Best Resource Management Software

Best resource management software includes Asana, Smartsheet, Microsoft Project,, and Hub Planner. Such resource management tools help businesses to manage and optimize resources, including personnel, equipment, finances, and other assets.

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List of 20 Best Resource Management Software

Showing 1 - 20 of 64 products

Contenders | 2024

#1 Cloud ERP for Fast-Growing Businesses

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NetSuite, #1 cloud ERP, is an all-in-one cloud business management solution that helps more than 29,000 organizations operate more effectively by automating core processes and providing real-time visibility into operational and financial performance. Learn more about Oracle NetSuite ERP

Category Champions | 2024

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Oracle Fusion Cloud ERP is a cloud-based, end-to-end, business management solution designed for mid to enterprise-level customers with advanced capabilities. Learn more about Oracle Fusion Cloud ERP

Category Champions | 2024

The World’s #1 Cloud Professional Services

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Oracle NetSuite OpenAir is the world's #1 cloud PSA solution, running all your service delivery and project management processes on a single, real-time platform in the cloud. Learn more about Oracle NetSuite OpenAir

Emergents | 2024

Resource Management Tools for Stay on Top of Tasks

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Full-cycle resource management feature of cost-effective resource management software, Mavenlink, helps you to plan projects smartly, distribute resources meticulously & deliver the service timely. Learn more about MavenLink

Contenders | 2024

Planning Intelligence for Smarter Projects

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Do intelligent resource leveling as per needs of project using robust resource management software, LiquidPlanner. Set projects priorities with this resource planning software and automate better. Learn more about LiquidPlanner

Contenders | 2024

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Workfront is a user-friendly resource planning software that helps you connect people, resources & projects at one level. The cloud-based best resource management software is powered by AI as well. Learn more about Workfront

Category Champions | 2024

Gantt chart software for project management

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Resource management tools that GanttPRO offers are efficient enough to improve our productivity, reduce operational cost and boost your customer satisfaction level. Learn more about GanttPRO

Software by 10,000ft

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Do need-based project staffing, get a detailed report about available resources and create custom profile fields using the automatic integration of 10,000ft, the leading resource planning software. Learn more about 10,000 ft

Contenders | 2024

Resource management tools for project managers

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Track the skills and availability of your resources using the resource management software NetSuite OpenAir. With the help of this best resource management software, you can easily get global exposure. Learn more about OpenAir Resource Management

Software by InLoox, Inc

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Best suited for medium to large scale industry, InLoox offers a whole suite of resource management tools that streamline your project and resource planning processes. Learn more about InLoox

Contenders | 2024

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Replace your out-dated resource planning software with best resource management software, Resource Guru. Its custom-filters provide accurate search results over a single click. Learn more about Resource Guru

Emergents | 2024

Product Description

The simple cloud-based resource management software Genius Project improves productivity of businesses. Available in on-premise & hosted deployment, it is one of the best resource management software. Learn more about Genius Project

Emergents | 2024

Product Description

Tempo is great resource management software to all those who want to streamline their resource planning process at an affordable cost with Jira board linking. Learn more about Tempo

Contenders | 2024

Navigating Success Together.

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Kytes PSA offers Project Management Solutions to Professional Services, Pharma, EPC, Engineering, etc. It supports business cases, proposals, NPD, schedule, resources, costs, procurement, risks, etc. It integrates with ERPs, CRMs, Accounting. Learn more about Kytes

Emergents | 2024

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Eliminate errors & delays from your planning process by using mobile-app based resource planning software, Float. The resource planning software is a great way to sync every source at a single place. Learn more about Float

Emergents | 2024

Best resource management tool for team

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Use the SaaS-based resource management software, Meisterplan to allocate the staff by role and need of the project and the timely completion of the project. Learn more about Meisterplan

Contenders | 2024

Cloud based Resource Management Software

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eRS Cloud is a collaborative and configurable web based resource management software for organizations of all types and sizes. It has whole range of features for resource scheduling, financials and management reporting. Learn more about eResource Scheduler

Contenders | 2024

Product Description

With a user-friendly mobile interface, Hub Planner grants you a complete hold over all your resources. The resource management software provides real-time tracking and calendar view of projects. Learn more about Hub Planner

Emergents | 2024

Resource Management Software

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Teamdeck is the resource management software that integrates resource scheduling + time tracking + leave management in 1 tool. Our tool is chosen by Hill-Knowlton, Stormind Games, Circus Maximus, Wunderman Thompson, NTT Data. $3.60/month. Learn more about Teamdeck

Category Champions | 2024

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NetSuite, #1 cloud ERP, is an all-in-one cloud business management solution that helps more than 29,000 organizations operate more effectively by automating core processes and providing real-time visibility into operational and financial performance. Learn more about Oracle NetSuite ERP

Most Reviewed

resource management software guide

Undoubtedly, resources form the crux of every organization. Anything that is deployed to complete a task is a resource, be it the manpower, machines, tools, equipment, facilities, etc., considered as the resources for the organization. Proper utilization of resources is the key to successfully running the organization. Since the resources are limited, they must be used in such a manner that they meet their purpose without causing any monetary losses.

Thus, with effective resource management software, companies can complete their projects on time despite the pressure of stringent timelines, changing priorities, and evolution of the project. Resource management software even keeps the utilization rate of the resources at a profitable level, and this is reflected in the profit margin. However, this requires a lot of time and strategic planning. Traditionally, management professionals were responsible for effective resource management software. However, with the advent and evolution of technology, there is resource management software at enterprises’ disposal to do the task for them and save their time and effort.

Resource management software is a robust tool that helps companies in planning the resources and gauging the input of their team. Resource management tools are integrated with features like time tracking, resource availability forecasting, resource scheduling, inventory management, time management, utilization reporting, and other such tools that give a better overview of any project. These features also help in effectively planning the resources and monitoring them to ensure that the resources are used according to the planning. The more powerful the resource management software, the more tasks it can perform. For example, the best resource management software can perform tasks like collaboration, utilization of tools, reporting, information sharing, etc. 

common capabilities of resource management

Some common capabilities of all resource management tools include:

  • Resource planning and management

  • Utilization reporting

  • Resource scheduling

  • Resource auditing

  • Resource discovery

  • Resource availability forecasting

What is Resource Management and Why It is Important?

Resource management is a fragment of project management that deals with making judicious use of necessary resources, which are important for delivering any project. The process involves forecasting, planning, gathering, scheduling, and implementing the resources. Resource management is all about the management of the talent and qualities available. It focuses on managing resources along with keeping in mind the perfect match of skill for a given task, thus helping the team stay motivated.

Importance of Resource Planning

Resources can break or make business and lead to enormous profits or losses. Without the right amount of resources, all our skills will go in vain. Thus, resource management software is crucial for the profitable run of companies. Apart from garnering profits for the business, resource management software has many other benefits. A few points that elucidate the significance of resource management software are listed below:  

  • Resource Management is important for global peace and sustaining a quality life

  • It helps in the conservation of resources

  • It helps in reducing the wastage of resources.

  • Effective resource planning helps in keeping a check on the available and remaining resources.

  • It helps in the appropriate distribution of resources.

  • It initiates in keeping track of the resources for future generations.

Need For Resources Planning

We know that most of the resources that we use are limited and will surely get exhausted in the future. Therefore, it is important to plan their use appropriately. Effective resource planning is very important because it not only helps in delivering the projects on time without shifting deadlines but it also makes sure to keep a check on the priority list and complete the tasks accordingly. This keeps the utilization rates at a profitable level and also reduces the time spent on the projects.

However, resource planning is a time-consuming task. Management of any business or organization without robust resource management tools can turn out to be a very tedious task. So, there are arrays of resource management software tools for the disposal of businesses so that they can plan and utilize their resources appropriately with fewer efforts.

The market is flooded with resource management tools, so businesses have plenty of options. Again, choosing the right resource management software is the key. Each business is different and has different needs, so one should choose resource management software according to the requirements of the business. Usually, one should go for resource management tools that are easy to use and require less training.

The resource tracking software should have a simple interface and should be packed with a number of powerful features. Every business should choose resource management tools that come with a powerful dashboard that gives an overview of the current status of all the projects. The tools should also facilitate the managers to find the right skill for any specific task and even help in making comprehensive reports with data. The best resource management software is the one that enables the project manager to plan, monitor, schedule, and manage the resources appropriately in no time.

Features of Resource Management Software

There are a number of powerful features that are equipped with resource management tools. Some of them are listed below:

features of resource management software

1. Dashboard

The effective key to resource management and decision-making is the correct information. The availability of a dashboard is a boon since it provides real-time insight into projects, resource capacity, resource availability, and utilization. A dashboard allows access to information in one single screen and instantly highlights the area that needs attention.

2. Centralized Project List

We know that an organization might undertake any number of projects at a given time. Also, different projects might be at different stages. Therefore, reporting of such projects may be ineffective and, at times, incorrect. In such a situation, a centralized list of projects will provide a clear vision and increase accuracy in decision-making. A centralized project list will be the one which will be shared by all the users in the organization based on its access. Therefore, users have access to information which they need to know.

3. Effective Scheduling:

Efficient utilization of resources is also an important aspect of resource management. It focuses on properly identifying, profiling, and scheduling resources. The best resource management software is the one that allows businesses to use the right resources at the right. Every organization spends a lot of time and money on hiring good resources, but this is only a subpart of efficient scheduling. Efficient scheduling focuses on getting more work done by exploiting fewer resources.

4. Management of Resources for Different Types of Projects

We are well aware that not all projects are the same. Some are related to consulting and marketing, while some are related to engineering. Also, the projects can be distinguished as small and large projects. Resource management software allows for configuring various types of projects as per user’s requirements. The project can be of different types, and the reporting of the project can be done on the basis of its project type.

5. Centralized Pool of Resources

Nowadays, organizations are widespread all over the world. There are multiple offices in different locations, cities, and countries. This leads to a lack of vision and visibility and also decreases the ability to identify the required and qualified resources. The resource management tools serve as handy for such organizations. The ERP software helps in maintaining a centralized directory of all the resources and information. This information is shared only with a few users in the organization for security purposes. Also, having a centralized directory lessens the efforts and makes searching for the right resources easier.

6. Flexible Billing

Resource management software tools allow businesses to choose the number of resources they want to include in a schedule. It offers flexible subscription options to users who do not have any kind of long-duration commitments. The billing and subscription options offered by resource management tools are comfortable and allow the users to choose, increase, or decrease the number of resources. Thus, it focuses on the "pay as you go" scheme.

7. User Access

We know that project operations like reporting of data, scheduling, and other project-related information should be kept confidential, and only a few people have the right to access or modify these. Therefore, resource management software comes with a feature that allows the development of sophisticated user access right. This makes sure that only authorized users will be able to view or modify the data. These rights are assigned at the project level, resource level or any other grouping.

8. Working Calendars

Management of multiple working times is a must for the successful run of the companies. The best resource management software allows users to simply create a working calendar for all working patterns in their organization. The users do not have to worry if they have resources in any part of the globe or if they have full-time or casual resources. The best resource management software will calculate the resource capacity on the basis of the working calendar. This will ensure an accurate calculation and give correct reports.

9. Gantt Charts 

Gantt charts in resource scheduling software display a list of all activities against their time frame. Managers can have a quick look at the schedule of each activity, task overlaps, the start and end of activities, the list of activities, and the start and end of the whole project. With resource management software, organizations can leverage the existing resources and say goodbye to obsolete ways of resource management. The software provides all-round solutions for project needs and ensures high-quality and timely deliveries.

Key Benefits of Resource Management Software

A resource manager should try his best to achieve a percent utilization of the available resources and also look for ways to deliver maximum output while using limited resources. The best resource management software is the one that helps in creating paths so that resource management becomes easily understandable for the manager.

It helps the manager in applying a variety of resource management operations like resource leveling, resource development, and conservation which results in a reduction of the cost and time taken for the implementation of the project.

Organizations that make use of resource management software have more time to focus on other important tasks, and they are well satisfied with the software’s results. In general, some of the benefits that resource management tools offer are as follows:

  • It helps in determining the current as well as the future demands and supply of human resources.

  • The resource management software aids in analyzing the demand for portfolios.

  • It helps in understanding the gap between the demand and supply of resources.

  • The resource management software also helps in looking for an appropriate plan to bridge the gap between the supply and demand of resources

  • The resource tracking software helps in tracking the availability of resources

Learn more in-depth, and take a look at the benefits offered by resource management software.

1. Higher Visibility 

Resource management software determines if there is sufficient bandwidth or not and also keeps a check on whether the resources are under/overworked. The software gives a clear picture of how resources are positioned across the enterprise. This helps analyze the progress against timelines and ensures that all projects are on track. 

2. Right Use of Skills 

Resource management software helps managers pick out passive/benched skills. Managers can then choose to reskill or upskill existing resources. Reskilling involves identifying obsolete skills using the existing resources and retraining them to use their talent. 

Whereas upskilling involves identifying talented employees and developing them into leaders. The data generated plays a key role in deciding future job roles and skill relevance. 

3. Optimal bookings

Gantt charts provided by resource management software let the users drop suboptimal bookings without compromising on available resources. These bookings allow the users to allocate work as per the schedule of employees. 

Moreover, Gantt charts flag projects that are experiencing overbookings, skill clashes, and resource crunches. The software blocks training times in the project calendar to prevent allotting excessive work to the staff.

4. Reduced Labor Costs 

Freelancers and part-timers help organizations achieve targets without overburdening existing employees and hiring new ones. Resource management software looks after the contract workers and assigns work accordingly. 

Assigning tasks with resource management software helps in the proper utilization of existing resources and hence reduces costs.

5. Quality delivery

The right talent and time management can help organizations fulfill tight deadlines. Resource management software lets a manager spot troubled projects and accordingly release or reshuffle resources. This helps in the timely delivery of scheduled projects while ensuring top-notch quality. 

How to Find the Right Resource Management Software for Your Business?

Resource scheduling is much more than simply assigning projects to resources. Having discussed resource management software and its importance, let’s now have a look at some of the best ways through which you can find the right tool for your business:

1. Look for Important Features

The features of a resource management tool can either make or break your business. Although there is a multitude of things that should be taken into account, the following are the must-have features that you should never compromise with:

  • Wider Visibility

    Having wider visibility regarding your project is beneficial for the resources and the business as a whole. What could be simpler than having a bird’s eye view of your project’s requirements and future outputs?

    Thus, always choose a resource management software that gives you sufficient visibility for forecasting the project’s results and requirements. This will pipeline your work and assist your workforce to do justice to the project in time. It will also reduce any kind of miscommunication among the resources. Besides, it gives a visual appeal to your timeline. One can use the Gantt charts, relevant filters, and color codes to allocate the right job to the right resource.

  • Reliability

    Earlier, paper files and non-digital calendars were the only resource management tools available in office spaces. They were difficult to manage, organize, and retrieve, and they could be easily destroyed or lost by anyone. Although digital spreadsheets are becoming popular and the right choice nowadays, it is always recommended to choose a tool that goes that extra mile.

    Therefore, always try to go for resource management software that is based on cloud programs. Having a cloud-based tool will help you in immediate backups and synchronization processes. Any change done by the authorized user will be reflected in the shared data. This ensures that you will never lose the data and get relevant as well as reliable information on the go.

  • Interoperability

    The more able your software is to interact and function with other systems, the easier it becomes for you to meet the project’s deadlines. Interoperability is especially important when you have to constantly retrieve, analyze, or send reports across the departments, which would otherwise become a time-consuming task.

    By choosing a resource management tool with higher configurability, you can speed up the business processes, easily integrate with multiple platforms, align data as per the business structure, and ensure that the updated information is reflected in the shared user in real-time. Thus, not just the accuracy and speed will improve, but also the productivity as a whole.

  • User-Friendly

    Effortless usability is one of the most important features that various businesses seek. Imagine a business with around a thousand employees. If the resource management software will not be easy to understand or use, the employees will have to be given extensive training before jumping directly to work. This will require a great deal of time and money, won’t it?

Having said that, always choose software that is user-friendly for your employees. 

2. Opt For a Suitable Type of Platform

On a general basis, two types of platforms are there in resource management software: Installed Software and SaaS. When talking about installed software, one cannot use it on any device. It is more of a ‘one-time’ kind of software that needs to be installed once. However, when we talk about SaaS, it is a more plan-oriented program.

So, how to know which platform is good for you?

In case you are stuck with your work computer, installed software will serve the purpose. But if you have demanding work that needs more flexibility and accessibility, then it is recommended to go with SaaS analytics. With such freedom, there come security issues too, which might prove risky for your business. Thus, always check your security level and the types of networks you are using before choosing SaaS. 

3. Research & Compare 

Always do proper research while finding the best resource management tool. Visit websites that provide an easy and simple comparison among different software. Compare the prices and features, and check the performances through free trials. Check out the customer’s reviews and ratings as they bring forth all the positive as well as the negative aspects of the tool.

All such things will help you narrow down your choices to the best ones!

4. Check the Pricing

You should always buy a software tool that falls within your budget, but at the same time, you should not compromise on the quality and performance. If you do not have hundreds of employees, several feature-rich resource management tools are available free of cost.

In case you have a large number of employees, you should first make your budget and then go for the suitable tool. It is also important to consider which features you will miss or gain if you opt for a penny less or more. If there are some important features that you are missing, you should think of increasing your budget. 

5. Choose Software That Caters to Most of Your Resources

Your business does have living as well as non-living resources, isn’t it?

In resource management, the whole focus is only on the available resources. Thus, when you look for the right resource management software, you should always go for a program that caters to all of your resources, be it non-living or living.

If your resources are human beings, you need not worry because there are numerous human resource management software out there for managing them. You can assign tasks to your employees, make schedules for them, monitor their work, organize meetings with them, and carry out many other management processes with ease.

However, if your resources aren’t people, then you can go for tools that are only meant for project staffing or allocation. In case you have both (living and non-living resources), you need to adopt an all-around resource management tool that could meet up with the heavy management processes.

Solutions Provided by Resource Management Software

Let us have a look at the top solutions provided by the best resource management software.

1. Resource Automation 

Organizations require a system that can automatically and accurately update itself. Resource management software tracks the human supply and demand chain and provides valuable insights.

These insights help in identifying skill shortages and looking after training requirements. Moreover, executing resource-based strategies lets organizations deliver projects on time. 

2. Reduced Administration Costs

The software eliminates the need for spreadsheet-based management systems. It also reduces manual errors and saves time. More importantly, it maximizes earning potential and increases customer relationships. 

This is possible as resource management software greatly reduces administrative costs associated with outdated systems. Moreover, with more time on hand, companies can work on onboarding more clients and providing better services. 

3. Conflict Resolution

Unresolved resource conflicts can lead to a loss in productivity and revenue. Resource management software prevents double booking of resources by providing real-time visibility.

It also helps predict future requirements well ahead of the schedule. This lets organizations allocate resources in an efficient manner and work on providing customer satisfaction

4. Resource Allocation

Resource management software lets organizations analyze how the resource pool is being utilized. The analysis can be done on a daily, weekly, quarterly, or yearly basis.

By analyzing this data, managers can plan resource utilization and the ideal time to be spent on activities. 

Thus, it leads to a reduction in operation costs and an increase in profits. 

5. Resource Tracking 

Keeping track of payroll, labor costs, and timesheets is a time-consuming process. The software systematically records information and enables managers to analyze the data. 

Some software also has integrated accounting features that automate payroll procedures. Thus, implementing best resource management software ensures that all human costs are taken into account and the systems work at their topmost efficiency. 

6. Resource Forecasting 

Resource management software generates reports on the resource pool’s availability, existing capacity, and utilization. Analyzing these reports can help organizations gauge if the present resources have enough bandwidth or if new resources should be hired. 


Resource management software is a computer tool that helps a business manage its human capital and schedule by allocating and assigning employees to projects as needed.

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Chirantan Mungara
By Chirantan Mungara | Last Updated: January 02, 2024