Best Staffing Software for Your Business

What is Staffing Software?

It is a suite of applications majorly used by staffing agencies and talent management firms to manage both - Hiring new talent for their customers and managing the customer relationship.  In comparison with the talent management software or Applicant Tracking System, Staffing software solutions are designed to fulfill staffing agencies needs. Whereas, ATS is usually used by the HR department of a company or organization.  

Since staffing agencies have to hire new talents for their clients, they need a mechanism that can track the flow of new recruitment. We can say online staffing software is a combination of Applicant Tracking System and Customer Relationship Management.

The staffing software solutions, also known as staff management software is used by the biggest staffing agencies of the world like Adecco, Manpower, and Randstad.

Key Features of Best Staffing Software

Top staffing and recruiting software in the industry provide the following features, have a look:

1. Top staffing software provide features to post and manage job openings for their clients. Such features help staffing agencies to meet the requirements from their clients.
2. They allow candidates to apply and create a profile, submit resumes, and other documents like cover letters, SOPs, or recommendation letters. This is a similar feature as Applicant Tracking System.
3. Allow recruiters to find the most suited applicants for the job through various features. Staff management software allows recruiters to filter resumes based on skills, education, qualification, grades, and other keywords recruiters wish to.
4. Allow recruiters to manage various types of work contracts like part-time jobs, full-time jobs, limited-time contracts, internships, permanent recruitment, or temporary staffing.
5. Show the progress of recruiting campaigns by various charts, flow diagrams, statistics, and other reports.
6. Allow recruiters to import and export data to clients and home system.
7. Set up automation to ease the recruitment process like emailing candidates, inviting candidates for HR round, or main interview.
8. Best staffing software solutions allow recruiters to handle client relationship effectively.
9. Many online staffing software solutions allow users to set up their own automation to carry recruitment process.
10. Staffing agency software solutions are also lead generation and customer relationship management

Benefits of Online Staffing Software

1. Staffing agency software can bridge the gap between the front end and the back end of any staffing agency. Staffing agency software can be used to used to track documents and make inter-departmental communication very smooth.
2. It can save a lot of time of your as well as your clients if you allow access to the process of hiring to your clients. You can give limited access as well. Basically, by giving access, you will save a lot of time from answering client queries as they can find any information on their own. Clients can witness the hiring process status, selected candidates, qualifications of candidates, resumes, recommendation letter, SOPs, and other documents.
3. Staff software can be integrated with other software within your agency to effectively transfer data or reports. For example, staff software has all the data regarding clients whos recruitment process is finished, now it’s time to send invoices. You can integrate staff software with accounting software and pull that data off directly.
4. Automation in staffing and recruiting software can make your process extremely easy. After a few trials, you can actually make the process of initial recruiting automatic. You can set the automation according to your own company procedure, but the hiring process is more or less the same. Starting from client requests for talented employees to closing the customers by fulfilling their needs, staffing agency software can really be a blessing.
5. It will empower you with a lot of data to analyze various statistics. Whether it is internal or external, you can figure out the current scenarios of recruiting. For example, according to a lot of data you have over the years, you can answer various questions like the agency is meeting the recruitment goals or not, if the agency is not meeting the goals what are the reasons, whether you’re finding the right talents from the right region, for how much time employees are working after joining your clients organization, and so on. Staffing recruiting software is amazing to find such answers. In simple words, it can provide a lot of data to you over the years that can answer your every question.
6. Of course, the best staff software also allows you to track the performance of your own employees.
7. It also includes a CRM within. Such suite of features will help you analyze the nature of your business and find answers to the questions like,

• How many customers the agency is closing each month?
• What is the average time to meet the client requirements?
• What is the success rate of the agency?
• What are the feedbacks from our customers?
• Are the customers meeting their needs?  

Things to Keep in Mind While Choosing the Best Staffing Software

To find the right one amongst the top staffing software, you need to first figure out what are your needs exactly? That will lead you to the exact answers. Here is the process of exactly finding the right tool among the best staffing and recruiting software.

1. Define Your Needs

The first thing you need to do is define your own needs. You need to ask yourself a couple of questions to jump on a conclusion. Here are some of the questions to try:

• What is the current flow of the clients at this point?
• What problems your agency is facing right now and how staff management software can solve it?
• Do you need automation in your agency at this point?
• What is the flow of clients that you see in the next couple of years? Would you be needing staff management software at that time?
• Is the efficiency of your agency very low?

By asking such questions, you can figure out your exact needs, and that’ll help you in further steps.

2. What is Your Budget?

The most important question you have to ask after defining your need is - the budget. Because looking out for software that fits your agency but doesn’t fit your budget is a painful process. That’s why you need to establish a budget limit, so you can take a more mindful decision.

3. Filter The Right Staff Management Software

Now that you have established your need and budget, you can easily filter the right set of software that suits your agency. In this process, some of the software will not meet your requirements; some will not fit in your budget. But at the end of this step, you’ll have a couple of names that will be perfect for your business. It’s up to you which one to pick from the list!

Without following these steps, either you’ll pick the software that will cost you more or that will not fulfill your needs. That is why it is important to go through these steps.

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