to enhance efficiency, reduce operational costs, and ensure the optimal performance of their assets and equipment.

Types of Maintenance Software

Maintenance software plays a crucial role in modern businesses by efficiently managing maintenance operations to ensure optimal asset performance and reduce downtime. Various types of maintenance tracking software cater to different approaches in maintenance management. Let's explore each type to understand their unique features and benefits -


  1. Corrective Maintenance Software

    Corrective maintenance tracking software is designed to address unplanned equipment failures or issues that require immediate attention. When unexpected breakdowns occur, this software facilitates the rapid reporting and resolution of maintenance incidents.

    It streamlines the process of creating work orders, assigning them to technicians, and tracking their progress until completion. This software is essential for minimizing downtime and responding promptly to critical failures, helping businesses quickly restore operations and prevent further damage to assets.

  2. Preventive Maintenance Software

    Preventive maintenance reporting software focuses on scheduled and routine maintenance tasks aimed at proactively preventing equipment failures. This type of software automates the planning, scheduling, and execution of inspections, servicing, and replacements based on predetermined time intervals or usage thresholds.

    By adhering to preventive maintenance schedules, businesses can extend the lifespan of their assets, reduce unexpected breakdowns, and avoid costly repairs. The preventive maintenance software program also provides visibility into maintenance histories and helps organizations track compliance with maintenance plans.

  3. Risk-Based Maintenance Software

    This software takes a data-driven approach to maintenance management by assessing and prioritizing maintenance tasks based on risk analysis. This software considers various factors such as asset criticality, failure consequences, and likelihood of failure to determine the appropriate maintenance strategy.

    High-risk assets receive more frequent and comprehensive maintenance, while lower-risk assets may undergo less frequent inspections or servicing. By aligning maintenance efforts with risk levels, businesses can optimize resource allocation, minimize operational disruptions, and focus on critical assets to maximize overall system reliability.

  4. Condition-Based Maintenance Software

    This software relies on real-time monitoring and data analytics to determine when maintenance is required. This type of software continuously collects data on asset condition, performance, and health using various sensors and monitoring devices. Algorithms analyze this data to detect early signs of deterioration or abnormalities that may indicate potential issues.

    Condition-Based maintenance schedule software triggers maintenance actions only when specific condition thresholds are met, reducing unnecessary maintenance and avoiding premature replacements. By utilizing predictive insights, organizations can optimize maintenance efforts, reduce downtime, and extend the lifespan of assets while avoiding over-maintenance costs.

Who Uses Maintenance Management Software?

Maintenance software has become an indispensable tool for modern businesses, enabling streamlined maintenance operations and optimizing asset performance. Different stakeholders within an organization benefit from using maintenance planning software to effectively manage maintenance tasks. Let's explore the roles and advantages of Maintenance software programs for maintenance managers, inventory managers, and operators.


  1. Maintenance Managers

    Maintenance managers are at the forefront of overseeing maintenance activities and ensuring the smooth operation of assets and equipment. Maintenance planning software provides them with a centralized platform to efficiently plan, schedule, and prioritize maintenance tasks. They can easily create and assign work orders, track their progress, and monitor the performance of their maintenance teams.

    Maintenance software's reporting and analytics features offer valuable insights into maintenance performance, enabling data-driven decision-making to continuously improve maintenance processes. By leveraging maintenance tracking software, maintenance managers can optimize resource allocation, reduce downtime, and extend the lifespan of assets, ultimately contributing to improved operational efficiency and cost-effectiveness.

  2. Inventory Managers

    Inventory managers play a crucial role in maintaining optimal stock levels of spare parts and supplies required for maintenance activities. Maintenance software programs offer inventory management features that enable them to track inventory levels, monitor usage, and streamline procurement processes.

    With access to real-time inventory data, inventory managers can avoid stockouts and overstocking, ensuring that the right parts are available when needed and reducing downtime caused by parts shortages. The software's integration with work orders allows inventory managers to associate parts directly with maintenance tasks, improving overall asset management and maintenance planning.

  3. Operators

    Operators are the frontline personnel responsible for using and operating equipment or machinery on a daily basis. Maintenance software program enhances their efficiency by enabling them to report equipment issues or malfunctions directly through the system. This direct communication streamlines the reporting process and ensures maintenance managers receive timely notifications for prompt action.

    Additionally, operators benefit from the preventive maintenance features of maintenance software, as regular inspections and servicing of equipment help prevent unexpected breakdowns and ensure optimal asset performance. By using maintenance tracking software, operators contribute to maintaining equipment reliability and overall operational productivity.

Benefits of Best Maintenance Software

Maintenance tracking software has revolutionized how businesses approach maintenance operations, offering a wide range of benefits that optimize asset performance and improve overall efficiency.

Let's explore the advantages of maintenance management software, including extending the life of machinery, establishing a preventive maintenance approach, improving inventory management, reducing asset downtime, enabling maintenance cost management and forecasting, and enhancing maintenance reporting.


  1. Extends the Life of Machinery

    Maintenance management software facilitates a proactive approach to maintenance by scheduling and managing preventive maintenance tasks. Regular inspections, servicing, and timely repairs prevent equipment from experiencing unnecessary wear and tear, ultimately extending its operational lifespan. By adhering to planned maintenance schedules, businesses can avoid premature equipment failure, minimize replacement costs, and maximize the return on investment for their machinery.

  2. Establishes a Preventive Maintenance Approach

    Maintenance management software streamlines preventive maintenance planning and execution. By creating a preventive maintenance schedule based on time intervals or usage thresholds, organizations can systematically address potential issues before they escalate into major problems. This approach reduces the likelihood of unexpected breakdowns and unscheduled downtime, allowing businesses to maintain continuous operations and avoid costly emergency repairs.

  3. Improve Inventory Management

    Maintenance management software includes inventory management features that help optimize spare parts and supply levels. By tracking inventory usage, monitoring stock levels, and streamlining procurement processes, businesses can avoid stockouts and overstocking. Having the right parts readily available reduces downtime caused by parts unavailability and minimizes the carrying costs of excessive inventory.

  4. Reducing Asset Downtime

    With proactive preventive and predictive maintenance features, maintenance management software helps businesses minimize asset downtime. Regular inspections and condition monitoring enable early detection of potential equipment issues, allowing maintenance teams to address them before they lead to operational disruptions. Reduced downtime leads to increased productivity, better asset utilization, and improved customer satisfaction.

  5. Maintenance Cost Management and Forecasting

    Maintenance management software provides a comprehensive view of maintenance-related expenses, enabling businesses to manage and control costs more effectively. The software's reporting and analytics features help identify trends, predict maintenance expenses and allocate resources efficiently. This data-driven approach to cost management allows businesses to make informed decisions, optimize budget allocation, and plan for future maintenance needs.

  6. Maintenance Reporting

    Maintenance management software offers robust reporting capabilities, providing valuable insights into maintenance performance. Detailed reports on work order history, asset maintenance records, and technician productivity enable businesses to assess maintenance efficiency, identify areas for improvement, and demonstrate compliance with maintenance regulations or industry standards. Access to actionable data empowers stakeholders to make informed decisions for continuous process enhancement.

Features of Best Maintenance Management Software

Maintenance management software comes equipped with essential features that play a critical role in optimizing maintenance operations and ensuring the reliability of assets and equipment. Let's explore the key features of Asset Tracking, Preventive Maintenance, Work Order Management, Scheduling, Inventory Management, and Vendor Management and understand how they contribute to the efficiency of maintenance processes.


  1. Asset Tracking

    Asset tracking is a fundamental feature of a maintenance tracking system that allows businesses to maintain a centralized database of all their assets, including equipment, machinery, and facilities. This feature enables organizations to track and manage asset information, such as maintenance history, warranties, and critical specifications. By having real-time visibility into asset details, businesses can effectively plan and prioritize maintenance tasks, optimize asset usage, and ensure compliance with maintenance schedules for each asset.

  2. Preventive Maintenance

    Preventive maintenance is a key component of maintenance management tools that enable businesses to implement a proactive approach to maintenance. With this feature, organizations can create and schedule routine maintenance tasks based on predetermined time intervals or usage thresholds. Preventive maintenance inspections, servicing, and replacements help prevent unexpected breakdowns and costly downtime. By adhering to regular maintenance schedules, businesses can extend the lifespan of their assets, reduce repair expenses, and maximize operational efficiency.

  3. Work Order Management

    Work order management is a vital feature that allows maintenance teams to efficiently organize and track maintenance tasks from initiation to completion. Maintenance management software facilitates the creation of work orders, assignments to designated technicians, and real-time monitoring of progress. Work Order Management helps streamline communication, ensure prompt issue resolution, and maintain a clear record of all maintenance activities for audit and reporting purposes.

  4. Scheduling

    Scheduling is an essential feature that allows businesses to plan and coordinate maintenance activities effectively. With maintenance management software, organizations can schedule preventive maintenance tasks, inspections, and routine servicing based on the availability of resources and equipment downtime. The scheduling feature ensures that maintenance activities are well-coordinated, minimizing operational disruptions and maximizing asset uptime.

  5. Inventory Management

    Inventory management is a crucial aspect of maintenance management software that enables businesses to monitor and control spare parts and supply levels required for maintenance tasks. By tracking inventory usage, maintaining optimal stock levels, and streamlining procurement processes, organizations can avoid costly stockouts and overstocking. Inventory Management ensures that the right parts are available when needed, reducing downtime caused by parts unavailability and optimizing inventory carrying costs.

  6. Vendor Management

    Vendor management is a feature that streamlines collaboration with external maintenance service providers and suppliers. Maintenance management software allows businesses to manage vendor information, contracts, and service agreements. Efficient Vendor Management ensures timely maintenance support and helps maintain strong partnerships with reliable vendors, contributing to seamless maintenance operations and minimizing asset downtime.

How to Choose the Right Maintenance Planning Software?

Selecting the best maintenance software is a crucial decision that can significantly impact an organization's maintenance efficiency and overall operational success. With various options available, businesses need to consider several key factors when making this choice.

Let's explore the essential points to consider while choosing the best maintenance planning software, including the type of facility, deployment options, customer support, ease of use, and hidden charges.


  1. Type of Facility

    The first step in choosing the best maintenance software is to evaluate the specific needs of your facility. Consider the type of assets and equipment that require maintenance, the size of your facility, and the complexity of maintenance tasks. Whether it's a manufacturing plant, a fleet management operation, or a healthcare facility, understanding your facility's unique requirements will help you narrow down the software options that best align with your maintenance needs.

  2. Deployment Options

    Consider the deployment options available for the maintenance software. Cloud-based solutions offer easy accessibility, automatic updates, and data synchronization across devices and locations. On the other hand, on-premise solutions provide more control over data security but may require additional IT infrastructure and maintenance. Assess your organization's IT capabilities and preferences to choose the deployment option that suits your needs best.

  3. Customer Support

    Customer support is a critical aspect of any software selection. Look for maintenance planning software providers that offer responsive and reliable customer support. Ensure that the vendor provides technical assistance, regular software updates, and ongoing training to maximize user proficiency. A strong support system is essential for a smooth implementation and continuous efficient use of the software.

  4. Ease of Use

    A user-friendly interface is essential for successful software adoption. The best maintenance software should be intuitive and easy to navigate for all users, regardless of their technical expertise. Conduct demos and trials to assess the software's ease of use and gather feedback from potential users to ensure it meets their requirements and preferences.

  5. Hidden Charges

    Before finalizing a maintenance software, thoroughly review the pricing structure and contract terms to identify any hidden charges. Some vendors may have additional fees for add-on features, customization, or technical support. Transparent pricing and a clear understanding of all costs involved will help you make an informed decision and avoid any unexpected expenses down the line.

Top 5 Maintenance Management Software Comparison

Free Trial


14 Days




14 Days




14 Days


On Request


14 Days



IBM Maximo

30 Days


Custom Pricing

Maintenance service software plays a vital role in streamlining maintenance operations, optimizing asset performance, and improving overall efficiency for businesses and organizations.

With various options available in the market, selecting the best software can be a challenging task. To aid in this decision-making process, let's compare the top 5 Maintenance Management Software solutions based on their key features, user-friendliness, customer support, deployment options, and overall value.

1. MaintainX


MaintainX is a comprehensive maintenance reporting software designed to streamline and optimize maintenance operations for businesses across various industries. This user-friendly platform empowers maintenance teams to efficiently manage work orders, track assets, and schedule preventive maintenance tasks, all in one centralized location. With its intuitive interface and mobile accessibility, MaintainX enables real-time collaboration and communication among team members, improving overall productivity and reducing downtime.

The software also allows users to manage equipment and assets, tracking their lifecycles, maintenance histories, and associated documentation. Through preventive maintenance scheduling, businesses can proactively address potential issues, minimizing breakdowns and increasing the lifespan of critical assets.

MaintainX Features

  • Work Order Management
  • Asset tracking
  • Preventive maintenance
  • Mobile accessibility
  • Collaboration tools
  • Reporting and analytics
  • Customizable checklists
  • Parts inventory management
  • Audit trails and documentation
  • Integration capabilities
  • Work order attachments
  • User permissions and security

MaintainX Pros

  • Lots of users appreciated MaintainX for its effective task management and organization features. 
  • Users found it simple to assign jobs, set due dates, prioritize work orders, and monitor work orders' status and progress. 
  • Users were able to swiftly acquire the data they required thanks to the software's built-in filters and search features, and the mobile application allowed them to transmit work orders straight to employees.
  • The fact that MaintainX is very customizable was praised by many reviewers. 
  • Users found the software to be sufficiently versatile to add new kinds of procedures or tabs and alter reports to suit their own company requirements.

MaintainX Cons

  • Some users have complained that the UI is difficult to use and confusing. 
  • The database's users complained that it was difficult to tell the difference between current, scheduled, and upcoming work orders. 
  • Some reviewers claim that the functionality of the mobile app is less than that of the web application. Not all procedures offered on the web can be carried out via the app, according to users.

MaintainX Pricing

  • Basic: $0 per user/ month
  • Essential: $16 per user/ month
  • Premium: $49 per user/ month

2. Fiix


Fiix is a leading maintenance schedule software designed to empower businesses to streamline their maintenance operations and maximize asset performance. With a user-friendly interface and powerful features, Fiix simplifies the entire maintenance process, from work order management to preventive maintenance scheduling. Key features of Fiix include work order creation and tracking, allowing users to prioritize tasks and monitor their progress in real time.

The platform also offers comprehensive asset management, enabling businesses to keep detailed records of equipment, machinery, and maintenance histories. Fiix emphasizes preventive maintenance, automating scheduled tasks to minimize downtime, extend asset lifespan, and prevent unexpected breakdowns. This proactive approach helps businesses maintain peak operational efficiency.

Fiix Features

  • Asset management
  • Preventive maintenance
  • Mobile maintenance
  • Multi-site management
  • User permissions and security
  • Dashboard and KPIs
  • Asset performance monitoring
  • Inventory management
  • Reporting and analytics
  • Integration capabilities
  • Auditing and compliance
  • Calibration Management
  • Equipment downtime tracking
  • Work requests portal

Fiix Pros

  • The best feature of Fiix is the organization of assets and their logical accessibility. 
  • The software is easy to use.
  • The data import/export capability allows the team to perform different analyses. 
  • Customer service is excellent.

Fiix Cons

  • The software was difficult to set up and adding features is also time-consuming. 
  • The reports are missing stages of completion, completed works with dates.
  • Fiix has some lack of intuitiveness in locating the correct screen on which to log data.

Fiix Pricing

  • Free
  • Basic: $45 Per user, per month
  • Professional: $75 Per user, per month
  • Enterprise: Custom Pricing

3. eMaint


eMaint is a comprehensive maintenance management software designed to streamline and optimize maintenance processes for businesses and organizations. It serves as a centralized platform that helps efficiently manage maintenance tasks, assets, work orders, and inventory, enabling companies to enhance productivity and reduce downtime. With eMaint, users can easily schedule preventive maintenance, track equipment performance, and generate detailed reports for informed decision-making.

The software's user-friendly interface and mobile accessibility facilitate seamless communication and collaboration among maintenance teams, ensuring prompt issue resolution and minimizing disruptions to operations. Moreover, eMaint offers a range of features such as asset tracking, maintenance history logging, spare parts management, and predictive maintenance tools. These features empower organizations to transition from reactive to proactive maintenance strategies, resulting in cost savings, improved asset reliability, and increased overall efficiency.

eMaint Features

  • Asset Hierarchies
  • Asset tracking
  • Scheduling calendar
  • Work Order Management
  • Inventory management
  • Spare parts tracking
  • Automatic reorder points
  • Auto-generate purchase orders
  • Supplier management
  • Interactive plans tool
  • Document storage
  • Reports and dashboards
  • Predictive maintenance
  • Preventive maintenance
  • Multi-site Toolkit

eMaint Pros

  • The software allows customization to match specific workflows and requirements.
  • The inclusion of predictive maintenance features empowers organizations to move from reactive to proactive.
  • eMaint's vendor management feature streamlines collaboration with external service providers, ensuring timely maintenance and support.
  • Hosting on the cloud offers easy accessibility and automatic updates and eliminates the need for extensive IT infrastructure, saving time and costs.

eMaint Cons

  • The initial setup cost and ongoing subscription fees for eMaint may be costly for smaller businesses with limited budgets.
  • eMaint's comprehensive functionality is overwhelming and overly complex for smaller businesses with simpler maintenance needs.
  • Migrating data and processes from legacy maintenance systems to eMaint might require careful planning and execution to avoid data loss or disruption.

eMaint Pricing

  • On Request

4. UpKeep


UpKeep is a leading Maintenance Management Software designed to streamline and simplify maintenance operations for businesses and organizations. With its user-friendly interface and comprehensive features, UpKeep empowers maintenance teams to efficiently manage work orders, assets, preventive maintenance tasks, and inventory.

The software facilitates proactive maintenance through its predictive maintenance capabilities, helping users predict potential equipment failures and take preemptive actions, thereby reducing costly downtime and unplanned breakdowns. Real-time communication is enhanced with UpKeep's mobile accessibility, enabling technicians to access and update information on the go, ensuring swift issue resolution and improved collaboration.

UpKeep Features

  • Work request software
  • Workflow automation
  • Depreciation tracking
  • Work Order Management
  • Preventative maintenance
  • Analytics and reporting
  • Request management
  • Parts and inventory management
  • Warranty tracking
  • Equipment downtime
  • Time & cost tracking

UpKeep Pros

  • The software keeps the work orders organized.
  • The software keeps the maintenance team on top of where they are in the process.
  • The software helps to gather information for other teams' reporting needs.
  • The software stores all information needed for the accounting department.

UpKeep Cons 

  • Report creation is not very intuitive and takes time to learn.
  • The signup process is a bit confusing for the requestors.
  • Exporting assets and locations could be easier.

UpKeep Pricing

  • Starter: $45/month per user
  • Professional: $75/month per user
  • Business Plus: Custom Quote

5. IBM Maximo


IBM Maximo is a leading maintenance schedule software solution developed by IBM. It is designed to optimize the management and maintenance of assets and equipment across various industries. IBM Maximo provides comprehensive features, including asset tracking, work order management, preventive maintenance scheduling, inventory management, and asset performance management.

The software utilizes data-driven insights and predictive analytics to help organizations proactively manage their assets, reduce downtime, and improve overall operational efficiency. IBM Maximo's user-friendly interface and customizable workflows make it suitable for businesses of all sizes, from small enterprises to large corporations. With cloud-based deployment options, IBM Maximo offers easy accessibility, automatic updates, and seamless data synchronization across multiple devices and locations. 

IBM Maximo Features

  • Inventory management
  • Asset performance management (APM)
  • Mobile accessibility
  • Scheduling and planning
  • Asset management
  • GIS integration
  • Financial management
  • Labor management
  • Work Order Management
  • Preventive maintenance
  • Predictive maintenance
  • Contract management
  • Document Management
  • Regulatory compliance

IBM Maximo Pros

  • The software helps to track labor and material costs.
  • The software provides the basis for preventive, predictive, and proactive maintenance tasks.
  • The software also provides standard KPIs for performance tracking.
  • The software has the ability to refine application attributes to fit the business needs.

IBM Maximo Cons

  • While using the software it is difficult to create queries.
  • The scheduler tool should be improved.
  • The methods for pulling reports should be easier.

IBM Maximo Pricing

  • Maximo Application Suite: Custom Quote
  • Maximo Application Suite as a Service: Custom Quote
  • Maximo Application Suite Dedicated: Custom Quote

Software & Services Related to Maintenance Software

Maintenance software encompasses various specialized solutions and services designed to optimize maintenance operations and asset management. Each of these offerings caters to specific aspects of maintenance management, providing organizations with the tools and capabilities to enhance efficiency and reliability.


  1. CMMS (Computerized Maintenance Management System)

    CMMS, or Computerized Maintenance Management System, is a software solution designed to streamline and automate maintenance processes within an organization. It provides a centralized platform to manage work orders, track assets, schedule preventive maintenance tasks, and monitor maintenance performance.

    CMMS allows businesses to efficiently plan and prioritize maintenance activities, reducing downtime, improving asset lifespan, and enhancing overall maintenance efficiency. It is particularly valuable for industries with a large number of assets or complex maintenance requirements, providing real-time insights to optimize maintenance strategies and resource allocation.

  2. EAM (Enterprise Asset Management) Software

    EAM, or Enterprise Asset Management, Software, is a comprehensive solution that goes beyond maintenance management and encompasses the entire lifecycle of an organization's assets. It includes features for asset tracking, maintenance, procurement, inventory management, and financial management related to assets.

    EAM software helps businesses effectively manage their assets from acquisition to disposal, ensuring optimal performance, cost-effectiveness, and compliance with regulatory standards. It is ideal for industries that rely heavily on asset-intensive operations, such as manufacturing, utilities, and transportation.

  3. Work Order Management Software

    Work order management software focuses specifically on streamlining and optimizing the work order process within maintenance operations. It enables organizations to efficiently create, assign, and track work orders for maintenance tasks.

    The software provides visibility into the status of work orders, resource allocation, and technician productivity, facilitating effective communication and collaboration among maintenance teams. Work order management software enhances response times, ensures timely issue resolution, and enables businesses to maintain a clear record of all maintenance activities for audit and reporting purposes.

  4. Asset Performance Management (APM) Software

    Asset Performance Management (APM) Software is designed to improve the reliability and performance of critical assets within an organization. It employs data analytics, condition monitoring, and predictive maintenance techniques to assess asset health, predict potential failures, and enable proactive maintenance actions.

    APM Software leverages real-time data and machine learning algorithms to optimize asset reliability, minimize downtime, and maximize asset lifespan. This type of software is particularly valuable for industries with high-value assets, such as manufacturing, energy, and aerospace.

Challenges of Implementing Maintenance Management Software

Implementing maintenance management software (MMS) can be a transformative step for organizations, streamlining their maintenance operations and enhancing overall efficiency. However, this endeavor is not without its challenges. In this discussion, we will explore some of the key hurdles that organizations may face when implementing the best maintenance management software and delve into each of these challenges in detail.


  1. Organizational Culture and Training

    One of the primary challenges faced during the implementation of Maintenance Management Software is the need to adapt and align the organization's culture with the new technology. MMS often brings significant changes to how maintenance tasks are assigned, tracked, and reported. Resistance to change and a lack of buy-in from employees can hinder the successful adoption of the software.

    Training becomes a critical component to addressing this challenge. Employees at all levels need to be educated about the benefits and functionality of the MMS. Proper training can empower the workforce, alleviate their concerns, and foster a positive attitude toward the new system.

  2. Maintenance Processes and Policies

    Every organization has its unique maintenance processes and policies in place. Integrating these existing practices with the MMS can be a complex task. The software may require customization to accommodate specific workflows, and this process can be time-consuming and costly.

    Additionally, some maintenance processes may need to be reevaluated and modified to fully leverage the capabilities of the MMS. This can lead to resistance from stakeholders who are accustomed to the old ways of doing things.

  3. Cost and Availability of Technology

    The implementation of an effective MMS often involves investing in new technology, including hardware, software licenses, and associated infrastructure. The initial costs can be substantial, especially for smaller organizations with limited budgets.

    Furthermore, the availability of suitable technology and infrastructure in certain regions or industries may pose a challenge. Some organizations may lack the IT infrastructure to support the MMS, while others may struggle to find providers that cater to their specific needs.

  4. Data Capture, Analysis, and Security

    Maintenance management program generates a vast amount of data related to equipment performance, maintenance schedules, and costs. Ensuring accurate data capture and analysis is crucial for making informed decisions and optimizing maintenance operations. However, organizations may face challenges in integrating data from various sources or legacy systems.

    Data security is another critical concern. MMS handles sensitive information about equipment, maintenance history, and potentially even employee data. Robust security measures must be in place to protect against data breaches and unauthorized access.

Trends Related to Maintenance Management Software

The field of maintenance management software (MMS) is constantly evolving, driven by technological advancements and changing industry needs. Below are some of the latest trends related to maintenance management software and how they are reshaping the way organizations approach maintenance operations.


  1. AI to Power Applications

    Artificial Intelligence (AI) is revolutionizing various industries, and maintenance management is no exception. AI-powered applications are becoming increasingly prevalent in MMS, offering advanced capabilities that streamline maintenance processes and optimize resource allocation. AI can predict equipment failures, identify patterns in maintenance data, and recommend optimal maintenance schedules, ultimately leading to reduced downtime and enhanced equipment reliability.

    Furthermore, AI can automate routine maintenance tasks, freeing up human resources for more complex and strategic activities. As AI technology continues to advance, its integration into Maintenance Management Software is expected to become more sophisticated and impactful.

  2. Augmented Reality (AR) in Maintenance Brings Data to Life

    Augmented Reality is making significant strides in maintenance operations. AR applications are designed to overlay digital information onto the physical world, providing real-time data and guidance to maintenance technicians. By wearing AR-enabled devices, technicians can access equipment manuals, step-by-step repair instructions, and interactive 3D models right on the shop floor.

    AR aids in troubleshooting, reduces human error, and accelerates training processes for new technicians. It enables maintenance personnel to visualize complex systems and identify issues more efficiently. As AR technology becomes more accessible, its integration into Maintenance Management Software is set to improve maintenance productivity and accuracy.

  3. Supply Chain Moves to Onshoring and Nearshoring

    In recent years, there has been a noticeable shift in supply chain strategies, with many companies opting for onshoring and nearshoring over traditional offshore outsourcing. This trend has implications for maintenance management as well. Closer proximity of suppliers and manufacturers allows for faster delivery of spare parts and equipment, leading to reduced downtime.

    It also enables better collaboration between maintenance teams and suppliers, fostering quicker resolution of maintenance issues. Maintenance Management Software plays a crucial role in facilitating communication and data exchange between stakeholders across the supply chain, thus supporting the onshoring and nearshoring trends.

  4. Sustainability

    Sustainability is becoming a critical focus for businesses across the globe, and maintenance operations can significantly contribute to sustainability goals. The maintenance management tool is adapting to address this trend by incorporating features that enable organizations to monitor energy consumption, track environmental impacts, and implement green practices.


In conclusion, maintenance management software has emerged as a transformative solution for modern organizations seeking to optimize their maintenance processes and boost operational efficiency. By harnessing the power of technology, MMS empowers maintenance teams to make data-driven decisions, predict and prevent equipment failures, and streamline maintenance workflows.

Integrating artificial intelligence, augmented reality, and data analytics has revolutionized maintenance practices, reducing downtime, increasing equipment reliability, and improving resource utilization.

As organizations continue to face the ever-changing demands of the market and strive for greater sustainability, the adoption of Maintenance Management Software will remain a key differentiator. By embracing the latest trends and advancements in MMS, businesses can stay ahead of the competition, drive innovation, and pave the way for a more productive and resilient future.

Compare Pricing Plans of Top Maintenance Management Software Providers

Name Ratings & Reviews Starting Price Free Trial?
Fiix 5.0(2 Reviews) $29 Per Month Yes Learn More
AssetWorks 5.0(2 Reviews)

Available on Request

Yes Learn More
eMaint 5.0(1 Review) $33 User/Month Yes Learn More
Service Manager 5.0(1 Review)

Available on Request

No Learn More
Hippo CMMS Write a Review $40 Per Month Yes Learn More

FAQs of Maintenance Management Software

The cost of maintenance management software can vary widely depending on various factors such as the size and complexity of the organization, the scope of features and functionalities required, the number of users, and whether it is an on-premise or cloud-based solution.

Generally, for small to medium-sized businesses, basic cloud-based maintenance management software can start at around $30 to $50 per user per month. For larger enterprises or organizations with more extensive requirements, the cost can range from $100 to $200 per user per month or even higher.

Maintenance management software often integrates with a wide range of other business systems and software to enhance its capabilities and provide a seamless workflow for users.

Common integrations include Enterprise Resource Planning (ERP) systems for financial and inventory data synchronization, Customer Relationship Management (CRM) software to manage customer and equipment data, Internet of Things (IoT) platforms for real-time equipment monitoring and data capture, Asset Management Systems (AMS) for comprehensive asset tracking, and Geographic Information Systems (GIS) for location-based asset management.

Last Updated: September 25, 2023