Best Payroll Software for Accountants

Best Payroll accounting software platforms are greytHR, QuickBooks, Sage 50Cloud, Patriot Payroll, PayWheel, and BusinessCore. These systems have an intuitive interface, advanced features, and security issues.

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List of 20 Best Payroll Accounting Software

Showing 1 - 20 of 38 products

Contenders | 2024

Product Description

Paychex is a one-stop solution for all your payroll accounting needs. It is the best payroll software for accountants as it is ideal for paying employees, managing human resources, and attracting and retaining employees by offering various benefits. Paychex streamlines the hiring and onboarding process and helps boost productivity with the latest tech automation. Read Paychex Flex Reviews

Contenders | 2024

Product Description

This information is provided by vendor.

Papaya Global is a smart and simple payroll accounting software for managing all types of employment. It offers global payroll management by simplifying payroll processes, integrating existing workflows, and maintaining accurate workforce records. The software is a central platform for managing all the employee-related information in a single view. Read Papaya Global Reviews

Category Champions | 2024

Cloud Accounting Software Making Billing Painless

Product Description

This information is provided by vendor.

FreshBooks is an easy-to-use payroll accounting software for business owners and accountants of any business size. The platform provides features like professional invoicing, time tracking, project management, automated payments, and other accounting features, such as furnishing tools and reports to monitor the business's health and profitability. Read FreshBooks Reviews

Category Champions | 2024

For your business to grow, your people must grow

Product Description

This information is provided by vendor.

GreytHR is a cost-effective payroll accounting system software to boost the productivity and engagement of employees. It makes the regular chores of HR easier by streamlining and automating HR and accounting processes. GreytHR can be easily accommodated into any business with its end-to-end setup assistance and comprehensive customer support. Read greytHR Reviews

Contenders | 2024

Product Description

OnPay is the best payroll software for accountants and HRs of all industries. It helps get more done in less time with its best-in-class integrations that allow integration with various accounting management platforms like Quickbooks and Xero. The software is a cost-efficient accounting solution for managing all the tedious accounting and HR work. Read OnPay Reviews

Category Champions | 2024

Product Description

This information is provided by vendor.

QuickBooks Online is a cloud-based payroll software for accountants to help them stay on top of the game. It helps run an accurate, automatic, and easy-to-use payroll. The software lets you manage everything from one place and handles all monotonous tasks so that you can focus more on the bigger picture. Read QuickBooks Online Reviews

Emergents | 2024

Product Description

SurePayroll is a fully-featured payroll software for accounting firms to manage payroll and accounting tasks more efficiently. The software is fully customizable, easy to set up, and fast to earn. It simplifies payroll management by offering quick tax calculations and filing, automating regular payrolls, and allowing you to manage everything from one place. Learn more about SurePayroll

Category Champions | 2024

Product Description

Xero is an excellent accounting payroll software for small businesses, accountants, and bookkeepers. It syncs all the payroll details and helps with bill payments, expense reimbursement, tax calculations, bank connections, project management, file storage, data capturing, etc. Xero also provides accurate accounting and inventory reports to keep financial health in check. Read Xero Accounting Reviews

Category Champions | 2024

Product Description

This information is provided by vendor.

Patriot is an easy and affordable payroll accounting software for running quick and seamless payroll. This value-for-money software is known for its free and easy onboarding, accounting software integration, HR integration, time and attendance tracking, accurate tax filing, and many other comprehensive accounting features and capabilities. Read Patriot Payroll Reviews

Contenders | 2024

Product Description

This information is provided by vendor.

Rippling is a powerful software for automating payroll and accounting activities. Rippling offers automatic compliance to ensure that your business always complies with relevant forms, laws, and regulations and provides automatic tax filing to local authorities of your employees. The accounting payroll software can be easily integrated with over 400 other apps. Read Rippling Reviews

Emergents | 2024

Software by KashFlow Software Ltd

Product Description

Kashflow is a cloud-based payroll software for accountants to help easily manage their business accounts. Its easy-to-use functionality is ideal for small and large businesses, and its on-the-go access lets you view everything from anywhere. It offers features like automated payroll approval and payslip generation to help cut down workload. Read Kashflow Reviews

Category Champions | 2024

Product Description

This information is provided by vendor.

Sage50 Cloud is a simple and automated payroll accounting system. It helps save time and money by reducing admin and paying employees accurately and easily. Sage 50Cloud streamlines and automates payroll processes and ensures they are confidently compliant. Its cloud functionality allows you to manage your payroll safely and securely from anywhere. Read Sage 50cloud Reviews

Contenders | 2024

Product Description

Workday is a cloud-based payroll and accounting software for automating and streamlining payroll operations of the business of all industries. The accounting payroll software is a unified platform to keep HR, payroll, and time in sync, and it also provides real-time insights into payroll data, so you can act on what you see. Read Workday HCM Reviews

Emergents | 2024

Product Description

This information is provided by vendor.

Paycom is a seamless end-to-end solution for payroll accounting management. It is the best payroll software for accountants to automate the core processes and develop and retain employees by paying them accurately on time and cutting days off the process. Paycom also offers insights to help businesses make informed decisions. Learn more about Paycom

Category Champions | 2024

Product Description

This information is provided by vendor.

factoHR is an award-winning Best HR Platform trusted by 3500 Companies & 2.6 million employees, which includes Tata Steel BSL, DENSO, Cycle Agarbatti, BSE, Murugappa, & many others who have improved their productivity by more than 70 % Read factoHR Reviews

Most Reviewed

Emergents | 2024

Software by Thesaurus Software Ltd.

Product Description

Brightpay payroll software for accounting firms makes payroll management quick and easy. Its extensive features, like automated cloud backup, online employer dashboards, leave management, payroll submission and approval, and an employee self-service portal, reduce errors and saves time. Brightpay also integrates with other accounting applications to offer complete payroll solutions. Read Brightpay Reviews

Contenders | 2024

All-in-One Platform to Run Your Business.

Product Description

This information is provided by vendor.

Deskera is a user-friendly accounting and payroll software with comprehensive features like scheduling and running payrolls with automatic tax deductions and benefits calculations. The accounting payroll software also helps manage payslips, loans, leaves, appraisals, and claims/reimbursements while maintaining all the employee details in one place. Read Deskera Reviews

Category Champions | 2024

A dependable partner for your People & Business

Product Description

This information is provided by vendor.

SBS is one of the most sought-out Payroll service providers globally loved by small, medium, and large businesses. We have helped various businesses across the glob in automating their payroll, staying compliant, and delighting their People. Read SBS HR Reviews

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Category Champions | 2024

Payroll Management Software for Small Businesses

Product Description

This information is provided by vendor.

Gusto is an all-in-one payroll software for accountants to help build a successful business and an incredible workplace. It automates payroll, taxes, and HR tasks and helps manage all the employee data, including employee profiles, working hours, paychecks, tax filings, etc. The software also generates insights and reports to help make tough decisions clear. Read Gusto Reviews

Emergents | 2024

Product Description

PenSoft Payroll is a brilliant payroll accounting system that can handle complex payroll requirements easily. It offers payroll services solutions such as payroll processing, tax calculations, employee management, and more to streamline processes and save time. Pensoft is fully flexible and can be customized as per the needs of the business. Read PenSoft Payroll Reviews

 

Payroll Accounting Software Guide

If there is one thing that is certain about 2024, it is that nothing about it is certain at all. This is the year when nobody can predict the market and its future. It is also the year when businesses will have to improvise as they go. Remote working has become a mainstream reality, and countries all over the world are introducing various reforms to their statutory and regulatory laws to cope with the new ‘normal.’

It has become more important now than ever to adopt technology to adapt to this new environment and function seamlessly. One example of such technology is payroll accounting software.

There are a variety of payroll accounting software solutions available in the market that can make payroll management easy for the accounting teams of various organizations and enable them to pay salaries correctly and on time. In this article, we will talk about some of the best payroll software for accountants in 2024.

What is Payroll Accounting Software?

Payroll accounting software is a solution that automates the process of computing and handling employee payrolls, taxes, and other deductions.

By keeping track of employee hours, figuring payroll taxes, producing paychecks and direct deposit payments, giving reports, and ensuring compliance with legal requirements, it aids businesses in managing their payroll operations. Additionally, the software can automate the payment of taxes and other deductions.

A payroll system can be coupled with other HR platforms for performance management, benefits administration, and employee onboarding. Payroll software for bookkeepers enables businesses to have a comprehensive and unified HR system, improving the accuracy and efficiency of the HR and payroll processes.

Overall, payroll accounting software saves businesses time and money by automating time-consuming, repetitive operations, lowering the possibility of errors, and assuring regulatory compliance. This enables businesses to concentrate on other crucial HR and business processes.

Benefits of Payroll Software For Accountants

Payroll software for accountants provides many benefits to a business that can help them improve accuracy and saves a lot of time and effort by automating manual tasks and reducing human efforts.

Benefits of Payroll Accounting Software

  1. Less security risk

    Payroll accounting software helps in reducing security risk by offering secure and encrypted storage of sensitive employee and financial information, reducing the risk of data breaches and unauthorized access. 

    The software can also automate many of the manual processes and tasks involved in payroll accounting, reducing the chance of errors and improving accuracy.

    Moreover, many payroll and accounting software come with built-in security features, such as password protection and audit trails, to help ensure the safety and integrity of sensitive data.

  2. Fewer errors

    The ability of payroll accounting software to considerably lower the risk of errors in payroll processing is one of its advantages. The software automates many tedious calculations and procedures in payroll accounting, lowering the possibility of human error. The software can also be configured to enforce compliance with tax rules and regulations, lowering the likelihood of compliance mistakes.

    Due to the software's ability to produce thorough reports and audits of payroll activities, using this software can also make it simpler to spot and reduces the problems of payroll accounting software.

    All things considered, using accounting software with payroll can assist assure accurate and effective payroll processing while lowering the danger of errors and expensive blunders.

  3. More time to focus on other needs

    Businesses can use the extra time they have with payroll accounting software to focus on other crucial facets of their operations.

    The program liberates significant time and resources that can be used to focus on other priorities like employee development, customer service, and business growth by automating the manual tasks involved in payroll processing.

    Businesses can concentrate on their core strengths and objectives thanks to this greater efficiency, which will ultimately result in higher output.

  4. Other benefits

    Compliance enforcement: The risk of compliance errors can be decreased by programming the software to enforce compliance with tax rules and regulations.

    Secure data storage: Sensitive financial and staff data are securely stored using the program, lowering the possibility of data breaches and unwanted access.
    Detailed reporting: The software can offer thorough audits and reports of payroll transactions, making finding and fixing mistakes simpler.

Common Features Of Payroll Accounting Software

Before selecting any payroll software for accountants, you need to analyze which features you require for your business. Below are the main features of advanced payroll solutions for accountants.

Features Of Payroll Accounting Software

  1. Reporting

    Software for payroll accounting generally includes reporting capabilities. Businesses may generate thorough reports on payroll activities, including payroll reports, employee earnings reports, tax reports, and other relevant data, because of the reporting features of accounting payroll software.

    These reports can aid with compliance and tax reporting obligations as well as significant insights into payroll data, such as employee salaries and deductions. Additionally, the software frequently offers configurable reporting capabilities, enabling companies to design reports that precisely suit their requirements.

    The reporting function can assist companies in locating patterns, inefficiencies, and mistakes, facilitating the use of data-driven decisions and the enhancement of payroll procedures.

  2. Employee management

    Another typical function of payroll accounting software is employee management. This component often consists of instruments for managing and monitoring employee data, including personal and salary data, time off requests, and benefit details. 

    Tools for managing and automating the payroll process, including the determination of payroll taxes, deductions, and benefits, may also be provided by the software. The capability for generating and maintaining employee schedules, monitoring attendance, and handling time off requests can all be included in the personnel management module. 

    The software can assist in streamlining and simplifying the payroll process by centralizing and automating many of the duties associated with employee management while offering insightful information about employee data.

  3. Payroll management

    Payroll accounting software enables businesses to run their payroll efficiently and accurately. It automates the calculation of employee salaries, taxes, and benefits based on predefined payroll rules and regulations. 

    The software also offers direct deposit as a payment option and automatically calculates and files taxes according to local, state, and federal laws. Additionally, the software supports payroll processing in multiple currencies and allows for the automatic deduction of court-ordered garnishments and other authorized deductions from employee paychecks. 

    The software also provides a comprehensive payroll history and the ability to generate and customize payroll reports based on specific business needs. The integration with time and attendance systems ensures that hours worked are accurately calculated for payroll purposes. Overall, accounting payroll software streamlines the payroll process, reducing errors and saving businesses time and resources.

  4. Tax management

    Using payroll and accounting software greatly simplifies tax management, a critical component of payroll accounting. The payroll accounting software program ensures that businesses comply with tax laws by automatically calculating and filing taxes in accordance with local, state, and federal legislation. 

    Additionally, the software enables the handling of numerous tax documents, including W-2s and 1099s, and computes payroll taxes such as the federal income tax, Social Security tax, and Medicare tax automatically. 

    In order to ensure proper tax calculation, the program can also manage multiple payroll tax tables and give up-to-date tax information. Businesses may readily monitor their tax liabilities and make educated decisions if they have the ability to generate tax reports. In general, payroll accounting software makes tax management simpler and aids in keeping firms in compliance with tax laws.

  5. Time tracking

    Time tracking is a common feature found in payroll accounting software. Employers can use this tool to track and record the duration of each employee's shift, including lunch breaks, overtime, and start and end hours. The total number of hours worked is then determined using this data, and each employee's paycheck is generated correctly.

    Additionally, time monitoring can assist businesses in adhering to labor rules and regulations, such as those governing minimum wage and overtime pay. Employees can clock in and out using a time clock or a mobile app because many accounting payroll software solutions interact with time and attendance systems. This simplified method of timekeeping reduces errors and guarantees precise payroll computations.

  6. Accounting integration

    Accounting integration is another common feature found in payroll accounting software. This function enables smooth integration with an organization's current accounting software, such as QuickBooks or Xero

    Companies can increase the accuracy of financial reporting, streamline their financial procedures, and lower the risk of data duplication and error by connecting their payroll and accounting software

    Accounting integration enables the general ledger to be automatically updated with payroll information, such as employee salaries and deductions, which eliminates the need for human entry and saves time. 

    Furthermore, many payroll software for accountants export payroll information straight into the company's accounting system, eliminating the need for manual data entry and enhancing the accuracy of financial reports. Organizations are now able to see all of their financial data in one place and make well-informed business decisions.

  7. Payroll allocation

    Payroll allocation is a useful feature found in many payroll accounting software solutions. Organizations can use this tool to distribute payroll costs to particular projects, cost centers, or departments. This makes it easier for businesses to deploy resources wisely and track and understand the costs related to their payroll. 

    Payroll allocation enables businesses to better understand their labor expenditures and make budgetary and staffing decisions. By precisely tracking and reporting payroll expenses, this function can also assist organizations in adhering to rules and reporting specifications. 

    Numerous payroll software for accountant alternatives includes adaptable payroll allocation options, enabling businesses to divide costs in accordance with pre-established formulas, user-defined criteria, or personalized settings. With the aid of this tool, businesses can more precisely distribute their payroll expenses, enhancing their financial planning and administration procedures.

Considerations While Selecting Payroll Software For Accountants

There are many aspects that organizations need to consider before investing in a payroll accounting system. Below are the factors you need to consider when selecting payroll software for accountants.

  1. Do you need full-service payroll?

    One of the most important considerations while selecting payroll accounting software is whether full-service payroll is required. Full-service payroll means the software provider takes care of all aspects of payroll processing, including tax calculation and filing, direct deposit, and other payroll-related tasks. 

    This can be convenient for small businesses that do not have the resources to handle payroll in-house, but it may also come at a higher cost. On the other hand, if a business has the resources to handle some payroll tasks in-house, self-service payroll software may be a more cost-effective option.

  2. Pay attention to the UI and workflow

    Another important consideration while selecting payroll accounting software is the user interface (UI) and workflow. The software should have an intuitive and easy-to-use interface that allows you to quickly and efficiently process payroll. A well-designed UI and workflow can also help reduce errors and improve overall efficiency. 

    Additionally, it's important to ensure that the software integrates well with your existing accounting and HR systems, if you have any, for seamless data transfer and minimal manual effort. Before making a decision, take advantage of free trials or demos to test the software and see how it fits your business needs and processes.

  3. Look for highly integrable solutions

    Seamless integrations make work easier. Not all payroll software solutions might contain all the modules you need to run your business. For example, if you want a project management system along with an HR management and accounting module, it may be difficult to get a solution that can specifically handle all three functions. 

    This will ensure that all your software systems use a common database and there is a seamless flow of information among them. You will be able to manage various activities, such as tracking the status of various projects, monitoring the logs of your employees, and accounting for the payments received from customers effortlessly on a single platform.

  4. Ask an expert

    Seeking advice from an expert is also an important consideration when selecting the best software. An accountant, software consultant, or payroll expert is an example of this. They can help you find the ideal solution for your company's needs by offering insightful information about the features and capabilities of various software solutions. 

    They can also offer advice on crucial issues, including compliance, security, and data protection. You can make an informed choice and ensure that the software you select will satisfy your current and future payroll requirements by asking an expert for advice.

Top 5 Payroll Software For Accountants

Name
Free Trial
Demo
Pricing

OnPay

30 Days

Yes

$36/month

QuickBooks Payroll

30 Days

Yes

$45/month

Gusto

30 Days

Yes

$45/month

RUN Powered by ADP

Yes

Yes

$45/month

SurePayroll

90 Days

Yes

$39.99/month

We have picked out the five best payroll software for accountants to simplify your decision process. You can compare the platforms based on their features, pros and cons, and pricing.

1. OnPay

onpay dashboard

OnPay is one of the best payroll software for accounting firms. It provides a complete solution for payroll processing, including tax calculation and filing, direct deposit, and other payroll-related tasks. The software offers a user-friendly interface and intuitive workflow, making it easy to process payroll and manage employee information.

Features
  • Payroll Processing
  • Time Tracking
  • Tools to manage employee benefits
  • Employee self-service portal
  • Compliant with federal and state payroll regulations
  • Integrates with popular software
  • User-friendly interface
Pros
  • User-friendly interface
  • Comprehensive payroll management
  • Affordable pricing
  • Integration with other systems
Cons
  • Limited features
  • Limited support options
  • Occasional system outages

Pricing

  • Small Business Plan: $36 per month plus $4 per employee per month
  • Growing Business Plan: $72 per month plus $4 per employee per month
  • Enterprise Plan: Customize pricing

2. QuickBooks Payroll

QuickBooks Payroll Dashboard

QuickBooks Payroll is a comprehensive and user-friendly payroll software for accountants that can help streamline their payroll processes and improve efficiency. Intuit, the maker of QuickBooks accounting software, offers the solution. It is designed to help small businesses simplify and streamline their payroll processes.

Features
  • Payroll processing
  • Tax compliance
  • Integration with QuickBooks
  • Employee self-service
Pros
  • Affordable pricing
  • Easy integration
  • Tax compliance
Cons
  • Limited support options
  • Occasional software bugs
  • Dependence on QuickBooks

Pricing

  • Core Plan: $45 per month plus $4 per employee per month
  • Premium Plan:$75 per month plus $8 per employee per month
  • Elite Plan: $125 per month plus $10 per employee per month

3. Gusto

Gusto Dashboard

Gusto is a cloud-based best payroll software for accountants and small business owners. Gusto provides a comprehensive range of payroll services, including payroll processing, tax compliance, and employee benefits management.

Features
  • Payroll processing
  • Benefits management 
  • HR management
  • Tax filing
  • Time tracking
  • Access to mobile app
  • 24/7 customer support
Pros
  • Simple and intuitive interface 
  • Automated processes
  • Compliance assistance
  • Integration with other apps
Cons
  • Limited customization
  • Expensive than some other payroll solutions
  • Limited international coverage
  • Limited HR features
  • Technical issues

Pricing

  • Basic Plan: $45 per month plus $6 per employee per month
  • Complete Plan: $39 per month plus $12 per employee per month
  • Concierge Plan: Customized pricing

4. RUN Powered by ADP

RUN Powered by ADP dashboard

RUN Powered by ADP is a cloud-based payroll and HR platform designed specifically for small businesses. The platform is part of ADP, a leading human capital management solutions provider. It is also highly automated, reducing the time and effort required to manage payroll and HR tasks.

Features
  • Payroll Processing
  • HR Management
  • Automated tax filing
  • Employee self-service
  • Access to mobile app
  • Provides 24/7 support via phone, email, and live chat
Pros
  • User-friendly and intuitive interface 
  • Automated Processes
  • Compliance assistance
  • Employee self-service
  • Access to mobile app
Cons
  • Limited customization
  • Expensive than some other payroll 
  • Limited international coverage
  • Limited HR features
  • Technical issues

Pricing

  • Basic Plan: $45 per month plus $4 per employee per month
  • Enhanced Plan: $70 per month plus $8 per employee per month
  • Full Service Plan: Customized Pricing

5. SurePayroll

SurePayroll Dashboard

SurePayroll is a cloud-based online payroll software for accountants and small businesses. It provides an easy-to-use platform for businesses to manage their payroll processes, including tax calculations, direct deposit, and compliance with HR regulations.

Features
  • Payroll Processing
  • Automates tax filing and payment
  • Employee self-service
  • HR management tools
  • Access mobile app
  • Customer support
Pros
  • User-friendly interface
  • Automated processes
  • Compliance assistance
  • Employee self-service
Cons
  • Limited customization available
  • Expensive than some other payroll solutions
  • Technical issues
  • Limited HR features

Pricing

  • Basic Plan:$39.99 per month plus $4 per employee per month
  • Full-Service Plan: $109.99 per month plus $4 per employee per month

Cost of Payroll Accounting Software

Cost is an important consideration that organizations need to keep in mind before investing in payroll accounting software.

The payroll accounting software cost varies depending on the features, size of the company, and the number of employees. Some payroll software providers offer free or low-cost solutions for small businesses, while more comprehensive solutions for larger businesses can be more expensive.

Conclusion

So, basically, payroll software for accountants are software systems designed to help businesses manage their employees' payroll and related expenses. These solutions automate many of the time-consuming and repetitive tasks associated with payroll, such as calculating paychecks, withholding taxes, and filing payroll tax returns

Amaey Anand
By Amaey Anand | Last Updated: January 02, 2024