Best Task Management Software

Best task management software are, ClickUp, Asana, Todoist, and Airtable. Such task management systems help teams and individuals organize, prioritize, and complete tasks more efficiently.

List of 20 Best Task Management Software

Showing 1 - 20 of 244 products

Task Manager App BY Wrike Inc

Wrike is a web-based task management system and doesn't have to be installed, downloaded or upgraded to anything in the mobile application. It is easy to create tasks, set scheduled work, attaching files and tracking work progress using this task manager. Read Wrike Reviews

Software by Mango Technologies

ClickUp is the complete Task management software. Provide parallel features of Collaboration and Project management. Users can design and assign the task to be sent just for particular things. The notification alerts the employee to the deadline and productive chart. Read ClickUp Reviews

Category Champions | 2024

A project management software you'll enjoy using Work OS is the no-code project management platform that lets you easily plan, manage, and track projects, collaborate in real-time, and use automations and integrations to streamline workflows and save time. Read Reviews

Software by Smartsheet Inc.

SmartSheet is the world's leading enterprise SaaS base collaboration solution for organizations and easily to managing and automatically work. It has combines ease use of a spreadsheet with collaborative file sharing. Read Smartsheet Reviews

Contenders | 2024

7shifts is the most recommended task management software that acts as a primary tool for communication medium between departments/teams and scheduling the task effectively. This cloud-based task management tool, 7shifts specially designed to assist business owners in managing employee engagement and facilitates the employee shift exchange process easily and quickly. Read 7shifts Reviews

Category Champions | 2024

Time Doctor is one of the most straightforward and easy-to-use desktop task management tools. This tool comes in two versions: Pro and Lite. Businesses can pick one according to their needs. The Time Doctor tool lets users track an employee's total time on a task or project. Read Time Doctor Reviews

Contenders | 2024

BugHerd is one of the renowned website feedback-collecting tools and the best task management software, which is easy to use and install. This BugHerd tool allows its users to identify the bugs and helps to resolve them. Many businesses prefer this effective tool with extraordinary functionality for their internal and client QA testing process. Read BugHerd Reviews

Contenders | 2024

Experience a stress-free client collaboration with Ahsuite client portals. Join now and create your first client portal in a matter of minutes. Ahsuite simplifies client communication by providing clean and user-friendly client portals. Enjoy the convenience of Tasks, Files, Password Management, and Work Journals, all meticulously crafted to be powerful yet intuitive. Read Ahsuite Reviews

Contenders | 2024

One Platform To Manage All Your Field Operations

Effort is a Field Force and Workforce management tool that comply with location-sensitive and time-critical activities, Effort is highly configurable and flexible for all businesses, Its an no-code and do it yourself DIY platform where. Read EFFORT Reviews

Contenders | 2024

ProofHub helps you to manage projects of all sizes

The best task management software, ProofHub, offers a centralized platform for its users to manage all their project-related tasks. The software allows users and teams to communicate and share work files easily and quickly. With this ProofHub software, the team will fully control their project and focus on achieving goals. Read ProofHub Reviews

Emergents | 2024 is a tool that provides users with effective task management programs with all flexibility and convenience. This effective task management tool has extensive features allowing users to organize tasks instantly. It can be effectively used on various platforms like Android, iOS, Web, etc. Learn more about

Emergents | 2024

Team Communication and Collaboration Software

Chanty is a popular task-tracking software and an easy-to-use communication tool that allows you to send networking messages without hassles. This task management software uses cloud technology and provides a range of functions, including project management, task automation, and so on, that help teams improve their collaboration and work efficiency. Learn more about Chanty

Category Champions | 2024

The cloud-based Hubspot CRM is one of the best task management tools for all types of companies to nurture leads and analyze business metrics effectively. This easy-to-use and user-friendly task management tool Hubspot CRM offers a real-time view of all the existing sales channels and makes them more productive. Read Hubspot CRM Reviews

Most Reviewed

Emergents | 2024

Flow is easy-to-handle project management software that allows performing all employee task management system operations. It is among very few modern task management software unique to improve team productivity. This excellent software flow is best for organizing teams on assigning tasks or projects in a preset timeline. Read Flow Reviews

Contenders | 2024

Software by Human Computer LLC

Hitask is one of the most recommendable task management platforms that allow teams to focus more on collaboration and manage daily activities effectively. The tool plays a prominent role in reducing complex tasks and assisting the team to gain control over the task. The Hitask tool comes with advanced features for task management. Read Hitask Reviews

Contenders | 2024

Work Management & Performance Tracker

TrackHr is here to help you manage your business efficiently. With a growing business and expanding teams, the challenges to organize tasks and manage time to address wastefulness and inefficiencies also increase. TackHr solves all your business-related problems. Read TrackHr Reviews

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Category Champions | 2024

ProProfs Project is the best-rated employee task management software that works online. The tool helps its users execute their work plan perfectly and manage daily tasks effectively. The amazing features and interface of this ProProfs Project tool make it fun for the users to work with. Read ProProfs Project Reviews

Emergents | 2024

An innovative visual collaborative platform.

Quire is a contemporary collaborative application crafted to assist forward-thinking teams with ambitious ideas—just like yours. As humans, we are inherently inclined to achieve remarkable feats; it's ingrained in our nature. This is precisely what Quire is designed to support and facilitate. Learn more about Quire

Category Champions | 2024

The all-in-one app for managing deskless employees

Connecteam is one of the leading task management systems. It is very handy for mid-sized and large businesses that look to manage non-desk employees and improve communication with them. This efficient tool which is easy to access, comes with various advanced features, including the option to provide training materials to the employees. Read Connecteam Reviews

Emergents | 2024

If you are looking for the best task management solutions for your business, then MeisterTask would be the best you can have. MeisterTask is one of the finest tools in the market for task management that allows its users to manage their professional and personal lives perfectly. Read MeisterTask Reviews


Any organization, whether a tiny firm or a major corporation, needs task management. Maximizing productivity and ensuring that teams are united and working toward shared objectives need effective task management. We are lucky that there are numerous great task management software solutions on the market right now that manage tasks and simplify the task management procedure. 

We are aware that selecting the best task management software is a crucial choice that can impact the effectiveness and productivity of any firm. Also, it’s always great to know about top CXO leaders of task management software while we discuss the following details. This comprehensive guide provides all the information you need, whether you are a small business owner or an enterprise-level manager.

What Is Task Management Software?

Task management software is a tool that records all your tasks, timelines, meetings, team accountabilities, and other project-related information, including invoicing capabilities.

Task Management system is more than your usual to-do list. It’s more of a system designed to help you execute large projects effectively and efficiently. Task management software means a software system that helps track tasks from the start all the way to the end, allowing you to delegate subtasks to the team and set deadlines, thus ensuring that all projects are tackled on time.

Whether you need to finish, prioritize, assign or manage an assignment, the task tracking software can help you streamline the project. You can also use it to predict opportunities and problems that happen in the future and reorganize your resources and tactics accordingly.

Key Components Of Task Management System

Task management platforms are essential for increasing productivity in any establishment. These systems combine crucial elements like priority, visualization, and analysis to achieve maximum productivity. Let's see the 3 crucial components of a strong employee task management system.


  1. Prioritization

    One of the fundamental components of a task management system is prioritization. Effective prioritization ensures that tasks are tackled logically, focusing on high-priority items first. This approach prevents wasting valuable time and resources on less critical tasks while ensuring that essential deadlines are met. Task management systems typically offer features that allow users to assign priority levels to tasks, such as high, medium, or low, or using numerical rankings.

  2. Visualization

    The ability to visualize tasks is another vital component of a task management system. Visual representation enhances the understanding of task relationships, dependencies, and progress. In order to accommodate varied needs and preferences, task management systems use a variety of visualization technologies. Gantt charts are a popular visualization method that displays tasks along a timeline, showcasing start dates and end dates.

  3. Analysis

    Analysis is a key feature that elevates task management systems from simple to powerful tools. Users can discover important insights into work performance, team effectiveness, and project trends thanks to comprehensive analysis tools. Task management systems may produce comprehensive information on task completion rates, time spent on each work, and overall project progress thanks to powerful reporting and analytics tools.

Who Uses Task Management Software?

Task management software is a vital tool that enhances productivity and efficiency across various industries and professions. From project managers to educators and students, this versatile software streamlines workflow organizes tasks, and fosters collaboration. In this section, we will explore the diverse range of professionals who benefit from using work management tools.


  1. Task and project managers

    For task and project managers, a task management system is a lifeline since it gives them a single platform to effectively plan, track, and monitor projects. Managers can use these tools to divide multiple projects into smaller, more manageable tasks, set realistic deadlines, distribute resources wisely, and track the development of each job.

  2. Team leaders and supervisors

    Work management software plays a crucial role in empowering team leaders and supervisors to effectively manage their teams. These tools provide them with the ability to efficiently distribute assignments among team members based on individual skills and workloads. By tracking team performance, leaders can identify bottlenecks, address challenges, and ensure timely completion of tasks.

  3. Remote and distributed teams

    The best task management software proves especially valuable for remote and distributed teams, overcoming the challenges of geographical distances. These solutions enable seamless cooperation and communication regardless of team members' geographical locations. Features like file sharing, chat, and video conferencing integration ensure real-time information exchange and decision-making.

  4. HR and recruitment teams

    HR and recruitment teams handle diverse tasks daily, from sourcing and screening candidates to onboarding and managing employee evaluations. Task management programs streamline these processes by providing a centralized platform to manage applicant information. Tools for boosting your productivity empower HR teams to find the right candidates, streamline the hiring process, and foster a positive candidate experience.

  5. Educators and students

    Task tracking software significantly benefit educators and students in the education sector. Educators use these tools to organize lesson plans, create and assign tasks, and manage assessments effectively. With automated reminders and notifications, educators can keep students on track and ensure timely submission of assignments.

  6. Event planners

    Event planners face numerous challenges while organizing conferences, weddings, seminars, or corporate events. The best task management tools simplify event planning by providing a comprehensive platform to track vendor communications, manage budgets, and set up event schedules. These tools ensure all essential elements come together flawlessly, from coordinating with vendors to managing event logistics.

Difference Between Task Management Software & Project Management Software

The corporate world uses both task management and project management software frequently. Despite the fact that the two are comparable, it's important to recognize their main variances. Now we'll discuss the differences between task and project management software. Let's see in detail:

  1. Purpose and scope

    Software for managing employee tasks is geared toward planning and monitoring individual tasks within a project or workflow. The software allows users to make task lists, specify deadlines, distribute jobs to team members, and monitor team members' performance. This software is ideal for managing smaller, discrete tasks that need efficient organization and monitoring. Conversely, project management software offers a more extensive approach, encompassing the complete project lifecycle.

  2. Task vs. project orientation

    Task management tools for teams are task-oriented, emphasizing the breakdown of projects into smaller, manageable tasks. Individual tasks can be efficiently organized, assigned, and tracked using the software, with a focus on completing specific activities. Task managers depend on this software to ensure timely and scoped task completion. In contrast, project management software takes a holistic approach, considering the entire project.

  3. Complexity and scalability

    Task management solutions are designed to be user-friendly and are well-suited for managing smaller tasks and personal to-do lists. Nevertheless, the Best task management system may lack the necessary scalability and advanced features required to handle extensive and intricate projects involving multiple stakeholders and complex procedures. In contrast, project management software is specifically designed to handle large-scale endeavors with diverse components.

  4. Collaboration and team coordination

    Both task management and project management software support collaboration and team coordination. Top task management software enables effective communication among team members, ensuring everyone is informed about their respective responsibilities. It provides a platform for assigning tasks efficiently and tracking their progress. On the other hand, project management software promotes collaboration among various teams and stakeholders engaged in the project.

  5. Timeline and schedule management

    The best online task management tools typically offer a basic timeline and schedule management features, allowing users to set due dates and deadlines for individual tasks. It ensures that tasks are completed on time, minimizing delays and bottlenecks in the workflow. On the other hand, project management tool emphasizes timeline and schedule management more. It enables project managers to create detailed project schedules and define project milestones.

  6. Resource management

    Task management software's resource management capabilities may be limited, as it primarily concentrates on individual tasks and assignments. While basic features to assign tasks to available resources might be available, advanced resource planning and allocation tools are often lacking. In contrast, project management software excels in resource management. It empowers project managers to allocate resources efficiently, track resource availability, and prevent resource overloading.

  7. Budgeting and financial tracking

    Task management software may offer basic cost-tracking features for individual tasks, helping users monitor expenses associated with specific activities. However, it is not typically designed for comprehensive budgeting and financial management. Project management software, in contrast, includes robust budgeting features. Project managers can estimate costs, track expenses, and manage project budgets effectively.

  8. Reporting and analytics

    Task management software might have restricted reporting features, mainly concentrating on individual task status and completion rates. Even though this information is helpful for tracking task progress, it might not provide an in-depth analysis of project performance as a whole. Project management software, on the other hand, offers advanced reporting and analytics features. It produces thorough reports on the status of the project, resource use, budget deviations, and general project performance.

Reasons You Need Task Management Software

Managing tasks in any organization is a daunting challenge. It does matter whether yours is a tiny kiosk office or you are running a giant organization. Advancement in technology is changing the way we do things. While you could easily get away with it in the past, failure to leverage technology in online task management software would result in an epic fail.

In a nutshell, why do you need task management software?


1. Keeping things organized

Keeping your desk littered with sticky notes can easily confuse you. As a result, it might make you miss some essential tasks and delay the execution of others. But, thanks to online task manager software systems, you can schedule every activity ahead of time. It also makes it easy for you to share files and track the progress of your project in real-time. As a result, it ensures a smooth flow of communication between you and your teammates.

2. Monitoring employees’ activities

Without reliable task management software, confusion tends to be the norm. The good thing about the software system is that it allows workers to view tasks assigned to them and the specific period within which the work needs to get done. As such, you stop worrying about who does what but the progress of each task.

3. Doing away with paperwork

Paperwork is tedious, and daunting, and leads to reduced productivity. The software system reduces or even completely does away with the dependence on paperwork in team task management. Besides, it becomes easier to share project development compared to the use of circulars and memos.

4. Helps finish project on time

Using management software keeps you on top of things. You can view the work done, work in progress, and modify plans to ensure timelines in your delivery. Your customers will love you for it and your business will gain a competitive edge over the competition at the end of the day.

Key Benefits Of Using Task Management Software

Effective task management is essential for success in the fast-paced and demanding environment of modern enterprises. Software for task management has become an essential tool for streamlining processes and increasing efficiency. Let's explore the key benefits of adopting such software.


  1. Accountability and transparency

    Task Management Software is crucial for promoting accountability and openness within teams. Giving team members a platform for assignments, due dates, and progress monitoring will enable them to take responsibility for their duties. The software's transparency ensures everyone knows their roles and task status, reducing misunderstandings and missed deadlines.

  2. Resource optimization

    Efficient resource management is paramount for organizations aiming to maximize productivity and achieve optimal outcomes. Task Management Software proves invaluable in this aspect by facilitating effective resource allocation. Managers can match tasks with individuals with the right skills, preventing resource wastage and fully leveraging each team member's strengths. The end result of this strategic approach to resource optimization is increased productivity.

  3. Workflow automation

    Automation of workflows is a standout feature of task management software. The software frees up crucial time for team members to concentrate on strategic and creative parts of their job by streamlining repetitive and time-consuming chores. Automation lessens the need for manual intervention, lowering the possibility of mistakes and assuring reliable and effective task completion.

  4. Centralized management

    Task Management Software offers a centralized solution that eliminates the struggle of handling multiple task lists and disjointed communication. By consolidating all tasks and related information in one accessible location, this approach provides a unified view of project progress. Team members and stakeholders can effortlessly stay updated on developments, fostering smoother communication and coordination.

  5. Monitors performance trends

    In today's competitive business landscape, monitoring performance trends is critical for sustained growth and success. Task Management Software facilitates this process by providing insightful analytics and reports. These tools empower managers to identify bottlenecks, pinpoint areas for improvement, and optimize processes. With access to valuable performance metrics, data-driven decision-making becomes possible.

  6. Improves teamwork

    Projects can take months, if not years, to complete. For long tasks, it means a lot of information must be shared. That requires consistent communication with the team members. It helps you set a clear list of duties and roles for each person. A task tracker app assists in streamlining the project, giving you incredible results.

  7. Happy client, happy life

    The success of every business, whether small or big, relies on customer satisfaction. Although every business faces a challenge or two with their clients. Good task management software keeps your clients and project manager at the same pace and page, leading to better relations with the customer.

Common Features Of Task Management Software

Task management systems play a pivotal role in enhancing productivity and organization. Now, we explore the significant features that define effective task management software, empowering individuals and establishments to streamline their workflows and achieve success.


  1. Task prioritization

    Task management software offers a vital feature known as task prioritization, allowing users to organize their workload effectively. This feature enables individuals and teams to assign priority levels to tasks based on their importance and urgency. By categorizing tasks as high, medium, or low priority, users can focus on critical assignments, meet deadlines efficiently, and avoid feeling overwhelmed by a large number of tasks.

  2. Time tracking

    Time tracking is an essential aspect of task management software that empowers users to monitor the duration devoted to individual tasks and projects. By accurately recording time spent, it facilitates a better assessment of productivity and project performance. Additionally, time tracking assists in precise client billing, ensuring transparency and fair compensation for services rendered. Moreover, this feature plays a vital role in identifying bottlenecks, inefficiencies, and areas for process improvement within a team or organization, leading to enhanced overall efficiency and effectiveness.

  3. Recurring tasks

    The recurring tasks functionality within task management software streamlines the handling of repetitive assignments. Users can easily configure tasks to recur on a daily, weekly, monthly, or custom schedule. This automation ensures that crucial tasks are never forgotten or neglected, fostering consistency and reliability in task completion. By eliminating the need to recreate recurring tasks manually, users save valuable time, which can now be devoted to more critical activities, driving productivity and reducing the risk of oversight.

  4. Resource management

    Resource management is a crucial feature that facilitates the efficient allocation and utilization of various resources, including human capital, equipment, and materials. It optimizes resource distribution, preventing overburdening of individuals or assets while simultaneously ensuring that all resources are utilized to their fullest potential. By balancing workloads and avoiding conflicts, resource management enhances team collaboration, reduces downtime, and maximizes overall productivity.

  5. Calendar

    The calendar feature serves as a central hub for task deadlines, events, and appointments within task management software. By consolidating all time-sensitive information into a unified schedule, users gain a comprehensive overview of their upcoming commitments. This empowers them to plan effectively, prioritize tasks, and allocate time appropriately to meet deadlines. The visual representation of tasks over time aids in identifying potential schedule clashes and gaps, allowing users to make adjustments and avoid over-commitment or missed opportunities.

  6. Project management

    Beyond its core task management capabilities, comprehensive task management software often includes robust project management functionalities. These features allow users to plan, execute, and monitor complex projects with multiple tasks and team members involved. Project management tools may include Gantt charts for visual project timelines, resource allocation features, progress tracking, and collaboration options.

  7. Collaborative

    For you to successfully manage your team, you must ensure there is a smooth flow of communication. Whether you are assigning, organizing, or monitoring the project, involving your team at every stage is key. They need to know what is expected of them and the timeframe for completing the task. The software should also be accessible anywhere, anytime.

  8. Estimating

    You need to know the time each task will take to get completed. Therefore, you need a tool to help you get an estimate of the task duration. You can easily set project deadlines for each team member with the information. Besides, a good project and task management system will prevent you from micromanaging your employees. But it updates you on your team’s strengths and weaknesses. It also helps in allocating tasks accordingly for optimum productivity. If the task is too huge, you can break it down into smaller, easily digestible tasks and assign them to your employees accordingly.

  9. Status

    Your task management software should always update you on the progress of your project. That would only be possible if your software system allows time tracking for every project. Whether it’s through color-coding or a list, the system should always give you a clear picture of what is happening. But for better visual presentation, you can go for software that can easily integrate with the Gantt chart.

Key Considerations When Purchasing Task Management Software

Since there are many options on the market, selecting the best task management software necessitates a careful evaluation of a number of factors. Here, we'll look at several important factors that can guide your decision while buying task management software.


  1. Ease of use

    When selecting task management software, its user-friendliness becomes crucial. It should offer an intuitive interface, making it easy for both tech-savvy and non-tech-savvy individuals to navigate effortlessly. A clutter-free layout, simple navigation, and accessible features all contribute to a positive user experience. Prioritize software that has a short learning curve, as this helps maximize productivity by ensuring a quick adoption rate.

  2. Features and functionality

    The success of task management hinges on the features and functionality provided by the software. Seek a comprehensive set of features that align with your specific needs. Basic functionalities should include task creation, assignment, due dates, and priority settings. Advanced features might comprise task dependencies, subtasks, task tagging, and integrations with other tools like calendars and email.

  3. Custom task templates

    Custom task templates offer a huge advantage for repetitive processes or projects. They save time and maintain consistency in task management. Check whether the task management software offers custom task templates. The ability to create templates tailored to your team's common tasks and projects will boost efficiency and ensure essential steps are never overlooked. Look for flexibility in template customization to accommodate various project types.

  4. Collaboration features

    Collaboration features play a crucial role in today's interconnected work environment. Ensure that the task management software allows easy collaboration among team members. Features like file sharing, task commenting, and @mentions can improve interaction and promote a collaborative work environment. Look for permission settings that allow you to control access to specific tasks or projects, ensuring confidentiality and security.

  5. Cost and pricing model

    Budget considerations are vital when investing in employee task management software. Compare pricing models and subscription plans offered by different vendors. Some software may charge per user, while others offer flat-rate plans or tiered pricing based on features. Assess your budget and projected team size to determine the most cost-effective option. Additionally, be mindful of hidden costs, such as additional add-ons or customer support charges.

  6. Trial or demo

    Before making a commitment, take advantage of trial versions or demos provided by task management software vendors. Trials allow you to explore the software's features, interface, and functionality firsthand. Involve key team members during this period to get feedback and assess whether the software aligns with your team's workflow. A trial period is instrumental in making an informed decision and avoiding potential buyer's remorse.

Top 5 Task Management Software Comparison

Free Trial


15 Days


Starting price at $10.99/user/month


14 Days


Starting price at $7/member/month

14 Days


Starting price at $8/seat/month


30 Days


Starting price at $4/month


14 Days


Starting price at $5/user/month

Now we will explore the finest task management tools designed to enhance productivity and organization. You'll get to look into the pros and cons of each software, empowering you to make informed decisions for streamlined task management. Let's dive in and elevate your workflow!

1. Asana


Asana is a popular task management software that provides a user-friendly interface for managing tasks and monitoring progress. It enables users to delegate tasks, establish deadlines, and keep track of the team's development. Asana works for both small and large teams because of features like project portfolios, workload capacity, and customizable dashboards. Project management can be streamlined using Asana's connectivity with other apps like Slack and Google Drive.  

  • QBR meeting agenda
  • Multi-homing
  • Time tracking
  • Send welcome emails
  • Prudent background checks
  • Asana is very easy to navigate, making it simple for users to create, assign, and track tasks.
  • This software allows team members to work together on projects by sharing details about tasks, deadlines, and progress 
  • You can customize Asana's features to suit your team's specific needs that, which includes creating your own templates and using custom fields to track specific information
  • Asana has a mobile app that makes it convenient to check tasks, update projects and get real-time notifications from anywhere
  • It can integrate with other apps such as Slack, Gmail, Dropbox, etc. This can simplify the work process and keep everything in one place
  • Although Asana offers a free version, the advanced features are only available in paid versions 
  • There is still a bit of a learning curve when it comes to the more advanced features, where users may need to invest some time in training or self-learning
  • While Asana offers task dependencies, they are quite limited in their functionality


  • Basic- $0
  • Premium- $10.99 per user per month
  • Business- $24.99 per user per month

2. Clickup


ClickUp is a powerful software designed to manage projects and teams in an efficient manner. It provides a thorough answer to many task management issues, including disorganized workflow and sporadic communication. Users may easily establish projects, assign tasks, and monitor progress thanks to the program. Along with customizable features, connectivity with other applications, time tracking, and extensive reporting capabilities, it also offers a user-friendly design.  

  • Bulk rescheduling
  • Command center
  • Copy projects, spaces, and lists
  • Multitask toolbar
  • Native time tracking
  • Nested subtasks
  • It is easy to use interface with customizable views for different team members
  • The platform allows for collaborative work on projects with unlimited team members
  • The software offers a wide range of integrations with other software like Google Drive and Slack
  • The advanced reporting features help track team productivity and progress
  • It offers a free version for small teams, which helps starters to get boosted
  • Limited customization options for task management and project tracking make the businesses complex
  • It has no option for time tracking or billing
  • The platform can be overwhelming for larger teams with many projects and tasks


  • Unlimited- $7 per member per month
  • Business- $12 per member per month
  • Business Plus- $19 per member per month


mondaycom-task-management-dashboard is designed to improve team cooperation. Teams can quickly manage workflows, tasks, and projects because of its user-friendly design. The program includes automation, interfaces with well-known programs like Slack, Google Drive, and Trello, as well as personalized workflow templates. Users are able to customize their workspace to suit their own needs and tastes because of the wide customizability.

  • Recruitment processes
  • OKR tracking
  • Custom workflows templates
  • Customized 30+ dashboard widgets
  • Integrations & add-ons
  • Multi-level permissions
  •'s easy-to-use project management tools allow teams to set up projects, share files, and monitor progress at a glance 
  • Its teams can assign tasks, track work progress, and communicate seamlessly in a single platform 
  • The platform offers robust automation capabilities that can help streamline repetitive workflows and create standard operating procedures to ensure consistent quality 
  • The mobile apps are available for iOS and Android devices, which allows teams to stay connected and up-to-date even when they are on-the-go
  • It has a simple and intuitive user interface that makes it easy to learn and use, even for non-technical team members
  • The pricing can be a drawback for small businesses and solo entrepreneurs, as it is higher than many other similar project management tools
  • While the platform is easy to use, there may be a learning curve for those who are new to project management software 
  • Sometimes it is difficult to make unique customizations outside of what the platform offers in its templates


  • Basic- $8 per seat per month
  • Standard- $10 per seat per month
  • Pro- $19 per seat per month

4. Todoist


Todoist is a productivity app that helps users manage their tasks and projects. The users can simply make to-do lists, set reminders, and monitor progress thanks to its user-friendly and intuitive layout. Also, users can access it from a variety of devices, including desktop and mobile ones, making it available everywhere. Additionally, it provides premium features that improve functionality and improve workflow, such as personalized labels and filters.  

  • Team workspace
  • Productivity visualization
  • Task delegation
  • Notification alerts
  • Robust admin and member roles
  • Todoist has a simple layout and user-friendly interface, making it easy for users to navigate and accomplish tasks
  • It integrates seamlessly with various platforms, such as Google Chrome, Gmail, and Slack, ensuring that users can access their tasks from multiple sources
  • The platform allows users to create shared workspaces and delegate tasks to team members, promoting efficiency and teamwork
  • It has multiple reminder features, including push notifications and pop-up reminders, ensuring that users never miss an important deadline or task
  • The users can create personalized labels and themes, providing a more personalized experience
  • The free version of Todoist has multiple limitations, such as a limited number of tasks and project reminders
  • Todoist lacks some advanced project management features found in other apps, such as Gantt charts and project timelines


  • Personal beginner- Free
  • Personal pro- $4 per month
  • Team starter-free
  • Team business- $6 per month

5. Trello


Trello is a powerful software tool designed for effective task management and collaboration within a team environment. It provides a user-friendly design and a number of tools that let team members manage their tasks, set due dates, and advance team objectives. Trello's user-friendly board interface enables users to categorize jobs and projects into groups like "to do," "in progress," and "done." Team members may concentrate on their own tasks while still keeping an eye on the wider picture due to this.

  • Task management 
  • Automate tasks and workflows
  • Calendar view
  • Customized templates
  • Integration discovery
  • Trello has a clean and intuitive user interface that allows users to easily create boards, lists, and cards
  • The platform's boards can be customized to fit specific needs, as the users can add checklists, labels, attachments, and due dates to make their boards more functional
  • It allows users to work collaboratively on shared boards where members can be added to boards, and they can assign cards to specific users or teams
  • Trello can be integrated with third-party apps such as calendar applications and time-tracking software, making it more versatile and useful for users
  • The platform has a mobile app that provides easy access to boards and cards on the go, allowing for quick updates and progress checks
  • Trello's free version has limited features, which may not be sufficient for small businesses or larger teams
  • It sends notifications for every update made on a board, which can be overwhelming and distracting, especially for large teams
  • Trello's search function can be unreliable and slow, making it difficult to locate specific cards or boards


  • Standard- $ 5 per user per month
  • Premium- $ 10 per user per month
  • Enterprise- $ 17.50 per user per month

Potential Issues With Task Management Software

Task management software can face challenges due to the lack of adoption and resistance from team members. This can result from employees' familiarity with existing workflows or hesitance to embrace change. Addressing these issues requires effective training, emphasizing software benefits, and involving team members in decision-making for a successful implementation. Let's see the 6 issues in detail:


  1. Lack of adoption and resistance

    One of the primary concerns when introducing task management software is the lack of adoption and resistance from team members. People might be accustomed to their existing workflow or hesitant to learn a new system. It's essential to provide adequate training and emphasize the benefits of the software to encourage user buy-in.

  2. Data security concerns

    Task management software typically involves storing sensitive information, such as project details, deadlines, and confidential documents. Organizations must ensure the software they choose complies with industry standards for data security and privacy. Encryption, secure authentication, and regular data backups are vital features to safeguard against potential breaches.

  3. Ineffective task descriptions

    Clear and comprehensive task descriptions are essential for successful task management. When tasks are poorly defined, team members may misunderstand their responsibilities, leading to confusion and delays. In order to address this issue, it's crucial to encourage users to provide detailed task descriptions, set clear expectations, and utilize relevant tags or labels for effective task categorization. This ensures a smooth workflow and enhances productivity within the team.

  4. Lack of flexibility

    Task management software varies in flexibility, with certain solutions lacking the adaptability needed for unique workflows. This limitation can impede productivity and frustrate team members seeking specific features or customizations. When choosing such software, it is crucial to assess its flexibility thoroughly, ensuring it aligns with the organization's individual needs.

  5. Micromanagement

    Task management software aimed at enhancing collaboration and efficiency can unintentionally foster micromanagement. Continuously monitoring team members' progress and utilizing time-tracking features may breed distrust and stifle creativity. Striking a balance between oversight and autonomy is vital. It creates a positive work environment that nurtures trust and empowers employees to take ownership of their tasks.

  6. Integration challenges

    In larger organizations, diverse departments, and teams often use different tools and platforms tailored to their specific needs. When introducing tools for boosting your productivity, integrating them with existing systems can pose challenges. Without seamless integration, data silos and inefficiencies may arise. To optimize productivity, organizations should carefully assess the software's compatibility with other tools and explore viable integration solutions.

Latest Market Trends Of Task Management Software

As businesses strive to streamline their operations, increase productivity, and improve collaboration, task management software has evolved to meet these growing demands. Let's explore the latest market trends that are shaping the landscape of task management software.


  1. AI & automation

    AI-driven capabilities analyze data, detect patterns, and offer smart suggestions, simplifying task prioritization and workflow optimization. Automation enables tasks to be assigned automatically, reminders to be set, and actions to be triggered based on predefined criteria. These advancements significantly enhance the efficiency and effectiveness of task management processes.

  2. Mobile friendly platforms

    With the increasing prevalence of remote work and the need for on-the-go access, task management software has shifted its focus towards mobile-friendliness. Mobile apps and responsive web interfaces enable users to manage their tasks and collaborate with team members seamlessly from their smartphones and tablets.

  3. Focus on UI

    The design of the User Interface (UI) plays a significant role in distinguishing task management software providers. A user-friendly and intuitive UI enhances the overall user experience, simplifying navigation, understanding of features, and task completion. Software companies invest resources in user research and UI design to create visually appealing, easy-to-use interfaces that cater to the specific needs of various user groups.

  4. Cloud-based solutions

    Cloud-based task management solutions have gained tremendous popularity due to their scalability, accessibility of recurring tasks, and cost-effectiveness. Storing data and hosting the software on the cloud allows users to access their tasks and collaborate with teammates from any device with an internet connection. Cloud-based solutions also offer seamless updates and automatic backups.

  5. Customization and personalization

    Task management software is increasingly being designed with a focus on customization and personalization. Organizations have diverse workflows and unique requirements, and software providers recognize the importance of offering configurable features to cater to these needs. Users can customize task fields, labels, tags, and notification settings to align the software with their existing processes, fostering a sense of ownership and flexibility within the organization.

  6. Agile task management

    As agile methodologies continue to gain popularity in project management, task management software has adapted to accommodate these agile principles. Agile task management involves breaking down larger projects into smaller, manageable tasks that can be completed in shorter cycles. Agile boards, kanban-style views, and burndown charts are examples of features implemented to support Agile practices.

  7. Cross-platform compatibility

    In a diverse technology landscape, cross-platform compatibility has become essential for task management software. Organizations use various devices, operating systems, and software tools, necessitating seamless integration across these platforms. Task management software providers are focusing on ensuring their solutions can integrate with other popular business tools.

Software That Integrates With Task Management Software

Task management software plays a central role in managing and coordinating various tasks within an organization, and integrating it with other software tools can further enhance its capabilities and effectiveness. Let's explore 8 key software categories that integrate with task management software and how these integrations benefit businesses.

  1. CRM tools

    Customer Relationship Management (CRM) tools are vital for businesses looking to manage customer interactions, sales, and marketing efforts efficiently. By integrating CRM tools with task management software, organizations can ensure a seamless flow of information between the two systems. Sales leads, customer inquiries, and follow-up tasks can be directly synced to the task management software, allowing sales and customer service teams to stay organized and on top of their tasks.

  2. Time tracking tools

    Accurate time tracking is crucial for businesses to monitor employee productivity, allocate resources effectively, and bill clients for time-based services. Integrating time-tracking tools with task management software allows team members to record the time spent on each task directly within the task management system. This data helps in generating detailed reports on project progress, time allocation, and overall productivity.

  3. Business process management software

    Business Process Management (BPM) software enables organizations to map, automate, and optimize their business processes. Integrating BPM software with task management solutions enhances process visibility and control. Task management software can act as a front-end for BPM workflows, presenting tasks to users in a user-friendly interface while maintaining the underlying process automation and logic.

  4. Project management software

    Task management software and project management software complement each other seamlessly. Task management centers on individual tasks and their completion, while project management involves supervising the entire project's scope, resources, and timelines. Integrating project management software with task management solutions empowers project managers to craft comprehensive project plans, break them into smaller tasks, and allocate these tasks to team members.

  5. Calendar apps

    Users gain a unified view of all scheduled tasks and appointments when task management software is integrated with calendar apps. This consolidated view allows users to visualize their upcoming tasks and deadlines alongside personal events and meetings, enabling more efficient time management and avoiding conflicting commitments. Calendar integrations also offer the convenience of setting reminders for tasks and deadlines.

  6. Note-taking apps

    Note-taking apps are essential for capturing and organizing information, ideas, and meeting minutes. Integrating task management software with note-taking apps allows users to seamlessly convert notes into actionable tasks. When insights or action items arise during a meeting or brainstorming session, they can be easily transformed into tasks and assigned to relevant team members within the task management system.

  7. Workflow automation tools

    Workflow automation tools enable the automatic execution of repetitive tasks and processes. When integrated with task management software, these systems enhance task automation and streamline routine activities. For instance, upon completing a specific task, the integration can automatically assign the next task in the workflow to the appropriate team member. This minimizes manual intervention and accelerates task execution.

  8. Team messaging apps

    Team messaging apps are instrumental in promoting real-time communication and collaboration among team members. Integrating task management software with team messaging apps allows team members to receive task-related notifications and updates directly within the messaging platform. This keeps team members informed about task progress, deadlines, and any changes in task assignments.

How Much does Task Management Software cost?

Depending on the particular software and the size of the organization, task management software prices can change. For small organizations, some task management software may provide plans starting at $4.39 per month, while others may have prices ranging from $19 to $99 per month. Furthermore, certain project management software may come with more expensive sophisticated project, portfolio, and resource management functions. Additionally, there are open-source and free solutions for task management software. The price will ultimately be determined by the features and services the user needs.


In conclusion, through extensive research and analysis, each software's unique features and capabilities have been carefully considered to cater to diverse user needs. Whether you're a professional in need of a robust and collaborative solution or an individual seeking a streamlined personal task organizer, rest assured that an ideal software lies within this list. Prioritize factors such as user-friendliness, cross-platform compatibility, third-party app integration, and pricing in your decision-making process. Embrace the power of efficient task management and elevate your productivity with these top-notch software choices.

Last Updated: January 02, 2024