Best Membership Management Software for Businesses in 2025
Best membership management software includes EventBank, Wild Apricot, Join It, MemberClicks, and Perfect Gym. This software automates membership management within associations, communities, and other member-based organizations.
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Most Popular Membership Management Software
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List of 20 Best Membership Management Software
Membership Management Software for multinational companies
Product Description
It comes with an event planning toolkit to draft events and systematically assign tasks and permissions to each volunteer. You can also add event sub-pages, offer various ticket types, choose payment options and currencies, and prepare a tailored registration form. Read More About EventBank
EventBank Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Social Media Integration
- Email Marketing
- Event Registration
- Mobile App
- Event Check In
- Agenda Management
- Attendee Management
- Payment Processing
- View all Features
Emergents | 2025
Membership Management Software for small associations
Product Description
This all-in-one membership management tool helps you to attract, engage, and retain the memberships of your institution. With its use, you can simplify and automate all membership tasks not only for yourself but also for your volunteers, members, and the board. Read More About Wild Apricot
Wild Apricot Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Transaction History
- Discount Codes
- Pci Compliance
- Multi Currency Support
- Integration With Accounting Software
- Email Notifications
- Automated Invoicing
- Secure Transactions
- View all Features
Free
$ 0
month
Group
$ 40
month
Community
$ 70
month
Professional
$ 130
month
Wild Apricot Features and Usability-Based User Satisfaction Score
Membership database software for all organizations
Product Description
Join It is meant to assist NPOs in managing members, connecting various platforms, and automating tasks. This membership management software provides features such as association membership, automatic renewals, dues management, email marketing, event management, and so on. Read More About Join It
Join It Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Member Communication
- Invoicing
- Automated Renewals
- Online Payments
- Event Management
- Customizable Membership Plans
- Mobile Access
- Membership Cards
- View all Features
Membership software for chambers of commerce
Product Description
Membership Management Software can function as a standalone platform or be integrated with the business website. MemberClicks robust engagement tools allow members to connect with a community, share photos, and send member-to-member messages. Its customizable to various organization sizes. Read More About MemberClicks
MemberClicks Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Member Engagement Tracking
- Event Management
- Member Directories
- Surveys And Polls
- Customizable Forms
- Online Payments
- Member Database
- Member Portal
- View all Features
LEVEL 1
$ 259
month billed annually (3,108)
LEVEL 2
$ 329
month billed annually (3,948)
LEVEL 3
$ 399
month billed annually (4,788)
LEVEL 4
$ 499
month billed annually (5,988)
Club membership software for huge fitness chains
Product Description
It helps fitness institutions streamline their operations, measure business goals, and achieve successful business growth and development. With it, you can set up a self-service kiosk in your club for customers to pay fees, fill out online forms, redeem offers, etc. Read More About Perfect Gym
Perfect Gym Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Mobile App
- Task Automation
- Customizable Workflows
- Point Of Sale
- Inventory Management
- Customer Relationship Management (crm)
- Member Management
- Multi Location Management
- View all Features
Membership software for educational institutions
Product Description
Vaave membership management software is meant for educational institutes such as schools, colleges, and universities. It helps them build and manage the alumni database, plan and organize successful reunions, involve alumni in student development, and raise funds from them. Read More About Vaave
Vaave Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Mobile App
- Email Campaigns
- Custom Forms
- Networking Tools
- Volunteer Management
- Event Management
- Job Board
- Payment Gateway Integration
- View all Features
Membership Management software for educational institutions
Product Description
Using it, educational institutions can grow alumni participation for donations, events and volunteering programs, by creating donor-friendly giving pages for quick donations. Also, the alumni get an exclusive space to find, connect and network with each other. Read More About Almabase
Almabase Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Job Board
- Fundraising Management
- Mentorship Programs
- Data Import/export
- CRM Integration
- Email Marketing
- Mobile Access
- Volunteer Management
- View all Features
Emergents | 2025
Membership software for fitness related businesses
Product Description
Virtuagyms custom-branded apps and online community help you efficiently promote your fitness brand and boost client engagement. Its flexible membership options, various hardware, and third-party integrations help you achieve sustained revenue growth. Read More About Virtuagym
Virtuagym Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Online Booking
- Class Scheduling
- Integration With Wearables
- Access Control
- Customizable Branding
- Mobile App
- Reporting And Analytics
- Customer Support
- View all Features
Basic
$ 29
Per Month
Virtuagym Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
This membership management software is compatible with all systems, whether in-cloud, on-premises, and on Windows, Mac, iPhone, or Android. It provides seamless facility in automating workflows, accessing databases, preparing reports, and doing financial analysis. Read More About Sumac
Sumac Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Reporting And Analytics
- Integration With Accounting Software
- Online Forms
- Email Marketing
- Constituent Portal
- Payment Processing
- Mobile Access
- Customizable Fields
- View all Features
Sumac Features and Usability-Based User Satisfaction Score
Membership software for those who sell online courses
Product Description
With Invanto, you can build visually rich online courses, membership sites, training portals, and more. Membership management software is an all-in-one solution to automate businesses through a single dashboard. It gives you the flexibility to scale your business and saves a lot of time too. Read More About Invanto
Invanto Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Multi Language Support
- Member Management
- Drip Content
- Community Building
- Third Party Integrations
- Affiliate Management
- Custom Branding
- Seo Optimization
- View all Features
Club membership management software for chambers and nonprofits
Product Description
With ClubRunner software, it is extremely easy to create, email, and publicize your events. It also allows non-club members to quickly register online for your event or even decline the registration, and they can also get reminders of your future events. Read More About ClubRunner
ClubRunner Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Volunteer Management
- Bulletin Designer
- Surveys And Polls
- Committee Management
- Custom Domain
- Attendance Tracking
- Document Storage
- Social Media Integration
- View all Features
Emergents | 2025
Association management software for fitness clubs
Product Description
It helps wellness-focused companies with day-to-day activities such as online booking, resource scheduling, lead generation, etc. Your clients can schedule their classes or appointments through the WellnessLiving mobile app, which is synchronized with your platforms. Read More About WellnessLiving
WellnessLiving Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Payment Processing
- Appointment Scheduling
- Reporting And Analytics
- Client Portal
- Point Of Sale
- Waitlist Management
- Membership Management
- Marketing Tools
- View all Features
Starter
$ 39
Per Month
Standard
$ 99
Per Month
WellnessLiving Features and Usability-Based User Satisfaction Score
Emergents | 2025
Membership database software for salons of all sizes
Product Description
MINDBODY helps health and wellness companies to smoothly run their marketing and business operations. It's marketing tools include custom gift cards, promotions and loyalty programs. Also it supports online appointment booking through your website or application. Read More About MINDBODY
MINDBODY Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Appointment Booking
- Marketing Tools
- Reporting And Analytics
- Client Check In
- Mobile App
- Automated Reminders
- Customizable Branding
- Payment Processing
- View all Features
Starter
$ 75
Per Month
Pro
$ 125
Per Month
Accelerate
$ 195
Per Month
Ultimate
$ 290
Per Month
MINDBODY Features and Usability-Based User Satisfaction Score
Emergents | 2025
Membership management software for spas and salons
Product Description
Vagaro is an online application with which spas or salons can register themselves, create a business profile, market their brands, and accept appointments from clients. They can also track customer behavior, such as the frequency and nature of appointments, etc. Read More About Vagaro
Vagaro Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Marketing Tools
- Online Booking
- Mobile App
- Gift Cards
- Class Scheduling
- Resource Management
- Inventory Management
- Customizable Forms
- View all Features
Starter
$ 25
Per Month
Vagaro Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Next generation software for gym and salon
Product Description
Wellyx is top-ranked fitness and wellness business management software with the latest technology features like member management, lead management, appointment scheduling, staff management, marketing, customized mobile app, point of sale system, and so on. Read More About Wellyx
Wellyx Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Marketing Tools
- Automated Reminders
- Class Scheduling
- Customer Relationship Management (crm)
- Online Booking
- Event Management
- Member Management
- Mobile App
- View all Features
Excel
$ 149
Per Month
Ultimate
$ 249
Per Month
Exceed
$ 199
Per Month
Wellyx Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Glue Up is an all-in-one software platform designed to streamline membership management, event management, and email marketing. It offers customizable renewal flows, automated reminders, social media integration, and powerful CRM tools to enhance community engagement and operational efficiency. Read More About Glue Up
Glue Up Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Event Registration
- Virtual Events
- Mobile App
- Event Analytics
- Email Marketing
- Event Website
- Sponsorship Management
- Social Media Integration
- View all Features
Glue Up Features and Usability-Based User Satisfaction Score
Contenders | 2025
The Subscription Billing and Management Software t
Product Description
SubscriptionFlow is a cloud-based subscription billing and payment processing software that helps businesses grow and earn more revenue. SubscriptionFlow offers business solutions so that you can manage all business processes on the same platform. Read More About SubscriptionFlow
SubscriptionFlow Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Proration
- Automated Billing
- Security And Compliance
- Customer Management
- Trial Management
- Usage Based Billing
- Payment Gateway Integration
- Customizable Workflows
- View all Features
User Based Pricing
$ 30
Per Month/ User
Revenue Based Pricing
$ 149
Per Month (10 users limit)
Enterprise Plan
$ 200
Custom
SubscriptionFlow Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
Chorus Connection is an intuitive and powerful chorus management software designed to save time, engage singers, and build community. It offers features like member directories, calendars, and file sharing, making it ideal for various types of choruses. Read More About Chorus Connection
Chorus Connection Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Calendar Integration
- Member Profiles
- Event Management
- Rehearsal Scheduling
- Fundraising Tools
- Group Messaging
- Online Payments
- Custom Forms
- View all Features
Chorus Connection Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
eDirectory is the leading software platform for publishing powerful directory-driven websites with ease. In just a few clicks, a stunning, beautifully designed directory website can be online, ready to generate a recurring revenue stream for any business. Read More About eDirectory
eDirectory Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Audit And Reporting
- Cross Platform Support
- Schema Management
- Password Policies
- Integration With Other Systems
- Event Notification
- Role Based Access Control
- Web Based Management
- View all Features
BASIC
$ 99
User/ Month
PROFESSIONAL
$ 149
User/ Month
ENTERPRISE
$ 199
User/ Month
eDirectory Features and Usability-Based User Satisfaction Score
Emergents | 2025
Software for Yoga and Fitness studio management
Product Description
Karmasoft is an easy-to-use solution for yoga studios, fitness studios, and gyms. Make your studio a success at an affordable price with our scheduling, staff management, marketing, payment processing, and many other features. Read More About Karmasoft
Karmasoft Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Payment Processing
- Event Management
- Customizable Branding
- Customer Support
- Waitlist Management
- Point Of Sale
- Reporting And Analytics
- Gift Cards
- View all Features
Starter
$ 120
Per Month
Professional
$ 195
Per Month
Enterprise
$ 325
Per Month
Karmasoft Features and Usability-Based User Satisfaction Score
Get Free Expert Advice
What is Membership Management Software?
Membership management software solution is designed to help businesses save, host, edit, and maintain member data such as contact details, interactions, expenditures or dues, and subscriptions.
Membership management software, which is also known by the name as club membership management solution, is a software that is designed to handle the membership records and details — having such type of information facilities the delivery of quality service to members such as appointments, scheduling, and reservations.
It also enables the club owners to offer discounts, rewards, and promos to loyal, long time, and active members. The client-centric or customer focus approach works for all the businesses, more so for the club management since it is a service-oriented activity.
In Membership management software Club owners must make sure that the members are taken care of, and club management software takes care of that. Membership Management Systems makes it easy for the members to do the self-service, booking or scheduling themselves with the help of a platform. There is various open-source membership management.
Features of Membership Management Software
For Members
1. Automatic Online Benefits:
After logging into membership management software, members will automatically receive the entitlements for their membership management levels, such as priority registration and discounts.
2. Gift Membership:
Gift memberships and latest renewals can be purchased via online mode, and customers can send personalized messages to the recipient immediately or on a specific date in the near future.
3. Membership card options:
Membership cards can be easily printed at home, displayed on any of the phones or added to the Apple Wallet, or even at the Apple Passbook.
4. View and update registrations, purchases, memberships, and reservations:
Member purchases are organized in separate tabs by the category, which makes it easy to view purchase history and make updates and make some of the additional payments as needed.
5. Maintain Profile and Communication Preferences:
In the membership management systems, Members can view and update their user name, address, password, and some other profile fields and can easily opt-in or out of the offline and online mailings.
For Organizations
1. Onboarding:
Membership management software Automatically sends a personalized welcome email or any other eCard when a customer signs up for a membership option.
2. Event participation history:
With the help of membership management solutions, Member participation in past events is easily maintained to support communications, recordkeeping, and analytics.
3. Membership hierarchy:
The flexible membership level hierarchy provides you to manage upgrade and downgrade rules for the renewals consistently.
4. Permissions and Renewals enforcement:
Membership management software automatically handles the enforcement of the entitlements, permissions, renewals rules, and member groups.
5. Renewal Alerts:
Membership Management Software set up alerts when the renewal deadline is even approaching and automatically send with the customized renewal requests.
6. Memberships Search:
Administrators can search for the member records by any criteria through Membership management software, and even save the searches for recurring use. Search results can be exported or even used to create an on-the-fly-mailing list.
7. Historical Member Directory:
Membership management software maintains a list of the prior year's membership information, which can also be used to communicate with the former members or for some other marketing purpose.
Benefits of Using Membership Management Software
1. Keep Your Members' Info Secure and Safe
Nowadays, all the club membership management software database is run online; this is the best way to collect all your member's info and keep it current. Moreover, with all this private information online, you risk exposing your members to fraud.
With the help of an online club membership management solution, you can make sure that all your member's information will be kept secure and safe. This Membership management software has a state of the art for the purpose of authentication and encryption for access.
You and your members can rest easy by knowing that nobody can hack your club.
2. Help to Build Your Community
The best membership management software should do more than get people together to play sports. Your club should help to build the community across you. Member management software allows you to add some of the additional forums and message boards in your club’s portal.
These message boards can be easily used to post handy information like health information tips and job openings. Membership management software help to grow the conversation away from the sports in your club. You could actually be able to make a stronger community in the entire process!
3. You Can Customize Your Database
Your customer database is like a club lifeblood cell. Membership Management software is where you can easily stay up to date with the current on your member’s needs and their actual status with the association. This software lets you customize the database management, so it works perfectly for you.
Your member's fields can be organized to only post the necessary information. If you have members or staff for your club, this also makes it easier to find vital member info. This is your club, that should not your database work for you?
4. Plan Events with Ease
Membership management software Trying to get anyone in your club to agree on the specific dates for the events can be like a nightmare. This club is just like a hobby, and probably not everyone is on the top priority. That is why having a public calendar is paramount to the success of the club.
Members can receive automatic notifications when the event dates are set. You can also provide them with a chance to vote on the best date for them.
Your club is worthless if all the members are not there to participate. Online calendars on membership management software will make sure that everyone is on the same page.
5. Process Payments Quickly
Your club can’t keep on running at a smooth pace if members don’t pay their dues. It can be difficult and tough to find the best payment processing system for you. Membership management software cuts out the middle man and helps you to process dues much more quickly.
There may be some other payment your members which need to make. Registration for a match or tickets to a game is one of the examples. This Membership Management software also allows the members to pay for every expense that arises easily.
6. Your Membership Renewals Become Automatic
A tough task in running a club is tracking the membership renewals. No matter whether you have an annual, bi-annual, or even monthly membership cycle, it can be tough to simply figure out who is in and who is out.
This can be equally annoying for your members who may even forget when the dues are actually due. For this reason, but you and your members will love membership association management software. With options like automatic renewals, you can even cut a lot of the membership guesswork.
7. Let’s You Offer Promos To Loyal Members
If members have been a part of your club for so many years, then they deserve to be rewarded with the help of any promos or discounts to most of the loyal club members.
This Membership management software can also be used to incentivize people to work harder on their goals. You can even create a spirited competition in your club that ranks the progress of the people. Then you can provide further discounts for whatever wins these competitions.
8. More Detailed Profiles for Members
As an owner of the club, you want to know as much as possible about all your members. Membership management software allows you to have the most detailed member profiles possible.
Stats like the connections between other members, event attendance, and members levels are the key “need to know” info. The open-source membership software will instantly allocate it to the member's profiles. It is less work for you and away better to know more about your members
FAQs
1. What is the best membership software?
Some of the best membership software include-
- Raklet
- Wild Apricot
- MemberSpace
- ClubExpress
- Zen Planner
2. Is there any free and open-source membership management software?
Some of the best free and open source membership management software.
- Sumac
- Admidio
- Tendenci
3. Why use subscription management software?
Subscription management software offers tools to automate the manual process in the subscription business. The software helps manage the entire life cycle, from accepting recurring payments to handling customer subscriptions.