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Best Quotation Management Software in India

Finding the best Quotation Management Software for your business is now faster and easier! Compare prices, reviews, features, and get free consultation to find the perfect software.

Table of Contents

What is Quotation Software?

A quotation, popularly known as a quote, is a document that is provided to your potential clients to let them know the prices and time-schedule of your business offerings. Quotation Software is a tool that automates quotation generation so that you can be more responsive to your clients. Considering the advantages that quoting software systems provide, businesses of all sizes are embracing this software to prepare and send automated quotations to their customers and win new business deals.

Features and Modules of Quoting Software

A high-quality quotation making software comes with loads of features such as email marketing, product catalogue, proposal generation, renewal management, multiple currency support, and much more, to make things easy for businesses. Here are some of the useful features offered by the best quotation software:

  • Contact Management: The best online quotation system comes with contact management features that allow you to add client details so that you can use the same while generating quotations. It also helps you track customers who are yet to pay you.
  • Data Archiving: A quoting software also comes with backup features that allow you to archive data for future reference.
  • Third-party Application Integration: Quotation creator software can be easily integrated with third-party applications such as accounting software, CRM software, etc. for reducing data-entry and streamlining work process.
  • Edit Options: A premium quotation software also features edit options so that you can edit mistakes in quotations, or generate a fresh quotation with necessary modifications.
  • Reporting Features: Its reporting features allow you to view comprehensive quotation or sales reports. Since all the reports are saved date-wise within one single location, you can easily search for specific reports. An online quotation software produces search results for quotations dating back several years in the blink of an eye. What’s more, the software also helps you keep tabs on the quotes that have already been sent out, and see if they have been viewed by your clients. An efficient quotation tool is also capable of exporting quotes to different supported formats.
  • Cost Estimation: A quotation software also acts as a cost estimation tool. Its robust calculation feature helps you make complicated calculations with ease.
  • Sales management: Last but not least, its sales management module makes it easy for you to manage customers, proposals, quotes, and sales reps from a unified dashboard.

Benefits of Quotation Management System for Small Business

Quoting software has numerous advantages over manually configured quotations. Here is a quick rundown of the benefits of online quotation software:

  • Easily Accessible: A sales quoting software of high quality can be accessed from any PC or laptop. You just need to log in for automatically generating professional-looking quotations in seconds.
  • Simplicity: With quotation management software, you can automatically generate quotations for your clients. It minimizes unexpected delays and makes the process of quotation generation much simpler. Moreover, the best quotation tools are easy to install and can be used by everyone in your organization.
  • Accuracy: Quoting applications generate quotes quickly and accurately. Besides providing real-time access to quotations, quoting tools saves you time, reduces the room for errors, and allows you to focus on other important aspects of your business.
  • Drives Profits: The key objective of every small and large business is to make a profit. However, many businesses fail to make a profit as they are not capable enough of producing high-quality quotations which play a key role in helping you earn a profit. A good quotation creator software helps you generate the right quotation for your business with accurate pricing so that you can boost your profitability by leaps and bounds.
  • Strengthens Your Brand Image: Other than providing precision, speed, and consistency, quotation software makes your business look more professional. In today’s competitive marketplace, you need to make use of advanced technologies to stay ahead of the pack. Quotation making software produces professional quotes and customizable reports that go a long way in building the trust of your customers in your brand.

So these are some of the benefits of using quotation management system for small businesses. If your company is witnessing a decline in profitability, or if you need to boost your productivity, you should consider an automated sales quoting software system. The right quotation making software not only streamlines your business but also enhances your productivity.

The Key Considerations before Buying a Quotation Management System

There are so many quotation management software solutions available in the market that it becomes difficult to know which software is right for you. However, not every quotation management system is suitable for your business. Therefore, you should be careful while picking the best quotation software. Here are few factors you should keep in mind before investing in a quoting system—

  • Pick a Web-based Software: If you are looking for flexibility, opt for a web-based quotation software which can be accessed anytime, anywhere. Since an online quotation application is stored on a server, you are free from the hassles of installations and maintenance.
  • Decide Budget: Determine your budget and find out how much you are willing to spend on your quotation tool. At the same time, find out what your recurring expenses will be.
  • Powerful Integration Features: The quotation system you are planning to invest in should come with robust integration features. Implementing a fully-integrated quotation software not only helps your business become more competitive but also leads to enhanced profitability.
  • Online Payments: The quotation system you are eyeing on should enable you to accept online payments instantly via e-signature.
  • Generates Customized Quotations: Make sure the quotation software is capable of generating bespoke quotations, besides capturing every possible pricing scenario.

Before investing in a quotation solution, do a bit of research on the reputation of the vendor. The best way is to go through the latest product reviews, as well as reviews on vendor services to get a clear picture. Find out if the vendor offers a money-back guarantee. At the same time, do not hesitate to request a free demo of the product or a free trial period so that you can assess the effectiveness of the software. If a vendor is reluctant to offer you a demo, it may imply that the solution is not competent enough to meet your expectations. Additionally, make sure the vendor offers world-class technical support and services.

These are a few factors you should keep in mind before purchasing an online quotation solution. A quoting solution of substandard quality may prove catastrophic for your business as it may leave your clients disappointed. Therefore, instead of taking the hasty decision of purchasing a quotation tool simply because of its popularity in the market, take your time to analyze your needs, and make a list of features that you want in your quotation tool so that you can pick the best quotation software that perfectly caters to your business needs.

Last but not least, once you manage to find the most suitable quotation tool for your business, let others know about it to help them make a better choice by simplifying their burden of discovering the best quotation solution.

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#1

Bellwether Purchasing and Inventory

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#2

Horizon ERP

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#3

Zoho Creator

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Nikunj DudhatBy Nikunj Dudhat | Last Updated: October 28, 2020

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