Best Rental Software

Best rental software exists HireHop, EZRentOut, Point of Rental Software, Booqable, and RentalTrax. These rental platforms help rental businesses manage and execute daily operations such as tracking tenant information, managing inventory, and posting vacancies.

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List of 20 Best Rental Software

Showing 1 - 20 of 135 products

Contenders | 2024

Truly commendable cloud-based operations

Track and build better relationships and rent hassle-freely using the powerful AI of HireHop, the leading rental system. This rental software builds a safe cloud-based business environment wherein data exchange and management is easy.  Read HireHop Reviews

Contenders | 2024

Real-time sales tracking

Capture the e-signature with full accuracy, do real-time location tracking, and generate custom QR and Barcodes with EZRentOut. By using this best rental app, you can also calculate depreciation and generate an availability calendar.  Learn more about EZRentOut

Category Champions | 2024

600+ years in improving the in-store experience

 Point of Rental is a feature-rich cloud-based rental software that you must own to improve your rental services. It comes with various platform integrations that serve businesses of all shapes and sizes.  Read Point of Rental Software Reviews

Emergents | 2024

Free 14-days trial is available

With powerful AI, Booqable eliminates all the errors and delays from your rental process and streamline things like never before. This rental software comes with smart automation to look after menial yet crucial rental processes.  The way it streamlines rebooking and re-scheduling is commendable. Learn more about Booqable

Emergents | 2024

Offering reliable services in 30+ countries

Being a smart best rental management software, Rentaltrax can do inventory management in the best possible manner. As its cloud-based SaaS software, you can use it from anywhere. This top rental software offers serialized rentals facilities.  You can handle maintenance requests without any delays. Learn more about RentalTrax

Emergents | 2024

Trusted by 400 rental businesses

Whether it’s a short term rental or a long term rental, Viberent will handle everything for you. By using this rental software, you can easily schedule rentals, take care of inventory, and handle auto/boat rentals.  The automated billing facility of this rental management system helps you save time and efforts. Learn more about Viberent

High Performer | 2024

Rentman AV Rental is a cloud-based best rental management software that can calculate rentals with full accuracy, manage to the bill, and generate custom quotes using powerful AI. This best rental software offers a directly signing facility to your customers. Learn more about Rentman AV Rental

Category Champions | 2024

Handle multiple rentals with HireTrack NX. As this top rental software is easy-to-use, you can start with it in no time. You can install this space rental software on your local network and use it on all kinds of data-driven devices. With this rental app, you can handle reservations and allocation as per request. Learn more about HireTrack NX

High Performer | 2024

Close more deals in less time by using feature-rich rental software, BoothBook. By using this rental system, your customers can make an easy booking using the direct calendar widget on your website and improve your response time. Learn more about BoothBook

Contenders | 2024

Use it from anywhere and any device

 The great device compatibility and flexibility make Current RMS the best rental app. With this best rental management software, you can easily generate barcode labels, send custom quotes, and view stock levels. You can easily handle clock hour recording and maintenance triggers automatically with this top rental software. Learn more about Current RMS

Emergents | 2024

It offers you intuitive features and the best results

inspHire helps you get a scalable solution for your rental business and grow unconditionally. By using the features of this best rental app, you can leverage quotes and labels generation process. The easy-to-use dashboard of this rental system keeps you updated with all types of operations. Learn more about inspHire

High Performer | 2024

Impressive integration to make things better

InflatableOffice is multi-location ready best rental system that can be sued from anywhere. This top rental software offers you various delivery scheduling tools that streamline the entire delivery process. Using the best AI, it can also perform rental optimization action and improve sales. Learn more about InflatableOffice

Category Champions | 2024

RentalMan is a party rental system that comes with QuickBooks integration. This cloud-based rental software comes with automatic sales tax with Taxcloud and makes operations hassle-free. This rental app can help you to initiate rentals from third parties to cover all kinds of contract obligations. Learn more about RentalMan ERP

Category Champions | 2024

The right tool for your business

By using best-of-breed AI, ToolHound decreases your check-out time and increases sales numbers. This rental software liquidates inventory and speed-up your entire process. It will take care of long term rental contracts on specific cycles bill generation facility without any errors and delays. Learn more about ToolHound

Emergents | 2024

Create equipment or client-specific solutions

By using the industry-specific features of RentControl, you can pump up your sales. This best rental management software automates quotes generation, booking & reservations, and various other menial operations from ground level.  Its accuracy is unmatchable. Learn more about RentControl

Category Champions | 2024

Smart Property Management System for Vacation Rent

Hostify is a fully featured Rental Software designed to serve SMEs, Enterprises. Hostify provides end-to-end solutions designed for Web App. This online Rental system offers Lead Management, Payment Processing, Property Database, Reservations Management at one place. Read Hostify Reviews

Most Reviewed

Contenders | 2024

Update Inventory and Pricing from same place

Manage prices, inventory, and bookings across all online channels in real time. We have integrated with a wide network of travel partners. This means managing all your listings is a breeze. Read AxisRooms Channel Manager Reviews

Category Champions | 2024

Online rental script for the host to list their property for renting it out. It's a ready solution with website and apps in the field of accommodation and vacation rental. Read Airbnb Clone - Rentcubo Reviews

Category Champions | 2024

Launch your Online Rental Marketplace with Yo!Rent

Yo!Rent is a rental marketplace solution that helps entrepreneurs in launching online rental platforms. It comes with advanced functionality to facilitate smooth online rental operations in diverse equipment, automobile and dress rental niches. Read Yo!Rent Reviews

Category Champions | 2024

Top Selling Airbnb Clone App Solution

SpotnStay Is the top-notch Airbnb clone app solution specially made for online vacation rental booking startups. Contact us and explain your business type to get quality booking software. Read SpotnStay Reviews

What is Rental Software?

Rental software is a digital solution that helps rental business owners manage their daily processes like tracking tenant information and inventory, posting vacancies, and managing rental staff.

Well, all that is there to know regarding what you are going to rent out or you are going to take on rent is saved by the technological advancement called rental software. One of the best things in the commodities and goods market is that things necessarily need not be bought. Some things are only needed for a certain stipulated time frame. In such circumstances, goods and commodities can be returned or are disposed of which is also a waste. Ever since the possibilities of renting started, so did the complications of maintaining track of it.

You can imagine rental services having huge registers and multiple levels of formalities. Thanks to technology and the requirement to have a management system like CRM software, real estate management systemTask Management system, etc. for every human activity, we have some of the best rental Management software in the market that makes life easier. Rental management software has now taken over the huge registers and loads of manual activities.  Some of the top rental software is made with an eye to the future and has integrated multiple levels of third-party systems too. This makes life so much simpler who are professionally into only renting services.

How Does Rental Software Help Your Business?

Rental Software has different modules for every individual functionality. Not only does the rental software ensure that your business is efficiently managed, but it also displays how a business is doing a great job in the market. A part of your business is getting clear views from most of the people who have excellent experience working with you. Let us see what the positive impacts on the business are:

  • Potential orders are enlisted: The software records it all. Not only do your customers find it easier to place the orders online, but it also becomes even simpler when any future orders or a potentially large number of customers can do it without any need to arrive on the spot. Your customers are always in a position to go through all that you have to offer at any time of the day and can place orders. Your brochure is there for them to view whenever they wish.

  • An Availability calendar to save cross-bookings: That is one of the worst things that can happen when you are out in the rental business. If over a service or goods, there are overbookings and cross-bookings, it creates a humongous amount of confusion. Rental business software helps to curb that problem because all the booking that is done is highlighted on the client console and the business console. Overbooking to cross-booking can be saved because of the efficiency of the rental system.

  • Freedom of choice for customers: The customers can easily go through your business and the catalogs online. They don’t have to go through the tiresome sales pitch. Customers these days know what they want and they want to be precise in their purchases. They want the freedom to choose from the services that they are aiming for. The best rental software makes shopping an enjoyable experience for the customers and then they may want to come back for your services next time.

  • Cut down on customer no-shows: After all, there are spaces for human errors and customer no-shows are pretty much a painful part of the entire process. There are places when the customers might not even have paid for the services or reservations. In such circumstances, charging a partial payment or a percentage of the goods or services ensure that there is a fewer number of cancellations or there are more sensible bookings.

  • Discount management is easy and breezy: One of the most important things for customers is discounts. They like coming back if your business is giving them the discounts they so like. You can keep a record of how much discount is being offered, how many customers have benefited out of it and what will be the next best thing to add for bringing in more customers. Discounts run the business well and help increase the reach of the customers.

  • Visibility regarding your operations: Once you are efficiently working and your rental system is all that the world talks about, naturally, your business will start getting noticed. Word of mouth spreads faster and if your business module supports it, the rental business software becomes a huge asset. You will be in a position to advertise better and give better results and thereby increasing the number of visitors to your business. Visibility is a key ingredient for a business to thrive.

  • Lets you concentrate on other strategic planning: While your online rental software is taking care of your business, there is this great opportunity of expanding and diversifying your business. You need not actively concentrate on every aspect of the business because the rental business software takes care of it. So, if you have been thinking of expanding or you wanted the business to go in a new direction, you can do that because the rental software has taken care of everything.

Key Features of Rental Management Software

So, how to go about it? How do you know that you are going for the best rental management software? And that too, without creating a hole in your pocket? There are some key features of having an efficient rental system. This should become your standard checklist of items against which you purchase your software:

  • Rental Order Management: You need to keep a track of all the orders for the goods and services. You must essentially, keep a rental management system active all the time because that is where the real deal in the business is happening. When you are having online rental software, the module needs to be dynamic to ensure that there is crisp coordination of activities.

  • Intra-team Collaboration: The different teams that are working in your business need to be on the same page to ensure that everything happens smoothly. One of the most essential parts of a rental management system would be having close intra-team communication and collaboration so that the latest updates can be entered into the system. And that all people associated with the business, including customers are aware of the position. If some goods or services have been sold out, it automatically flags up on the system and customers are aware of it.

  • Inventory Management: Almost all the best rental management software mandatorily have an inventory module because the cut-off point is the most important part of a business. Inventory management pretty much comes up in every kind of business process management and is one of the most essential factors – specifically in cases of rental management software where only limited stock is handled at the same time.

  • Automatic generation of Quotation: Quotation generation is extremely important. Apart from the standard packages offered by your business, if there are add-ons and customizations, the quotations keep changing. And if the customer adds it, the system should be able to auto-generate the quotation. It makes the whole process simpler and easier.

  • Integration with CRM & External Communication: Integration with other systems is equally important. You can barely find any systems that are standalone applications anymore. Most of the systems have got to integrate with other systems and payroll software for a dynamic system. That along with some CRM software make it easier for external communication and interaction with customers simpler.

  • Auto notification: Auto notification is like a must-have every system should have. There needs to be a system via which people get notifications in case actions are being taken. This is helpful if some unwarranted or unplanned actions are done and you get intimated regarding them. All rental apps indeed give this feature so that the admins are alerted for any activity.

  • Cloud-based rental software: One of the most important things to remember is having software that can be accessed from anywhere at any given time of the day. You don’t have to depend upon being at one place, be on one system to access your information. Cloud-based rental software helps you access the whole information and data from wherever you want and everything is updated in real-time.

  • All feathers in one cap: An ideal rental management system would be one that has all of the above-mentioned features. Not all software in the market might provide what you are looking for. But also, ensure that you are getting what your business requirements demand. And also, it satisfies most of the parts where expansion and diversification are needed. Make sure that you get the cap with all the feathers of the trade.

Things to Consider Before Buying a Rental Software

There is no textbook rule for what makes a good rental system. But there are some very good yardsticks to consider while you go for software for your business. Make sure that your rental software has at least most of the mentioned factors here.

  • Flexibility: One of the biggest factors here would be flexibility. Is there a standardized set of parameters? Are there appropriate validations to block overbooking or disappearing services and goods? Is the rental system flexible enough to incorporate changes and ensure smooth functioning – both for the business and the customer?

  • Easier to Use: The platforms that provide such service necessarily need not have complicated systems. Often a simple interface and a variety of interconnected modules are all that is needed for simpler and easier-to-use systems. Systems should not be confusing and complicated to use. And that is why people often go for systems that are having an easy interface because they can use them without having to get stuck too much in the steps.

  • Powerful features: You cannot deny that rental software needs to have some serious integrations and powerful features that enable the system to be a dynamic tool that assists your business. It should allow your business to manage inventory efficiently and let you have a glance at your progress in one go. This helps plan business, the way in advance and strategic planning can be taken up.

  • Ability to generate reports: Generating reports is of absolute importance when it comes to rental applications. Reports enable us to watch the progress, keep an eye open for any bottlenecks, and basically, have a look at how the finances look. Reports are the tool that gives a bird’s view of things.

  • Security & Support: Any rental system should have these two “S” taken care of. The system should be secure at multiple levels so that your business data and customer information remain safe and secure. It should also be in standard compliance with rental software. Also, in case of any emergency, there should be an option of reaching out to an active customer support executive who can ensure that your queries are solved immediately. For something like a data breach, you would want to consider immediate action to be taken and resolve security issues.

Market Trends and Forecast of Rental Software

Considering the start of the year and the current market scenario, the obvious favorites are equipment and vacation rentals as a lot of people are on vacation. Come summer in a few months and people will set out to roam places. Some of the favorites that are gaining momentum include space rental software, best apartment rental apps, home rental apps, equipment rental apps, etc. Certain market trends speak for escalation in property rental software what with the world economy swaying around a little. These are some of the promising sectors that you should be looking out for in the coming few months.


Most of the generic section includes standard packaging of assets and property management, service management, inventory management, costing and financial services, customer service and services, Sales management, auditing, and reports. These are some of the standard business process modules of rental software.

You will get a lot of rental software online. Some of the ones that are topping are the charts include EZRentOut, Rentman, Reserved, Lodgify for vacation rentals, Rezdy for Tours, and activities reservation.

Prices vary based upon the cost of the number of modules or like a subscription for the number of people. However, prices mostly range from $15 to $300 depending upon the units that have to be managed. One time subscriptions may include an upfront payment of $500.

Last Updated: January 02, 2024