TailoBill - Perfect Tailoring Software

As the GST has been introduced in India, SoftwareSuggest expects new software updates from all corners. But, looks like in the tailoring industry, TailoBill has absorbed this new change way too quickly. TailoBill is all set with its new GST update, and it’s probably the only software in the tailoring industry right now which has adopted this new change this quickly!

I was eager to try out the new version of TailoBill, and I’m glad to mention that I got the first copy of the GST release from TailoBill to review.

As a software reviewer, I try to analyze every aspect of the software with respect to its strengths and weaknesses. And I have seen a lot of software which is excellently appealing in terms of interface and graphics, but they lack some core functions. When I first looked at TailoBill, my reaction was: “They can work on the UI.” But, as I studied the software to its core, my perception changed. Eventually, I concluded that TailoBill might lose some points on its UI, but it is strongly built when we talk about the core functions. I highly appreciate the efforts in developing this software so that they have not missed a single problem that the tailoring industry has faced for ages. It was specially designed for Indian Tailoring Industry (TailoBill reshapes the software according to customers’ needs as well.), but there is no reason for International Tailoring Industry to look for another software.

I must say, “TailoBill is an Ace of Spades!”

What’s good?

• GST is enabled in TailoBill, so it’s updated to its best version.
• Strongly feature-centric.
• Perfectly crafted to ease the tailoring business process.
• Minor details that matter in the tailoring business are addressed very beautifully in various modules.
• An architect by keeping business owners, customers, and workers in mind. I’m impressed by the fact that TailoBill has covered a wide genre of people and hasn’t missed any perspective.

What can be improved?

• UI can be improved.
• A SaaS version should be developed in the future.

Let’s have a look at some of the most core features of TailoBill:

According to the architect of the software – Ali Raza, the tailoring industry compromises the quality because they highly lack the tools to streamline the entire tailoring process towards the goal of On-Time Delivery with Perfect Fit. Due to a lack of technical assistance, there is nothing which reminds them about the upcoming deliveries. Eventually, they complete the order on the delivery date in a great rush and by compromising the quality (Of course, unwillingly). Instead, if they have a tool which can manage the orders, trials & deliveries systematically, orders will be delivered on time and, most importantly, without compromising the quality. TailoBill is meant to solve the problems that Tailoring Industry has faced for a long time.

New Order:

The new Order screen is for booking a Fresh Order / FOC / Alteration Order. Despite many parameters to feed the data, booking a fresh order is fast and easy. Adding new customers is also quick because it can be done from the same screen; this saves a lot of time in a whole day. An interesting thing about this module is they have time-saving shortcuts where you can use previously saved measurements without any heck like selecting an existing customer, adding an item to the order (same as you book fresh to order), going to the measurement screen, using previous measurements etc. Even if you select an item for the first time, you can copy measurements from other items (for which your measurements are already saved) with the same measurement attributes [ex. Blazer (Old Item) to Bandi (New Item)].

As we can see, the software gives a hint of applicable GST before finalizing the order. It also shows the total taxable amount to find how much the calculated GST value is applied to the bill.

After feeding the essential details, the invoice is generated, which would look something like this [I suppose it is preprinted format of the invoice, and I hope there must be some other print format for plain paper invoices also]:

There are minor things that matter the most in the tailoring business, like trial date, delivery date, item description, measurement specification, styling preferences and measurement remarks, depending on the individual’s body structure and fashion taste. These tiny details are captured beautifully in TailoBill.

Another good feature that attracted me was barcode creation. A barcode can be created for each ordered item so that it can be scanned at each production stage and delivery counter, making the complete process much easier. This feature can be seen in software products made for the readymade garment manufacturing industry, but adopting this feature for this purpose is time-saving and amazing! Sending an SMS to the client after the confirmation of the order impresses customers and impresses me. I have noticed that TailoBill actually keeps the customer always updated with the order status as it sends SMS for 4 different stages i. Order Confirmed, ii. Item Ready for Trial, iii. Order Ready for Delivery and iv. After Delivery Feedback SMS.

As a tailoring business owner, you have two options. Either you have your own workshop unit with In-House workers or outsource the production to a third party. TailoBill covers all the needful factors to manage both types of production lines; it has a feature where you can select the in-house workers or send it to the outsourced agency.

Print Measurement:

After creating the order, you must educate the tailor about the order details and measurements. So from the module, you can download the measurement slip and print it for further purposes.

An interesting psychological trick here is the tailor may have the mentality to procrastinate the order work, and because of that, the reputation of the business may get hurt. So the delivery date is two days before the actual delivery date. Cool! Isn’t it?

The measurement slip looks like this:

Order Register:

The order register is where you can search or filter any previous orders. Consider a scenario where one of your existing customers comes and refers that he gave the order last year and wants the same fabric again. You can search for the order by setting filters and repeating the order.

There‘s a provision of a Super Password in TailoBill when you want to cancel or delete the orders/invoices. So, none of your employees can delete or cancel orders without your acknowledgement. As a multi-store tailoring outlets owner, you have to be dependent upon your employees, and Super Password will facilitate your heartbeats when it comes to the security of your clients and orders.

Workshop Management:

Workshop management is the module where all your orders and workers are managed. Here you can see the entire order list in one place, sorted by delivery date, so that you can decide which works to assign which work with the delivery date kept in mind.

Here, all the payable charges of the tailor for that particular item are mentioned. So, at the end of the cycle, you will get the exact amount you must pay to the tailor.

This module concerns your employees or workers, their availability, due payments, and everything!

In the “Update Status” section, you can see the list of items that have been pending received from a particular tailor. You can filter the orders according to dates as well as according to tailors. You can change the details when you find any update regarding any order.

The best thing about workshop management is that you can track each tailor, and you can find out which items are remaining to receive and what amount you have to pay at the end of the cycle. This module is an employee management software for your business. And this becomes extremely helpful if you carry a series of stores and hundreds of workers with you.

Sale and Purchase:

As an owner of a tailoring shop, you have two kinds of customers; one wants to go for fabric and stitching from your shop. Second, a customer who comes with fabric himself and wants only stitching from you. TailoBill facilitates both kinds of customers amazingly.

In the Sale entry, you can add existing or new customers willing to buy fabric from your shop and create an invoice. As the GST has arrived, TailoBill has also shown new changes.

On the other hand, the Sales Return module is for customers returning the fabric. You can enter multiple items that customers return, and at the end, you can generate the amount payable to the customer from your side. Both these semi-modules work with the barcodes, so you must add the barcode, and all the details will be fetched automatically.

In both these activities, details of suppliers and salesmen are asked. The logic behind this is that all the salesmen work on commission. So, every new fabric order is created to sell; the salesman will receive the decided amount of commission. That is a powerful and well-thought feature because you don’t have to calculate at the end of the cycle what amount you have to pay the salesman.

I specifically liked this part of this software because the tailoring business works on commission. A certain percentage has to be given to the fabric supplier or salesman on the business you make. It becomes extremely easy because you know what commission you have to pay your salesmen at the end of the cycle. Thoughtful!

Same way, Purchase Entry and Purchase Return are designed. You’re buying fabric from certain suppliers, and each bit of it is calculated with invoice generation.

A Quick Look On Some Important Modules of TailoBill:

1. Item Master: All the Items like shirts, trousers, blazers etc., are managed by this module.
2. Customer Manager: Add/Update contacts, purchase/order history, measurement details etc., are mentioned in this module.
3. Supplier Manager: All the details of suppliers connected with you are mentioned in this module, and you can add and edit the details as well.
4. Workshop Master: Here’s where you can add your tailors and workers and regarding details.
5. Worker Rate Book: All the finances of your workers and tailors are enlisted here.

Some Eye-Catching Features of TailoBill:

1. Provision to select a particular worker for the tailoring job according to the customer's past experience. So, a customer can choose the tailor whose work he appreciates.
2. Shows notification of customers’ birthdays or anniversaries so that you can send a particular customer an offer with a discount coupon, like a gift card.
3. Designing an option for fashion designers to create a sketch for the reference of the new order. Not widely used, but still, TailoBill has not missed this perspective. Impressive!
4. Pattern-specific images can be attached/uploaded with an order. This a good feature to educate your tailors in a better way!
5. Delivery Tracking – A feature with which you can track upcoming deliveries to streamline your production.

Bottomline:

So, if I want to enter an order of a Red & Black blazer with a right sleeve one inch smaller, with inner material silk, including 4 pockets with a safe pocket, I can do it with TailoBill!

The software is designed by keeping all three: customers, shop owners, and workers in mind. Very little software covers this wide genre of people, and TailoBill tops that list. And with the correct update of GST at the right time, I believe TailoBill is the perfect choice for the Indian tailoring sector at this point.

Please share your views in the comments below; also, let us know what you think about TailoBill.