Best eProcurement Software
The top eProcurement software options include SAP Ariba, Coupa, GEP SMART, Procol, ezAtlas, and Ivalua. These eProcurement platforms are designed to assist organizations during a digital transformation process.
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List of 20 Best EProcurement Software
Contenders | 2025
Procurement Software that Centralizes, Automates, and Drives Savings
Product Description
Achieve complete visibility and centralize procurement processes with an AI-driven cloud solution. Simplify requests, approve documents 2.5x faster, monitor operations in real time, and accelerate purchasing by automating every manual task. Read More About Precoro
Precoro Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Invoice Management
- Automated Notifications
- Spend Analysis
- Integration Capabilities
- Requisition Management
- Document Storage
- Purchase Order Management
- Audit Trail
- View all Features
Precoro Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
ezAtlas S2P is a smart e-procurement platform simplifying Budgeting, Sourcing, Vendor & Contract Management, Order Management, Payments, NC-SCAR, GRN, and Invoice Tracking. Read More About ezAtlas S2P
ezAtlas S2P Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Purchase Requisition
- Mobile Access
- Catalog Management
- User Management
- Spend Analysis
- Integration Capabilities
- Contract Management
- Supplier Portal
- View all Features
ezAtlas S2P Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Coupa software is a cloud eProcurement software with maximum profitability and flexibility. It streamlines the purchasing requisition and purchase order process. Easily track and manage the purchase order process. Coupa has the fastest approval process ever. Read More About Coupa
Coupa Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- User Friendly Interface
- Audit Trail
- Duplicate Expense Detection
- Mileage Tracking
- Travel Booking Integration
- Integration With Erp Systems
- Multi Currency Support
- Real Time Analytics
- View all Features
Coupa Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
SAP Ariba is the latest contract management software for storing information, strengthening compliance, and running the lifecycle. Complete packaging with attributes i.e. control of the process, immediate access, visibility, and saving e-signatures. Read More About SAP Ariba
SAP Ariba Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Compliance Tracking
- Template Management
- Contract Repository
- Audit Trail
- Collaboration Tools
- Supplier Management
- E Signature Integration
- Risk Management
- View all Features
SAP Ariba Features and Usability-Based User Satisfaction Score
Software by GEP
Product Description
SMART by GEP is a complete, unified sourcing and procurement platform native to cloud, touch, and mobile technologies – from one of the world’s leading global providers of procurement solutions, GEP. Read More About GEP Smart
GEP Smart Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Supplier Performance Management
- User Management
- Budget Management
- Integration Capabilities
- Analytics And Reporting
- Savings Tracking
- Procure To Pay
- Catalog Management
- View all Features
Contenders | 2025
Product Description
Procol is procurement software for large enterprises to help monitor and reduce spending. Its 2022, and the worlds most significant expenditure is offline. With Procols procurement management software, you get the control of automation connected to your procurement processes. In addition, its processes are built... Read More About Procol
Procol Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Mobile Access
- Approval Workflow
- Budget Management
- Integration Capabilities
- Compliance Management
- Spend Analysis
- Vendor Management
- Purchase Requisition
- View all Features
Procol Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
Tired of outdated eProcurement processes? Zycus e-Procurement offers a modern, efficient solution tailored for todays needs. Read More About Zycus e-Procurement
Zycus e-Procurement Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Supplier Portal
- Procurement Analytics
- Contract Management
- Integration Capabilities
- Sourcing Management
- Supplier Management
- Supplier Performance Management
- Compliance Management
- View all Features
Zycus e-Procurement Features and Usability-Based User Satisfaction Score
Emergents | 2025
Product Description
Ivalua is a platform that helps an organization implement Source to Pay processes for all categories. The solution is modular in nature, which can help accelerate time to value for immediate needs and can scale to future requirements. Best in class, 98% renewal rate YOY. Read More About Ivalua
Ivalua Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Supplier Performance Management
- Sourcing
- Catalog Management
- Audit Trail
- Spend Analysis
- Invoice Management
- Mobile Access
- Purchase Order Management
- View all Features
Ivalua Features and Usability-Based User Satisfaction Score
Category Champions | 2025
Fast, Affordable & Scalable Procurement Automation
Product Description
Streamline your procurement process and eliminate manual errors with TYASuites Procurement to Pay solution, ensuring seamless and efficient eProcurement management. Read More About TYASuite Procurement
TYASuite Procurement Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Mobile Access
- Vendor Management
- User Role Management
- Inventory Management
- Automated Notifications
- Supplier Portal
- Audit Trail
- Compliance Management
- View all Features
Start-up (Post Series B) 50+ Users
$ 12
Per Month
Start-up (Pre-Series C) 10 to 50 Users
$ 14
Per Month
Startup Plan Up to 10 Users
$ 17
Per Month
TYASuite Procurement Features and Usability-Based User Satisfaction Score
Streamline your procurement process with our eProc
Product Description
Procurement software is a digital solution designed to automate and streamline the procurement process of an organization. It allows businesses to manage their purchasing activities, from supplier management and purchase requisition to invoice processing and payment. Read More About TeroTAM eProcurement
TeroTAM eProcurement Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Audit Trail
- User Access Control
- Compliance Management
- Invoice Management
- Automated Notifications
- Catalog Management
- Mobile Access
- Reporting And Analytics
- View all Features
Software by JAGGAER
Product Description
Jaggaer is one of the eProcurement software solutions that provides a configurable, guided buying solution so that your procurement can flow towards strategically contracted suppliers. It can also track contract compliance, manage catalogs, and improve spend management. Read More About JAGGAER
JAGGAER Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Mobile Access
- Compliance Management
- Contract Management
- Purchase Order Management
- User Management
- Supplier Portal
- Spend Analytics
- Supplier Risk Management
- View all Features
Software by Procurify
Product Description
Procurify is a cloud e-procurement software-as-a-service solution. It strives to make purchasing extremely easy and compatible with all operating systems. It is trying to modernize the way procurement is done within organizations. Read More About Procurify
Procurify Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Catalog Management
- Compliance Management
- User Permissions
- Audit Trails
- Reporting And Analytics
- Vendor Management
- Invoice Management
- Real Time Notifications
- View all Features
Contenders | 2025
Product Description
mjPRO is a SaaS-based product that digitises Procurement from "planning a purchase" to "payment to the supply partner." The easy-to-use system connects all data and stakeholders, ensuring 100% spend visibility and successful adoption. Read More About mjPRO
mjPRO Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Approval Workflow
- Document Management
- Notifications And Alerts
- Purchase Requisition
- Supplier Performance Evaluation
- E Auctions
- Mobile Access
- Supplier Management
- View all Features
Basic - To be discussed
$ 0
Per Month
mjPRO Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Basware is a global leader in providing purchase-to-pay and e-invoicing solutions for eProcurement for any size of company, with significant cost savings, more flexible payment terms, and greater efficiency. Nicely manage finance and business network. Read More About Basware
Basware Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Electronic Invoicing
- Punchout Catalogs
- Mobile Access
- Audit Trail
- User Management
- Budget Tracking
- Integration Capabilities
- Purchase Orders
- View all Features
Basware Features and Usability-Based User Satisfaction Score
Contenders | 2025
Product Description
Airbase modern spend management combines accounts payable, expense management, and corporate cards on one platform. It offers a guided procurement experience to manage all spend. Read More About Airbase
Airbase Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Policy Enforcement
- Automated Reminders
- Audit Trail
- Corporate Cards
- Budgeting
- Multi Currency Support
- Reporting And Analytics
- Approval Workflows
- View all Features
Airbase Features and Usability-Based User Satisfaction Score
Emergents | 2025
Automate requisition and procurement management
Product Description
EAMbrace® allows you to automate your requisition and procurement processes by using configurable approval workflows and minimal data entry. The request for quotation system shows automated quote comparisons and allows for easy negotiations. Read More About EAMbrace Procurement Management
EAMbrace Procurement Management Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Invoice Management
- E Auction
- Spend Analysis
- Sourcing Management
- Contract Management
- Vendor Management
- Supplier Performance Evaluation
- User Role Management
- View all Features
Enterprise
$ 6944
Per Year
EAMbrace Procurement Management Features and Usability-Based User Satisfaction Score
Software by SutiSoft Inc
Product Description
SutiProcure is an online procurement management solution that accelerates and automates your entire procure-to-pay cycle. It enables you to professionally manage day-to-day purchasing and gain control over spending. Read More About SutiProcure
SutiProcure Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Catalog Management
- Customizable Dashboards
- Approval Workflows
- Budget Management
- Bid Management
- Supplier Management
- User Management
- Audit Trails
- View all Features
Contenders | 2025
Product Description
Tipalti is the leading company in Accounting Software for launching new payments technology. It has a nice user interface. It serves the way of advanced modules, i.e., scaling rapidly, reducing financial and compliance risk, producing income, and building a strong relationship with suppliers. Read More About Tipalti
Tipalti Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Mobile Access
- Payment Approval Workflow
- Customizable Payment Rules
- Early Payments
- Payment Status Tracking
- Supplier Management
- Payment Reconciliation
- Audit Trail
- View all Features
Tipalti Features and Usability-Based User Satisfaction Score
Software by ProcurePort
Product Description
ProcurePort is a user-friendly procurement software designed to streamline your purchasing process, enhance supplier relationships, and maximize cost savings. Its intuitive interface and robust features make procurement efficient and hassle-free, ensuring you get the best value effortlessly. Read More About ProcurePort
ProcurePort Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Catalog Management
- Budget Management
- Auction Management
- Customizable Dashboards
- Supplier Management
- Compliance Management
- Spend Analysis
- Approval Workflow
- View all Features
Software by Proactis
Product Description
Proactis is a comprehensive software solution designed to streamline procurement and financial processes. It enhances efficiency with automated workflows, real-time analytics, and seamless integration, empowering businesses to reduce costs, improve compliance, and make informed decisions effortlessly. Read More About Proactis
Proactis Is Tailored For
StartUps
SMBs
Mid-Market
Enterprises
Features
- Alerts And Notifications
- Supplier Management
- Approval Workflow
- Document Management
- User Management
- Contract Management
- Audit Trail
- Invoice Management
- View all Features
Get Free Expert Advice
What is eProcurement Software?
eProcurement software is a business software that automates the complete source-to-pay process. As a result, users may have comprehensive control over every procurement process function, from evaluating and managing expenditures to negotiating contracts and issuing invoice payments.
eProcurement software is a complete B2B solution that enables vendors to place orders, purchase goods and services, and perform business deals and transactions. With the help of this software, businessmen can negotiate deals, sign agreements, develop relationships with suppliers, and thus enhance their business network. The eProcurement system also lets vendors define policies and guidelines and control their business spending over the purchased commodities. Furthermore, the software helps businessmen to adhere to their pre-defined terms and conditions and connect with more suppliers.
Features of eProcurement Software
To ensure consistent business procurement of all required goods, eProcurement software must:
1. Have a Supply Catalogue:
The online supply catalog is a must-have feature of an eProcurement system. Using this, vendors can search for the required products and get updated rates. They can also compare the rates of different items, calculate spending, and finally place an order with a trustworthy supplier.
2. Provide Online Purchase Facility:
That comes unsaid. In a world where business dealings have become a virtual activity, the software must provide this facility to ease the purchase process for users. An interactive purchase module will help both the vendor and the supplier.
3. Offer Real-time Invoice Generation:
Invoices are a crucial part of every business deal. Therefore, eProcurement software should allow buyers to generate real-time invoices containing all the requisite details received from the supplier. Buyers should further be able to validate the invoices and send them for approval.
4. Deliver Customisation and Flexibility:
No software is software until it can be customized. The eProcurement system should work similarly. It must allow users to derive optimum utility by catering to all their business requirements and needs. Besides customization, users must feel flexible while using its features. Since the primary purpose behind using software is to make things easier and more convenient, the eProcurement solution must meet all the standards of being flexible and user-friendly software.
5. Provide Supplier Management Module:
A supplier management module must allow the suppliers to update the price lists of each item. Using this feature, they shall be able to define tax provisions, invoice prefixes and terms, and conditions for payments. At the same time, they can send invoices (pdf format) to their buyers through email. Furthermore, the module must help suppliers monitor order details and information and create corresponding invoices. Above all, they must have the option to bid for RFQs received from vendors.
6. Generate Reports:
Another significant feature an eProcurement software must have is the ability to generate reports, as asked by the user. Reports of orders placed, purchased items, invoice amounts and details, and supplier performance, along with stock, inventory, and business savings, must be quickly generated by the system. Moreover, reports must be real-time and customized according to the criteria entered by the user.
Advantages of Using eProcurement System
While using an eProcurement solution, businessmen are sure to receive the following advantages of the eProcurement:
1. Integrated and Centralised System:
The best that a business person can do with eProcurement software is to integrate all supply chains and maintain all business relations from a centralized domain. Further to this, they can maintain a centralized purchase management system whereby they can monitor and control all their business deals from a single platform. All these will streamline their overall procurement process and integrate their supply channels, thus leading to better business management.
2. Quicker Approvals and Real-time Notifications:
eProcurement system helps vendors to get faster approvals for their invoices. Besides this, they get real-time notifications about all business dealings and transactions that take place in the online domains. Thus, at any time, vendors cannot miss any business information and can stay updated on all business proceedings.
3. Collaborative Supplier Portal:
Business never happens with just one supplier. This calls for the need for a comprehensive supplier portal where vendors can store all information about each of their suppliers and fetch relevant data, as and when required. A collaborative supplier portal further helps businessmen maintain a consistent relationship with their suppliers and develop a long-term understanding with time.
4. Increased Business Value and Income:
Online business deals save a lot on business development costs and expenditures. Installing e-procurement software is, therefore, a sure short way to reduce additional expenses and add figures to the business revenue. The 360° online eprocurement process is also a smarter way to enhance business value, establish credibility, and increase business contacts in the virtual world.
Drawbacks of eProcurement Software
Even with the above benefits, the eProcurement system is prone to:
Security Threats:
Software security is a primary concern across all industries, and e-procurement is no exception. Just like any other software, new-age e-procurement databases face the risk of data tampering and leakage. Despite protecting the software with powerful antivirus software may still develop malfunctions, and it may be difficult to preserve sensitive business data.
Back-end Integration Failure:
Undoubtedly, the eProcurement system offers excellent supply chain software integration. However, it lacks a similar integration on the back-end front. Most businessmen are baffled about syncing their back-end activities with the system, and every attempt at back-integration is of little success.
Regular Updates and Maintenance:
With newer versions of software, the old becomes obsolete. It's, therefore, important to regularly update the software to keep it away from online threats and viruses. Continuous updates also prevent spam attacks and hacking. Besides updates, eProcurement software needs timely maintenance, which often incurs extra costs. Users also need to be extremely careful in updating and maintaining their solutions and should ensure that it’s done on a regular basis.
Read Our Detailed Article: How Can You Overcome Challenges in Procurement?
Top Reasons to Buy eProcurement Software
Procurement is a key business process, especially for manufacturing companies. Efficient eprocurement can enable you to find the right suppliers who can provide you with the best value for money. However, manual procuring had several drawbacks, such as process delay, increased costs, reporting difficulties, miscommunication, and more.
Here's where eProcurement software comes into play. Let's take a look at some key reasons to buy eProcurement software for your business.
1. Reduced Costs and Improved Spend Visibility
Using an eProcurement software solution enables you to get insights into how you're spending money on different suppliers. This allows you to get volume-related data that you can leverage to reduce costs. Also, the software provides in-depth analytics that helps you find cost-reduction opportunities.
EProcurement software offers a consolidated dashboard with information about all suppliers and spending. It enables seamless reporting and helps you keep an eye on orders, purchases, and invoice payments.
2. Global Procurement
eProcurement tools support various currencies, payment integrations, and logistics choices that allow you to source goods across different countries. A cloud-based eProcurement platform can connect you with suppliers worldwide to provide you with a better diversity of suppliers and products.
3. Improved Performance
eProcurement software systems automate various internal processes, like purchase, order tracking, and supplier evaluation. Therefore, you can eliminate human intervention to a large extent, which will help you increase operational accuracy, efficiency, and performance. Besides, it would allow you to free up your human workforce and direct it to perform more meaningful tasks.
4. Simplified Process
eProcurement solutions involve electronic documents instead of paper documents. This simplifies several procedures as paper-based processes are often prone to errors and delays. The software automatically generates contract papers. It also allows for e-signature capabilities, along with in-built print and fax features. Hence, you can entirely eliminate paper-based processes and make them simpler and digitized.
5. Standardized Workflow
By using eProcurement solutions, you can standardize your workflow and make your operations more productive. When you move your data to an online system, you can find and access it instantly. You can find details like an order, contract, or vendor contact information instantaneously without juggling through a heap of documents.
6. Enhanced Data Accuracy
Though accurate data is essential in every process, its relevance multiplies in procurement. Any errors and mistakes can lead to wrong decisions and hefty business losses.
eProcurement software stores data online and streamlines it into a well-organized database. This way, you can keep track of your data, along with any changes made to it. You can monitor who places and approves requisitions and who approves the purchase orders.
Most eProcurement tools don't delete older records from the system, so you can go back to older transactions as you like.
What are the major eProcurement tools?
Back in the day, procurement management was all about reducing costs. But as procurement has evolved into a global phenomenon, eprocurement departments have started focusing more on strategic sourcing, risk management, and effective spend management.
This evolution of procurement has led to the rise of different types of eProcurement applications. Some major eProcurement tools include:
1. Spend Analysis Software
As the name suggests, spend analysis software helps you keep track of every transaction you make. In addition to transactions, this software also monitors all business operations that generate data. Spend analysis solutions enable you to determine your purchasing behavior and how you can optimize it to reduce costs. These tools also allow you to categorize data according to the supplier, project, category, etc.
2. Electronic Data Exchange System
An electronic data exchange system allows you to exchange procurement-related transactions and interactions between two organizations. It enables you to exchange information in batches, thereby simplifying storage, transmission, and organization. The key functionalities of an electronic data exchange system include order confirmation, logistics information, order invoicing, and order transmission.
3. Supplier Relationship Management Software
This type of eProcurement software allows you to find and select the best suppliers for your company. Having the best suppliers by your side can yield tangible benefits, such as higher profits, reduced risk, and a competitive edge.
The purpose of supplier relationship management software is to help you seamlessly recognize, contact, and recruit suppliers. These solutions provide you with a supplier database where you can find suppliers based on specific criteria like certifications, history, capacity, etc. You can also integrate this software with databases, forms, and other eProcurement solutions.
4. Purchase Order Software
A purchase order system automates the purchase order process, thereby improving your spending management. It provides a record of all purchases you make, hence allowing you to track and analyze spending data.
The software also provides templates with purchase requisition information from which you can create accurate purchase orders. These templates also comprise vendor terms, pricing, and any other purchase order information. In all, purchase order software automates purchase order workflows and helps you save both time and money.
5. Contract Management Software
Contract management software allows you to assemble on-demand contracts easily and quickly. It provides professional, pre-built templates and content libraries to create contracts. You can route your contracts digitally with a contract management system for approval, revisions, or tracking other parameters. The automated notification alert feature of the software enables you to alert your eprocurement and legal team when a contract is approaching the end of its lifecycle.
6. Electronic Sourcing (E-Sourcing) Software
An eSourcing software solution is a type of eProcurement solution that allows your suppliers – both potential and current – to respond to all types of requests. These include requests for proposals (RFPs), requests for information (RFIs), and requests for quotes (RFQs). Some advanced eSourcing systems also allow for a public dashboard, where suppliers can see their rankings in real-time.
7. Electronic Invoicing Software
Electronic invoicing and electronic payment software is a centralized accounting platform that both you and your suppliers can use to send invoices and make payments. These solutions eliminate the need for paper-based bills and invoices.
A lot of eInvoicing systems also come with a built-in discount, offers, and reward program functionality for timely pricing and fruitful relationships with suppliers. These eProcurement software solutions also integrate well with other types of procurement tools like contract management software and purchase order management systems.
8. Procurement ERP Software
If you're looking for a robust eProcurement platform that involves all the aforementioned capabilities, procurement ERP software can be an ideal pick. This software creates a comprehensive shopping experience for both you and the suppliers. It includes pre-built catalogs of goods and services, and you can exchange the items as per your requirements.
If you want to change the catalog, the software offers seamless customization features. It helps your business streamline the procure-to-payment (P2P) process, which enables you to order and purchase goods from different suppliers.
Besides, Procurement ERP software ensures expenditure transparency, offers real-time data insights, and reduces the risk of overspending and fraud.
9. Internet-Based Tools
Internet-based eProcurement tools are web-based solutions that help you manage and simplify your procurement process. Some common internet-based tools include email, XML-based data exchange, and internet-based electronic data exchange. These tools can help you facilitate operations like e-ordering, e-tendering, and e-auctioning.
FAQs
What are the main functions of eProcurement?
The main function of an eProcurement tool is to optimize streamline operations, reduce errors, and enhance business efficiency. Besides, it also paves the way for better communication between stakeholders, companies, and suppliers.
Why is eProcurement software essential to an organization?
Efficient eProcurement management ensures smooth business operations. It also helps save time, money, and resources. Proper procurement strategies ensure all products and services are effectively acquired with the best business interests in mind.
Does eProcurement software integrate with financial systems?
Yes. eProcurement software solutions integrate with accounting systems to help you streamline your financial operations. Hence, you can approve purchases, manage expenses, control the budget, and oversee finances from your eProcurement software dashboard.