Best Video Conferencing Software

The best video conferencing software are Zoom, Microsoft Teams, Google Meet, GoToMeeting, and Skype conferencing software. Such video conferencing platforms allow remote team members to connect and communicate in real-time through video and audio from anywhere.

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List of 20 Best Video Conferencing Software

Showing 1 - 10 of 94 products

Contenders | 2024

Weve changed the way you meet.

Product Description

This information is provided by vendor.

WEVE is a unique web conferencing software that makes your virtual meetings fun. It offers activities like Trivia, Where in the World, Pictionary, Art Draw, Instant Meme, Lip Sync, Scavenger Hunt, Photo Booth, Award Show, Spotlight, Wrong Answers Only, etc. WEVE is a great choice for hosting virtual and hybrid experiences for every budget and team. Learn more about Weve

Best Video Conferencing Software for Businesses

Product Description

This information is provided by vendor.

Shivaami is the best web conferencing software for connecting with people globally from your desk. It is a simple, secure, and speedy video conferencing tool that lets you join video meetings in one click. Shivaami is an authorized Google Cloud Partner that offers Google Meet features like one-click meetings, rooms for all sizes and shapes, verified boot and on-device encryption, etc. Learn more about Shivaami

Category Champions | 2024

Top Video Conferencing Software For Team Meeting

Product Description

Microsoft Teams is one of the most widely used web conferencing software for collaborating and communicating anytime, anywhere. It is suitable for peer-to-peer meetings and large group events, enabling flexible collaborations. Microsoft Teams allows you to meet in a more engaging and meaningful way to focus on what matters the most. Learn more about Microsoft Teams

Contenders | 2024

Best Video Conferencing Software for Businesses

Product Description

CiscoWebEx is the best video conferencing software solution for hosting web conferences for small and medium-sized businesses. Its robust video conferencing and collaboration capabilities bring life to virtual meetings. Moreover, this software also provides features like easy screen sharing, noise removal, gesture recognition, automatic transcription, 1:1 messaging, and other powerful meeting controls. Learn more about Cisco WebEx

Category Champions | 2024

Global Video Conferencing Software for Organizations

Product Description

Google Meet offers the best web conferencing solutions that securely connect, collaborate, and engage with others. Its secure-by-design infrastructure, built-in protection, global network, and default-on anti-abuse measures keep your meetings safe. Connecting via Google Meet is a breeze; share a link, and don't worry if your clients or mates have the right accounts. Learn more about Google Meet

Contenders | 2024

Best Video Conferencing Software for Businesses

Product Description

BlueJeans provides cloud-based web conferencing solutions for easy and secure meetings, events, and webinars. This premium online conferencing software is ideal for in-office, remote, or hybrid teams and for engaging the audience effortlessly in virtual events. BlueJeans provides DolbyVoice audio quality, HD-grade crystal clear video, advanced security, network reliability, and tailor-made feature sets. Learn more about BlueJeans

Contenders | 2024

All-in-one Video Conferencing Software

Product Description

GoToMeeting is an engaging and collaborative web conferencing software for virtual meetings. It facilitates flexible work with quick and secure access, a simplified administration panel, crystal-clear audio and video, and more. GoToMeeting is fully loaded with features like in-session chat, screen sharing, drawing tools, one-click meetings, breakout rooms, etc., to provide the best online conferencing software. Learn more about GoToMeeting

Category Champions | 2024

Video Conferencing Software for Businesses and Individuals

Product Description

Skype is a free video-conferencing platform that lets you host meetings by simply sharing a link with the people you want to connect with. The software does not require sign-ups or downloads and allows calling for up to 24 hours each. Moreover, Skype features like call recording, background blur, screen sharing, etc., make video chats more compelling. Learn more about Skype

Contenders | 2024

Secure online meetings. Engaging webinars.

Product Description

This information is provided by vendor.

Zoho Meeting is a top-ranked communication and video conferencing software for all your video chat and webinar needs. It is a powerful and secure solution for remote and hybrid teams to collaborate and work more flexibly. Zoho Meeting provides standard industrial security, interactive web meeting tools, screen sharing, whiteboard, video webinar broadcasts, and more at affordable prices. Learn more about Zoho Meeting

Category Champions | 2024

Easy To Use Best Video Conferencing Solution For Business

Product Description

Slack is the best communication and online conferencing software for face-to-face communications. Slack communications bring all your work communication into one place with its collaborative tools and capabilities like channels, huddles, clips, messaging, etc. Slack keeps your information, conversations, and files safe with enterprise-grade security. Learn more about Slack

video-conferencing-software-guide

In today's fast-paced world, video conferencing has become an indispensable tool for seamless communication and collaboration. With the rapid growth of the video conferencing market, businesses and individuals alike are seeking the best video conferencing software to enhance their virtual interactions. 

The video conferencing software market is brimming with innovative solutions that cater to diverse needs, providing high-quality audio and video, advanced features, and user-friendly interfaces. In this article, we will explore some of the top contenders in the best video conferencing software arena, enabling you to make an informed choice that suits your specific requirements.

According to recent statistics by Grand View Research, the video conferencing software market is projected to reach a staggering value of $10.92 billion by 2027, with a compound annual growth rate (CAGR) of 9.9% from 2020 to 2027. With such immense potential, choosing the best video/online conferencing software platform becomes crucial for seamless and productive virtual meetings, webinars, and remote team collaborations.

What is Video Conferencing?

Video conferencing or video telephony is a technology used to transmit audio-video signals across different locations. It enables real-time communication between people in other areas, thus, allowing them to conduct virtual, face-to-face meetings without commuting to similar places. Some typical applications of video conferencing include:

  • Conducting meetings
  • Interviewing job candidates
  • Negotiating business deals

Video/Online conferencing software are of various types, such as telepresence, integrated, desktop-based, service-based, etc. It is primarily used for business purposes, but lately, videotelephony has increased for personal interactions between friends, family, and relatives.

What is Video or Web Conferencing Software? 

Video or Web conferencing software is a computer/mobile application that enables you to conduct video calls and live conferences between two or more participants. It connects people in different locations using computer and mobile device networks to transmit audio, video, and text.

Also known as web conferencing software, these video conferencing tools facilitate two-person (point-to-point) and more (multi-point) conferences. For the video conferencing software to function, each participant must have a webcam, microphone, speakers, and a network connection.

What are the Types of Online/Video Conferencing Platforms?

Video conferencing software comes in various types, depending on the objectives and requirements of the users. Understanding the different types of online conferencing software enables you to determine what kind of solution would best align with your business requirements. Here are some types of video/online conferencing platforms:

types of video conferencing software

  1. Telepresence systems

    Telepresence online conferencing software is ideal for hosting close meetings. It includes the use of large screens, with cameras positioned at eye level. This type of video conferencing shows that all the participants are present in the same room, even if they are not present there physically.

  2. Integrated conferencing tools

    Integrated online video conferencing tools are used for group conferencing requirements wherein the location of the equipment is centralized. This type of video conferencing is well suited for classroom (Virtual classroom software) and boardroom conferences. Both the codec and hardware are mounted at the same location to display peripheral videos.

  3. Desktop video conferencing software

    For typical office workers, desktop video conferencing is the go-to choice. This type of online conferencing software can either be available as a software client on your desktop or as a hardware codec for doubling your computer desktop. Desktop video conferencing allows you to utilize a full-motion conference from your personal computer.

  4. Service-based systems

    In service-based systems, the telecom carrier takes care of most parts of your network setup, thus, reducing the work to be done at your end. All you need to do is pay for the solution, and your provider will take care of the entire setup. This type of online conferencing software is ideal for businesses that don't want to deal with the technicalities of the setup.

  5. Codec video conferencing software

    Codec video conferencing works similarly to integrated conferencing. It uses an external display, microphone, and camera to create the same room environment. It could be an ideal pick for you if you want to utilize a whiteboard setting at your workplace.

What are the Benefits of Web or Video Conferencing Software?

Video conferencing tools enhance the collaboration between your departments, teams, and team members. And with remote work taking over the modern-day corporate environment, video conferencing turns out to be more relevant than ever before. Not only do these tools increase the productivity, efficiency, and collaboration of your workforce, but they also give your business a competitive advantage. Here are some of the top benefits of using a video conferencing platforms:

advantages of video conferencing software

  1. Optimized attendance

    It helps you monitor the attendance of your remote teams, which the location change would have otherwise attenuated. These tools enable business owners and managers to improve the participation of their employees. In addition, this software allows for seamless staff training and presentation sessions, which helps you avoid or delay meetings.

  2. Reduced time and costs

    One of the major benefits of the best video conferencing software for small businesses is to cut down on traveling, which enables you to save up on time and money. Different team members can instantly connect via a video call without leaving their current location. It can simplify the hiring procedure as well; you can conduct a live interview without calling the candidate to your office and making interview arrangements. Lastly, video capabilities also help firms that rely on person-to-person selling.

  3. Improved communication

    With people participating from different locations, the schedules and start & end time of the call is decided upon before the video call. It enables a topic-to-topic discussion with less wasted time and more to-the-point talks. Now, participants don't need to analyze emails as they can get detailed visual cues on the video call. 

    Meetings conducted over online video conferencing tools can result in outcomes based on expressions of satisfaction, understanding, doubt, interest, and concern. It helps participants understand each other better, thus, leading to improved communication.

  4. Higher employee retention

    Many employees tend to leave their organizations because they face trouble commuting or maintaining a work-life balance. Video communication and conferencing software allow you to limit your employees' travel requirements, thereby providing them with a better work-life balance. And when employees work with an organization that enables them to give their hundred percent and still have time to do other things, the chances of leaving are bleak.

  5. Enhanced productivity

    Improved communication and employee retention ensure all the members of your team are in sync and on the same page, which enhances the decision-making process and increases overall organizational productivity. Increased connectivity means a faster resolution to problems and quicker delivery of support and services for clients.

What are the Features of Online or Video Conferencing Software?

With the concept of virtual meetings becoming increasingly popular, more and more vendors are coming up with unique video conferencing tools entailing exciting features. That being said, let's take a look at some of the main features of web conferencing software:

features of video conferencing software

  1. Large meeting capacity

    Video/Online conferencing software allows the participation of a large number of people. The exact number might vary from vendor to vendor, but 100 is the minimum number of participants most tools offer. On the other hand, advanced tools also provide a capacity of 500 or more, depending on your chosen plan.

  2. HD collaboration

    One of the significant challenges faced by online conference software users was the lack of audio-video quality. This problem is solved as most modern-day best video conferencing tools now utilize crystal-clear audio and HD video to make the interactions more interactive and meaningful. It takes your business interactions to the next level and ensures productive collaborations irrespective of location and distance.

  3. Private and group chat

    Besides video chat, all video conferencing tools offer instant messaging features as well. You can either send a private message to one of the participants or a public message in the group chat. This feature allows you to ask questions or send suggestions during an ongoing conference call without disturbing others during the presentation.

  4. Recording and playback

    Advanced video conferencing tools with online class modules support recording the entire content of the video call, which can then be used for online classes and staff training. The real-time recording feature enables you to record the whole discussion or specific parts of the interaction you consider essential.

  5. Sharing and discussions

    In addition to recording, video conferencing platform also offers powerful sharing functionality. Some typical sharing features of these tools include conference room screen sharing, file sharing, and interactive whiteboards. Thus, you can share your ideas or proposals effortlessly and facilitate faster decision-making. File formats supported for sharing include Excel, PPT, text, word, etc. 

  6. Multi-device and platform support

    To further increase collaboration, video conferencing platforms support multiple devices and platforms, including Mac, iOS, Mac, Windows, and Android. With different people using different devices across various platforms, these tools promote seamless connectivity and collaboration.

How to Select the Right Online/Video Conferencing Software Platforms?

As discussed, video conferencing can provide a company with a bunch of exciting benefits. But to make the most out of your solution and ensure it caters to your business requirements, you will need to choose the right tool. Consider the following aspects to select the best online conferencing software:

how to select video conferencing software

  1. Number of participants

    This factor may not matter if you are a small business with a handful of employees or if you need to do one-on-one conferences only. But, if you have a huge team and plan to include the entire board with members located across the globe, you'll need to pick a powerful solution that captures audio-visual details of the entire boardroom effectively. For one-on-one interactions, even a simple webcam solution can get work done.

  2. Technical support provisions

    If you are a startup or a small business, you most likely don't have a dedicated IT staff that understands how to set up, use, maintain, and monitor teleconferencing equipment. Thus, you may need a dedicated technical team to oversee the performance and maintenance of the video telephony hardware.

  3. High-quality multimedia capacity

    Your video conferencing tools for business should have the ability to accommodate the sharing and transmission of materials like files, documents, images, and videos. These materials could play a critical role in helping you send out a clear message.

  4. Syncing equipment at different locations

    When an organization works with remote teams, challenges like differences in hardware, software, time zones, and internet connectivity arise. You should choose a video conferencing platform that ensures seamless compatibility and communication for all participants regardless of their time zones.

  5. Cost

    Video concerning tools is intended to reduce the operational costs of an organization. However, the expenses involved in setting up and using the video conferencing equipment can be high. Although it's not advised to go for the cheapest option available, set a realistic budget, and be sure to stick to it. Don't overspend on your equipment, as it might become difficult to generate the desired ROI.

List of Top 5 Video Conferencing Software

Name
Free Trial
Demo
Starting Price

Zoom

14-days

Yes

Starting price at $149.90/year/user

Microsoft Teams

30-days

Yes Starting price at $4.00user/month

Google Meet

14-days

Yes

Starting price at $6 USD per user/month

GoToMeeting

14-days

No

Starting price at $12/organizer/month, billed annually

Webex Meetings

15-days

Yes

Starting price at $14.50/license/month

Here are the top five popular video conferencing software solutions known for their robust features, reliability, and user-friendly interfaces:

1. Zoom

zoom-video-conferencing-software

Zoom is a leading video conferencing software platform known for its easy-to-use interface, robust features, and versatility. It has grown in prominence as a result of its consistent and dependable performance, making it an excellent choice for individuals, businesses, and educational institutions. 

Zoom has changed the way people interact and work together remotely by providing a comprehensive suite of features such as screen sharing, virtual backgrounds, breakout rooms, and cross-platform compatibility. Zoom provides a flexible and scalable solution for one-on-one meetings, team collaborations, and large-scale webinars, making it an established player in the list of top video conferencing tools.

Features
  • Screen sharing
  • Virtual backgrounds
  • Breakout rooms
  • Video recording
  • Chat messaging
Pros
  • It has a large participant capacity for hosting webinars or large meetings.
  • The platform has a wide range of integrations with other platforms and apps.
  • It has interactive features like polling and hand-raising to enhance engagement.
  • The platform has a mobile-friendly interface with dedicated apps for seamless on-the-go conferencing.
Cons
  • Limited duration for free meetings in the basic plan.
  • Bandwidth-intensive, requiring a stable and high-speed internet connection.

Pricing

  • Basic - Free
  • Pro - $149.90/year/user
  • Business - $199.90/year/user
  • Business Plus - $250.00/year/user
  • Enterprise - Contact Zoom Salespeople

2. Microsoft Teams

Microsoft Teams is a popular video conferencing program due to its comprehensive teamwork features. Teams, which is part of the Microsoft 365 package, provides easy integration with other Microsoft products, making it a simple alternative for organizations that already use the Microsoft ecosystem. 

Microsoft Teams, with its broad video conferencing capabilities and functions, screen sharing, instant messaging, document collaboration, and file sharing, provides a unified platform for teams to connect and collaborate successfully, whether they are working remotely or in the office. 

Features
  • Screen sharing
  • Instant messaging
  • File sharing and collaboration
  • Virtual backgrounds
Pros
  • It provides seamless integration with the Microsoft Office suite.
  • The platform has robust and reliable video conferencing capabilities.
  • It has extensive collaboration features, including file sharing and real-time editing.
Cons
  • Limited customization options for meeting layouts.
  • It can be resource-intensive, requiring significant system resources.
  • Audio and video quality may occasionally be affected by network conditions.

Pricing

  • Microsoft Teams Essentials - $4.00user/month
  • Microsoft 365 Business Basic - $6.00user/month
  • Microsoft 365 Business Standard - $12.50user/month
  • Free Trial - 30 days

3. Google Meet

google-meet-video-conferencing-software

Google Meet is a leading video conferencing tool that offers seamless communication and collaboration features. Formerly known as Google Hangouts Meet, it is part of the Google Workspace suite of productivity tools. 

Google Meet is known for its simplicity, reliability, and integration with other Google applications, making it a popular choice for individuals, businesses, and educational institutions. With its intuitive interface, HD video and audio quality, and robust security measures, Google Meet provides a versatile platform for hosting virtual meetings, conducting webinars, and facilitating remote collaboration.

Features
  • HD video and audio quality
  • Screen sharing
  • Real-time captions
  • Instant messaging
Pros
  • Some features may require a paid Google Workspace subscription.
  • Integration may be less seamless for non-Google users.
  • Limited customization options for branding or personalization.
Cons
  • Some features may require a paid Google Workspace subscription.
  • Integration may be less seamless for non-Google users.
  • Limited customization options for branding or personalization.

Pricing

  • Business Starter - $6 USD per user/month
  • Business Standard - $12 USD per user/month
  • Business Plus - $18 USD per user/month
  • Enterprise - Contact sales for pricing

4. GoToMeeting

go-tomeeting-video-conferencing-software

GoToMeeting is a leading video/online conferencing software known for its simplicity, reliability, and powerful collaboration features. It provides a user-friendly interface that allows for seamless communication and collaboration across teams and organizations. 

With GoToMeeting, users can host high-quality video meetings, share screens, collaborate on documents, and schedule and join meetings effortlessly. Trusted by millions of users worldwide, GoToMeeting offers flexible pricing plans and integrations with popular productivity tools, making it a top choice for businesses of all sizes.

Features
  • Screen sharing
  • HD video quality
  • Meeting recording
  • Mobile apps available
Pros
  • It provides reliable and stable performance during meetings.
  • It has flexible pricing plans for different user needs.
  • The platform provides integration with popular productivity tools like Outlook and Slack.
Cons
  • Limited storage capacity for recorded meetings.
  • Some advanced features require higher-priced plans.
  • Occasional connectivity issues or audio/video synchronization problems.
  • Lack of virtual background feature for video customization.

Pricing

  • Professional - $12/organizer/month, billed annually
  • Business - $16/organizer/month, billed annually
  • Enterprise - Contact the sales team for custom packages

5. Webex Meetings

cisco-web-video-conferencing-software

Webex Meetings is a popular video conferencing platform that provides a complete platform for virtual meetings and collaboration. Webex Meetings, developed by Cisco, is noted for its rich features, high-quality audio and video, and dependable performance. Webex Meetings has acquired appeal among individuals, small businesses, and major corporations alike due to its user-friendly design, straightforward controls, and cross-platform interoperability. 

It includes capabilities such as screen sharing, recording, virtual backdrops, and interactive whiteboards, making it a versatile tool for holding productive and enjoyable online meetings. Webex Meetings, with its emphasis on security and privacy, provides end-to-end encryption, password protection, and host restrictions to ensure a secure and confidential meeting environment.

Features
  • Screen sharing
  • Recording capabilities
  • Virtual backgrounds
  • Interactive whiteboards
  • End-to-end encryption
Pros
  • It has cross-platform compatibility for seamless collaboration.
  • There are robust security measures and encryption.
  • The platform has extensive features for productive meetings.
Cons
  • Some advanced features may require additional subscriptions.
  • Occasional technical issues or connectivity disruptions.
  • Limited customization options for meeting layouts.

Pricing

  • Free Plan - $0/license/month
  • Meet Plan - $14.50/license/month
  • Enterprise - Contact the sales team

What are the Challenges in Using Video Conferencing Platforms?

Video conferencing software has become increasingly popular in recent years, especially with the global rise in remote work and virtual communication. While video conferencing offers numerous benefits, it also presents certain challenges. Here are some common challenges associated with video/online conferencing software:

challenges of video conferencing software

  1. Connectivity and technical issues

    One of the primary challenges is ensuring a stable internet connection for all participants. Poor connectivity can result in disruptions, lag, or dropped calls, affecting the quality of communication. Technical issues such as software bugs, compatibility problems, or hardware limitations can also hinder the smooth functioning of video conferencing platforms.

  2. Bandwidth limitations

    Video conferencing requires a significant amount of bandwidth to transmit audio, video, and data in real-time. Bandwidth limitations can cause audio or video quality to degrade, leading to a poor user experience. In organizations with limited network capacity, multiple concurrent video conferences may strain the network and impact performance.

  3. Security and privacy concerns

    Video conferencing software, if not properly secured, can be vulnerable to security breaches, unauthorized access, or data leaks. Instances of "Zoom bombing," where uninvited participants disrupt meetings, highlighted the need for robust security measures. Privacy concerns arise when sensitive information is shared during video conferences, and there is a risk of unintended recording or unauthorized access to recorded sessions.

  4. Navigable user interface 

    Some online conferencing software platforms may have complex interfaces or require specific technical knowledge to operate effectively. Participants who are less tech-savvy or unfamiliar with the software may find it challenging to navigate the features, leading to confusion and frustration. Intuitive and user-friendly interfaces are essential to ensure seamless communication.

Latest Trends In Video Conferencing Software

The field of video conferencing software continues to evolve rapidly, driven by technological advancements and changing work dynamics. Here are some of the latest trends in video/online conferencing software:

market trends in video conferencing software

  1. Hybrid meetings

    With the shift towards hybrid work models, video conferencing software is adapting to support seamless collaboration between in-person and remote participants. Advanced features like intelligent cameras, speaker tracking, and room sensors help create a more inclusive and engaging meeting experience where both physical and virtual attendees feel connected.

  2. AI-powered enhancements

    Artificial intelligence (AI) is being integrated into video/online conferencing software to enhance various aspects of communication. AI-powered noise cancellation filters out background noise, improving audio quality. Automatic transcription and real-time translation capabilities make meetings more accessible and enable language diversity. AI-driven analytics provide insights into meeting productivity, engagement levels, and sentiment analysis.

  3. Virtual backgrounds and augmented reality (AR)

    Virtual backgrounds gained popularity during the COVID-19 pandemic, allowing users to change their surroundings and maintain privacy. Video/online conferencing software now offers more advanced virtual backgrounds, including dynamic and 3D options. Augmented reality (AR) features, such as virtual avatars, filters, or digital overlays, add a fun and interactive element to video conferences.

What is the Cost of Video Conferencing Software?

The pricing of video conferencing software varies depending on factors such as the provider, features, and scalability options. On average, basic online/video conferencing software plans with essential features and limited participants can range from around $10 to $30 per host per month. These plans are typically suitable for small businesses or individuals with basic meeting needs.

For organizations with larger teams or advanced requirements, enterprise-level plans are available. These plans offer additional features, scalability, and customizations. Enterprise plans often have flexible pricing structures based on the number of users or specific needs, and the pricing can range from $30 to several hundred dollars per host per month.

To get accurate and up-to-date pricing information, it is recommended to visit the websites of specific video/online conferencing software providers and inquire about their pricing plans.

Conclusion

In conclusion, video conferencing has become more accessible and affordable than ever before, allowing various groups of people to engage in virtual meetings for numerous beneficial reasons. Particularly during challenging times, video conferencing has served as a lifeline for many individuals, providing a means of face-to-face interaction from the convenience of their homes.

The convenience of video conferencing has enabled individuals to save time that would have been spent commuting to in-person meetings. Moreover, it has unintentionally contributed to environmental friendliness by reducing the need for transportation, as people can keep their vehicles parked in the garage while still engaging in productive meetings.

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FAQs

It is compatible with all major operating systems ā€” macOS, Windows, Linux, Android, and iOS.

Yes, as long as you are using web or video conferencing software from a trusted vendor. A good web conferencing provider will encrypt all recordings while in transmission as well as storage.

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Nikunj Dudhat
By Nikunj Dudhat | Last Updated: May 24, 2024