What is Oorwin?
Oorwin is an integrated SaaS platform that offers a diverse suite of products across Recruitment, Sales, and HR to foster productivity and growth for staffing agencies and consulting companies.
Oorwin Starting Price
$ 0/Per Month
Our Awards and Recognition
Key Features of Oorwin
- Attendance management
- Document Management
- Email Templates
- Expense Management
- Help Desk
- HR & Payroll
- Payroll Management
- Performance Management
- Recruitment Management
- Shift Management
- Statutory Compliances
- Time & Attendance Management
- Bulk Resume Parsing
- Mobile App
- Contact Management
- Pay Slip
- Leave Management
- Applicant tracking
- Data Imports/Exports
- Employee Management
- Applicant Workflow
- Application Integration
- Recruiting Management
- Resume Database
- Resume Search
- Social Media Integration
- Social Recruiting
- Talent Acquisition
- Background Screening
- Candidate Management
- Collaboration Tools
- Internal HR
- Interview Management
- Job Requisition & Posting
- Jobs Board Integration
- Recruiting Firms
- Self Service Portal
- Eligibility Management
- Workflow Management
- Accounting Integration
- Real Time Reporting
- Billing & Invoicing
- Compensation Management
- Employee Profile
- Activity Tracking
- Approval Process Control
- Calendar Management
- Claims Management
- Client Portal
- Contact Database
- Analytical Reports
- Grievance Management
- Job Management
- Business Process Automation
- Offer management
- Assessment Management
- Custom Rating Scales
- Data Visualization
- Multi-User Collaboration
- Activity Monitoring
- Mobile Access
- For Sales
- Chat / Messaging
- Appointment Scheduling
- Billable & Non-Billable Hours
- Multiple Billing Rates
- Mobile Time Tracking
- Content Library
- Email Marketing
- Billing Rate Management
- Data Integration
- Data Import / Export
- Alerts & Reminders
- Compensation Calculation
- Compensation Statements
- Employee Database
- Employee Directory
- Real-time Scheduling
- Data Migration
- IP Restriction on Attendance
- Analytics & Advance MIS Reports
- Collaboration Platform
- Digital Offer Letters
- Mobile Friendly
- Candidate Profiles
- Holiday & Attendance Records
- Access Controls/Permissions
- Time & Attendance
- Account Management
- Data Deduplication
- Resume Parsing
- Job Board Posting
- Application Management
- Built-in ATS
- Employer Accounts
- Resume Posting
- Job Posting
- Panel Interviews
- Candidate Portal
- Lead & Sales Management
- Employee Handbook
- Aptitude Testing
- Candidate Comparison
- Agenda Management
- Leaderboards / Activity Tracking
- Candidate Tracking
- Interview Scheduling
- Hourly Employee Tracking
- Activity / News Feed
- Aggregate Reports
- Comparative Reports
- Employee Portal
- Billable Hours Tracking
- Leave Policy Management
- Access Request Management
- Live Support
- Resume Data base
- Email plugins
- Recruitment Analytics
- Custom work flow
- Candidate Ranking
- Job Parsing
- Job Grabber
- Resume Harvesting
In the 19th century Afrikaans, Oorwin meant conquering Southern African colonialism.
In the 21st century, Oorwin means conquering your recruitment challenges.
Oorwin is a recruitment SaaS solution decolonizing enterprise hiring to make it more scalable, manageable, compliant, and profitable.
Built upon nearly a decade of research and experience, Oorwin is poised to change the traditional practices of hiring, sales, and customer experience with its ease of use and simplicity. Oorwin is a unique blend of technology at its core and customer-focused support that empowers companies to work seamlessly across geographies, offices, and remote work landscapes. It serves hundreds of satisfied customers across the United States, United Kingdom, Singapore, and India.
Oorwin is an AI-powered integrated platform for managing sales, recruitment, and HR. By bringing advanced AI automation to a straightforward and fully integrated interface, we help your workforce become more efficient in identifying, winning, sourcing, and managing faster than ever before.
Are your sales, recruitment, HR, and accounts teams working in silos?
If so, help them break the barriers with an integrated AI-enabled Sales, Recruitment, and HR Platform.
Equipped with state-of-the-art technology and powered by AI, Oorwin is the first-of-its-kind integrated CRM (Customer Relationship Management), ATS (Application Tracking System) and HRMS (Human Resource Management System) platform that enables you to bring all your work in one place. From identifying a new sales opportunity to winning more deals, recruiting quality candidates, enhancing the employee experience, and delivering customer satisfaction, Oorwin can be the single source of truth for your business.
As it encapsulates several solutions on a single platform, it demonstrates a wide range of unique features and functionalities compared to its competitors. So without any further ado, let’s look at the platform.
A Look Into Oorwin – AI-enabled Integrated Business Platform
As you log into Oorwin, you are greeted with an intuitive dashboard. It provides a holistic view of different activities across the organization. Moreover, Oorwin has predefined dashboards for different user roles. Each of these dashboards is customizable through settings, and the users also get to pin the dashboard they want to see when they log in. Some types of dashboards include,
- User Dashboard: Let’s say; you are a recruiter. So, once you log into the system, the dashboard gives you an overview of job posts, interviews, active jobs, and more.
- Team Dashboard: It comes in handy when you have multiple teams across the board. You can view which teams have been up to what in a day, week, month, or any given period.
- Executive Dashboard: As the name suggests, it is for administration/management. The admin can view all the activities across teams right here.
Oorwin has also come up with yet another dashboard with enhanced UI that is more user-friendly and engaging. And their clients love it! You, too, can have a glimpse of it here,
2. Sales or CRM
Right from managing all of your clients, prospects, and vendors in one place to opportunity tracking, running sales campaigns, and more, it looks into every aspect of your sales cycle. Moreover, if you have a database on other systems, Oorwin helps you with migration, training, and implementation at no charge.
It lets you manage all your accounts here. You can add, merge, import, export, and filter account details per your requirements. In case you don’t know much about a prospect or client, Oorwin helps you get insights into it.
a. Customer Insights: As you enter the organization name in the Account Name field (as shown in the image), Oorwin will fetch details about the customer.
b. Type: One more interesting thing about Oorwin is that it lets you define your client type and create your own nomenclature.
c. Search Contact: Let’s say you want to work with an organization but do not have contacts for that company; Oorwin helps you get that with its “search contact” feature. It searches for all the available emails on the web for the company. It lets you determine the source from which you receive these email addresses.
Here’s how it works once you add an account,
So, even if you don’t know anything about a company or anybody there, you can still add them to your CRM and nurture them.
Opportunities are what help you onboard clients, so it is crucial to have visibility into the opportunity funnel or lifecycle.
Oorwin lets you keep track of your opportunity journey here to win more deals. Depending on the progress of any lead, you can move the opportunity from one stage to another. For example, Proposal to Negotiation to Contract, and so forth. This helps the team stay updated and mark the progress of any lead.
As you close a deal, you need to send contract papers. Most organizations send them via email and ask the client to sign and send them back, which takes a lot of time. But with Oorwin, this is not the case. It has a digital signature-enabled in-built document customization tool that lets you initiate a contract right from the system. The client can sign the document directly on his system and send it back to you. Congratulations, You’re good to work with the client now!
Manage all your email campaigns directly from Oorwin’s campaign manager, which provides mass mailing capabilities and real-time tracking and spam compliance. You can also get insights about how many emails have been delivered, bounced, read, unsubscribed, etc. Even better, you can bucket them into hotlists right here!
What kind of permutations and combinations is your recruiting team using to find the right talent? Skills to candidates, candidates to jobs, or jobs to candidates? You can map it all with Oorwin, an all-in-one platform that takes care of all aspects of your recruitment process.
Oorwin simplifies the job-adding process with its extensive email plugins, thus, eliminating manual data entry. It has plugins for Outlook, Gmail, Chrome, and Office365.
Whenever you have an active job opening in your email, you must click on Job Parsing. It’ll pick up all the relevant information, including the job description, and only require you to enter some primary data. You can choose which recruiter or recruiter you want to work on this, and the job will get added automatically on Oorwin.
Furthermore, it offers you several ways to market your job openings — the more your reach, the higher the chances of getting the right talent.
a. Publish: You can publish the openings on different job boards, social media channels, and even on your website just with a single click from the system.
b. Vector Mapping: The search begins by specifying the criteria and assigning the weights to the mentioned criteria.
If there is a particular keyword or skill that you are looking for, then you can mention that in the filter, and the results of the matches appear. The ranking is done in the order of the most matches found for the keywords mentioned.
c. Semantic Search: Oorwin’s semantic search capabilities use AI to associate similar keywords and produce accurate mapping and results.
Eg: For instance, if you’re looking for a candidate for a JAVA Developer, the keyword search would look for matches with Java Developer and give rank the results as per which profile has the most number of matches. This may not be the right approach in most cases. With Oorwin’s semantic search, the system has the capability to recognize the keywords associated with JAVA Developer and then rank the results based on matches to the keyword or associated keyword. Now, if someone is looking for a JAVA Developer – JAVA Consultant, J2EE Developer also becomes relevant and gets scored accordingly. The results are ranked based on the weights assigned; thus, the candidates' ranking becomes far more scientific.
d. Text Recruiting: Oorwin also supports bulk messaging, i.e., you can send out job details via SMS to candidates directly from the platform.
e. VoIP Integration: Eliminating the dependency on desk phones or mobiles and the subsequent reimbursements, Oorwin also provides calling capabilities through VoIP integrations with providers like Vitel Global, VOIP Office, and 3CX. It also publishes reports for all the calls made from the platform.
f. Social Media Job Marketing: You can also post your jobs on different social media handles with a single click.
- Resume Harvesting
You can create a resume search on job boards without logging in to different portals. All you need to do is enter your search criteria, and the system will automatically retrieve the relevant resumes. The process can be further streamlined by mentioning the number of profiles required and timelines, and Oorwin’s AI-enabled technology will do the rest for you. Resume harvesting helps you save time with grunt work and instead focus on other crucial business functions.
- Add Candidates
While it is simple to add a job, it’s even simpler to add candidates to the system. If you find pertinent candidates, all you have to do is click on Parse, by integrating with the plugin and the candidate will be added to the system.
- Oorwin Intelligent Search
Oorwin gives you access to semantic search, which no other ATS would offer. For instance, if you’re looking for a candidate skilled in JAVA, the semantic search capability pairs this skill with another complementary skill, Python. The pairing increases the candidate score based on the weightage assigned for skills in the selection criteria. The ranking of the candidates thus becomes far more scientific.
This skill also comes as an added advantage for junior recruiters.
- Email Integration
Oorwin’s email integrations help you mail directly from the portal and enlist all the email conversations with a candidate, prospect, or customer. Thus, recruiters can now centrally keep track of the candidate journey, making the handover process from one recruiter to the other easy and effortless.
4. Bench Marketing
- Resource Pool
If you rely on bench marketing, Oorwin has a Resource Pool for you. It will help you manage W2’s, H1B transfers, OPT/CPT, all the consultants, and internal members on a single platform. Moreover, it has plugins for all these activities to accomplish tasks seamlessly using integrated mass emailing/texting and hot-listing.
- Job Grabber
With this feature, you can automate the process of pulling out all the possible jobs from different job boards, prime vendors, clients, and various sources for any given criteria and timeline.
This feature helps in reducing the bench time significantly for the resource pool, thereby improving productivity.
This helps you keep a tab on the training sessions across the organization. It provides information about the trainer and the trainees. Besides, you can track the complete training process here.
5. Human Resources
Once you complete the recruitment process and hire any candidate, you can onboard him/her as an employee, and that’s when Oorwin’s HRMS comes into play.
From Employee Management – Permanent and Contingent Staffing, Employee and Managerial Self Service, etc. to onboarding with Workflow approvals, document management using digital signatures, etc., the module has it all.
Oorwin displays the list of documents by employee, type, document status, and expiry date. You can even automatically trigger reminders for documents that are about to expire.
The immigration dashboard is an intuitive interface that lets you manage your LCAs (Labor Condition Application) and I9s directly through the platform, helping you stay compliant with the standard norms. There are also automated reminders that can be configured for missing Public Access Files (PAF).
It enables you to collect your employee's time working at client locations. Thus, you can bill them accurately. You can set the timesheet cycle as weekly, monthly, or by dates. Moreover, it gives you an insight into the submitted, approved, rejected, and invoiced times. It also marks working time, leaves, and holidays all highlighted in different colours.
From invoicing candidates to collecting payments from clients, you can manage the complete invoicing cycle here. Depending on the timesheets, you can auto-generate invoices. It even integrates with accounting systems like Quickbooks to automate invoices, making the workflow seamless and audit compliant.
- Time & Attendance
It records the time right from your employee’s check-in to check-out. It logs in the total hours an employee works every day.
Furthermore, it even keeps track of the employee’s leaves and holidays.
Along with these, Oorwin’s Human Resources take care of employee skill training, expenses, assignments, and many more.
USPs of Oorwin
While Oorwin’s features and functionalities across Sales, Recruitment, and HR systems in the form of an integrated platform and mobile app make it a one-stop solution for any business, there are yet some USPs that add more value to it. Some of these include,
With Oorwin, you can create customized reports spanning recruitment, sales, jobs, and even calls. It lets you work with the format you are comfortable with. Moreover, you can download the reports or auto-schedule them for any chosen frequency to make informed business decisions.
It offers role-based customizations, thus, ensuring every user gets a unique experience when they use the platform. Every form or page across the platform is highly customizable. You can add, delete, or edit any fields and set access control for different roles. Even better, you can create your own roles and map them in a customizable hierarchy. The users even get to choose their login screens.
Oorwin offers a wide range of integration abilities with various tools and applications. Some of them include,
a. VoIP Integration: With remote working as the new normal, Oorwin offers virtual business phone systems integration. It comes in handy when you need to place/receive calls, irrespective of where you are. It eliminates the need for a phone or even reimbursements, as you can make calls from the portal, and the reports can be tracked for all calls.
b. VMS Integration: Integrating with VMS helps you increase service levels, win more business, and improve productivity. Oorwin has got 30+ VMS and is yet to add more.
c. Job Boards: This represents a mix of free and paid job boards you can integrate into and expand your reach.
d. SMS: With this integration, Oorwin allows you to send text messages to all the candidates or target audiences, irrespective of geography.
e. Plugins: With plugins for Chrome, Outlook, and Gmail, you can directly access notes, jobs, resumes, and comments right from your mailbox without switching the application.
With 50+ suppliers, vendors, and third-party service providers, the Oorwin marketplace lets you build a system for seamless collaboration within your organization.
While its CRM encapsulates all the client, vendor, and prospect information in one place, its Recruitment system creates a repository of resumes to search internally and use when required. It empowers businesses with single-click job postings and significantly reduces hiring time by automating most processes. Furthermore, it even helps in the smooth onboarding of candidates with features in the HR system for storing and tracking documents, timesheets, invoice generation, and leave management.
If you are managing business processes on siloed systems, Oorwin can help you bring them on a single platform or a mobile making it a seamless experience for your organization.
You can know more about Oorwin either from its website or its SoftwareSuggest Product Profile Page.
In conversation with Venkat Kolli, CEO at Oorwin:
What does Oorwin mean? What does Oorwin do?
Oorwin means "Victory" in the African language. Oorwin was founded with the sole principle of enabling organizations to be more successful and provide more value to customers.
Personally, I have experience running multiple services and staffing companies. Based on my experience, one of the biggest challenges I have seen in all these companies is that there's always been teams working across geographies and a missing link between them in terms of collaboration.
Within a staffing company, there are multiple software like CRM (Customer Relationship Management), ATS (Applicant Tracking System) and HRMS (Human Resources Management System) and no common link connecting all of them along with a lot of redundant data. For example, if I, as a salesperson, want to work on an opportunity, I do not know internally who are my employees available who I can leverage to close this deal, and this is just one example.
And the inception stemmed from the thought to fill that gap by building an integrated product that is today, Oorwin.
Oorwin offers a suite of software solutions for HR, Sales, and Recruitment. Which is the most sought after product, and why?
We at Oorwin offer multiple solutions for companies. We believe you should buy what you need. There would not be any point buying everything just because it is available. So the most sought after product would be based on the organizational need, whether they need a solution exclusively for sales, recruitment, or HR. But having said that, I also truly believe that a company would realize maximum value if they use it as an integrated solution.
How difficult is it to manage your brand value in this evolving SaaS industry?
I think our brand value comes from the fact that we are very different from our competition in the way we are structured and how we provide our offering to our customers. Imagine you are an organization with not just operations but businesses across different geographies like US, India, UK, Singapore, etc. with multiple platforms for multiple geographies all doing the same function. So we are trying to solve that problem by having one platform for one business across the globe.
As the industry evolves, we would look to add more and more features and integrations to Oorwin and strengthen our brand value.
What is it that Oorwin offers different from its competitors?
Currently, most of our competitors only offer few functionalities required for staffing and consulting companies and do not provide a robust CRM.
Another important aspect in which we are different from the competition is our marketplace integrations. Currently, we have 100 plus integrations on our platform, and by the end of the year, we are looking at having integrations with at least three to four hundred different products and platforms to help improve productivity and grow business for all our users across the globe.
How has Oorwin enabled some of its customers to grow business?
Oorwin has enabled the growth of business for customers in a lot of ways.
For many of our customers, it has helped companies increase their sales revenues with features that help in finding the right company and contact information, centralizing and recording multi-channel interactions with the account so that there is no duplication, etc. These features would enable sales reps in maximizing their time and efforts to convert their leads
One more area that has been majorly helpful for our customers is increasing recruiter productivity. Recruiters can save time and effort by working with extensions like Google Chrome, Outlook, etc. There are also tools for digital signature, eliminating the need for third-party tools. There is clear visibility of performance and productivity with the help of multiple reports, and the robust HRMS platform has helped organizations streamline their business processes and ensure legal compliance & immigration compliance.
You have served across profiles in different organizations. What do you think has been the most challenging task for you to date?
My primary goal across the organizations, more so as a CEO, has been to ensure an increased customer value creation, employee satisfaction, and at the same time, ensuring shareholders value. I don't think there is a right answer on what would be a go-to strategy. It would be based on a lot of variables and differ on a case-to-case basis. So, this decision-making is what makes the job challenging but also exciting at the same time.
According to you, what is success? What are the metrics that you use to measure it?
We, as an organization, coming together is success. Adding value to our customers, making our employees happy, and making sure our investors’ money is realized are the metrics I would use to measure success.
How do you keep yourself updated and motivated?
I keep myself updated through social media, reading up a lot, and having meaningful conversations with people in and across industries.
If you weren’t building Oorwin, what would you be doing differently?
If I weren’t building a value-based platform for a global problem that I’ve done in the form of Oorwin, I would probably be playing more sports and traveling more (probably not during COVID times!).
Any advice for emerging entrepreneurs?
- Don’t wait for the “right” time. “Now” is the right time.
- Never have a fear of uncertainty as long as you are focussed on solving a problem.
- Always create a minimum viable product before you start building all the pieces.
Zapier, Gmail, Outlook, Office 365, Chrome Addon, LinkedIn Addon, Monster Addon, Hubspot, Salesforce, Insightly, Dice, Monster, Naukri, Beeline, SAPfieldglass, IQnavigator, iLabour360, Acro, L&T Infotech, Pinnacle, Reflik, ScoutConnect, Staffinglogic, Vector VMS, Wandpro, Vizient, Dotstaff, Gustav, HealthTrust, Amplified Sourcing, Covendis, Indeed, CareerBuilder, TechFetch, Quickbooks, linkedIn, zoom, Skype, ringcentral, adaface, Hackerearth, jora, BullHorn, Gbams, Snaprecruit, Ziprecruiter, Jooble
Oorwin Pros and Cons
"We have access to a plethora of options here, including the ability to track reports, save employee information, and tag and parse candidate resumes and job descriptions. We can likewise refresh every single status of the applicant."
"Easy searching on job boards through oorwin and directly email them feature, I like the most"
"Helped us restructure our sales, recruitment, and HR processes. Reporting tools are really useful. Could access all contacts from the dashboard. Mass mailing, Plugins and other AI features."
"email writing while sending out a lot of emails. The email template column has some empty spaces in the very left corner. When I mention the subject of the email, I frequently click on the empty space, and the entire email window closes. Second, you can't use a string like "AND/OR" in the job title when searching for candidates in the internal database. When searching within the internal database, it would be preferable if you only needed to enter a single keyword into the Job Title. Thirdly, I am unable to send a candidate's profile to either my own or another email address."
"I'm happy with this product, not facing any issues with this"
"There are no cons but Expecting Chatbots and video interview features."
Oorwin Reviews (33)
How much does Oorwin cost?
The starting price of Oorwin is $ 0/Per Month. It has different pricing plans:
- Monthly : $ 0/Per Month
Oorwin also provides a free trial to users.
What apps do Oorwin integrate with?
Oorwin integrates with various apps:
- Office 365
- Chrome Addon
- LinkedIn Addon
- Monster Addon
- L&T Infotech
- Vector VMS
- Amplified Sourcing
What are the top 5 features for Oorwin?
The top 5 features for Oorwin are:
- Attendance management
- Document Management
- Email Templates
- Expense Management