VCA DMS

VCA uses cutting edge technology combined with latest process frameworks to give businesses the power of effective document handling and access.

VCA DMS can be used by business employees, managers, and other stakeholders through the automated provision of access rules. Managers can assign access to the DMS or certain categories based on employee role, specification or tasks. The system streamlines and logs all DMS activity and maintains a real-time record of usage.

What sets VCA Document Management System apart from the rest is its unique integration abilities. Managers and employees no longer have to manually update documents, store accordingly or transfer manually. Entire document processes ranging from customer form inquiry to balance sheets and employee appraisal reports, all are captured and synched to be stored on relevant cords, files or folders on a centralized database.

VCA DMS can be quickly integrated with VCA email, chat and external channels to ensure the document flow is captured through a single platform. So whether your customer sends you his/her documents for processing by email or whether your employee updates his record, entire documents are captured by the system for real-time processing.

The system has been designed to use AI technology to scan incoming and outgoing documents. All paperwork received through any fax, email or chat is instantly scanned using keywords and tagging rules. This allows the system to identify the purpose of the document and categorically store it within the correct folder or database. For later use, employees can retrieve the document using advanced search options, keywords or tags for instant identification.

VCA Document Management System allows for complete collaboration and teamwork. Team members, workers, employees and other personnel can share documents instantly without having to download or store them temporarily. The documents can be transferred from one location to another via chat. This means, if your team members are working on a specific project, they can share documents by simply dragging the file and dropping it within the specific group window.

For upper management, detailed analytics are provided by the DMS. Users can gain useful insight on data received and sent. All documents are maintained using industry-specific standards and updated in real-time. Such analytics can help management identify new areas of growth and strategy-building.

Transparency is another key element which falls hand in hand with VCA DMS. Managers can trace all document trails in real-times. No document can go uncovered or can be used without provided access. All communication mediums used for the sending or retrieval of documents are recorded in real-time for future references.

VCA is geared towards creating a streamlined workflow for documents and files. The system ensures transparency, smooth flow of documents, easy accessibility, effective management and a comprehensive storage solution for businesses in all industries.

Features:

• Transaction-Based Document Processing
• Complete Integration
• Advanced Search Facilities
• Intelligent Data Capture
• Automated Document Workflow
• Cloud Document Management
• Clipping and Dragging
• Auto-Transfer
• Auto-Storage Path
• Auto-Document Scanning and Tagging
• Secured Access
• Smart Analytics
• Automated Notification
• Compliance and Security
• Auto-Capture and Barcoding

Benefits of VCA DMS:

• Improved collaboration
• Faster document transfer
• Integrated document processes
• Automated document controls
• Reduced document clutter
• Zero physical space for storage
• Streamlined workflow
• Easy document tagging
• Faster process management
• Decreased resource wastage
• Reduced document errors