Best Online Payroll Software
Best Online payroll software platforms are Saral Payback, Pocket HRMS, QuickBooks, Zoho Payroll, Beehive HRMS, Patriot Payroll, Gusto, and SumoPayroll. With these, you can efficiently process and manage the payroll of your employees easily.
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List of 25 Best Online Payroll Software
Contenders | 2025
Product Description
Paychex Flex is a robust and intelligent cloud-based payroll solution for accurate and effortless payroll management. It helps you calculate, file, and pay taxes with a few clicks from your desktop or mobile, easing the payroll burden. It offers different packages for small, medium, and... Read More About Paychex Flex
Paychex Flex Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Customer Support
- Onboarding Tools
- Garnishment Payment Services
- Employee Financial Wellness
- Hr Administration
- Employee Self Service
- 401(k) Integration
- W 2 And 1099 Processing
- View all Features
Paychex Flex Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
"Papaya Global is a highly affordable and reliable cloud-based payroll solution that provides global payroll management services, supporting multiple currencies. This enterprise-grade software features AI-based engines for enhanced security, accuracy, and compliance. Papaya Global also provides accurate insights to create transparency in your payroll, finance,... Read More About Papaya Global
Papaya Global Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Customer Support
- Offboarding
- Tax Filing
- Benefits Administration
- Data Security
- Audit Trail
- Integration With Hr Systems
- Leave Management
- View all Features
Papaya Global Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Product Description
factoHR is the best online payroll system for streamlining your entire payroll process. Its wizard-driven approach and single data source simplify payroll management tasks, while its minimal human intervention technology ensures highly accurate data output. Manage your payroll on time every time with factoHR’s payroll... Read More About factoHR
factoHR Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Employee Self Service
- Asset Management
- Exit Management
- Recruitment Management
- Visitor Management
- Employee Onboarding
- Performance Management
- Document Management
- View all Features
factoHR Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Product Description
Saral PayPack is comprehensive online payroll software for all your payroll management needs. The software offers many features and capabilities to help you manage everything from salary computation to payslip generation and more. It offers state-of-the-art security features to ensure the safety of your data... Read More About Saral PayPack
Saral PayPack Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Leave Management
- Pf And Esi Management
- Bank Transfer Statements
- Salary Structure Management
- Data Security
- Customizable Payslips
- Payroll Processing
- Employee Self Service Portal
- View all Features
Standard
$ 746
Onetime
Corporate
$ 1608
Onetime
Saral PayPack Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
2Grow HR is a web-based payroll software that simplifies payroll management. The software helps unlock employee productivity and work efficiency by streamlining and automating HR & payroll processes for your company. 2Grow HR offers features like time and attendance management, expense management, bonus and deduction... Read More About 2Grow HR
2Grow HR Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Integration Capabilities
- Employee Self Service
- Compliance Management
- Customizable Workflows
- Customer Support
- Leave Management
- Security And Data Protection
- Offboarding
- View all Features
2Grow HR Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
Perk Payroll is the best online payroll management software, offering simple and reliable solutions for Indian businesses. This secure, scalable, and maintenance-free software ensures employees receive timely and accurate paychecks. Perk Payroll is feature-packed with solutions for employee management, time and attendance management, tax management,... Read More About Perk Payroll
Perk Payroll Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Employee Onboarding
- Employee Self Service Portal
- Salary History Tracking
- Automated Payroll Processing
- Multi State Payroll
- Expense Reimbursement
- Direct Deposit
- Pto Tracking
- View all Features
Basic
$ 14
Per Month
Perk Payroll Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
SumoPayroll is a leading cloud-based online payroll software that saves you hours each month on payroll processing. Its fast and intuitive payroll system helps run the payroll process with just one click. SumoPayroll is ideal for payroll automation in small and medium-sized companies. Read More About SumoPayroll
SumoPayroll Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Onboarding
- Statutory Compliance
- Hr Analytics
- Offboarding
- Employee Management
- Employee Self Service
- Training Management
- Asset Management
- View all Features
Monthly Plan
$ 18
Per Month
SumoPayroll Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Payroll crafted for building a better workplace
Product Description
Zoho Payroll is one of the best payroll programs for federal and state tax compliance. It makes your workplace better with its simplified payroll system that helps with automatic payroll calculation, salary structure management, statutory compliance, seamless collaboration, and more. Zoho Payroll simplifies payroll processes... Read More About Zoho Payroll
Zoho Payroll Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Third Party Integrations
- Employee Management
- Garnishment Management
- Expense Management
- Customizable Pay Slips
- Tax Management
- Automated Reminders
- Employee Self Service Portal
- View all Features
Free
$ 0
Free forever
Standard
$ 1
Employee/Month
Professional
$ 1
Employee/Month
Premium
$ 1
Employee/Month
Zoho Payroll Features and Usability-Based User Satisfaction Score
Category Champions | 2025
For your business to grow, your people must grow
Product Description
"greytHR is a cloud-based HRMS and online payroll system that simplifies payroll management and improves employee productivity. It is the most reliable solution for faster payroll processing and accurate payouts. With greytHR as your payroll partner, you can expect 100% statutory compliance, on-time disbursements, zero... Read More About greytHR
greytHR Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Shift Management
- Salary Structure Management
- Performance Management
- Payslip Generation
- Mobile App
- Payroll Processing
- Tax Calculation
- Statutory Compliance
- View all Features
Starter
$ 0
Per Month for maximum 25 Employees
Essential
$ 49
Per Month for 50 Employees, INR 30 PEPM
Growth
$ 76
Per Month for 50 Employees, INR 60 PEPM
Enterprise
$ 104
Per Month
greytHR Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Making Modern Businesses GST friendly
Product Description
QuickBooks offers affordable and secure online payroll services for small businesses. It helps manage and access payroll tools and services seamlessly and provides real-time, automated payroll reports. QuickBooks helps with tax penalty protection, tax filing, time tracking, contractor payments, health benefits, hiring and management, HR... Read More About QuickBooks Online
QuickBooks Online Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Cash Flow Management
- Third Party Integrations
- Mobile App
- Expense Tracking
- Multi Currency Support
- User Permissions
- Customizable Invoices
- Estimates
- View all Features
Simple Start
$ 30
Per Month
Essentials
$ 60
Per Month
Plus
$ 90
Per Month
QuickBooks Online Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Product Description
HROne is a smart web-based payroll software known for making the most complex payroll operations simple. It offers integrated and simplified solutions to satisfy employees with timely salary credits. HROne payroll management software can help you manage salary structure, salary verification, payroll queries, statutory compliances,... Read More About HROne
HROne Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Training Management
- Attendance Management
- Employee Onboarding
- Leave Management
- Employee Database
- Expense Management
- Compliance Management
- Mobile App
- View all Features
Basic
$ 1
User/Month
Professional
$ 2
User/Month
HROne Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
OnPay provides fast and robust online payroll solutions for small businesses like startups, entrepreneurs, non-profits, etc., to help them accelerate their growth. It is an all-in-one payroll software that helps with automatic tax payments, payroll insights, statutory compliance, and more. OnPay easily integrates with popular... Read More About OnPay
OnPay Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Garnishment Management
- Compliance Management
- Automated Tax Filing
- Direct Deposit
- Employee Onboarding
- Customer Support
- Mobile Access
- Customizable Pay Schedules
- View all Features
Basic
$ 40
User/Month
OnPay Features and Usability-Based User Satisfaction Score
Category Champions | 2025
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Product Description
Patriot Payroll helps with accurate, timely, and compliant payroll processing. It offers the best online payroll services for payroll tax filing, tax deposits, paycheck generation, time and attendance tracking, and more. Patriot Payroll provides free and easy onboarding and setup and demands no long-term contracts. Read More About Patriot Payroll
Patriot Payroll Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Customizable Pay Schedules
- Employee Onboarding
- Time And Attendance Tracking
- Multi State Payroll
- W 2 And 1099 Forms
- Customer Support
- Automated Payroll Processing
- Employee Benefits Management
- View all Features
Basic Payroll
$ 17
Per Month
Full Service Payroll
$ 37
Per Month
Patriot Payroll Features and Usability-Based User Satisfaction Score
Category Champions | 2025
A dependable partner for your People & Business
Product Description
SBS HR offers the best online payroll services to help you effortlessly run payroll on time every month. The software provides a range of payroll management services, including an employee self-service portal, time and attendance management, leave management, digital document management, F&F settlement process, tax... Read More About SBS HR
SBS HR Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Employee Data Management
- Custom Reporting
- Tax Filing
- Time And Attendance Tracking
- Pto Management
- Payroll Processing
- Workers' Compensation Administration
- Garnishment Management
- View all Features
Standard
$ 97
Upto 100 Employees
SBS HR Features and Usability-Based User Satisfaction Score
Software by SurePayroll
Product Description
SurePayroll is one of the most cost-effective online payroll solutions. This easy-to-set-up and fast-to-learn software can run full-service payroll for you at half the cost. SurePayroll offers tax calculation and filing services, automated payroll runs, easy direct deposit setup, and more to simplify payroll management. Read More About SurePayroll
SurePayroll Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Time And Attendance Integration
- Customer Support
- Workers' Compensation Insurance
- Automated Payroll Processing
- Employee Self Service Portal
- Direct Deposit
- Multiple Pay Rates
- Customizable Payroll Settings
- View all Features
Software by Workful
Product Description
Workful is the best online payroll software for small businesses. It simplifies payroll management through its extensive payroll management capabilities, such as payroll processing, payslip generation, statutory compliance, incentive management, salary revision, loan disbursements, and much more. Workful also offers automated reporting and analytics to... Read More About Workful
Workful Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Time Tracking
- Customizable Reports
- Mobile Access
- Expense Tracking
- Benefits Administration
- Payroll History
- Direct Deposit
- Payroll Processing
- View all Features
Software by Paycom
Product Description
Paycom offers the best online payroll services with comprehensive payroll management tools. The software ensures stress-free payroll, boosts employee experience, and mitigates your risk of penalties and lawsuits through automated payroll management. Paycom also helps with talent acquisition, talent management, HR management, and time and... Read More About Paycom
Paycom Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Document Management
- Tax Management
- Learning Management
- Onboarding
- Payroll Processing
- Expense Management
- Time And Attendance
- Employee Scheduling
- View all Features
Category Champions | 2025
Best HR and Payroll Software for Digital HR
Product Description
Pocket HRMS is a market-leading online payroll system that empowers businesses to leverage the power of automation and artificial intelligence in payroll management. Its fast and error-free payroll system gives you the freedom from spreadsheets, whereas its simplified analytics and interactive dashboards make it easier... Read More About Pocket HRMS
Pocket HRMS Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Attendance Management
- Shift Management
- Exit Management
- Time Tracking
- Loan Management
- Performance Management
- Employee Onboarding
- Mobile App
- View all Features
Premium
$ 69
Up to 100 employees
Standard
$ 21
Per Month
Professional
$ 35
Per Month
Pocket HRMS Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Product Description
Zimyo is a top-ranked online payroll software that offers swift and accurate payroll processing in minutes. The software ends your month-end payroll complications with its full suite of features, including tax compliance, expense management, salary disbursement, payroll automation, etc. Zimyo’s seamless integration with popular HRMS... Read More About Zimyo
Zimyo Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Employee Management
- Mobile App
- Recruitment Management
- Document Management
- Compliance Management
- Shift Management
- Asset Management
- Exit Management
- View all Features
Basic
$ 1
Per Month
Standard
$ 2
Per Month
Enterprise
$ 3
Per Month
Zimyo Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Product Description
Beehive HRMS is an excellent web-based payroll software that eliminates cumbersome payroll processes with its top-notch payroll and compensation solutions. Trusted by leading organizations, this software streamlines payroll calculations, employee benefits, and statutory requirements for accurate employee compensation. Beehive’s intuitive and user-friendly engine saves time... Read More About Beehive HRMS
Beehive HRMS Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Onboarding
- Employee Engagement
- Leave Management
- Training Management
- Hr Analytics
- Employee Management
- Document Management
- Performance Management
- View all Features
Beehive HRMS Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Xero is award-winning, web-based accounting software for small business owners and their accountants. It is beautifully designed and easy-to-use online bookkeeping for expense management. Read More About Xero Accounting
Xero Accounting Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Customizable Dashboards
- Budgeting
- Sales Tax Management
- Multi Currency
- Quotes And Estimates
- Bill Payments
- Third Party Integrations
- Data Import And Export
- View all Features
Starter
$ 9
Per Month
Standard
$ 30
Per Month
Premium
$ 60
Per Month
Xero Accounting Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Remote empowers companies to pay and manage full-time and contract workers all over the world. In 50+ countries, we handle international payroll, benefits, taxes, stock options, and compliance. Most importantly, Remote never charges percentages or fees: one modest flat price keeps your budget under control... Read More About Remote
Remote Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Payroll Management
- Employee Onboarding
- Benefits Administration
- Leave Management
- Task Management
- Recruitment Management
- Notifications And Alerts
- Document Management
- View all Features
Employer of Record Services
$ 299
Employee/Month
Contractor Management Services
$ 0
Contractor/Month
Remote Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Gusto is an employee onboarding platform, offering payroll, benefits, HR tools, and world-class support for small businesses. With Gusto, it’s easy to take care of your team and grow your business all in one place. Read More About Gusto
Gusto Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Direct Deposit
- W 2 And 1099 Forms
- Off Cycle Payrolls
- Integrations
- Full Service Payroll
- Customer Support
- Customizable Reports
- Workers' Compensation
- View all Features
Simple
$ 40
Per Month
Plus
$ 80
Per Month
Gusto Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Darwinbox is a unified HR platform built for large enterprises. Loved by HR teams and employees alike, it is used by 2M+ employees. Read More About Darwinbox HR
Darwinbox HR Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Performance Management
- Employee Engagement
- Mobile App
- Succession Planning
- Hr Analytics
- Time Tracking
- Task Management
- Expense Management
- View all Features
Darwinbox HR Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
SalesBabu HR Payroll Management system is designed as a long-term solution to your changing business needs. It is suitable for anything from one to many thousands of active employees and adapts easily to fluctuations in staffing levels. Read More About SalesBabu Payroll
SalesBabu Payroll Caters to
StartUps
SMBs
Mid-Market
Enterprises
Features
- Compliance Management
- Expense Management
- Overtime Calculation
- Salary Structure Management
- Payroll Processing
- Tax Management
- Employee Self Service Portal
- Employee Management
- View all Features
SalesBabu Payroll Features and Usability-Based User Satisfaction Score
Get Free Expert Advice
What is Online Payroll Software?
A cloud-based solution called online payroll software aids organizations in managing employee payroll and related duties. It automates tasks associated with payroll, such as determining employee salaries, deducting taxes, producing pay stubs, and transferring money into employee accounts.
Online payroll software can be integrated with other HR management systems and is often accessed through a web-based application or mobile app. It lets companies track time and attendance, manage employee data, and automate tax filings.
By using online payroll solutions, businesses can increase accuracy, decrease errors, save time, and streamline payroll procedures. In-depth analytics and reports are also provided by the program to aid with regulatory compliance and personnel decision-making for firms.
How Does Online Payroll Software Work?
Online payroll software often automates payroll processes, including tax filing and employee salary calculation.
A payroll system can be easily configured by entering important data such as employee information, benefits, pay rates, and tax details. This enables you to create a centralized database in your online payroll system.
Moreover, you can also record employees’ working hours and leaves, and calculate their pay based on the work done. With the best online payroll services, you can stay compliant with the tax and regulations imposed by the government.
Lastly, with this software, payroll taxes can be filed automatically, and payments can be made directly to federal entities. This helps in saving time and improves overall productivity.
What Type of Buyer Are You?
It's crucial to consider the buying style when picking online payroll software. Small firms with less than 50 people, mid-sized businesses with between 50 and 1000 employees, and major corporations with more than 1000 employees all have various needs.
Payroll software features and capacities may vary according to the type of buyer.
-
Basic Payroll Needs
For small firms with straightforward payroll requirements, basic payroll software is suitable. This software frequently has functions like withholding taxes, creating pay stubs, and calculating employee hours.
Payroll software that is more basic is less expensive than more complex software. It is a good option for companies that don't need sophisticated services like benefits administration or time and attendance tracking.
-
Payroll and Accounting Software
Payroll and accounting software is designed for businesses that need to manage payroll and track financial transactions. This type of software typically includes advanced features such as budgeting, forecasting, and tax planning tools.
Payroll and accounting software is a good choice for businesses that need to manage both payroll and financial operations and want to integrate these processes into a single system.
-
Complete HR Suites
Complete HR suites are designed for mid-sized and large businesses that need a comprehensive HR management system.
This software integrates various HR functions, including payroll, benefits administration, time and attendance tracking, recruiting, and performance management.
Complete HR suites typically have the most advanced features and functionality, such as customized reporting and analytics, compliance monitoring, and employee self-service portals. Complete HR suites are a good choice for businesses that want to manage all aspects of HR in a single system.
Top Benefits of Online Payroll System
An online payroll system is developed to streamline companies' entire payroll process. From employee management to salary processing, it can help in every task. Below are the main benefits of an online payroll system.
-
Increased Accuracy
Online payroll systems aid firms in increasing accuracy and reducing payroll errors. Automatic payroll, tax, and benefit computations can reduce or even eliminate the potential for human error, and the system can notify users of any errors or problems.
-
Improved Compliance
This software ensures that tax and payroll laws are followed. Businesses can avoid fines and penalties for non-compliance by using the system, which will automatically compute taxes, make deductions, and file payroll taxes on time.
-
Automatic Updates
The most recent tax and payroll rules are immediately updated in online payroll systems, ensuring that firms adhere to the law. These automatic upgrades can reduce businesses' workloads, guaranteeing they stay current with regulatory changes.
-
Accessibility
Web-based payroll software provides businesses access to their payroll data from anywhere with an internet connection. This accessibility can help businesses manage their payroll processes remotely, such as when employees work remotely or on business trips.
-
Scalability
Online payroll systems can scale with businesses as they grow. The system can handle more employees and transactions without sacrificing performance, allowing businesses to expand without investing additional resources.
-
Greater Employee Satisfaction
This software offer self-service portals for employees, allowing them to access their payroll information easily and quickly. This can improve employee satisfaction and reduce the workload for HR departments.
-
Automatically Creates an Audit Trail
Online payroll systems automatically create an audit trail, making tracking changes and maintaining compliance easier. This audit trail can help businesses to identify potential errors or issues quickly and reduce the risk of fraud or mismanagement.
-
Easily Customisable
Online payroll solutions can be customized to suit the specific needs of a business, allowing them to tailor their payroll processes and systems. This customization can improve efficiency and reduce administrative costs.
-
Cost-Effective Solution
Online payroll systems are cost-effective compared to traditional ones, as they reduce the need for manual processes, data entry, and paper-based systems. This cost-saving can benefit businesses of all sizes.
-
Ongoing Customer Support and Training
This software also offers users ongoing customer support and training, ensuring they can utilize the system effectively. This support can help businesses to maximize the benefits of their online payroll system and avoid potential issues or errors.
Key Features of Best Online Payroll Software
Online payroll software has become essential for businesses of all sizes to manage their payroll processing and employee management needs.
These software systems have various features designed to streamline payroll operations, increase accuracy, and improve compliance with government regulations. Some of the common features of the best online payroll services include:
-
Compensation Management
Online payroll software frequently includes a function called compensation management that enables employers to control employee compensation and benefits. Regular and overtime pay calculations and processing, handling employee deductions, including taxes and benefits, and year-end reporting and tax filings are all included in this function.
-
Payroll Processing
Cloud-based payroll solution's core functionality is payroll processing, which enables organizations to control employee pay and payroll records. All employee payroll processing, sending paychecks and producing reports outlining payroll expenses are all included in this service.
-
Time and Attendance
Time and attendance tracking is a critical feature of online payroll software, allowing businesses to manage employee schedules, track time worked, and manage employee absences. This feature includes tracking employee time and attendance, monitoring employee schedules, and generating reports detailing employee time and attendance records.
-
Tax Filing
Tax filing is a crucial feature of online payroll software, allowing businesses to calculate and file payroll taxes accurately and on time. This feature includes managing employee tax withholdings, calculating payroll taxes, and generating tax reports.
-
Accounting Integration
Integration with accounting software is a common feature of this software, allowing businesses to manage their financial records and payroll data in one place. This feature includes integrating payroll data with accounting software, automatically transferring payroll data to accounting records, and generating financial reports.
-
Reporting
Reporting is a critical feature of online payroll software, allowing businesses to generate reports detailing payroll expenses, employee pay, and other critical payroll data. This feature includes generating standard and custom payroll reports, exporting reports to various file formats, and viewing and analyzing data from different angles.
-
Security
Security is a crucial feature of online payroll programs, ensuring the safety and confidentiality of payroll data. This feature includes using encryption technology to protect sensitive data, restricting access to payroll data to authorized personnel, and providing access controls to protect against data breaches.
Top 5 Online Payroll Software Comparison
|
Name
|
Free Trial
|
Demo
|
Pricing
|
|---|---|---|---|
|
30 Days |
Yes |
Starting price at $8.75/month |
|
|
30 Days |
Yes |
Starting price at $39/month |
|
|
14 Days |
Yes |
On Request |
|
|
14 Days |
Yes |
Starting price at $40/month |
|
|
14 Days |
Yes |
Starting price at $35/month |
Choosing the best online payroll services can be critical for businesses to ensure smooth payroll processing, accurate record-keeping, and compliance with government regulations.
Many online payroll software options are available, each with unique features and benefits. This section will overview the top five online payroll solutions.
1. Gusto
Gusto is a cloud-based payroll and HR software for small and medium-sized businesses. It offers a range of features, including employee onboarding, payroll processing, benefits administration, and compliance management. Gusto also provides tools for time tracking, vacation tracking, and reporting, making it easier for businesses to manage their workforce.
With its user-friendly interface and automation features, Gusto streamlines HR and payroll processes, saving businesses time and reducing errors. The software integrates with popular accounting software and offers mobile apps for on-the-go access.
- Payroll processing
- Benefits administration
- Compliance and compensation management
- Time tracking
- Workflow management
- Employee onboarding
- Reporting
- Mobile app
- Intuitive, natively online platform
- Seamlessly integrated with QuickBooks Online
- Provide complete and file tax/compliance documents
- Payroll processing
- HR Management
- Customer Service
- No International Support
- Multiple withdrawals for payroll, employee, and employer taxes
Pricing
- Core plan: $39/month + $6/month per person
- Complete plan: $39/month + $12/month per person
- Concierge plan: $149/month + $12/month per person
2. Quickbooks
QuickBooks is a popular cloud-based payroll solution developed and marketed by Intuit. It is designed to help small and medium-sized businesses manage their financial operations more efficiently. QuickBooks offers a range of features, including invoicing, expense tracking, bank reconciliation, payroll management, inventory tracking, and financial reporting.
The software is available in desktop, online, and mobile versions, allowing users to work from anywhere. QuickBooks is known for its user-friendly interface and integration with other third-party applications. It is a popular choice for businesses looking to streamline their accounting processes and run payroll processes.
- Invoicing
- Expense tracking
- Payroll management
- Inventory management
- Financial reporting
- Time tracking
- Integration with third-party applications
- Mobile access
- User-friendly interface
- Integration with other applications
- Customizable
- Comprehensive reporting
- Time-saving features
- Limited scalability
- Limited industry-specific features
- Limited customization in some areas
- Expensive
- Customer support
Pricing
- Simple Start: $25 per month
- Essentials: $50 per month
- Plus: $80 per month
- Advanced: $180 per month
3. Paychex Flex
Paychex Flex, a human resource management program, offers various payroll and HR services. The program includes tools for managing benefits, hiring, performance review, and applicant tracking, in addition to time and attendance management.
It also offers a mobile app so users can view employee information and carry out other HR-related tasks while on the go. Paychex Flex is designed to be expandable for companies of all sizes and offers flexible pricing and support choices.
- Payroll processing
- Employee self-service
- Time and Attendance
- Benefits administration
- Hr compliance
- Mobile app
- Analytics and Reporting
- Integration
- Comprehensive solution
- User-friendly interface
- Customizable
- Mobile app
- Integration
- Cost is very high
- Customer service is unreachable at times
- Limited customization options
- Lack of international support
Pricing
-
On Request
4. OnPay
OnPay is a cloud-based payroll software for small to mid-sized businesses. The platform offers a range of features and tools, including full-service payroll processing, benefits administration, HR compliance, and employee self-service.
OnPay is customizable, affordable, and integrates with other HR and accounting software. It provides businesses with a comprehensive solution to streamline payroll and HR processes while ensuring compliance with federal and state employment laws.
- Activity dashboard and tracking
- Audit management
- Benefits management
- Collaboration tools
- Compliance management
- Document management
- Employee management
- Payroll management
- Task management
- Tax compliance
- User-friendly
- Affordable pricing
- Customizable plans
- Excellent customer support
- Comprehensive features
- Mobile app
- Limited integrations
- Limited reports
- Limited international support
- Limited features for large businesses
Pricing
- Free trial for 1 month
- Base Fee: $40 per month
5. Workful
Small firms can use the cloud-based payroll services and HR software called Workful. Payroll processing, time and attendance monitoring, HR compliance, benefits management, and employee self-service are just a few of the functions available on the platform.
Workful is reasonably priced, simple to use, and adaptable to the requirements of small enterprises. To assist businesses in adhering to federal and state employment rules, the platform also gives them access to HR tools, including job descriptions and employee handbooks.
- Compensation management
- Data import/export
- Document management
- Employee management
- Payroll reporting and management
- Policy management
- Real-time updates
- Reporting & statistics
- Tax compliance
- Timesheet management
- Vacation/leave tracking
- W-2 preparation
- User-friendly
- Affordable pricing
- Customizable plans
- Comprehensive features
- HR resources
- Limited features for large businesses
- Limited benefits options
- Technical issues
Pricing
- $35 per month
How To Set Up An Online Payroll System?
The best online payroll services can help you streamline your payroll process and save time and money. Here are some steps to follow to set up an online payroll system:
Step 1 - Research and select one that meets your business needs. Look for software that offers direct deposit alternatives, automatic tax calculations, and employee self-service capabilities.
Step 2 - Collect necessary employee information, such as full name, Social Security number, bank account details, and tax withholding forms.
Step 3 - Establish accounts on the payroll software for your company and your employees. Don't forget to enter the personnel data you've obtained into the system.
Step 4 - Decide how often your employees will be paid, such as weekly, bi-weekly, or monthly.
Step 5 - Input employee hours worked, pay rates, and any deductions or bonuses into the payroll software.
Step 6 - Check the payroll data for accuracy and make any necessary adjustments before approving the payroll.
Step 7 - Process payroll by either sending out direct deposit payments or printing checks.
Step 8 - Pay and file taxes accurately and on time using the payroll software.
Step 9 - Employees can access their pay stubs and other payroll information through the software’s self-service portal.
Step 10 - Keep accurate records of all payroll transactions and related documents.
Top Challenges in Online Payroll Solutions
Online payroll software is an excellent tool for businesses to manage their payroll process more efficiently. However, it can also present several challenges, including :
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Administrative Issues
Online payroll software requires administrative personnel who can operate it efficiently. A lack of skilled personnel can result in errors and inefficiencies in the payroll process. Moreover, administrative issues can also arise due to complex payroll calculations, changing tax laws, and compliance requirements.
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Organizational Challenges
Organizations often have complex payroll structures that require different pay rates, overtime rules, and benefit plans for different employee categories. Managing such structures can be challenging for online payroll providers, which may result in incorrect pay calculations and compliance issues.
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Incompatible Software
Many organizations have existing payroll, HR, or accounting software and tools. Integrating these tools with online payroll program can be difficult due to software incompatibility issues. In such cases, organizations may need to upgrade or purchase new software, which can be costly and time-consuming.
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Tracking Employee Absence
Online payroll software needs to track employee absences accurately, such as vacation time, sick leave, and personal days. However, tracking employee absences can be challenging for online payroll software, particularly for unanticipated or long-term absences.
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Compliance Risks
Online payroll software must comply with various payroll, tax, and benefits regulations. Non-compliance can result in penalties and fines and damage the organization's reputation. Additionally, compliance requirements can frequently change, making it challenging for online payroll software to keep up with the latest regulations.
Latest Trends in Online Payroll Software
The trends are shaping the future of best online payroll software, making it more efficient, accurate, and user-friendly.
Businesses should consider these trends when selecting online payroll software to ensure they get the most up-to-date features and functionality. Below are some important trends in online payroll solutions:
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Artificial Intelligence (AI) and Machine Learning (ML)
AI and ML are increasingly integrated into online payroll software to streamline processes and improve accuracy. These technologies can automate data entry, detect errors, and suggest ways to optimize payroll processes.
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Mobile Accessibility
With the increasing use of mobile devices, online payroll software is being developed with mobile accessibility in mind. This trend allows employees to access their payroll information and change their details from their mobile devices, making it more convenient and flexible.
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Cloud-based payroll solution for larger enterprises
Online payroll software is moving towards web-based payroll software, which can handle more data and provide more scalability. This trend is particularly useful for larger enterprises with complex payroll structures.
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Integrations with other systems
Online payroll software is integrated with other systems such as HR, accounting, and time and attendance tracking. This trend ensures that data is consistent across systems and eliminates the need for manual data entry, saving time and reducing errors.
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Increased focus on employee experience
Online payroll program is now being designed with an increased focus on the employee experience. This trend includes self-service portals, personalized interfaces, and user-friendly dashboards, making it easier for employees to access payroll information and manage employee benefits.
Conclusion
Online payroll software has become crucial for businesses to manage their payroll operations effectively. Many advantages include enhanced compliance, precise computations, and time-saving automation. Businesses should know the administrative issues, organizational difficulties, and compliance hazards associated with employing online payroll software.
FAQs
Online payroll software can be secure if proper security measures are in place. This software stores sensitive employee and company data, such as Social Security numbers, bank account information, and tax information, making it a target for cyber-attacks.
To ensure security, online payroll software providers typically employ several security measures, including:
- Encryption: Online payroll software should encrypt data in transit and at rest. Data is encrypted to ensure that it cannot be read by anyone who does not have the proper decryption key.
- Multi-Factor Authentication (MFA): By requiring users to submit several pieces of identity, such as a password and a verification code, MFA increases the security of online payroll software.
- Access controls: This software should have access controls limiting sensitive data access to only authorized personnel.
- Regular software updates: Online payroll software providers should update their software to address security vulnerabilities and bugs.
- Regular security audits: This software should perform regular security audits to identify and address security weaknesses in their systems.
The cost of online payroll software can vary depending on several factors, such as the size of the business, the number of employees, and the features included in the software. Here are some common pricing models for online payroll software:
- Subscription-based model: This pricing model charges a monthly or annual fee based on the number of employees or users accessing the software. The cost can range from a few dollars per employee to over $100 per month, depending on the software and the features included.
- Pay-per-use model: This pricing model charges businesses based on the number of payroll runs or times they use the software. This model is usually more suitable for smaller businesses with a few employees.
- Custom pricing: Some online payroll software providers offer custom pricing for businesses with specific needs. This pricing model can be expensive but offers tailored solutions to meet the business's unique needs.
The database for online payroll systems is typically stored on a cloud-based server that the software provider manages. This means that the database is not stored on the business's local servers but in a secure data center managed and maintained by the software provider.