Best Student Management System

List of the best student management systems are PowerSchool, MasterSoft, EduOrbit, Blackbaud, and Ellucian Banner. It helps securely store and manage student records in one place and provides a superior student management experience.

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Reviewed and edited by Jainy Patel
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Most Popular Student Management System

This listing showcases software based on user recommendations and popularity. It also highlights products from our valued client partnerships.

SoftwareSuggest offers verified & unbiased user reviews based on user ratings and feedback. Our ratings and reports do not contain any paid placements. Learn more about our ranking methodology.

List of 20 Best Student Management System

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Category Champions | 2025

Product Description

This information is provided by vendor.

Academia is a complete enterprise solution for universities, colleges, schools, and training institutions looking to automate their academic and administrative processes. It helps automate and manage the entire campus operations, administration, and learning needs. Read More About Academia ERP

Academia ERP Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Alumni Management
  • Hr And Payroll Management
  • Timetable Management
  • Mobile App Integration
  • Event Management
  • Reporting And Analytics
  • Online Payment Gateway
  • Hostel Management
  • View all Features
5.0
out of 5 (10 Reviews)
Features
4.9
Ease of Use
4.8
Value for Money
5.0
Customer Support
5.0
Jeremy
Owner

We are satisfied with Academia. For us, the key factor for success was a component developed by Serosoft, which automated the migration of student data from our legacy system to Academia ERP. They also assisted us in streamlining our examination process. Academia ERP has helped us manage our fees by providing numerous reports that helped us track outstanding amounts, collections, and more.

Read all 10 Reviews

Academia ERP Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 9.7

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Category Champions | 2025

Product Description

This information is provided by vendor.

Managing an institute can be a tedious job as a lot of activities happen at the same time. In such cases, Campus 365 is your solution as it gives you the edge over any other educational application by bringing all the verticals to one place. Read More About Campus 365

Campus 365 Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Reports And Analytics
  • Transport Management
  • Communication Tools
  • Library Management
  • Timetable Management
  • Examination Management
  • Student Information System
  • Event Management
  • View all Features

Campus 365 One

$ 0

Forever

Get Offer

Campus 365 Lite

$ 35

Per Month Billed Yearly

Get Offer
4.9
out of 5 (29 Reviews)
Features
4.9
Ease of Use
4.9
Value for Money
4.9
Customer Support
4.8
Siddhant
School Admin

Pros - 1) It has over 80 modules, which no other software provides. 2) Customer support is excellent in handling queries and fixing issues on time. 3) Value for money, as it is cost-friendly. 4) The software can be customized according to your needs. Cons - None! I am fully satisfied with the product and after-sale support.

Read all 29 Reviews

Campus 365 Features and Usability-Based User Satisfaction Score

Rating Score 9.8

Rating Score

Out of 10

No. of reviews Score 6.0

No. of reviews Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 9.7

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Quick Simple Reliable

Product Description

This information is provided by vendor.

ChalkBox is an eminent school management system and mobile application that manages all school-related activities. Along with this, it also maintains colleges and institutes through its best college management software. Read More About ChalkBox

ChalkBox Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Timetable Management
  • Fee Management
  • Attendance Management
  • Hostel Management
  • Online Payment Integration
  • Mobile App
  • Gradebook
  • Admission Management
  • View all Features

ChalkBox Pro

$ 556

Per Year

Get Offer

Contenders | 2025

Product Description

This information is provided by vendor.

Classplus is an all-in-one solution for tutors, online educators, and students. It helps you eliminate geographical boundaries and impart quality education via its feature-rich modules, online courses, 100+ tests, and attendance tracking functionalities. It also generates progress reports for students, thus helping them address their... Read More About Classplus

Classplus Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Course Management
  • Mobile App Access
  • Student Management
  • Attendance Tracking
  • Exam Scheduling
  • E Library
  • Sms Notifications
  • Payment Gateway Integration
  • View all Features
4.6
out of 5 (9 Reviews)
Features
4.6
Ease of Use
4.6
Value for Money
4.7
Customer Support
4.7
Ashish Vidyarthi

I have been using the services of the Classplus app since the early lockdown. It has genuinely helped me teach my students effectively. Being a 'one-man army,' teaching on VC software was a bit tedious, but with Classplus, I was able to convert my offline coaching into an online one.

Read all 9 Reviews

Classplus Features and Usability-Based User Satisfaction Score

Rating Score 9.2

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 8.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Category Champions | 2025

Product Description

This information is provided by vendor.

The School Manager is India's first school management software with mobile apps for students, parents, teachers, and management. The School Manager ensures the smooth functioning of day-to-day school operations, whereas myMschool enables parent-school interaction in an instant manner, bridging all possible communication gaps. Read More About Edunext

Edunext Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Sms And Email Notifications
  • Homework Management
  • Fee Management
  • Library Management
  • Event Management
  • Student Information System
  • Transport Management
  • Inventory Management
  • View all Features
4.7
out of 5 (24 Reviews)
Features
4.6
Ease of Use
4.8
Value for Money
4.6
Customer Support
4.8
Hira Akram
Dy Manager Application

It has streamlined the work process; now things are smoother and more segregated. All the data is mapped, and records are maintained. Best of all, it's online and can be accessed from any location.

Read all 24 Reviews

Edunext Features and Usability-Based User Satisfaction Score

Rating Score 9.4

Rating Score

Out of 10

No. of reviews Score 5.0

No. of reviews Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 9.2

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Category Champions | 2025

Product Description

This information is provided by vendor.

Fedena is a multipurpose school management software that is used by thousands of educational institutions worldwide for all administration, management, and learning-related activities. Read More About Fedena

Fedena Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Student Information System
  • Fee Management
  • Hostel Management
  • Custom Reports
  • Parent Portal
  • Student Portal
  • Sms And Email Notifications
  • Event Management
  • View all Features
4.5
out of 5 (14 Reviews)
Features
4.5
Ease of Use
4.4
Value for Money
4.4
Customer Support
4.4
Isaiah muthee

The fact that it's online-based means I can work from anywhere. This is very convenient in these times of COVID-19. All necessary modules are within reach. There is no better ERP.

Read all 14 Reviews

Fedena Features and Usability-Based User Satisfaction Score

Rating Score 9.0

Rating Score

Out of 10

No. of reviews Score 3.0

No. of reviews Score

Out of 10

Freshness Score 9.0

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Educational Management System

Product Description

This information is provided by vendor.

OpenEduCat is a comprehensive open source ERP for University, College & School, for efficient management of students, faculties, courses, and classes. Online cloud-based educational management system to keep all student information at one place. Read More About OpenEduCat

OpenEduCat Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Transport Management
  • Financial Accounting
  • Event Management
  • Timetable Management
  • Attendance Tracking
  • Communication Tools
  • Library Management
  • Mobile App
  • View all Features

Standard Plan

$ 199

Up to 250 Users Included

Get Offer

Premium Plan

$ 399

Up to 500 Users Included

Get Offer

Advanced Plan

$ 599

Up to 1000 Users Included

Get Offer

Base Plan

$ 79

Up to 10 Users Included

Get Offer

Complete Solution For Your School

Product Description

This information is provided by vendor.

School ERP is a School Management Software that has been developed to help not only teachers and students but also school administrators, librarians, and accountants for smooth, uninterrupted, and effective organization. Read More About School ERP

School ERP Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Event Management
  • Payroll Management
  • Transport Management
  • Homework Management
  • Mobile App Integration
  • Gradebook
  • Inventory Management
  • Fee Management
  • View all Features
4.0
out of 5 (1 Review)
Features
4.0
Ease of Use
5.0
Value for Money
4.0
Customer Support
5.0
shubham gupta

The best school ERP helped me manage my school efficiently. The payroll module provided by the School ERP is highly beneficial for managing staff payroll. Only the values need to be defined; the rest will be auto-calculated by the ERP. Management will be able to review the gross salary, deductions, and salaries based on departments.

Read Review

Category Champions | 2025

Product Description

This information is provided by vendor.

Teachmint is a leading multinational corporation and creator of the Integrated School Platform (ISP) with over 15 million users in 25+ countries. Available in 20+ languages, the ISP is a school operating system empowering all stakeholders. Read More About Teachmint

Teachmint Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Hostel Management
  • Fee Management
  • Admission Management
  • Exam Management
  • Attendance Management
  • Homework Management
  • Event Management
  • Mobile App Access
  • View all Features
4.9
out of 5 (94 Reviews)
Features
4.9
Ease of Use
4.9
Value for Money
4.8
Customer Support
4.9
Sarim Ali
Review

Yeah! It has played a key role in my work. Please help me learn something new. I can create many projects with the help of this software. It saves me time.

Read all 94 Reviews

Teachmint Features and Usability-Based User Satisfaction Score

Rating Score 9.8

Rating Score

Out of 10

No. of reviews Score 10.0

No. of reviews Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 9.6

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Category Champions | 2025

Product Description

This information is provided by vendor.

Vidyalaya is a powerful and topmost company providing solutions for student management. This is an interactive platform for students, teachers, parents, administration, and management. Students can submit their homework, assignments, and projects and get every announcement and news. Read More About Vidyalaya School ERP

Vidyalaya School ERP Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Library Management
  • Hostel Management
  • Timetable Management
  • Event Management
  • Teacher Portal
  • Parent Portal
  • Fee Management
  • Student Admission
  • View all Features
5.0
out of 5 (487 Reviews)
Features
4.9
Ease of Use
4.9
Value for Money
4.9
Customer Support
5.0
Shah Khalid
softwear

Vidyalaya School ERP is a wonderful application that is very easy to use and helpful for anyone interested. I am completely satisfied because it is very user-friendly and beneficial for everyone. It's software that not only meets expectations but consistently exceeds them. The responsive customer service team is always ready to assist, and regular updates bring new features and enhancements.

Read all 487 Reviews

Vidyalaya School ERP Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 10.0

No. of reviews Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Most Reviewed

System by Entab Infotech Pvt Ltd

Product Description

This information is provided by vendor.

CampusCare is a revolutionary school management software that enhances productivity, efficiency, and communication. It empowers teachers with advanced tools, supports students deeper understanding, and fosters stronger bonds within the educational community, transforming schools into thriving, innovative institutions. Read More About CampusCare

CampusCare Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Hostel Management
  • Alumni Management
  • Student Portal
  • Analytics And Reporting
  • Transport Management
  • Inventory Management
  • Teacher Portal
  • Hr And Payroll Management
  • View all Features

Contenders | 2025

Product Description

This information is provided by vendor.

Schoolknot.com provides Mobile ERP to schools. Its unique features include automated fee reports and an intuitive enquiry module with integrated data analytics for multiple branches. Read More About Schoolknot

Schoolknot Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Event Management
  • Transport Management
  • Mobile App
  • Library Management
  • Customizable Reports
  • Homework Management
  • Online Payment Integration
  • Gradebook
  • View all Features

Productivity

$ 0

Student/Month

Get Offer
4.9
out of 5 (10 Reviews)
Features
4.8
Ease of Use
4.8
Value for Money
4.9
Customer Support
4.8
kotha sai pavan kalyan goud
IT Manager

The text is grammatically correct and does not require any changes.

Read all 10 Reviews

Schoolknot Features and Usability-Based User Satisfaction Score

Rating Score 9.8

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 8.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Emergents | 2025

Product Description

This information is provided by vendor.

HDSchool is a comprehensive software solution that automates day-to-day activities of educational institutions. Easily manage admissions, fees, student attendance, etc. Read More About HDSchool

HDSchool Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Mobile App
  • Fee Management
  • Student Information System
  • Library Management
  • Transport Management
  • Sms And Email Notifications
  • Parent Portal
  • Timetable Management
  • View all Features
4.4
out of 5 (10 Reviews)
Features
4.3
Ease of Use
4.3
Value for Money
4.2
Customer Support
4.4
Shilpi Shukla

This software provides an online environment with multiple tools. It allows students to communicate with each other through its chat tool. The courses are available online, giving an overview to the students and helping them learn easily. Learning is very important for every growing child, and through this app, multiple students can learn concepts simultaneously. It will help increase interaction with your students and reduce the communication gap.

Read all 10 Reviews

HDSchool Features and Usability-Based User Satisfaction Score

Rating Score 8.8

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 8.0

Freshness Score

Out of 10

Social Score 9.5

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

Contenders | 2025

Product Description

This information is provided by vendor.

Entab Infotech Pvt Ltd. is considered India's Most Preferred School Management Software provider for 18 years. With more than 1200 schools as trusted clientele, we have established ourselves as a leader in the School ERP Software domain. Read More About Entab

Entab Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Lesson Planning
  • Mobile App
  • Event Management
  • Transport Management
  • Homework Management
  • Attendance Management
  • Inventory Management
  • Timetable Management
  • View all Features
4.4
out of 5 (8 Reviews)
Features
4.5
Ease of Use
4.5
Value for Money
4.4
Customer Support
4.8
Anil Bisht
TL Customer Support

Excellent application, a complete package with all facilities available such as homework, daily attendance, news, events, circulars, syllabus, timetable, online fee payments, and many more. It's a complete hope for parents. Again, we say, ONE IN ALL FOR ALL.

Read all 8 Reviews

Entab Features and Usability-Based User Satisfaction Score

Rating Score 8.8

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 7.5

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 8.0

Monthly website visitor Score

Out of 10

#1 Parent Teacher Communication & School CRM App

Product Description

This information is provided by vendor.

School Diary is the #1 Parent-Teacher Communication & School Management Software + App for Daycares, Preschools & Primary up to High Schools. It's a one-stop solution for communication, fee payments, bus tracking & child safety! Read More About School Diary

School Diary Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Event Calendar
  • Staff Management
  • Transport Management
  • Homework Assignment
  • Mobile App Access
  • Attendance Management
  • Online Payments
  • Parent Teacher Communication
  • View all Features
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Rupesh Phalak
Consultant

I liked the app very much. It is very user-friendly, easy to use, provides real-time updates, and the bus tracking and e-store are special features. I have been using the app for the last year and a half and find it very beautiful.

Read Review

Contenders | 2025

Complete college and school management software

Product Description

This information is provided by vendor.

SWEEDU School Management Software is an innovative tool with which you can organize and manage your institution virtually. SWEEDU school ERP software has multiple logins like admin, student, teacher, HOD, parent, sports teacher, librarian, warden, accountant, and driver. Read More About SWEEDU

SWEEDU Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Hostel Management
  • Timetable Management
  • Homework Management
  • Event Management
  • Alumni Management
  • Parent Portal
  • Reports And Analytics
  • Payroll Management
  • View all Features

Offline Desktop Software

$ 167

Single Yearly License

Get Offer

Basic Plan

$ 750

Single Yearly License

Get Offer

Business Plan

$ 1667

Single Yearly License

Get Offer

Custom Plan

$ 2

Single Yearly Per Student-wise License

Get Offer
4.7
out of 5 (10 Reviews)
Features
4.8
Ease of Use
4.6
Value for Money
4.8
Customer Support
4.8
vikram
manager

As parents, we are concerned about children's growth, and Sweet Software covers everything. It includes features such as static growth, student tracking, fees tracking, etc.

Read all 10 Reviews

SWEEDU Features and Usability-Based User Satisfaction Score

Rating Score 9.4

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Contenders | 2025

Product Description

This information is provided by vendor.

eSkooly is the worlds No.1 free online school management software for a lifetime with no limitations, and it has more features than any other school management software in the market. It is 100% free. Now you dont need to buy any software for school management. Read More About eSkooly

eSkooly Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Online Admission
  • Communication Tools
  • Alumni Management
  • Custom Reports
  • Hostel Management
  • Library Management
  • Parent Portal
  • Exam Management
  • View all Features

100 % Free for Lifetime

$ 0

Forever

Get Offer
5.0
out of 5 (4 Reviews)
Features
5.0
Ease of Use
4.8
Value for Money
5.0
Customer Support
4.8
Muhammad

eSkooly is the world's No. 1 school management system and is 100% free. It has more features than any other system on the market.

Read all 4 Reviews

eSkooly Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 6.0

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

System by RosarioSIS

Product Description

RosarioSIS is a free and open-source, web-based Student Information System designed for school management and administration. It features a multilingual interface and connectivity with Moodle. Read More About RosarioSIS

RosarioSIS Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Library Management
  • Student Portal
  • Food Service
  • Online Registration
  • Discipline
  • Scheduling
  • Multilingual Support
  • Report Cards
  • View all Features
4.0
out of 5 (1 Review)
Features
5.0
Ease of Use
4.0
Value for Money
4.0
Customer Support
4.0
François J.

RosarioSIS has been deployed at our school after trying out openSIS. They look alike, but RosarioSIS includes more plugins and tools that you can install for free, such as a PDF header customization plugin and a messaging module. We also chose it because our school is based in France, and the software is fully translated. Finally, there was some logic to understand when it came to configuring it. We asked on the forum and received clear answers. Once the configuration was done, both the admins and teachers really took advantage of the built-in tools and reports. We quite liked this school ERP and would likely recommend it.

Read Review

System by Skolaro

Product Description

This information is provided by vendor.

Skolaro is the best solution for student management for schools and colleges. It manages end-to-end online data of students, from admission and enrollment to progression and alumni. Suitable for any size of college and university. Read More About Skolaro

Skolaro Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Student Portal
  • Library Management
  • Communication Tools
  • Transport Management
  • Hr And Payroll
  • Alumni Management
  • Teacher Portal
  • Online Admission
  • View all Features
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Nibedita Sarma

I have been associated with the Skolaro app for some time now. They provide immense support. This app is helping me streamline my classes and prepare customized study plans for my students. The dynamic reports feature is one of the great innovations by the Skolaro team, as it helps teachers like us to check all the analytics and take appropriate action. I’m so happy that I got to know about the Skolaro app.

Read Review

Best student database management information system

Product Description

This information is provided by vendor.

MasterSoft SIS works as a centralized database where all the information related to students is stored. It helps institutions manage every single detail about students in an organized and cost-effective way. Besides, multiple users can access it at the same time. Read More About MasterSoft

MasterSoft Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Integration With Lms
  • Adaptive Testing
  • Role Based Access Control
  • Automated Grading
  • Secure Exam Environment
  • Instant Feedback
  • Online Exam Creation
  • Detailed Reports
  • View all Features
5.0
out of 5 (2 Reviews)
Features
3.5
Ease of Use
3.5
Value for Money
4.5
Customer Support
3.0
Uma Jahagirdar
Marketing Coordinator

The software is user-friendly, highly efficient, and customizable to meet the unique requirements of educational institutions. Helps in managing student records, admissions, and finances with ease. Reduces manual workload and improves data accuracy. The team is responsive and always ready to assist. Ensures secure handling of institutional data.

Read all 2 Reviews

Until 30th Apr 2025

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student management system guide

What is Student Management System?

A student management system is a tool designed to track, manage and maintain student records, including attendance of students, fees, progress, grades, and their interactive classroom activities.

School management forms an integral part of an education system. However, in this fast-evolving world, the student management system is not relatively easy to manage school affairs manually.

Authorities are continuously looking for ways to manage school functions effectively. As a result, many schools have adopted student management software to perform these activities better and provide an enhanced experience to both students and parents.

Student management software is an extensive application designed to automate and manage various functions of an educational institution. It acts as a management information system, whereby a large chunk of information related to students, parents, and teachers is stored in a single place.

Furthermore, it is known by many names. These include the school database management system, student information management system, student ERP system, etc.

A student information system can easily perform functions like documenting and grading, scheduling classes and other activities, tracking attendance, and other related tasks. In short, it helps schools manage data, scheduling, and communications.

Benefits of Student Management System

The several advantages of the student management system are not limited to the following:

  1. Best Online Interaction:

    Student management software offers a collaborative platform for interaction between students, teachers, and parents. This is beneficial for educational establishments that provide e-learning system courses. In addition, the challenging times of the covid-19 pandemic further establish the use of student management systems.

  2. Omni Access:

    It is easy to access student management software from anywhere in the world. Thus, it brings global functioning to all educational institutes and comforts parents to access their student’s results.

  3. Improved Transparency:

    Many times, parents and teachers feel concerned about the school’s transparency. The student management system brings clarity for parents to stay updated on their kids’ development.

  4. Reducing Workload and Improving Productivity:

    All staff members of the educational institutes can focus on their responsibilities as data management is best handled by student management software. It thus helps in improving the productivity of educational institutes. Many educational institutes have reported increased admissions and online reputations after using digital technology.

  5. Saving Natural Resources:

    It is best to eliminate the carbon footprint of your educational institute by using student management systems that use cloud technology.

  6. Quick and Effective Communication:

    There are no delays in communicating to parents and students when schools use student management software.

Features and Modules of Student Management System

Features and Modules of Student Management System

Any modern student information management system will accommodate the following features:

  1. Cloud-Enabled:

    Cloud-based Saas service is increasingly becoming popular for the right reasons. Having cloud-based student management software means you can access all the information in real time from anywhere. Besides, a student management system saves you money by removing the need for installing heavy IT infrastructure. Instead, you can choose to host it on the vendor’s server. That’s why educational institutions should consider performing all activities in the cloud.

  2. Admission and Fees Management:

    Student record management system acts as a central database, storing all the information and documents related to fees, admission, and more. Therefore, you can easily access all the data whenever you want. Furthermore, using this module, when you upload the form filled by students, the information automatically gets stored in your system. Thus, the whole admission process becomes a smooth ride as it eliminates the chances of human error.

  3. Attendance Management:

    Student management software is well-equipped with tools that enable easy tracking and maintaining students’ attendance records. Furthermore, any useful model will allow you to automatically send notifications to the respective parents through SMS, email, and messaging.

  4. Student Reporting Management:

    Best student academic management system includes a comprehensive reporting management feature. The student management system enables school administrators to generate weekly, monthly, or yearly exam or test reports. Using the design, you can obtain the result for just one student or the entire class. This feature also helps to keep a tab on the teacher’s progress.

  5. Scheduling and Communicating:

    Communication is the key to managing big institutions like schools and colleges effectively. For example, online calendars allow schools to easily schedule timetables, meetings, holidays, programs, and events. And the same can then be easily communicated to the targeted audience via email or SMS, including students, faculty, parents, and alumni.

  6. Grading:

    The student management system offers a well-planned web approach for grade books. Firstly, it replaces traditional paper records. Using the design, teachers can access and upgrade grade books after carefully assessing the students. The system will automatically calculate the final grade based on the points system, standards, and weight average and create the report card. And the same portal is made accessible to the parents, who can check reports of their kids using smart devices.

  7. Faculty Management:

    Many people are involved in running a school — teachers, administrators, stakeholders, and other staff. Maintaining and tracking their work records, payroll calculation, and managing their leave can be tedious. An online student management system provides a separate portal where all the information about them is maintained. Using that portal, you can access their schedule, manage their attendance, and review their details.

  8. Library Management:

    Managing a library means keeping track of issued and returned books, fine collecting, generating unique students' library cards, etc. These are the daily activities that go inside a library. The school database management system is tuned to perform these basic transactions. For instance, if the due date to return the book is approaching, it will automatically send reminders to the members. Besides, some software can generate auto reports for the book condition, fines collected, etc.

10 Reasons Why to Invest in a Student Management System

Reasons Why to Invest in a Student Management System

School management software has managed to ease the task of admins, teachers, staff, and others through a multi-functional platform. Here are a few reasons why we think investing in an online student management system is vital for your institution:

  1. Robust Administration:

    As an experienced educator, you would know how a vital administration process can help run a school smoothly. It is a crucial factor that helps enhance students' learning experience. School management software can take care of the admission procedure, keep track of both teachers' and students' attendance and leave status, and have access to the student board results anytime with just a click.

  2. Acts as A Central Database:

    Managing a school means maintaining records of thousands of students, teachers, stakeholders, etc. Earlier, the files were maintained manually, and if anyone wanted to find any information, it meant searching through hundreds of files kept securely in a room. The student management system was a complete waste of effort and time. However, you can access all the information from a single place by implementing the school database management system. It saves you time and ensures that all the data are kept safe.

  3. Effortless Fee Management:

    The main focus for any school should be to improve the student’s learning experience and not get consumed in paperwork. Using student management software, you can easily automate sending out school fee reminders to the parents. This is an effective method as it also minimizes late fee issues by sending alerts about fees that have not been paid. Besides, parents don’t even have to stand in a queue to get their turn to pay school fees. The system automates a cost-effective collection process and allows parents to pay fees online and on the go.

  4. Efficient Course and Subject Management:

    All the school spends a lot of time planning the course curriculum for their students. The best student management system supports teachers, students, and parents who can track progress for multiple courses. It allows them to use their in-class and after-class time efficiently. Their built-in tools help manage task assignments and send them to students through a well-designed system. This student management system ensures no student is left behind in a particular year, and parents stay up-to-date with their child’s performance.

  5. Monitors Students’ Performance:

    Student ERP solution enables teachers to track student activities, such as grades, disciplinary issues, etc. The school can monitor the student’s progress record on each assignment. In addition, the solution enables them to share comments on specific student actions, share news and information relevant to students, and communicate with them via SMS or the inbuilt messaging system. This results in personalized attention to every student and enhances their learning experience.

  6. Reduces Communication Gap:

    Every parent wants to be involved in the nitty-gritty of their child’s activities. The school ERP system connects schools and parents directly. All the information about their child’s development and learning progress is communicated via SMS or email. Student management system increases teachers' and parents' interactions. Furthermore, the school ERP system allows parents to access their child’s grades, results, attendance, etc. Student management system enables them to make decisions about their education more efficiently. In short, it makes the whole communication process easy between parents, teachers, stakeholders, etc.

  7. Organizes and Simplifies Daily Tasks:

    Using a school ERP system enables administrators to run a school smoothly and effectively. The student management system has a dashboard that gives a block-wise view of all the valuable data on a single screen. All the critical sections are highlighted. The dashboard is quite simple to navigate, allowing teachers and administrative staff to add, update, and view their everyday work more accessible. The most significant advantage is that the best student management software has an easy-to-use interface, which a non-tech-savvy person can also access.

  8. Better Exam Management:

    Another core benefit of Using the student database management system is that it can accommodate any examination format. For example, some schools prefer multiple-choice format to essay-style exams. Whatever your choice may be, you can conduct exams in any form with the help of the school ERP system. The system also includes a report-generating module that automatically calculates all aspects of grading. And student management system reports can also be viewed by the parents using any device.

  9. Easy Homework Management:

    The most significant advantage of using student management software is that it streamlines everyday activities. The students can easily download, complete the assignments and projects, and upload the same into the system. It allows both parents and teachers to keep a tab on their student’s homework status. In addition, the best student management system offers easy customization and integration. Students can customize color and add images, videos, or other attachments.

  10. Manageable Inventory:

    Every school must be well-stocked with supplies, books, uniforms, stationery, and more. A student database management system updates the inventory in real-time and informs the school about the available stocks and those about to run out. It can automatically create a purchase order as well.

Latest Trends in Student Information Management Systems

Latest Trends in Student Management Software

The latest and promising trends in student management software are not limited to the following:

  1. Virtual Classrooms:

    The student management software best follows the challenging times of the covid-19 pandemic and remote learning. It creates an effective platform for students, teachers, and parents to interact without being physically present in one place.

  2. Digital Data Management:

    From the online assessments to records, the student management system ensures all types of effective data management.

  3. Automated Processes:

    Processes like admissions, attendance, salaries, results, online examination conduction, and data analytics are best managed by student management software under one roof.

  4. Handling Finances:

    It is easy to handle all school finances using the student management system. In addition, cloud-based systems further ensure the security of financial management.

  5. 5. Mobile Apps:

    With most of the world accessing the internet through mobile devices only, student management software offers mobile apps to facilitate quick and effective access globally.

Top 8 Student Information System Software

The advent of student information system (SIS) software is a centralized system that automates school data management processes. This software allows teachers, students, administrative staff, and parents to access all the information they need on their desktops and mobile phones.

If you are considering deploying student information system software for your academic institution, here’s a list of the best solutions. We recommend evaluating your requirements as you assess these software solutions and pick the best fit your needs.

1. PCR Educator

The PCR Educator school management software has high-end features for end-to-end school management. Whether its updating schedules, time tracking, report generation, generating quotes and invoices, fundraising, event management, online ordering, or onsite pickup, PCR Educator can automate and optimize all such school-related chores.

PCR Educator

Features

  • Class Schedules: Minimize staff resources with online course selection, walk-in scheduler, cross-divisional scheduling, and more.
  • Student Billing: Build enrollment agreements from the admissions, collect online deposits, generate invoices, and collect fees in an automated manner.
  • Reporting: Derive insights into student data, create personalized reports, and share them with parents without hassles.

Pros

  • Intuitive and centralized dashboards
  • CMS Connect system for effective communication and data sharing
  • Seamless communication among students, teachers, staff, and parents

Cons

  • Lacks provision to customize specific data fields
  • Not suitable for colleges and universities

Pricing: PCR Educator’s is free if you charge a percentage of the tuition fee (0.4-0.8%) from the parents. But if you plan to invest in PCR Educator’s SIS software, you can opt for plans ranging between $500/month and $1650/month.

2. MasterSoft

MasterSoft is a comprehensive SIS that harnesses the latest technology to render an efficient and intuitive school management solution. Its features can fulfill the needs of schools, colleges, universities, and other educational institutions. The cloud-based solution ensures ease of access and superior functioning.

masterSoft

Features

  • Library Management: Manage the library’s cataloging, circulation, and accessioning processes from a single place.
  • E-Reporting: Go paperless and let MasterSoft generate e-reports with a simple button click.
  • Fee Collection: Utilize the benefits of online fee collection and payments portal integration and embrace e-payments.

Pros

  • 24/7 access with a dedicated mobile app
  • Supports multiple payment modes
  • Supports RFID smart cards, biometric integration

Cons

  • Not available as an on-premise solution
  • Lacks event management feature

Pricing: Available on request. Fill out the form and the reps will get in touch with you. You can also schedule a demo.

3. Vidyalaya

Vidyalaya is not a simple student information system software. Besides, it comes with components that make it suitable for HR management, accounting, and inventory management. Vidyalaya is ideal for both schools and colleges as an integrated platform for students, parents, teachers, administrators, and the school’s management team.

Vidyalaya

Features

  • Admission Management: From admission inquiry to admission forms and follow-up details, it automates every aspect of the admission process.
  • Attendance Management: Record subject-wise, daily, monthly, yearly, and cumulative, and access more such attendance forms.
  • Student Assessment: Conduct hassle-free assessment irrespective of the board - CBSE, ICSE, IB, or state board.

Pros

  • A comprehensive suite of applications
  • Third-party integrations simplify management chores
  • Intuitive and user-friendly interface

Cons

  • Lacks particular emphasis on students
  • Some features may be unnecessary

Pricing: Price on request. You can ask for a free demonstration.

4. Orbund

The Orbund SIS software has provided reliable LMS, SIS, and CRM solutions to educational institutions for the last 14 years. With its ease of flexibility and scalability, Orbund delivers highly customized solutions to universities, colleges, institutes, and other educational entities.

Orbund

Features

  • Full-Service Instructor Portal: Get access to online course materials, tests, attendance, grade books, and more.
  • Self-Service Student Portal: Right from accessing class schedules to progress reports, class materials, and making online payments, students can manage everything on their own.
  • Integrations: An end-to-end student lifecycle management system open to third-party integrations.

Pros

  • Flexible and scalable
  • Ease of data exchange with 3rd party apps
  • Packed with numerous features

Cons

  • Not suitable for schools
  • May appear confusing at first

Pricing: Custom pricing on request. You can schedule a free demo at your convenience.

5. Ellucian SIS

Ellucian is a credible student information system software provider with a wide range of education, ERP, and SIS solutions. It offers five variants – Banner, Colleague, PowerCampus, Quercus, and Elevate. The credibility of Ellucian student information system software is evident because more than 2500 college and university customers use Ellucian.

Ellucian SIS

Features

  • Registration: It helps students register with an online system from their mobile apps with global registration models.
  • Advising: It enables advisors to access student profiles to guide students toward their goals.
  • Administration Tools: From streamlining the process to posting grades to importing grades from Excel, it simplifies the process.

Pros

  • Powerful analytics and reporting tools
  • Dedicated solutions according to the types of institutions
  • Particular focus on real-time functioning and seamless communication

Cons

  • Complications with customizing and integrating SIS and ERP
  • Takes time to get familiar with the functioning

Pricing: Price on request. You can also schedule a free demo. 

6. EDUHAPPY

If you are looking for user-friendly, interactive, and power-packed student information system software, the EDUHAPPY solution will not disappoint. Apart from being a brilliant SIS software solution, you can also use EDUHAPPY as an LMS. From managing student affairs and uploading courses and lessons to keeping track of everything, you can do it all with the assistance of EDUHAPPY.

Eduhappy

Features

  • Gradebook: It enables teachers to enter grades for students’ coursework. Students can access them and determine their progress.
  • Parent Portal: It makes it easy for parents to view their child’s progress and connect with the concerned teachers as and when required.
  • Asynchronous Learning: With online video courses, self-guided lesson modules, and more, EDUHAPPY delivers asynchronous learning to students.

Pros

  • Particular emphasis on faculty management
  • User-friendly interface
  • Affordable pricing

Cons

  • Minor bugs 
  • Slow functioning in case of poor internet connection

Pricing: You have to pay $1 per user per month to use the EDUHAPPY SIS software.

7. SmartClass

With premium features like multi-campus support, a customized mobile app, API support, and over 200 modules and 300 plugins, SmartClass is one of the best SIS solutions available today. The cloud-based solution runs 44 data centers across the globe, thereby ensuring 99.99 percent uptime.

Smartclass

Features

  • Student Inquiry Management: It manages everything from student inquiry registration to integrating white-label inquiry forms on the website.
  • Staff Management: Staff can log in, access the assigned screens, and mark their attendance on a single portal.
  • Fees Management: It enables you to create course-wise fee structures, collect fees, generate a receipt, and send fees due reminders.

Pros

  • Easy to configure and customizable
  • Multi-language support
  • SmartClass app or dedicated school app
  • Seamless third-party app integrations

Cons

  • Not a comprehensive ERP solution
  • A little expensive than other SIS solutions

Pricing: Contact SmartClass reps to know about pricing details. They have a straightforward pricing policy and no hidden fees. Schedule a free demo.

8. Student Support Time

Student Support Time (SST) is a no-nonsense school management software that bridges the gap between teachers, students, and parents. It keeps both teachers and students accountable for every task. Integration with other tools will be beneficial if you plan to enhance SST’s functionality.

Student Support

Features

  • Student Dashboard: Students can self-schedule their day and request help if required.
  • Schedule Access: It allows students to view their current and upcoming schedules.
  • Teacher Office Hours: Students can determine the availability of teachers and connect with them for any queries.

Pros

  • Dedicated solution for managing education-related chores
  • Resource center for teachers
  • Keeps students accountable for every aspect

Cons

  • Not suitable if looking for a comprehensive solution
  • Limited communication mediums

Pricing: Price on request. Ask for a free demo to assess SST functioning and capabilities..

Student Management System Related Articles:

FAQs

What is the security of data in the student management System?

All data related to students and other details remain safe and secure in the student management system. Thus, you don’t have to worry about any unauthorized access to the school’s confidential data.

What does a student management system do?

Student management systems help faculty to manage their schedules and communicate with each other about students. In addition, this system simplifies information tracking for parents, administrative staff, and students.

How to start using a student management system?

It is easy to use a student management system as different service providers offer detailed training to the staff of different schools. This training, along with 24*7 customer support, ensures that schools can optimize the potential of student management software.

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Last Updated: August 20, 2024