Wepsol Employee Record Management

Overview

The HR Employee Records Management Process has had a traditional approach for decades in many organizations & with everything moving in the digital direction, managing employee records is a lot more than just storing records.

Gone are the days storing employee documents in physical cabinets & onboarding candidates physically. Smart organizations are rapidly moving to the paperless onboarding & automation approach. Wepsol HR Employee Records Management (ERM) solution covers the entire candidate onboarding in true paperless manner thus covering core processes with powerful workflows & low-code development platform & also storing criticial documents on the cloud eliminating need for physical necessities.

Wepsol Employee Record Management Software

Leveraging the power of automation through simple to complex workflows, the solution digitally binds all core HR activities related to employee records management in an organization.

Manage storage & retrieval of all critical records of employees centrally stored in the document repository hosted on cloud with smart search options.

With more on offer for every organization’s custom needs, WeP ERM can be customized to defined hierarchy levels for approvals as well! Let’s find out more through the 4 common challenges faced by organizations.

Tracking Employee Documents – Existing/Missing

When the candidate joins the organization, he/she might not submit necessary joining documents. (For instance: Experience letter, birth certificate, academic marks sheets) Wepsol HR Employee Records Management helps track all existing & missing documents. The onboard MIS reports track the count of each employee’s documents submitted.

Automated email notifications are triggered for missing records to both HR & employee through the platform itself.

Concerns On Securely Sharing Employee Documents Internally/Externally With Auditors/Background Verification Team

Wepsol HR Employee Records Management (ERM) offers a dedicated partner space that is designed to collaborate with both internal & external stakeholders. Here, the users can control & audit activities from Background Verification Team & auditors.

Paperless Onboarding

Wepsol HR Employee Records Management (ERM) with its automation capabilities built into the platform offers a seamless way of onboarding candidates post interview process in true paperless form.

Design forms with predefined workflows based on required hierarchy approvals & also automate approve/reject parameters if requirements aren’t met in terms of form fields.

Documents post onboarding can also be automated to store & archive in defined folders. Documents will be stored on the cloud.

Quick Search & Retrieval

With storage & archival of all documents of employees in an organization comes the duty of retrieval as well. With digitization, the process of retrieving a document should be effortless! WeP HR Employee Records Management (ERM) offers 4 different smart search capabilities to make your search & retrieval the easiest.

Custom HR Automation

With the solution built on powerful workflows & low-code development platform, custom automation for any organization’s demand can be met based on evaluation.

Right from user access restrictions to addressing hierarchical approval structure, automation be it, simple or complex can be met.

Fully Remote HR Approvals

Every organization has it’s own structure of hierarchy for approvals & other activities. With Wepsol Employee Records Management (ERM) backed by workflows, any type of approval hierarchy structure can be custom designed & executed for use.

Digitization Of Legacy Documents

All old physical copies of records be it, existing or previous employees can be digitized & uploaded on required folder structures.

Customizable Reports

reporting. More to this, customization on the dashboard & reports can be done based on specified requirement.