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A school management software is a tool that is specifically designed to streamline the paperless administration of schools and educational institutions. It consists of various modules that greatly help the teachers and staff in maintaining student records, academic history, and other essential student information. An efficient school management system acts as a unifier for the different departments/functions and can be accessed from any location. Web-based school management software is the best way to manage a school in a productive, systematic and organized manner.
Student Management: A school management software keeps track of the students entire registration process. Users can easily add, modify, and view modules which give them complete information of a student’s admission process.
Academic Management: Academic management software keeps a complete record of student history. Management can track the progress chart of students and view marks, thereby getting to know the knowledge level of learners.
Inventory Management: This module facilitates a school to maintain and check the stock levels of critical items. Users can store purchase details, determine the stationary stock level and get to know when to purchase new inventory.
Fee Management: Management of fees is a critical task for any school – this module maintains a complete track record of the number of fees paid off the entire student base. It also has a facility for producing, as well as cancelling fee receipts.
Library Management: This module undertakes the complete management of school libraries. It keeps a record of the number of books, issue date, return date and purchase requirements of books.
Report Management: This module allows users to generate advanced analytical reports which can help in making better decisions and supply to the specific needs of the academic institution.
Payroll Management: This module helps in maintaining the payroll records for all the teaching and non-teaching staff of the school.
Notifications and Alerts: Students, teaching staff and management get timely notifications and alerts regarding important school events and activities through this module.
Timetable Management: Managing a school timetable is a complex task – this module helps in setting and maintaining the timetable according to the academic regulations.
Hostel Management: This module manages all the activities of students residing in school hostels such as room allocation, stock of hostel items and supplies.
Attendance Management: Keeping an updated record of all student’s attendance is an important function of schools – this module tracks student attendance and keeps a list of students coming under specific attendance requirements.
Human Resource: This module handles human resource related data sources such as payroll of teachers, statutory compliances, and leave management of the staff.
Online Examination Record: This module facilitates students and staff to view test scores and marks of students online to keep a detailed track of their progress in school examinations.
Running a school requires a comprehensive tool such as a school management software that will assist the staff in keeping records, storing data and streamlining academic processes. Investing in a suitable school management system is a business prerequisite these days as it will automate every academic process efficiently.
Advantages of School Management Software
The major benefits of having fully-featured software for school are:
Efficient Information management
An SMS or School management system can contain well-managed & non-redundant information about teachers, staff, students, and parents. The retrieval and updating this data is easier as compared to paper-based methods.
Easy and Faster Communication
Notifying about the fee, report cards, parent-teacher meetings, events, library dues, examinations, and more is simple with these software modules.
User-friendly and hassle-free to use for teachers and parents
A good school portal is designed to engage teachers, parents, and students with its simple to use interface.
SMS makes it smooth for everyone to track attendance, fee submissions, examination schedules and more.
Access from anyone
Most of the parents are too busy to visit the school. As the software for school management is generally mobile-friendly, they can access it from the phone also. This feature increases convenience from teachers and staff also.
With school management system, it is impossible to hide any necessary information from the users.
Some examples of better information flow are:
Even if a student is absent, he/she can check examination schedule.
Exam reports can be seen directly on the portal. Hence, manipulating parents with wrong details is not possible.
Fee information remains error-free and available to every authorized person.
Complaints and Query Management
Feedback management for students and parents is enhanced with the in-built complaint registration system.
Why Your School Needs School Management Solution?
Technology has simplified the procedure of doing everything and it has eased down the things for schools also.
Some other hard-to-ignore benefits of having efficient school management software are:
Performs indirect School branding, as the parents will have the good impression of school in mind.
Allows connecting with every small and big authority/part of the school.
May come integrated with a CMS (In this case, you’ll be able to handle website designing and promotion tasks from the SMS itself)
It will improve the productivity of teachers as they don’t have to manage the side-tasks anymore.
The information saved in SMS can be retrieved or edited from anywhere through mobiles, laptops or desktops enabled with the Internet.
Complete automation of school processes allows easy tracking and at the same time, it gives better insights of the data to school management. Through this, decision-making can be improved.
Employee and customer satisfaction increases.
Enables the students to understand and use technology practically.
Saves money for the schools by eliminating the expenses of stationery and human work.
Frequently Asked Questions:
Q1. Which capabilities should be present in a good School Management System?
Answer: An efficient software solution, developed to serve the academic institutes, should be able to handle the fee management, student/staff record management, attendance management, timetable scheduling, homework management, exam data management easily. Apart from this, it should be able to let the parents, administrative staff, teachers, and students communicate through it. Important notifications should be delivered to the emails and portal accounts of the SMS users.
Q2. How is the cost calculated for the schools?
Answer: The cost of using such software is generally calculated according to the number of users, registered to the portal. So, the schools will be charged on the ‘per-user’ basis.
Q3. What’s the minimum requirement to start using a Software for School?
Answer: Be it a primary school or secondary school, or even a university, having an SMS integrated to their managerial system allows better information management and circulation. So, the minimal requirement is to have a school with some users to reach and update the system.
Q4. What are the types of these solutions, available in the market?
Answer: Currently, School Software modules are in offline type as well as of online type. Cloud solutions are also available.
Q5. Which of these types will be the best for our academic institute?
Answer: It is advisable for the big schools and colleges to go for the online or the best, for cloud-based solutions. If your school is operating at a very small level, online and offline solutions can be considered as your choice.
Q6. Is it hard to use a School Management Software?
Answer: Not at all. These software systems are designed keeping the user convenience in mind. Anyone, who has some knowledge of operating computers, can use them.
Q7. What’s the proficiency needed to such software? Do we need to give special training to our staff?
Answer: Computer literacy is needed but it’s not required for you to be an expert in operating computers. It will take some hours to understand the whole working mechanism of the school software.