Best Travel Management Software
Best travel management software solutions are HRMantra, EM-HRMS, Debox Global, Derive, BB Soft, and TutterflyCRM. Different features, a user-friendly interface, and customization of business travel management software aid in streamlining the operations of the travel company.
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Most Popular Travel Management Software
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List of 20 Best Travel Management Software
Emergents | 2025
Product Description
You can easily create, run, and scale top-notch corporate travel management programs with the help of TripActions. While TripActions is a simple-to-use travel booking software, it is sophisticated enough to meet any business’s most demanding needs. Implementation of the platform, which has strong policy development,... Read More About Navan
Navan Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Risk Management
- 24/7 Customer Support
- Duty Of Care
- Integrated Travel And Expense
- Carbon Emission Tracking
- Automated Travel Booking
- Mobile App
- Travel Policy Compliance
- View all Features
Navan Features and Usability-Based User Satisfaction Score
Category Champions | 2025
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Product Description
HRMantra offers a comprehensive travel management software solution, streamlining the process of managing employee travel. From itinerary planning to expense tracking, HRMantra simplifies every aspect of travel management, ensuring efficiency and cost-effectiveness. Read More About HRMantra
HRMantra Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Shift Management
- Employee Database
- Mobile App
- Asset Management
- Recruitment Management
- Compliance Management
- Analytics And Reporting
- Task Management
- View all Features
HRMantra Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Happay is a popular travel management solution. This integrated expense, travel, and payment management technology make corporate self-booking for travel possible, providing employees with privacy while assuring policy compliance. The solution offers real-time spending data by integrating expense management and payments that are made with... Read More About Happay
Happay Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Custom Approval Hierarchies
- Audit Trail
- Mileage Tracking
- Approval Workflows
- Receipt Scanning
- Multi Currency Support
- Policy Compliance
- Gst Compliance
- View all Features
Happay Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
TravelPerk is a corporate travel management software. Users can access a top-notch booking system that takes care of revisions, cancellations, integrations, and connects them with live customer support agents in a single click. Platforms like Skyscanner, Expedia, Booking.com, Airbnb, etc., are all integrated. All the... Read More About TravelPerk
TravelPerk Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Approval Workflows
- Travel Insurance
- Travel Itineraries
- Train Booking
- Travel Policies
- Flight Booking
- Carbon Offsetting
- 24/7 Customer Support
- View all Features
TravelPerk Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
Expensify works as a cloud-based business accounting system and business travel management software. This solution makes use of real-time data processing to curb expenses and transactions. Users can manage and enhance their business spending in one location. They can also manage spending, scan receipts, send... Read More About Expensify
Expensify Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Receipt Integration
- Expense Reports
- Corporate Card Reconciliation
- Offline Mode
- Real Time Expense Tracking
- Advanced Tax Tracking
- Custom Tags And Categories
- Smartscan
- View all Features
Track
$ 5
Per Month
Collect
$ 10
Per Month
Control
$ 18
Per Month
Expensify Features and Usability-Based User Satisfaction Score
Software by Egencia
Product Description
Egencia is a corporate travel booking software and business travel service. The Egencia app provides the flexibility and efficiency that businesses need to plan their travel, coordinate, and view business travels. The software also provides the required information to business travelers, travel approvers, travel arrangers,... Read More About Egencia
Egencia Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Multi Currency Support
- Preferred Supplier Management
- Itinerary Management
- Invoice Management
- Automated Travel Notifications
- Duty Of Care
- Travel Policy Compliance
- Travel Alerts
- View all Features
Contenders | 2025
Product Description
Zoho Expense offers one of the best travel management tools. You can track and report all of your business expenses with the online expense reporting tool, Zoho Expense. It streamlines the approval process, automates the recording of expenses from receipts, and gives business owners control... Read More About Zoho Expense
Zoho Expense Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Approval Workflows
- Policy Compliance
- Multi Currency Support
- Audit Trail
- Tax Management
- Analytics
- Mobile App
- Custom Fields
- View all Features
Free
$ 0
Per Month
Standard
$ 1
User/Month
Premium
$ 2
User/Month
Zoho Expense Features and Usability-Based User Satisfaction Score
Reimagine travel & expense management with itilite
Product Description
ITILITE is a business travel management software. It enables businesses to control bookings, approvals, and business travel costs. Customers may book hotels, cabs, and flights on ITILITE from one convenient location. Businesses can create their dashboards or use more than 100 reports that are accessible... Read More About ITILITE
ITILITE Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- 24/7 Customer Support
- Multi Currency Support
- User Friendly Interface
- Customizable Reporting
- Expense Management
- Travel Risk Management
- Travel Alerts
- Integration With Erp Systems
- View all Features
Travel booking platform offering
$ 10
Per Month
Expense Reimbursement platform offering
$ 5
Per Month
Expense Reimbursement platform offering
$ 8
Per Month
Category Champions | 2025
The Easiest, Most Cost-Effective Travel Managemen
Product Description
Routespring is one of the best corporate travel management software solutions. By consolidating every aspect of traveling, like flights, lodging, and vehicle rentals, in one location, Routespring optimizes business travel by providing organizations and their travelers with a centralized location to manage their plans and... Read More About Routespring
Routespring Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Approval Workflow
- Multi Currency Support
- User Management
- Customizable Policies
- Automated Invoicing
- Receipt Capture
- Travel Booking
- Travel Analytics
- View all Features
Basic
$ 0
Per Month
Economy
$ 99
Per Month
Business
$ 999
Per Month
Routespring Features and Usability-Based User Satisfaction Score
Software by Travelator
Product Description
TravelBank is business travel software. Expense management, business travel, and card management are all consolidated into one system. TravelBank has a camera-first experience for tracking expenses on the go and uses an intelligent algorithm to predict travel costs based on real-time pricing. This software also... Read More About TravelBank
TravelBank Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Marketing Tools
- Integration With Third Party Services
- Customer Feedback Management
- Multi Currency Support
- 24/7 Customer Support
- User Permissions
- Mobile Access
- Booking Management
- View all Features
Software by Emburse, Inc
Product Description
Through a user-friendly interface, quick expenditure reimbursements, and a travel rewards program, TravelBank gives businesses immediate control over their expense management and travel program. This travel management platform helps businesses reduce company spending while increasing employee satisfaction. Read More About Emburse
Emburse Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Audit Trail
- Travel Booking Integration
- User Permissions
- Per Diem Management
- Fraud Detection
- Multi Currency Support
- Real Time Analytics
- Receipt Scanning
- View all Features
Travel and Expense management for corporates
Product Description
Tripgain is a comprehensive travel and expense management solution suitable for businesses of all kinds. It is one of the best travel management software solutions that help with the automation of policy compliance, rejection of duplicate claims, fraud detection, and much more. Read More About Tripgain
Tripgain Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Tax Calculation
- Duplicate Detection
- Multi Language Support
- Budget Tracking
- Integration With Accounting Software
- Policy Compliance
- Expense Categorization
- Multi Currency Support
- View all Features
Tripgain
$ 0
Per Month
Software by Volopay
Product Description
For organizations of all sizes, whether they are startups, small businesses, or enterprises, Volopay provides cutting-edge financial management and travel management solutions. With its corporate cards, automatic cost management, and accounting connections, financial solution provider Volopay helps companies save time and money while enhancing the... Read More About Volopay
Volopay Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Audit Trail
- Travel Expense Management
- Corporate Cards
- Automated Expense Reporting
- Customizable Expense Categories
- Per Diem Management
- Cash Advance Management
- Fraud Detection
- View all Features
Smart expense management for efficient teams.
Product Description
Rydoo is a popular travel software that is a cloud-based travel management service. This software handles every aspect of travel, ranging from receipts to accounting. Rydoo improves team productivity by streamlining reimbursement processes and automating cost flows. The solution makes it easier to manage spending... Read More About Rydoo
Rydoo Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Approval Workflow
- Real Time Data
- Mileage Tracking
- Credit Card Integration
- Notifications And Alerts
- Budget Management
- Tax Compliance
- Audit Trail
- View all Features
Software by NexTravel
Product Description
A web-based program called NexTravel is made specifically for managing business travel. This travel management platform greatly simplifies and improves the convenience of arranging trips, confirming flights, and finding hotels. Users can enjoy business travel without the complications, hidden costs, and time-consuming administrative procedures by... Read More About NexTravel
NexTravel Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Duty Of Care
- 24/7 Customer Support
- Policy Compliance
- Carbon Footprint Tracking
- Multi Currency Support
- Integration With Erp
- Expense Management
- Travel Budgeting
- View all Features
Software by Chrome River Technologies
Product Description
Chrome River is a SaaS-based solution easily adaptable to your organizations changing needs. This travel manager software offers financial control and compliance for international enterprises. With automated, real-time spend policy compliance monitoring and approval routing, users can easily keep all their expenditures under control. Receipt... Read More About Chrome River Expense
Chrome River Expense Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Fraud Detection
- Mobile Receipt Capture
- Audit Trail
- Travel Booking Integration
- Integration With Erp Systems
- User Roles And Permissions
- Ocr Receipt Scanning
- Analytics And Reporting
- View all Features
Software by Concur Technologies, Inc
Product Description
SAP Concur is a cloud-based travel and expense management solution designed to streamline and automate business processes related to travel, expense reporting, and invoice management. It helps organizations manage their expenses more efficiently by providing tools for expense tracking, approval workflows, and policy compliance. Read More About SAP Concur
SAP Concur Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Travel Management
- Expense Management
- Vendor Management
- Invoice Management
- Customer Support
- Policy Compliance
- Multi Currency Support
- Automated Data Capture
- View all Features
Software by Expensya
Product Description
Using Expensya, a corporate travel booking software, accounting teams can accurately calculate distance based on mileage and submit reimbursement requests. Expensya offers its users a complete solution for perfect end-to-end control of all business expenditures. Additionally, Expensya links with bank cards, HR software, accounting software,... Read More About Expensya
Expensya Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- User Roles And Permissions
- Approval Workflow
- Per Diem Management
- Automated Expense Reports
- Policy Compliance
- Customizable Reports
- Real Time Analytics
- Ocr Technology
- View all Features
Emergents | 2025
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Product Description
ExpensePoint is travel management software and an online expense management tool. This software is perfect for small firms that need to monitor business spending and create expense reports. ExpensePoint has many features designed to automate the complete cost management process and is inexpensive and simple... Read More About ExpensePoint
ExpensePoint Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- User Permissions
- Data Export
- Duplicate Detection
- Audit Trail
- Credit Card Integration
- Customizable Reports
- Budget Tracking
- Mobile App
- View all Features
All In
$ 9
Per User or Per Report
ExpensePoint Features and Usability-Based User Satisfaction Score
Software by WeTravel
Product Description
WeTravel is a platform for booking and making payments for travel agencies. WeTravel offers travel management tools that assist travel agencies by automating and optimizing processes. With the help of its user-friendly platform, WeTravel helps companies boost sales and revenue, reduce administrative overhead, and automate... Read More About WeTravel
WeTravel Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Customizable Templates
- Mobile Access
- Group Management
- Document Management
- Task Management
- Customer Relationship Management (crm)
- Calendar Integration
- Supplier Management
- View all Features
Get Free Expert Advice
What is Travel Management Software?
Travel-management software enables travel managers and other professionals to schedule, track, and assesses information related to different trips.
A travel management software is a specialized system to help travel companies and managers book, analyze, and track business travel. Using such software, organizations and their employees can free themselves from travel and expense management problems. Travel management solutions handle end-to-end business travel woes for companies and take care of flight and hotel searches, seat bookings, hotel reservations, etc.
A travel management software manages a company's strategic approach to business travel. It handles day-to-day corporate travel operations, manages negotiations with vendors, ensures traveler security, payments, and data management. Thus, with the use of such software, organizations can manage their travel needs better.
For many organizations, travel and expense costs represent their second-highest expense after salary and benefits. In many cases, travel costs are much higher than infrastructure or IT-related costs. The expenditures on travel & accommodation may also include cab fares, clients' meals, gifts, office supplies, and other charges incurred during meetings or client visits. Moreover, it contains expenditures made for travelers’ safety management, meeting management, transaction management, and management of overall travel data.
Many organizations have a designated Corporate Travel Manager (CTM) as a part of their HR, Administration, or Finance Team that handles all responsibilities regarding employees' travel needs and plans them in consultation with the management team. In the absence of a CTM, organizations often rely on travel management tools to streamline their corporate trips. Companies that do not use software or have a CTM usually delegate their travel management responsibilities to companies that specialize in global travel arrangements
How does a Travel Management tool work?
Travel management tools can differ vastly from each other. However, their primary goal is to make corporate travel more accessible, faster, safer, and cheaper. Such tools allow corporates to liaise with different vendors, schedule trips, and manage accommodation for their staff while ensuring that their organizational travel policies are adhered to. Modern travel management software provide easy access to business travel information for employees and guides them while they are on the go. They offer support in the form of web and mobile apps to ensure that employees can complete their travel objectives in accordance with organizational rules.
Travel management tools offer customizable approval workflows and extensive trip inventory so that business trips can be initiated round the clock without redirections or delays. Such tools help employees report travel expenses remotely and offer consolidated invoicing for all trips planned. Such tools help organizations review and share the status of all trips and help in easy bookings and cancellations of transport and accommodation facilities.
Features of Travel Management Systems
Travel management systems (TMS) offer the following set of features to make business journeys smooth and efficient:
1. Custom travel policies: There are several organizational, local, or international policies that often need to be adhered to. Even if travel managers book on behalf of travelers, there is a need for keeping administrators on the same page with the in-app policies. Such policies must be customizable to allow the following for travelers:
- Special policies for travelers from different departments or designations
- Global policies for nightly accommodation in different cities
- Global policies for maximum international and domestic flight costs
- Maximum flight/train charges for specific routes
- Minimum number of days needed for advanced bookings
Travel management systems should enable you to pre-set your travel policies so that they are live and working anytime you need them.
2. Custom approval workflows: A good TMS should also include approval workflows inside the platform. If anything falls out of company policies, employees can request approval for the updated itinerary and trip details. The approval workflows should be such that travel can be flexible yet compliant. The software should allow different approvers for different teams and departments with varying levels of strictness.
3. Extensive Travel Inventory: Most travel management tools offer different accommodation and trip plans for the same journey depending on the business need and individuals involved. This helps organizations make big savings and often helps staff to pick the ideal accommodation needed for them.
4. Free Support: When people are traveling for business outside their own city or country, it is normal for them to ask for support. Previously travel support had a hefty fee associated with it, which would add to the total cost for travel. However, modern systems provide free support and assistance to travelers round the clock to ensure better convenience and safety at no additional costs.
5. No vendor redirects: Many individuals on business trips have had to face a scenario in which they have been redirected to other vendors at the last minute, leading to added costs and inconvenience. In an unfamiliar territory, avoiding such redirects can be pretty expensive and even risky. Thus, it is important that your travel management tool does not redirect your vendors without advanced notice.
6. Travel Expense Reporting: One of the most pivotal features of travel management tools is the ability to report on business trip expenses. The software must be able to track the following:
- Travel expenses by depart/teams
- Travel expenses by time
- Travel expenses booked out of policy
- Travel expenses for hiring
- Travel expenses by event, clients, or projects
The solution should also enable you to generate and share reports and label or tag trips under multiple categories.
7. Consolidated Invoicing & trip status: For administrators overseeing trip expenses, it is highly essential to have all monthly travel invoices consolidated in one place for faster invoicing. The software must also have a database that allows managers/approvers to view the status of past, present and future trips, and the people associated with each. The travel management platform should also allow you to see:
- Staff who have booked trips within company policy
- Staff requesting out-of-policy booking & their reasons
- Staff with a trip in progress
- Staff who haven't booked their trips in time
The software must allow you to support staff remotely and provide them notifications regarding confirmations, itinerary information, cancellation notices, etc.
8. Easy & instant bookings: Another important aspect to keep in mind while choosing travel management software is the facility for quick and easy bookings. The solution must also allow you to add a few customizations to make the lodging experience better for employees. Also, the interface must be simple enough so that employees, if needed, can book accommodation for themselves directly through the application without waiting for approvals.
9. Personalized Transportation: A good travel management software also helps organizations customize transportation according to their needs. Whether it is group booking or of individuals or changing the mode of transport, the application must assist teams in traveling, keeping in mind their convenience and safety.
10. Mobile application: Nowadays, it is almost necessary for travel management tools to have mobile applications that are easy to use while on the go. This helps employees connect to their organization from anywhere and procure instant approvals. Thus it is wise to choose a provider with a mobile application so that teams can be assisted from far away.
11. Saving In-progress Information: Since there is a lot of research that companies have to do while booking, the software used must allow saving of in-progress bookings in the database. Organizations must be able to see the list of pending and in-progress bookings, notify the staff concerned and be able to take them forward anytime they please using the software. This can save huge amounts of time for any company and smoothen its travel operations.
12. Instant Policy Checks: Another desirable feature in travel management tools is the ability to instantly check if a particular booking is in compliance with the existing company policies. While providing search results, the software must highlight options that exceed the given budget or don’t comply with organizational rules. This will ensure that there are no additional payments or chances of policy violations.
Benefits of Travel Management System
There are several benefits of using a travel management tool, which is enumerated below:
- Streamlined Process: Travel management tools integrate people, policies, and processes to offer a seamless experience in business journeys. It allows users to compare accommodations faster, boost savings, and improve travel autonomy.
- Reduced Expenses: By allowing users to compare, liaise and book through several vendors, travel management solutions help companies stay within their stipulated budgets, get discounts and save costs. Such solutions offer real-time tariffs, comparisons, and reviews to help organizations save big on both local and international travel.
- Saving Time: As discussed above, travel management software saves a great deal of time for companies by bringing all information under a single interface, easy scheduling, and saving of in-progress travel information.
Who can Buy Travel Management Software
Any organization that deals with many business trips and planning should invest in good travel management software. Usually, business conglomerates and MNCs that handle global corporate travel utilize software to automate and streamline their business trip planning. However, any company where field marketing or client visits are involved can benefit from using such software.
Travel management solutions are available for businesses of all sizes and types. They help manage a gamut of aspects related to business trips and their expenses and help digitize transactions. Every company, from startups to large enterprises, can make their business trips safe, easy, and effective.
FAQs
1. What is Travel Management?
Travel management deals with an organization's strategic approach to travel, vendor management, daily operations, travel data management, finances, and data security management. Corporate travel management deals with the class of service that employees get while commuting or traveling for business, negotiations for corporate fairs with hotels and airlines, and the use of corporate credit cards for payments. Travel management also includes making actual reservations in accordance with the parameters provided by the given organization.
2. What will be the cost of travel-management software?
The price of travel-management software can vary greatly depending on the facilities they offer and the countries/area that they cater to. For software that can handle thousands of travel transactions each day for large conglomerates, prices can be on the higher side. On the other hand, there are many travel solutions that only take care of bookings and ride-fares, which are comparatively cheaper.
3. Top 10 travel management tools.
Through travel management tools can vastly differ from each other in scope and functionality, we have tried to create a list of the most popular corporate travel management tools available below:
- SAP Concur
- TripActions
- TripIt
- TravelPerk
- Egencia
- Emburse Certify
- Uber for Business
- Rydoo
- Lola.com
- Upside Business Travel
All of the above tools provide integrated travel and expense management functionalities with advanced reporting and scheduling.
4. What does a travel management company do?
As the name suggests, travel management companies manage, track and integrate all travel and trip expense information for their clients and help them travel anywhere in the world. Such companies often have their own set of booking tools and apps to help clients create travel plans. They also house specialized teams that help provide premier business travel experiences and support to clients before and during business trips.