Best Video Conferencing Software

Best video conferencing software are Zoom, Microsoft Teams, Google Meet, GoToMeeting, and Skype. Video conferencing platforms enable real-time video and audio communication from any location.

What is Video Conferencing Software?

Video conferencing software is an online application that enables individuals or groups to conduct video calls and live conferences. It connects people in different locations using computer and mobile devices to transmit audio, video, and text.

Priya Naha
Researched and Written by Priya Naha
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List of 20 Best Video Conferencing Software

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Best video conferencing platform for business

Starting Price

Available on Request

Free Trial

Product Description

This information is provided by vendor.

WEVE is a unique web conferencing software that makes your virtual meetings fun. It offers activities like Trivia, Where in the World, Pictionary, Art Draw, Instant Meme, Lip Sync, Scavenger Hunt, Photo Booth, Award Show, Spotlight, Wrong Answers Only, etc. WEVE is a great choice... Read More About Weve

Weve Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Polls And Surveys
  • Chat
  • Screen Sharing
  • Meeting Scheduling
  • Host Controls
  • Hd Video
  • Waiting Rooms
  • Meeting Recording
  • View all Features
4.5
out of 5 (2 Reviews)
Features
5.0
Ease of Use
5.0
Value for Money
4.5
Customer Support
4.5
islam
Manager

We love Weave and are so happy to have this communications software. It is making a lot of patient communication tasks much easier; however, we are experiencing more and more problems as they keep rolling out more updates.

Read all 2 Reviews

Category Champions | 2024

Starting Price

Basic

$ 0

Per Month

Free Trial

Product Description

ZOOM Cloud Meetings is intelligently engineered video conference software that can help you arrange video meetings, conferences, and video webinars from a remote location. It can build collaboration-enabled conference rooms. Read More About ZOOM

ZOOM Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Calendar Integration
  • Raise Hand
  • Whiteboarding
  • Custom Meeting Id
  • Screen Sharing
  • Chat
  • Annotation Tools
  • Hd Video And Audio
  • View all Features
4.6
out of 5 (160 Reviews)
Features
4.6
Ease of Use
4.7
Value for Money
4.5
Customer Support
4.3
Ella Svensson
Marketing Manager

Zoom is a powerful, user-friendly platform that makes virtual meetings, webinars, and collaboration seamless. With high-quality video and audio, along with easy screen sharing and breakout rooms, it’s perfect for remote teams and large presentations. Its reliability and extensive features make it essential for staying connected, no matter where you are.

Read all 160 Reviews

ZOOM Features and Usability-Based User Satisfaction Score

Rating Score 9.2

Rating Score

Out of 10

No. of reviews Score 10.0

No. of reviews Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 8.4

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Most Reviewed

Category Champions | 2024

Starting Price

Available on Request

Product Description

Microsoft Teams is one of the most widely used web conferencing software for collaborating and communicating anytime, anywhere. It is suitable for peer-to-peer meetings and large group events, enabling flexible collaborations. Microsoft Teams allows you to meet in a more engaging and meaningful way to focus... Read More About Microsoft Teams

Microsoft Teams Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Custom Backgrounds
  • Meeting Analytics
  • File Sharing
  • Polls And Surveys
  • Together Mode
  • Mobile Access
  • Live Captions
  • Live Events
  • View all Features
4.6
out of 5 (139 Reviews)
Features
4.5
Ease of Use
4.6
Value for Money
4.5
Customer Support
4.4
Geeta Gupta Kadakia
Teacher

It provides a space to keep track of all things related to the classroom that would be useful for parents and students.

Read all 139 Reviews

Microsoft Teams Features and Usability-Based User Satisfaction Score

Rating Score 9.2

Rating Score

Out of 10

No. of reviews Score 10.0

No. of reviews Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 9.2

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Category Champions | 2024

Starting Price

Available on Request

Product Description

Google Meet offers the best web conferencing solutions that securely connect, collaborate, and engage with others. Its secure-by-design infrastructure, built-in protection, global network, and default-on anti-abuse measures keep your meetings safe. Connecting via Google Meet is a breeze; share a link, and dont worry if... Read More About Google Meet

Google Meet Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Mobile App Support
  • Integration With Google Calendar
  • Virtual Backgrounds
  • Participant Mute/unmute
  • Polling
  • Noise Cancellation
  • Dial In Phone Numbers
  • Hand Raising
  • View all Features
4.7
out of 5 (83 Reviews)
Features
4.4
Ease of Use
4.7
Value for Money
4.6
Customer Support
4.4
Aadil Ali Siddiqui
Manager

Google Meet is my favourite app, because from study to work all done with team at one place and I love to use because it's very easy to use.

Read all 83 Reviews

Google Meet Features and Usability-Based User Satisfaction Score

Rating Score 9.4

Rating Score

Out of 10

No. of reviews Score 10.0

No. of reviews Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Contenders | 2024

Starting Price

Available on Request

Free Trial

Product Description

"Cisco WebEx is the best video conferencing software solution for hosting web conferences for small and medium-sized businesses. Its robust video conferencing and collaboration capabilities bring life to virtual meetings. Moreover, this software provides features like easy screen sharing, noise removal, gesture recognition, automatic transcription,... Read More About Cisco WebEx

Cisco WebEx Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • File Sharing
  • Breakout Rooms
  • Virtual Backgrounds
  • Customizable Layouts
  • Polling
  • Hd Video
  • Personal Meeting Rooms
  • Live Streaming
  • View all Features
4.4
out of 5 (15 Reviews)
Features
4.4
Ease of Use
4.3
Value for Money
4.1
Customer Support
4.1
Kayla Hallums

In addition to meetings, online training for about 100 people was held. No major problems occurred. By using the chat and voting functions, I was able to bridge the sense of distance.

Read all 15 Reviews

Cisco WebEx Features and Usability-Based User Satisfaction Score

Rating Score 8.8

Rating Score

Out of 10

No. of reviews Score 3.0

No. of reviews Score

Out of 10

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 8.8

Social Score

Out of 10

Monthly website visitor Score 4.0

Monthly website visitor Score

Out of 10

Contenders | 2024

Starting Price

Starter

$ 24

Per Month

Free Trial

Product Description

GoToMeeting is an engaging and collaborative web conferencing software for virtual meetings. It facilitates flexible work with quick and secure access, a simplified administration panel, crystal-clear audio and video, and more. GoToMeeting is fully loaded with features like in-session chat, screen sharing, drawing tools, one-click... Read More About GoToMeeting

GoToMeeting Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Screen Sharing
  • Breakout Rooms
  • Drawing Tools
  • 24/7 Customer Support
  • Hd Video Conferencing
  • Custom Backgrounds
  • In Meeting Chat
  • End To End Encryption
  • View all Features
4.6
out of 5 (10 Reviews)
Features
4.4
Ease of Use
4.8
Value for Money
4.6
Customer Support
4.6
Charles Mattson
Digital Marketing Manager

GoToMeeting is user-friendly, easy to use, and compatible with every device from iOS to Android. It promotes collaboration, teamwork, and communication in one place.

Read all 10 Reviews

GoToMeeting Features and Usability-Based User Satisfaction Score

Rating Score 9.2

Rating Score

Out of 10

No. of reviews Score 2.0

No. of reviews Score

Out of 10

Freshness Score 8.0

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Monthly website visitor Score 4.0

Monthly website visitor Score

Out of 10

Contenders | 2024

Starting Price

Available on Request

Free Trial

Product Description

BlueJeans provides cloud-based web conferencing solutions for easy and secure meetings, events, and webinars. This premium online conferencing software is ideal for in-office, remote, or hybrid teams and for engaging the audience effortlessly in virtual events. BlueJeans provides Dolby Voice audio quality, HD-grade crystal-clear video,... Read More About BlueJeans

BlueJeans Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Third Party Integrations
  • Command Center Dashboard
  • Custom Branding
  • Virtual Backgrounds
  • Live Streaming
  • Smart Meetings
  • Chat And Q&a
  • Dolby Voice Audio
  • View all Features
4.3
out of 5 (3 Reviews)
Features
4.7
Ease of Use
4.3
Value for Money
4.3
Customer Support
4.3
Wambeo Alex
Communication Manager

It has helped us communicate effectively with our clients and employees and has improved our company sales. This has enabled us to make more profits, thus contributing to the growth of our business.

Read all 3 Reviews

BlueJeans Features and Usability-Based User Satisfaction Score

Rating Score 8.6

Rating Score

Out of 10

No. of reviews Score 1.0

No. of reviews Score

Out of 10

Freshness Score 6.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Software by RingCentral, Inc

Starting Price

Available on Request

Free Trial

Product Description

This information is provided by vendor.

RingCentral Video is an Online Meeting Software designed to serve Startups, Agencies, and Enterprises. This online Online Meeting Software offers Screen Sharing, Device Switching,  Meeting Recording, Customer Support, and Collaboration in one place. Read More About RingCentral Video

RingCentral Video Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Host Controls
  • Custom Meeting Ids
  • Third Party Integrations
  • Screen Sharing
  • Meeting Transcriptions
  • Waiting Rooms
  • Meeting Analytics
  • Integrated Phone System
  • View all Features

Category Champions | 2024

Video Conferencing Software for Businesses and Individuals

Starting Price

Available on Request

Product Description

"Skype is a free video-conferencing platform that lets you host meetings by simply sharing a link with the people you want to connect with. The software does not require sign-ups or downloads and allows calling for up to 24 hours each. Moreover, Skype features like... Read More About Skype

Skype Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Live Subtitles
  • Live Streaming
  • Virtual Hand Raising
  • Background Blur
  • Group Video Calls
  • Hd Video Calling
  • Meeting Scheduling
  • File Sharing
  • View all Features
4.6
out of 5 (89 Reviews)
Features
4.4
Ease of Use
4.5
Value for Money
4.6
Customer Support
4.4
Gaurav Bajaj
Associate recruiter

It has been totally reliable software in terms of call quality and ease of use on mobile as well as PC. Its software is well created and easy to get used to. We manage all remote work through it.

Read all 89 Reviews

Skype Features and Usability-Based User Satisfaction Score

Rating Score 9.2

Rating Score

Out of 10

No. of reviews Score 10.0

No. of reviews Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 9.1

Social Score

Out of 10

Monthly website visitor Score 6.0

Monthly website visitor Score

Out of 10

Best Kind of Video Conferencing Software for Remote Teams

Starting Price

Free

$ 0

Per Month

Free Trial

Product Description

Get the freedom to work from anywhere with Whereby. This communication and conferencing software has multiple participant handling capacity. Each participant can be a part of the chat and contribute to the meeting silently. Read More About Whereby

Whereby Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • File Sharing
  • Hd Video Quality
  • No Downloads Required
  • Meeting Scheduling
  • Customizable Rooms
  • Breakout Rooms
  • Multiple Participants
  • Screen Annotations
  • View all Features

Software by BigBlueButton

Starting Price

Available on Request

Product Description

BigBlueButton is a dynamic virtual classroom platform designed for educators, offering tools like multi-user whiteboards, breakout rooms, and live analytics to enhance student engagement and learning outcomes, making online education interactive and effective. Read More About BigBlueButton

BigBlueButton Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Api Integration
  • Presentation Upload
  • Multi User Whiteboard
  • Private Chat
  • User Management
  • Video Sharing
  • Screen Sharing
  • Emoji Reactions
  • View all Features

Software by Jitsi

Starting Price

Available on Request

Product Description

Jitsi is a free, open-source video conferencing software that offers secure and flexible virtual meetings. It supports SIP integration for diverse device connectivity and features like SSRC rewriting to enhance performance during large calls, making it a robust Zoom alternative. Read More About Jitsi

Jitsi Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Whiteboard
  • Moderator Controls
  • Screen Sharing
  • Hand Raising
  • No Time Limits
  • End To End Encryption
  • Recording
  • Hd Video
  • View all Features

Best Audio and Video Conferencing Tool

Starting Price

Free

$ 0

Forever

Free Trial

Product Description

This information is provided by vendor.

Zoho Meeting is a top-ranked communication and video conferencing software for all your video chat and webinar needs. It is a powerful and secure remote conference software solution for remote and hybrid teams to collaborate and work more flexibly. Zoho Meeting provides standard industrial security,... Read More About Zoho Meeting

Zoho Meeting Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Breakout Rooms
  • Custom Branding
  • Meeting Recording
  • Polls And Q&a
  • Role Based Permissions
  • Meeting Scheduling
  • Email Reminders
  • Meeting Analytics
  • View all Features
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Raghav Arora
Consultant

Zoho Meeting is a business communication tool. It includes chat and messaging, and it offers video chat and screen sharing. Scheduling any meeting is easy, and it synchronizes with the calendar to avoid any meeting conflicts.

Read Review

Software by ClickMeeting

Starting Price

Basic

$ 30

Per Month

Free Trial

Product Description

ClickMeeting is one of the latest webinar platforms that gives a 360-degree review. It can be customized by the clients requirements, interact with audio, video, and screen sharing, an image of the webinar room, and reporting of webinar storage and performance. Also, lastly, create a... Read More About ClickMeeting

ClickMeeting Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Recording And Storage
  • Mobile Access
  • Webinar Scheduling
  • Analytics And Reporting
  • Hd Video
  • Custom Branding
  • Polls And Surveys
  • Automated Webinars
  • View all Features

Category Champions | 2024

Easy to Use Best Video Conferencing Solution for Business

Starting Price

Available on Request

Product Description

Slack is the best video conference solution for face-to-face communications. Slack communication brings all your work communication into one place with its collaborative tools and capabilities like channels, huddles, clips, messaging, etc. Slack keeps your information, conversations, and files safe with enterprise-grade security. Read More About Slack

Slack Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • App Directory
  • Workflow Builder
  • Search
  • Reactions
  • Status Updates
  • Integrations
  • Analytics And Reporting
  • Reminders
  • View all Features
4.6
out of 5 (113 Reviews)
Features
4.5
Ease of Use
4.6
Value for Money
4.5
Customer Support
4.4
Amit Bhardwaj
Problem setter and Technical Content Reviewer

Overall, I really enjoy the fact that Slack makes instant communication easy. The platform itself is great, and in my opinion, far better than Teams. In my last role, we used Microsoft Teams, and I was so excited to move back to Slack when I joined my current company. The platform itself has a much better user experience. From an employee perspective, it really has made my day-to-day life easier and more enjoyable.

Read all 113 Reviews

Slack Features and Usability-Based User Satisfaction Score

Rating Score 9.2

Rating Score

Out of 10

No. of reviews Score 10.0

No. of reviews Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 8.9

Social Score

Out of 10

Monthly website visitor Score 4.0

Monthly website visitor Score

Out of 10

Top Video Conferencing Software for Offices

Starting Price

Free

$ 0

Per User/Month

Free Trial

Product Description

This information is provided by vendor.

MeetFox allows users to schedule appointments, make in-browser video calls, and secure calls. It is extremely easy to use and free of cost. Moreover, it offers features like instant messaging, screen sharing, and transcription facilities. Read More About MeetFox

MeetFox Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Analytics And Reporting
  • Client Management
  • Automated Reminders
  • Group Meetings
  • Buffer Time
  • Customizable Booking Pages
  • Custom Branding
  • Recurring Appointments
  • View all Features

Software by Lifesize, Inc

Starting Price

Available on Request

Free Trial

Product Description

Lifesize is a comprehensive video conferencing and cloud contact center solution that enhances communication and collaboration. It supports various platforms like Microsoft Teams, Zoom, and Google Meet, ensuring seamless connectivity for businesses operating in-person, remote, or hybrid environments. Read More About Lifesize

Lifesize Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Breakout Rooms
  • Email Invitations
  • Moderator Controls
  • On Demand Webinars
  • Custom Branding
  • Virtual Backgrounds
  • Cloud Based
  • Live Streaming
  • View all Features

Software by Pexip

Starting Price

Available on Request

Product Description

Pexip provides you with a high-quality native platform that can be used to conduct remote web conferences at a low cost. With the help of this web-conferencing platform, you can easily enjoy total interoperability across multiple channels. Read More About Pexip

Pexip Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Multi Language Support
  • Live Streaming
  • On Demand Webinars
  • Post Webinar Surveys
  • Integration With Calendar
  • Screen Sharing
  • Chat
  • Polling
  • View all Features

Software by Eyeson GmbH

Starting Price

Available on Request

Free Trial

Product Description

eyeson is a web-based video and webinar platform. This web conferencing software helps to make the process effortless by allowing immediate joining without registration, live video, presentations, recording meetings, teamwork, creating qualified leads through webinar contacts, providing rooms for meetings, and uploading room images. Read More About eyeson

eyeson Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Custom Branding
  • Live Streaming
  • Meeting Scheduling
  • Meeting Lock
  • Hd Video Conferencing
  • Participant Management
  • Recording
  • File Sharing
  • View all Features

Best Video Conferencing Software for PC

Starting Price

Business Starter

$ 72

User/Year

Product Description

This information is provided by vendor.

Shivaami is the best web conferencing software for connecting with people globally from your desk. It is a simple, secure, and speedy video conferencing tool that lets you join video meetings with one click. Shivaami is an authorized Google Cloud Partner that offers Google Meet... Read More About Shivaami

Shivaami Caters to

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Spam Protection
  • Email Hosting
  • Analytics And Reporting
  • Third Party Integrations
  • File Sharing
  • 24/7 Support
  • Data Backup
  • Instant Messaging
  • View all Features
4.0
out of 5 (1 Review)
Features
4.0
Ease of Use
5.0
Value for Money
4.0
Customer Support
5.0
Uday Parmar
Business Development Executive

Shivaami Inc. is one of the best IT companies in India. I have been using Shivaami's Nira for my business purposes. One of the best things about Nira is that it allows you to control who has access to your documents. You can create custom permissions for each document, which is a great way to protect sensitive information. Great work, guys.

Read Review

video-conferencing-software-guide

In today's fast-paced world, video conferencing has become an indispensable tool for seamless communication and collaboration. With the rapid growth of the video conferencing market, businesses and individuals alike are seeking the best video conferencing software to enhance virtual communication.

The video conferencing software market is brimming with innovative solutions that cater to diverse needs, providing high-quality audio and video, advanced features, and user-friendly interfaces. In this article, we will explore some of the top contenders in the best video conferencing software arena, enabling you to make an informed choice that suits your specific requirements.

According to recent statistics by Grand View Research, the video conferencing software market is projected to reach a staggering value of $10.03 billion by 2030, with a compound annual growth rate (CAGR) of 9.4% from 2024 to 2030. With such immense potential, choosing the best online video conferencing software platform becomes crucial for seamless and productive virtual meetings, webinars, and remote team collaborations.

What is Video Conferencing?

Video conferencing is a technology used to transmit audio-video signals across different locations. It enables real-time communication between people in other areas, thus, allowing them to conduct virtual, face-to-face meetings without commuting to similar places. Some typical applications of video conferencing include:

  • Conducting meetings

  • Interviewing job candidates

  • Negotiating business deals

There are various types of video conferencing software, such as telepresence, integrated, desktop-based, service-based, etc. It is primarily used for business purposes, but lately, videotelephony has increased for personal interactions between friends, family, and relatives.

What are the Types of Online Video Conferencing Platforms?

Video conferencing software comes in various types, depending on the objectives and requirements of the users. Understanding the different types of online conferencing software enables you to determine what kind of solution would best align with your business requirements. Here are some types of online video conferencing platforms:

  1. Telepresence systems

    Telepresence conferencing software is ideal for hosting close meetings. It includes the use of large screens, with cameras positioned at eye level. This type of video conferencing shows that all the participants are present in the same room, even if they are not present there physically.

  2. Integrated conferencing tools

    Integrated online video conferencing tools are used for group conferencing requirements wherein the location of the equipment is centralized. This type of video conferencing is well-suited for classroom and boardroom conferences. Both the codec and hardware are mounted at the same location to display peripheral videos.

  3. Desktop video conferencing software

    For typical office workers, desktop video conferencing is the go-to choice. This type of online conferencing software can either be available as a software client on your desktop or as a hardware codec for doubling your computer desktop. Desktop video conferencing allows you to utilize a full-motion conference from your personal computer.

  4. Service-based systems

    In service-based systems, the telecom carrier takes care of most parts of your network setup, thus, reducing the work to be done at your end. All you need to do is pay for the solution, and your provider will take care of the entire setup. This type of online conferencing software is ideal for businesses that don't want to deal with the technicalities of the setup.

What are the Benefits of Video Conferencing Software?

Video conferencing tools enhance the collaboration between your departments, teams, and team members. And with remote work taking over the modern-day corporate environment, video conferencing turns out to be more relevant than ever before. Not only do these tools increase the productivity, efficiency, and collaboration of your workforce, but they also give your business a competitive advantage. Here are some of the top benefits of using a video conferencing platforms:

advantages of video conferencing software

  1. Optimized attendance

    It helps you monitor the attendance of your remote teams, which the location change would have otherwise attenuated. These tools enable business owners and managers to improve the participation of their employees. In addition, this software allows for seamless staff training and presentation sessions, which helps you avoid or delay meetings.

  2. Reduced time and costs

    One of the major benefits of the best video conferencing software for small businesses is to cut down on traveling, which enables you to save up on time and money. Different team members can instantly connect via a video call without leaving their current location. It can simplify the hiring procedure as well; you can conduct a live interview without calling the candidate to your office and making interview arrangements. Lastly, video capabilities also help firms that rely on person-to-person selling.

  3. Improved communication

    With people participating from different locations, the schedules and start & end times of the call are decided upon before the video call. It enables a topic-to-topic discussion with less wasted time and more to-the-point talks. Now, participants don't need to analyze emails as they can get detailed visual cues on the video call.

    Meetings conducted over online video conferencing tools can result in outcomes based on expressions of satisfaction, understanding, doubt, interest, and concern. It helps participants understand each other better, thus, leading to improved communication.

  4. Higher employee retention

    Many employees tend to leave their organizations because they face trouble commuting or maintaining a work-life balance. Video communication and conferencing software allow you to limit your employees' travel requirements, thereby providing them with a better work-life balance. And when employees work with an organization that enables them to give their hundred percent and still have time to do other things, the chances of leaving are bleak.

  5. Enhanced productivity

    Improved communication and employee retention ensure all the members of your team are in sync and on the same page, which enhances the decision-making process and increases overall organizational productivity. Increased connectivity means a faster resolution to problems and quicker delivery of support and services for clients.

What are the Features of Video Conferencing Software?

With the concept of virtual meetings becoming increasingly popular, more and more vendors are coming up with unique video conferencing tools entailing exciting features. That being said, let's take a look at some of the main features of top web conferencing software:

features of video conferencing software

  1. Large meeting capacity

    Online video meeting conference software allows the participation of a large number of people. The exact number might vary from vendor to vendor, but 100 is the minimum number of participants most tools offer. On the other hand, advanced tools also provide a capacity of 500 or more, depending on your chosen plan.

  2. HD collaboration

    One of the significant challenges faced by online conference software users was the lack of audio-video quality. This problem is solved as most modern-day best video conferencing tools now utilize crystal-clear audio and HD video to make the interactions more interactive and meaningful. It takes your business interactions to the next level and ensures productive collaborations irrespective of location and distance.

  3. Private and group chat

    Besides video chat, all video conferencing tools offer instant messaging features as well. You can either send a private message to one of the participants or a public message in the group chat. This feature allows you to ask questions or send suggestions during an ongoing conference call without disturbing others during the presentation.

  4. Recording and playback

    Advanced video conferencing tools with online class modules support recording the entire content of the video call, which can then be used for online classes and staff training. The real-time recording feature enables you to record the whole discussion or specific parts of the interaction you consider essential.

  5. Sharing and discussions

    In addition to recording, the video conferencing platform also offers powerful sharing functionality. Some typical sharing features of these tools include conference room screen sharing, file sharing, and interactive whiteboards. Thus, you can share your ideas or proposals effortlessly and facilitate faster decision-making. File formats supported for sharing include Excel, PPT, text, word, etc.

  6. Multi-device and platform support

    To further increase collaboration, video conferencing platforms support multiple devices and platforms, including Mac, iOS, Mac, Windows, and Android. With different people using different devices across various platforms, these tools promote seamless connectivity and collaboration.

How to Select the Right Video Conferencing Software Platforms?

As discussed, video conferencing can provide a company with a bunch of exciting benefits. But to make the most out of your solution and ensure it caters to your business requirements, you will need to choose the right tool. Consider the following aspects to select the best business conferencing software:

how to select video conferencing software

  1. Number of participants

    This factor may not matter if you are a small business with a handful of employees or if you need to do one-on-one conferences only. But, if you have a huge team and plan to include the entire board with members located across the globe, you'll need to pick a powerful solution that captures audio-visual details of the entire boardroom effectively. For one-on-one interactions, even a simple webcam solution can get work done.

  2. Technical support provisions

    If you are a startup or a small business, you most likely don't have a dedicated IT staff that understands how to set up, use, maintain, and monitor teleconferencing equipment. Thus, you may need a dedicated technical team to oversee the performance and maintenance of the video telephony hardware.

  3. High-quality multimedia capacity

    Your video conferencing tools for business should have the ability to accommodate the sharing and transmission of materials like files, documents, images, and videos. These materials could play a critical role in helping you send out a clear message.

  4. Syncing equipment at different locations

    When an organization works with remote teams, challenges like differences in hardware, software, time zones, and internet connectivity arise. You should choose a video conferencing platform that ensures seamless compatibility and communication for all participants regardless of their time zones.

  5. Cost

    Video concerning tools is intended to reduce the operational costs of an organization. However, the expenses involved in setting up and using the video conferencing equipment can be high. Although it's not advised to go for the cheapest option available, set a realistic budget, and be sure to stick to it. Don't overspend on your equipment, as it might become difficult to generate the desired ROI.

List of Top Software Used for Video Conferencing

Name
Free Trial
Demo
Starting Price

Zoom

14-days

Yes

Starting price at $149.90/year/user

Microsoft Teams

30-days

Yes Starting price at $4.00user/month

Google Meet

14-days

Yes

Starting price at $6 USD per user/month

GoToMeeting

14-days

No

Starting price at $12/organizer/month, billed annually

Webex Meetings

15-days

Yes

Starting price at $14.50/license/month

Here are the popular video conferencing software solutions known for their robust features, reliability, and user-friendly interfaces:

1. Zoom

zoom-video-conferencing-software

Zoom is a leading video conferencing software platform known for its easy-to-use interface, robust features, and versatility. It has grown in prominence as a result of its consistent and dependable performance, making it an excellent choice for individuals, businesses, and educational institutions.

Zoom has changed the way people interact and work together remotely by providing a comprehensive suite of features such as screen sharing, virtual backgrounds, breakout rooms, and cross-platform compatibility. Zoom provides a flexible and scalable best online meeting software solution for one-on-one meetings, team collaborations, and large-scale webinars, making it an established player in the list of top video conferencing tools.

Features
  • Screen sharing
  • Virtual backgrounds
  • Breakout rooms
  • Video recording
  • Chat messaging
Pros
  • It has a large participant capacity for hosting webinars or large meetings.
  • The platform has a wide range of integrations with other platforms and apps.
  • It has interactive features like polling and hand-raising to enhance engagement.
  • The platform has a mobile-friendly interface with dedicated apps for seamless on-the-go conferencing.
Cons
  • Limited duration for free meetings in the basic plan.
  • Bandwidth-intensive, requiring a stable and high-speed internet connection.

Pricing

  • Basic - Free
  • Pro - $149.90/year/user
  • Business - $199.90/year/user
  • Business Plus - $250.00/year/user
  • Enterprise - Contact Zoom Salespeople

2. Microsoft Teams

Microsoft Teams is a popular video conferencing program due to its comprehensive teamwork features. Teams, which is part of the Microsoft 365 package, provides easy integration with other Microsoft products, making it a simple alternative for organizations that already use the Microsoft ecosystem.

Microsoft Teams, with its broad video conferencing capabilities and functions, screen sharing, instant messaging, document collaboration, and file sharing, provides a unified platform for teams to connect and collaborate successfully, whether they are working remotely or in the office.

Features
  • Screen sharing
  • Instant messaging
  • File sharing and collaboration
  • Virtual backgrounds
Pros
  • It provides seamless integration with the Microsoft Office suite.
  • The platform has robust and reliable video conferencing capabilities.
  • It has extensive collaboration features, including file sharing and real-time editing.
Cons
  • Limited customization options for meeting layouts.
  • It can be resource-intensive, requiring significant system resources.
  • Audio and video quality may occasionally be affected by network conditions.

Pricing

  • Microsoft Teams Essentials - $4.00user/month
  • Microsoft 365 Business Basic - $6.00user/month
  • Microsoft 365 Business Standard - $12.50user/month
  • Free Trial - 30 days

3. Google Meet

google-meet-video-conferencing-software

Google Meet is a leading video conferencing tool that offers seamless communication and collaboration features. Formerly known as Google Hangouts Meet, it is part of the Google Workspace suite of productivity tools.

Google Meet is known for its simplicity, reliability, and integration with other Google applications, making it a popular choice for individuals, businesses, and educational institutions. With its intuitive interface, HD video and audio quality, and robust security measures, Google Meet provides a versatile best web meeting software platform for hosting virtual meetings, conducting webinars, and facilitating remote collaboration.

Features
  • HD video and audio quality
  • Screen sharing
  • Real-time captions
  • Instant messaging
Pros
  • Some features may require a paid Google Workspace subscription.
  • Integration may be less seamless for non-Google users.
  • Limited customization options for branding or personalization.
Cons
  • Some features may require a paid Google Workspace subscription.
  • Integration may be less seamless for non-Google users.
  • Limited customization options for branding or personalization.

Pricing

  • Business Starter - $6 USD per user/month
  • Business Standard - $12 USD per user/month
  • Business Plus - $18 USD per user/month
  • Enterprise - Contact sales for pricing

4. GoToMeeting

go-tomeeting-video-conferencing-software

GoToMeeting is a leading online video conferencing software known for its simplicity, reliability, and powerful collaboration features. It provides a user-friendly interface that allows for seamless communication and collaboration across teams and organizations.

With GoToMeeting, users can host high-quality video meetings, share screens, collaborate on documents, and schedule and join meetings effortlessly. Trusted by millions of users worldwide, GoToMeeting offers flexible pricing plans and integrations with popular productivity tools, making it a top choice for businesses of all sizes.

Features
  • Screen sharing
  • HD video quality
  • Meeting recording
  • Mobile apps available
Pros
  • It provides reliable and stable performance during meetings.
  • It has flexible pricing plans for different user needs.
  • The platform provides integration with popular productivity tools like Outlook and Slack.
Cons
  • Limited storage capacity for recorded meetings.
  • Some advanced features require higher-priced plans.
  • Occasional connectivity issues or audio/video synchronization problems.
  • Lack of virtual background feature for video customization.

Pricing

  • Professional - $12/organizer/month, billed annually
  • Business - $16/organizer/month, billed annually
  • Enterprise - Contact the sales team for custom packages

5. Webex Meetings

cisco-web-video-conferencing-software

Webex Meetings is a popular video conferencing platform that provides a complete platform for virtual meetings and collaboration. Webex Meetings, developed by Cisco, is noted for its rich features, high-quality audio and video, and dependable performance. Webex Meetings has acquired appeal among individuals, small businesses, and major corporations alike due to its user-friendly design, straightforward controls, and cross-platform interoperability.

It includes capabilities such as screen sharing, recording, virtual backdrops, and interactive whiteboards, making it a versatile tool for holding productive and enjoyable online meetings. Webex Meetings, with its emphasis on security and privacy, provides end-to-end encryption, password protection, and host restrictions to ensure a secure and confidential meeting environment.

Features
  • Screen sharing
  • Recording capabilities
  • Virtual backgrounds
  • Interactive whiteboards
  • End-to-end encryption
Pros
  • It has cross-platform compatibility for seamless collaboration.
  • There are robust security measures and encryption.
  • The platform has extensive features for productive meetings.
Cons
  • Some advanced features may require additional subscriptions.
  • Occasional technical issues or connectivity disruptions.
  • Limited customization options for meeting layouts.

Pricing

  • Free Plan - $0/license/month
  • Meet Plan - $14.50/license/month
  • Enterprise - Contact the sales team

What are the Challenges in Using Video Conferencing Platforms?

Video conferencing software has become increasingly popular in recent years, especially with the global rise in remote work and virtual communication. While video conferencing offers numerous benefits, it also presents certain challenges. Here are some common challenges associated with online video meeting software:

challenges of video conferencing software

  1. Connectivity and technical issues

    One of the primary challenges is ensuring a stable internet connection for all participants. Poor connectivity can result in disruptions, lag, or dropped calls, affecting the quality of communication. Technical issues such as software bugs, compatibility problems, or hardware limitations can also hinder the smooth functioning of video conferencing platforms.

  2. Bandwidth limitations

    Video conferencing requires a significant amount of bandwidth to transmit audio, video, and data in real-time. Bandwidth limitations can cause audio or video quality to degrade, leading to a poor user experience. In organizations with limited network capacity, multiple concurrent video conferences may strain the network and impact performance.

  3. Security and privacy concerns

    Video conferencing software, if not properly secured, can be vulnerable to security breaches, unauthorized access, or data leaks. Instances of "Zoom bombing," where uninvited participants disrupt meetings, highlighted the need for robust security measures. Privacy concerns arise when sensitive information is shared during video conferences, and there is a risk of unintended recording or unauthorized access to recorded sessions.

  4. Navigable user interface

    Some online conferencing software platforms may have complex interfaces or require specific technical knowledge to operate effectively. Participants who are less tech-savvy or unfamiliar with the software may find it challenging to navigate the features, leading to confusion and frustration. Intuitive and user-friendly interfaces are essential to ensure seamless communication.

Latest Trends In Video Conferencing Software

The field of video conferencing software continues to evolve rapidly, driven by technological advancements and changing work dynamics. Here are some of the latest trends in online video conferencing software:

market trends in video conferencing software

  1. Hybrid meetings

    With the shift towards hybrid work models, video conferencing software is adapting to support seamless collaboration between in-person and remote participants. Advanced features like intelligent cameras, speaker tracking, and room sensors help create a more inclusive and engaging meeting experience where both physical and virtual attendees feel connected.

  2. AI-powered enhancements

    Artificial intelligence (AI) is being integrated into the best video meeting software to enhance various aspects of communication. AI-powered noise cancellation filters out background noise, improving audio quality. Automatic transcription and real-time translation capabilities make meetings more accessible and enable language diversity. AI-driven analytics provide insights into meeting productivity, engagement levels, and sentiment analysis.

  3. Virtual backgrounds and augmented reality (AR)

    Virtual backgrounds gained popularity during the COVID-19 pandemic, allowing users to change their surroundings and maintain privacy. Best virtual meeting software now offers more advanced virtual backgrounds, including dynamic and 3D options. Augmented reality (AR) features, such as virtual avatars, filters, or digital overlays, add a fun and interactive element to video conferences.

What is the Cost of Video Conferencing Software?

The pricing of video conferencing software varies depending on factors such as the provider, features, and scalability options. On average, basic online video conferencing software plans with essential features and limited participants can range from around $10 to $30 per host per month. These plans are typically suitable for small businesses or individuals with basic meeting needs.

For organizations with larger teams or advanced requirements, enterprise-level plans are available. These plans offer additional features, scalability, and customizations. Enterprise plans often have flexible pricing structures based on the number of users or specific needs, and the pricing can range from $30 and more per host per month.

Conclusion

In conclusion, video conferencing has become more accessible and affordable than ever before, allowing various groups of people to engage in virtual meetings for numerous beneficial reasons. Particularly during challenging times, video conferencing has served as a lifeline for many individuals, providing a means of face-to-face interaction from the convenience of their homes.

The convenience of video conferencing has enabled individuals to save time that would have been spent commuting to in-person meetings. Moreover, it has unintentionally contributed to environmental friendliness by reducing the need for transportation, as people can keep their vehicles parked in the garage while still engaging in productive meetings.

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FAQs

It is compatible with all major operating systems — macOS, Windows, Linux, Android, and iOS.

Yes, as long as you are using web video conferencing software from a trusted vendor. A good web conferencing provider will encrypt all recordings while in transmission as well as storage.

Video Conferencing Software Reviews

Google Meet

5

Google Meet is my favorite app because everything from study to work is done with the team in one place, and I love to use it because it's very easy to use.

Aadil Ali Siddiqui
Manager

Skype

4

It has been totally reliable software in terms of call quality and ease of use on mobile as well as PC. Its software is well created and easy to get used to. We manage all remote work through it.

Gaurav Bajaj
Associate recruiter

Fireflies

5

Fireflies AI has completely transformed the way I manage meetings. With its AI-powered transcription and note-taking capabilities, I no longer have to worry about missing important details or forgetting action items.

Snehal Bhattacharya
Productivity Expert

Fireflies

4

Fireflies AI is a time-saving genius! As a busy professional, I'm constantly juggling multiple meetings and deadlines. Fireflies AI's automated transcription and smart note-taking features have been a game-changer for me. I no longer have to spend hours transcribing and organizing meeting notes manually.

Declan Henderson
Workflow Consultant

Fireflies

5

Fireflies AI is like having a personal meeting assistant by your side. Its AI-powered transcription and analysis capabilities provide valuable insights into team meetings, helping us stay organized and aligned.

Varun Khanna
Efficiency Specialist

BlueJeans Meetings

4

BlueJeans meetings offer a range of support for hassle-free multi-team collaborations, all in one place.

Priyanshu Kumar
IT Specialist

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Last Updated: August 20, 2024