Best Payroll Software for Small Businesses in 2017

ADP Vista HCM star star star star star_half 4.6 (12)

An online payroll software for small businesses

ADP is one of the best payroll solutions available in the market. This tool provides management, database, security and similar feature. It is designed for SMEs. It has both a one-time payment and SaaS based payment method. It provides API integration, mobile support, and customization. It provides free payroll software demo.

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Customisation
Mobile
Saas
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greytHR star star star star star_half 4.7 (24)

Easy and Simple to use Cloud Payroll Solution

It is one of the best payroll tool designed for SMEs, agencies, and startups. The software keeps a complete track of your business’ requirements relating to the payroll and HR. The software provides SaaS based payment method, mobile support and customization. There is a free payroll software trial available as well.

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Installed
Onetime
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Customisation
Mobile
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Web Based and
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SmartH2R (Re-branded from SmartHR) star star star star star_half 4.9 (20)

A very easy and useful HR and Payroll software for employees

SmartHR is the complete solution to all activities performed relating to payroll. It consists of a range of functionalities covering the entire daily routine activities performed for the payroll of employees. It is one of the best payroll software for small businesses with simple user interface.

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Installed
Onetime
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Customisation
Mobile
Saas
Web Based
Web Based and
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Patriot Payroll star star star star star_half 4.7 (3)

An Employee Payroll Software solution

A top online payroll software for small businesses. The platform provides extensive features like employee support, HR and Payroll. It provides free payroll software usage as a 30-day trial. This trial can be upgraded into two packages which are basic and advance.

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Onetime
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Customisation
Mobile
Saas
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QuickBooks star star star star star_border 4.3 (11)

An online payroll tool with SaaS based payment method

QuickBooks is a simple payroll management solution for business owners to make informed decisions. You can run your business with QuickBooks Anytime, Anywhere. The product has API, mobile support and mobile app.

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Installed
Onetime
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Customisation
Mobile
Saas
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Zenefits star star star star star 5 (3)

More than 20,000 businesses use this Payroll Solution

Zenefits is US based modern HR and payroll software. It connects your payroll and HR management to other systems. Zenefits allows you to and your team to make changes which are available in real-time data. It is one of the best payroll software for small business and it provides features like business customization and free payroll software package.

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Onetime
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Customisation
Mobile
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Namely star star star star star_half 4.7 (3)

A top cloud Payroll software for your business

Namely Inc. is one of the best payroll software companies. It provides integration, database, management and security. It provides the mobile app, mobile support and SaaS based payment method. The software saves your time in payroll and hr related activities and allows you to focus more on strategy.

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Installed
Onetime
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Customisation
Mobile
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Web Based
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Both (SAAS & One time)

CheckMark Payroll Software star star star star star_border 4.3 (3)

A complete payroll solution with installed deployment

CheckMark is one of the best payroll software available for small businesses. It is a one place solution for all your payroll and HR related needs. HR tech outlook has considered it as one of the top 10 payroll software providers. There is a free payroll software trial provided by this company as well.

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Onetime
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Customisation
Mobile
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HRiS 365 star_border star_border star_border star_border star_border

An online employee payroll software for small businesses.

HRiS365 provides your company with the power to manage people anywhere. Starting from hire to retire, it covers all stages of human capital management, in simple and easy ways. It is an indispensable tool not just for payroll and HR but for the entire company. The tool is available as a free payroll software for 25 employees.

smartphone import_contacts
Installed
Onetime
Download Brochure
Customisation
Mobile
Saas
Web Based
Web Based and
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Both (SAAS & One time)

PenSoft Payroll star star star star star_half 4.7 (3)

A payroll software for small businesses and start ups

This payroll solution has online and installed options available for it deployment. The tool provides both SaaS and one-time payment. It has been designed keeping in mind SMEs and agencies. As it has been designed for small businesses, it provides free payroll software trial and support.

Installed
Onetime
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Customisation
Mobile
Saas
Web Based
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Brightpay star_border star_border star_border star_border star_border

A top online payroll software solution to increase business efficiency.

This in house payroll tool helps you with payroll processing, payments, real time information and other similar productive features. The software has one-time payment system and has been designed for startups, agencies and small businesses. It provides a free payroll software trial for 60 days. It can be upgraded into different pricing packages. 

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Onetime
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Customisation
Mobile
Saas
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Payroll Mate star star star star star_half 4.8 (6)

Payroll Software for Small Businesses

It is an in house payroll software that comes with installed deployment. It has SaaS based payment method and works best for SMEs and agencies. It does the work of HR and payroll management.

Installed
Onetime
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Customisation
Mobile
Saas
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Sage Payroll star star star star star 5 (2)

A cloud payroll software solution by Sage

This system comes with clearing all your worries relating to human resource management and payroll processing. It provides time management, leave tracking and other such activities of employees in real time. The tool has been designed mainly for small businesses, startups and enterprises. It comes with mobile support and API.

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Installed
Onetime
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Customisation
Mobile
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sumHR star star star star star_border 4.2 (12)

A cloud based easy and affordable payroll software

This payroll system by Sutra Services Pvt Ltd comes loaded with payroll requirements of small businesses. It provides a single dashboard for all your payroll related activities.The features of this product are specifically targeted towards payroll activities of SMEs. The company provides 7-day free payroll software trial.

Installed
Onetime
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Customisation
Mobile
Saas
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BreatheHR star star star star star_half 4.5 (2)

A payroll solution created for small businesses

A web based payroll salary solution with SaaS based payment method. This tool provides a solution for managing people in simplest and easiest way. It has a 14-day free payroll software trial available. The system provides performance management, employee management, multicurrency and similar HR related activities.

Installed
Onetime
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Customisation
Mobile
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Web Based and
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Page Last Updated On 28/07/2017 01:30



What is Payroll Software? Why should one have Employee Payroll Management software?

Payroll software is a system that aims to restructure and automate the method of paying the employees of a company, making the task of processing payroll less time-consuming and convenient. Payroll management software can be acquired from a human resources management vendor or is contained within as a module of a larger enterprise resource planning (ERP) package.

One of the most fundamental functions to oversee a business is taking care of the human resources. Further more, among the issues one would face about human resources is managing the HR payroll. Managing payroll manually is a tedious task; an organization with few individuals can keep up with a manual process, but, it will, however, be a time-consuming task with loads of data in the excel sheets!

Payroll management is a trouble to small businesses and simultaneously an important activity which is repeated consistently including complexities identified with computations, derivations and statutory regulations. Small businesses may process the payroll of employees physically, but it will not be possible when the company grows. A potent and practical business payroll solution is an absolute necessity to handle payroll process which in turn simplifies the task and to capitalize on the efficiency in the long run of the business.

HR department is not relevant for the small-scale organizations (as they do not justify the cost of employing one). In such cases, the obligation of HR payroll administration can fall on anybody, from the managing executive to an administrator. While they can manage payroll manually up to some extent, however, this is not the right way. A payroll management system used from the beginning in the business can help save two most important resources which are money and time.

Processing payroll causes a lot of blunder. Calculating salaries is an easy task if an organization have only one or two employees but the same task becomes cumbersome as the business begins including workers. Blunders commonly occur in the full and final settlement (separation management) and increases when the workers join in the middle of the term as the process is being manually done In the end, organizations may realize that without the right salary software, the business cannot grow as expected. This is where the payroll software companies step up and start providing customized software for small businesses as well.

Also, payroll management system has the capability to improve the functioning of small and medium scale organizations, improving the general operational effectiveness. HR Payroll software helps in computing pay rates including statutory reckoning of PF and ESI, Reimbursements according to CTC norms, the employee documents management, managing emails and documents in an organized way, keep track of Employee leave taken and loans & advances.

The second motivation to consider this kind of business payroll software is that it makes tax obligations much effortless. Estimation of Income tax is another regular and burdensome activity that needs to comply with government regulations and standards. A top online payroll solution can help to robotize this with more productivity, precision and cloud storage.

How can Payroll Management Software help your business?

Looking into the benefits of business payroll software:

  1. Effective Costing: When employees themselves work on the salary management software without seeking the help of professionals a lot of money is saved in this process. Thus, no expertise is needed to use the software; making it very user-friendly.
  2. Notifications and Updates: The salary software keeps reminding you of important notifications like tax payments and salary due dates. There are reminders too which keep you in the loop about the different tasks to be done.
  3. Employee Calendars: These calendars are an easy approach to manage different aspects of employee status like check on sick leaves, absence and over time. Time management software with payroll helps employees to make plans and decisions on a particular day. At a single glance, all kinds of information on the employee can be obtained like how long they have taken leave, whether to allow more leave or how much leave is entitled to them.
  4. Pay slips: This salary slip software helps you to generate pay slips so that your employees and company can keep the payment records.
  5. Time Saver: Automation of the data management in a cloud payroll software helps speed up the process of your work and saves a lot of time.
  6. Negligible Errors/Mistakes: Errors/mistakes are minimized due to computing and automation benefits.
  7. Customer Services: With the saving of time and money your employees can focus on the customers better thereby improving your business standards.
  8. Cloud Computing:  A top online payroll software would probably provide substantial cloud storage. This would allow the user to keep all the data on cloud storage. Which would make the process of storing data hassle free and more secure. 

The disadvantages:

  1. The salary software needs a lot of data inputs about the employees. Since this is done manually, this may lead to errors/mistakes
  2. If the employer outsources the data work to the service provider;  they have to pay for these services which might be expensive
  3. If the salary management software data task is done by a service provider, one cannot expect immediate help from the service providers since they might do providing similar services to many other clients too.

Important features of a Payroll Management Software

Payroll technology consolidates and automates the process of paying salary and other compensation/dues to company’s employees.  Nowadays, the software does more than calculating salary. It supports you in giving you updated information about the total cost of employment and also keeps track of the individual employees. You can add more features to your software as your company grows – this can be a beneficial option in buying payroll management software.

Nowadays the software can be customized to your requirements and employee capabilities. Using this software enables you to cut administrative costs and also aids in a number of HR tasks. It can automatically and accurately perform a range of tasks. You can monitor your employees and their performance, manage office data and records and even decide on employment opportunities that might arise. Following are the features that one of the best payroll software for small businesses.

  1. Customization:  This employee salary software can be customized for any kind of business. You can even add the different departments for increasing the software data usage across your enterprise and also be updated on all employees’ information
  2. Payroll Management:  The most sought-after feature which allows you to customize or change payroll calculations based on the prevailing financial scenario. This is done by altering the formulas for taxation and allowance benefits.
  3. Generate Pay slips:  You can easily generate pay slips for all the employees through payroll management system or salary slip software. All the necessary calculations like taxes and allowances/benefits too are added in these slips. You can also print these slips without any hassles.
  4. Employee Management:  The employee payroll software also helps indirectly in managing your employees especially in terms of their work and leave status and the related attendance records. Some software also has the feature of providing leave encashment and also transfers the data/tasks for the next year too.
  5. HR Management System:  Normally HR Payroll software is used to get this service. This software is really helpful in providing support to manage several HR activities through following features:

1) One essential feature of this software is that it helps employers in monitoring the employee performance and also keeps records of these.

2) The office documents needed by the employees are managed effectively so as to enable the employer or any other user to access it anytime. These documents are related to employee records.

3) An online payroll solution's records are saved about the employees who had appeared for the interview in the organization. This comprises of details of candidates, their interview status and results and the status of the job offered.

4) Several reports related to payroll, performance, and leave/absence of the employee is generated and any decision in this direction is then taken.

Which One Should You Select: Payroll System or Payroll Service?

  1. Staffing:  Staffing is essential in order to decide the managerial roles. Payroll service processes are sleek and up to date. But keeping track of and submission of the number of hours worked to the payroll service is necessary. With the software, however, the person in charge of payroll ends up investing time in only managing it, because all the functions will be done internally.
  2. Cost:  Cost is an important factor associated with payroll services as well as payroll tool. Since payroll service takes most of the workload off your shoulders, it costs more. You just need to make sure that the pricing info is inclusive of all the required functions. There are several add-on functions that can incur an additional fee hence, receiving a quote for all the ordered payroll functions will save time and keep you from bearing new expenses down the line. Also, with fewer employees, the cost for payroll service becomes inexpensive but as your employee number increases, payroll service costs can go up.
  3. Data Security:  Payroll information needs to be protected with strong security. With payroll service, the internet is used to access your data, hence make sure that your connectivity is safe. In the case of payroll tool, you want to keep a limited and controlled access to the system. Menu level security feature enables the employees to access only those screens that you deem necessary.
  4. Reporting and Special Considerations:  The setup and reporting flexibility that comes with a payroll system attract a lot of users. If you need a customized payroll with features such as multiple pay rates for employees or reporting from every department, then a payroll system is more suitable for you. In simpler words, a payroll software solution offers more business control over a company's operations, whereas a payroll service can only reduce some burden.

Reasons To Select Payroll Software Over Payroll Service

There are many reasons to select a payroll software over a payroll service. There are many powerful applications that a payroll system can offer. Hence, it might not be too late to reconsider your strategies to handle the critical tasks of payroll generation.

  1. Internal Control:  With the growth of an organization, it may become necessary to control your payroll processing, save money and eliminate partner-management tasks. A nominal fee might just expand into payroll complexities. With the help of HR and accounting professionals, it can be even more cost-effective to get payroll services under your roof.
  2. Security:  Security is a recurring barrier especially with regards to salary and employee benefits data. Payroll service firms assure you that they will keep your data safe. But many a time, businesses may feel more secure with their own software. You will always need a guarantee of info access and security irrespective of the payroll type.
  3. Efficiency:  While this may lead to a culture issue, it is recommended not to cede any control to external firms and many companies firmly stand by this belief. Sometimes, you need control due to the company's complex multi-national operations. Also, rapid shifts within the firm - such as frequent recruiting and laying-off of employees may also create a need for an efficient and adaptable payroll.
  4. Report Generation:  Reports are an extremely important factor. A top Payroll software lets you create a smart tool to analyze, for eg. tracking salaries of a specific department, geography etc. A flexible payroll tool enables the user to produce the most creative reporting and lets the managers export data from the reports into a spreadsheet, or any format for presentation and review. Here is the HR software report generated by analyzing more than 700+ HR software buyers in the USA.

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