What is Pocket HRMS?
Pocket HRMS can revolutionize your HR and Payroll operations by completely digitalizing your Payroll processing, attendance, digital onboarding and HR operations, allow your employees to access their information anywhere anytime using latest cloud and mobile technologies.
Pocket HRMS Starting Price
$ 69.38/Up to 100 employees
Pocket HRMS Awards
Our Awards and Recognition
Key Features of Pocket HRMS
- Attendance management
- Loan & Advances Management
- Document Management
- Email Integration
- Employee Self Service Management
- Exit Management & Seperation Management
- Expense Management
- HR & Payroll
- Mobile Support
- Multiuser Login & Role-based access control
- Payroll Management
- Performance Management
- Project Management
- Recruitment Management
- Shift Management
- Statutory Compliances
- Taxation Management
- Time & Attendance Management
- Training Management
- Employee Data Base
- Mobile App
- Pay Slip
- Leave Management
- Formula Defined Salary Calculation
- Arrears Calculation
- Multi Company
- Data Security
- Salary Adjustment
- Recruiting Management
- Compliance Management
- Performance Appraisal
- MIS Reports
- Integration with Biometric
- Events & Reminders
- Excel Import
- PF/ESIS Calculation
- Salary Information & History
- Appraisal Management
- Employee field customization
- Geo tracking
- Resource cost estimation
- Vacation / Leave Tracking
- Time Management
- Time & Attendance
Pocket HRMS Users
- Live Support
Pocket HRMS Pricing
- Bio-metric Attendence
- Leave Management and Approval
- Mobile Apps
- Recruitment Management
- Performance Management
- Payroll Processing
- Statutory Compliance
- Customized Fields
- Formula based earning and deduction engine
- Full email integration
- Excel based import export
- Multi Company Support
- Employee Self Service
- Leave Management And Approval
Pocket HRMS Description
Pocket HRMS, previously known as Pocket HCM, is a new age Cloud based Payroll and Human Capital Management Solution (HRMS) combining strengths of Cloud and Mobility. It is an Hire to Retire HR solution with ease of access across devices and extensive features that give you the advantage of simplifying your daily activities while keeping the fun in HR alive.
Modern features like AI based HR digital assistant Chatbot smHRty, remote attendance management using smartphones, complete Digital onboarding process, paperless remote working and complete cloud based employee Payroll processing and Self Service keeps Pocket HRMS at top of pyramid for modern HR management applications
Though human resource management operations do not sound like much of a hassle, HR managers often have a tough time acting as a cushion between employees and senior management. Today’s HR teams take care of the hiring process and manage various operations from employee recruitment to retirement. Thus they require a specialized set of tools to streamline operations like payroll, tax, employee benefits, attendance, and staff redressal.
Until a few years ago, most organizations had separate tools for employees, HR personnel, and top management. Data had to be imported, collated, analyzed, and distributed manually between departments, often resulting in chaos, confusion, and errors. While organizations wanted to free themselves, their employees, and HR managers of the above hassles, most HRMS solutions in the previous decade were standalone one-size-fits-all applications with little or no flexibility. Thus they could rarely cater to organizations or multinationals with different salary structures, leave and attendance policies, or payroll components.
Besides working with multiple clunky and expensive HRMS tools in the past and limited employee insights, organizations also had to deal with the fact that few or no integrations were available. Moreover, such solutions were primarily designed to help the HT team, not the management or employees. This made the senior management and staff heavily dependent on HR teams and made reporting extremely stressful. Luckily, today, many integrated HRMS solutions are designed specifically to unify all HRMS functions, simplify the data flow, and offer better assistance to staff. Pocket HRMS is one such new-age application that has made it easy for corporations to manage and assist their workforce, gain insights and process their payroll smoothly.
This review will focus on Pocket HRMS software and will enlighten you about the following topics:
- Introduction to Pocket HRMS
- Key Features of Pocket HRMS
- USPs of Pocket HRMS
- Our Final Verdict
So let’s get to know this innovative software in more detail.
Introduction to Pocket HRMS
Pocket HRMS is a cloud-based human resource and payroll management system that scores high on configurability, flexibility, and convenience. This AI-powered solution automates several HRMS processes, improves organization-wide data accessibility, and manages the entire life-cycle of an employee from recruitment to off-boarding. This browser-based solution can be accessed from anywhere, only using the internet, yet provides advanced features like different user types and configurable dashboards and reports.
Pocket HRMS is highly configurable and can be implemented differently for different company units/departments. For example, you can have a different salary structure for your sales, finance, and HR teams, all within the same organization. Besides all core HR functionalities, Pocket HRMS offers a multi-company management system, allowing you to configure different leave policies, payroll components, and fields for different ‘company’ units. Each such unit can have four different user types with configurable user rights.
Since different companies need to monitor different key employee statistics, Pocket HRMS allows you to create your own dashboard, charts, and widgets. These dashboard components are interactive and coupled with analytics; they help organizations extract the exact data insights they need in real-time.
Another unique feature of Pocket HRMS is that it assigns individual cards to employees with all their information in a single place. Right from their documentation to their payroll, attendance can be managed from a single screen. Moreover, different approval requests can be routed to different authorities for the same employee through its Approval Matrix Manager option.
Pocket HRMS allows managers to select multiple employees and modify their details in one go. It offers role-wise dashboards and updates to help you stay on top with a huge list of smart features, which we will discuss in our next section.
So let’s dive in to discover some of the salient features of Pocket HRMS.
Key Features of Pocket HRMS
1. Customizable/Future Ready
The biggest difference between Pocket HRMS and other HR software is the amount of configurability it offers. Besides offering advanced modules to take care of basic HR needs like Payroll, Recruitment, Income Tax, Leaves, Attendance, Performance Management, Employee Benefits, Travel, Analytics, and Employee Self-service, Pocket HRMS elevates the HR experience to a whole other level by offering greater flexibility and personalization in every department. The solution is designed to allow organizations to adapt quickly to change and resume operations swiftly.
2. Instant Global Search
One of the unique features of Pocket HRMS is its Smart Search (smHRt searcHR) feature which allows users to search for anything in the system. Once you start typing in your query in the search bar, the system automatically predicts what you are looking for and shows you the results. You can search for anything from menus, employee IDs, mobile numbers, and names and receive instant results. This feature has received much appreciation from Pocket HRMS’s global clientele due to its ability to reduce the workload of HR personnel. Besides finding information quickly, users can also find items quicker by creating their favorites, minimizing the need for remembering sitemaps or menus.
3. Smart Chatbot
Pocket HRMS has an inbuilt chatbot that is aptly named ‘smHRty.’ It works both as a self-service and employee engagement feature, helping employees find what they need in no time. smHRty responds to both voice commands and text, automatically detecting what you want and providing suggestions. It also routes queries to the organizational HR team via email in case of complicated queries to address the employee’s concerns.
4. Contactless Biometric Attendance
Keeping up with the current times, Pocket HRMS helps make workplaces safer through its facial recognition-based employee identification feature. It lets employees update their attendance with its mobile app with geo-tagging, including geofencing, multiple shift management, and flexible work timings. Moreover, the application helps managers calculate overtime, create and process rosters, and consolidate the overall time spent by an employee on a particular task. Additionally, this solution is encrypted with AES-256 bit, which secures the data entered into the system.
5. Intelligent Survey Management
Pocket HRMS enables HR personnel to configure questions for employees and notify them of the same. The system captures the responses provided and stores them securely for further calculations.
6. Performance Management
To help HR managers appraise employees better, Pocket HRMS offers functionalities for importing and exporting employee data. It lets HR teams create custom qualification criteria for appraisals. Multiple stages can be configured for appraisals, and individuals can access this data.
7. Employee Self-service
With Pocket HRMS, employees get a dedicated portal from which they can view their details, set up reminders and notifications, and personalize their dashboard. It also helps employees track their leaves, expenses, payslips, tickets raised, and benefits received.
8. Mobile application
Pocket HRMS also has a mobile application that offers users real-time data regarding the following:
- Salary Calculations
- Attendance Regularization
- Biometric records
- Pending requests
- Loan Information
- Travel desk
- Loss of pays
- Shift Timing Management
- Late Punches
- Recruitment, Onboarding & Training
Apart from the above features, Pocket HRMS can be customized to make calculations based on only one year or include multiple years. For quick and easy financial dealings, the application is compatible with old and new tax regimes and enables users to import previous tax data for accurate calculations. There are also several unique features of Pocket HRMS which are discussed in the next section.
USPs of Pocket HRMS
Pocket HRMS offers a range of features that make it stand out from the rest and put it in a league of its own. They are as follows:
1. Smart (smHRt) features
- smHRty chatbot: In addition to boosting employee engagement, this AI chatbot also allows for seamless application of leaves, tracking leave balances, checking attendance details, getting salary slips in one click, and even has its own knowledge repository to help employees.
- smHRt searcHR: This unique feature eliminates the need for navigation training or getting to know the entire layout of the application’s features. If you know what you want, smHRt searcHR can get you there- instantly! Also, the option to add Favorites enables super quick access to your most-used features.
- smHRty IDentify: A standalone app that can be used in kiosk mode designed for the modern workplace. It aims to promote workplace social distancing, contactless attendance, and digital biometric attendance. Employees can punch in/out or clock in/out for the day – in a completely touchless manner.
- Selfie Attendance with Facial Recognition: This option makes marking attendance fun. Easy reports for HRs and a dedicated portal simplify marking attendance for employees and reduces the workload of your finance & HR teams.
- Survey Management: Completely customizable questionnaire configuration and real-time feedback monitoring to help gain insights into your workforce. HR Analytics enables real-time data visualization with the help of innovative dashboards.
2. Hybrid working enabled HRMS for 2021-22
Pocket HRMS keeps organizations future-ready by providing features like mixed mode of attendance, flexitime, multi-shift, and roster management. These are some of the most sought-after features in the new normal, where a hybrid balance between work from home and office ensures consistent productivity across the board.
3. Attendance 360
Pocket HRMS offers a 360-degree attendance management approach with Attendance 360 that comes with the following:
- Geo-fencing: Allows setting up a GPS-based fence for approved locations from where employees can clock in, such as their home or office address.
- Geo-tagging: Stay informed about employees’ location on the field. Especially useful for on-field employees such as in sales.
- Selfie Attendance with GPS: Fun way to clock in attendance provides an innovative and portable way of marking attendance to the employees.
- Facial Recognition based attendance: This allows for contactless biometric attendance from within the employees’ app itself.
Our Final Verdict
Pocket HRMS is more than just another HR software due to an impressive list of features and customizations. It empowers staff, senior management, and HR teams through an integrated platform and facilitates better synergy. Going beyond the confines of traditional HR management platforms, Pocket HRMS aims to improve the employee experience through a great deal of configurability.
Pocket HRMS comprises several unique and intelligent software features (like the smHRty chatbot and smHRt searcHR). The best part about the solution is that it allows you to add your own features, fields, and criteria to different modules. Pocket HRMS offers a 15-day free trial, and pricing starts at only $22 per user per month.
We noticed no limitations on the solution and are therefore inclined to give Pocket HRMS a perfect 10 as our final score due to its flexibility, pricing, functionalities, attention to detail, user-friendly UI, and a host of smart features.
Don’t agree with our final score? Let us know why in the comments below.
In conversation with Mr. Kumar Siddhartha, MD of Pocket HRMS
What led to the inception of Pocket HRMS?
Established over 15 years ago, we started with a goal to enable time-saving across corporates and a vision to be a leading choice in helping companies be more efficient. To aid our vision of being highly efficient, we scouted the market for HR software that matched our desired level of technology, flexibility, and cost-effectiveness. This search yielded no concrete results which led us to conduct in-depth market research in the HR space and, ultimately, the idea for Pocket HRMS came into our minds. Steadily we evolved and adapted to the growing need for an organized HRMS software by introducing our desktop application. Our company leaders saw Cloud as the next big revolution in technology and the limitless possibilities that it brought along.
Thus, we took a bold step by being one of the first to become a cloud-based HR solution and evolved with the changing times. Today, Pocket HRMS is the leading cloud-based choice across myriad industries and is known for its features of convenience, adaptability, and productivity.
With multiple HR solutions available on the market, what is it that makes Pocket HRMS different?
When it comes to staying ahead of the curve, Pocket HRMS has a dedicated focus towards being the best in the business. What sets us apart from the rest:
HR First, Employee Driven: Pocket HRMS follows a unique HR First, Employee oriented approach. This enables us to focus on HR requirements while ensuring that we address employee pain points using modern technologies and digital platforms.
Proto-pioneers: With almost two decades of experience under the belt, we possess an unmatched industry-leading level of expertise that our customers trust. Time and again, we have pioneered and introduced advanced tools in the HR domain. This has allowed us to provide world-class support with minimal implementation time and fast ROIs for organizations.
Cost-Effectiveness: One of our prominent differences is that we are promoting businesses. We strive to support our clients and grow with them together. This has paved the way for Pocket HRMS being the foremost choice when choosing a cost-effective HRMS software.
smHRty: Our drive for innovation can be gauged by our chatbot – smHRty, which we were one of the first to introduce in the HRMS domain. It has been adored by our clients and has been immensely instrumental in reducing the mundane task workload for HRs across industries. Today, smHRty can quickly answer employee queries, take leave requests, share important information, and is available 24×7. Just like Pocket HRMS, it embodies our vision of being lightning fast, highly efficient, and adaptable.
Peerlessly Versatile: From 10 employees to 100,000 employees, Pocket HRMS effortlessly caters to HR needs for businesses across manufacturing, IT, insurance, medical, hospitality, retail, and many other industries. We take pride in being adaptable to dynamic requirements and provide scalable solutions across the depth and breadth of the HR spectrum.
HR-evolutionary: We stay up-to-date on current technologies and look over the horizon. Our Next-Gen vision sets us apart from our competitors multifold. We were one of the first to adapt as a cloud-based HR solution, and utilize smHRty, the AI-based HR bot, in the HRMS domain. Now, we are leading the revolution or, as we like to call it, HR-evolution with an overhaul of Pocket HRMS and introducing the first-of-its-kind Global Search feature: the smHRt searcHR.
smHRt searcHR: This is a brand new feature that we have launched with our overhaul of Pocket HRMS which is one of the first-ever use of a Global Search feature in the HR Software industry. Now, HR teams can swiftly access functional menus as well as employee data from a single smart search field. It is already on a path to revolutionize interacting with employee data and has already proven to be highly useful to our clients.
These characteristics make Pocket HRMS not just different but also in a league of its own.
What changes in the industry have you observed to date?
I would like to quote Heraclitus here – The only thing constant is change. The last two decades have been crucial to shaping the industry. More importantly, in recent years, there has been a shift in the usual HRMS dynamics.
The previous generation of HR was analog-centric with a flair for book-keeping and a more physical approach to managing their employees. This has been upgraded to a youth-centric HR who believes in making the best use of technology to manage their ever-growing workforce.
However, the rate at which information is generated has increased exponentially. This has, in turn, changed the thinking and focus of many organizations with many looking at Artificial Intelligence as a source of relief.
Our introduction of smHRty, the AI-based HR chatbot, turned a lot of heads when it was announced. It bolstered the Pocket HRMS vision of helping HRs become omnichannel and highly accessible by utilizing futuristic technology.
Since the boundaries between working from office and remote working are getting narrower each year, there is an increasing interest in being device & location agnostic in HR management. Parallel to this, the next big changes will be in working to create a decentralized HR environment with a focus on greater employee data, adaptability to foreseeable changes, and data access security.
These changes have the potential to be the biggest change in perception of how we work and when the time comes you can rest assure that Pocket HRMS would be ready to tackle it.
How did the idea of developing an end-to-end HR software come across?
Our founders and leaders have believed in the essence of being proactive. When they initially came up with developing HRMS software in India, it was still a relatively new concept 15 years ago.
The goal to have an effective and feature-rich HR solution was discovered when our stakeholders saw untapped potential in the industry. This marked the beginning of Pocket HRMS’ journey and along the way we realized that an HR software is more than just managing a company’s human resources. It is about engaging them, as well.
To confirm this realization, we explored the available HR solutions. Sure, there were offerings with Core HR features like Payroll, Leave, and Attendance management but they lacked that fine balance of technology, cost-effectiveness, and scalability that modern HR prefers. We took up the job and created Pocket HRMS – a complete end-to-end HR software.
We added modules like appraisal, training, recruitment, employee self-service portal, analytic reports, and so much more. But, perhaps our biggest contributor on this journey has been our in-house AI chatbot smHRty who is the engagement powerhouse of Pocket HRMS. In a nutshell, I can say that it was our desire of being the best that led us to the idea for developing a hire-to-retire HR software.
What is the hardest decision you have taken so far in your Pocket HRMS journey to date?
When you lead one of the best HRMS software in India, no decision is easy. It all boils down to one question – WHY? Most times even though the questions are hard, you might find the answers are easy. But taking the leap, that’s where it gets tricky. In our Pocket HRMS journey, the hardest decisions have involved change.
One of the hardest decisions was migrating from a desktop application-based environment to a completely cloud-based HR solution. A couple of decades of experience will tell you that change is the most terrifying thing a business can face. But, recognizing an opportunity on the horizon can open doors to limitless possibilities. We saw this opportunity and it was a literal silver lining in the cloud.
When we announced smHRty, an AI-based HR chatbot, it was ahead of the curve in the HRMS space. We had months to prepare, estimate, and equip the bot with a plethora of features. But it seemed a bold and uncertain step. While other industry players were talking about focusing on payroll processing, attendance management, and other core HR system features, we were already achieving those milestones as well as looking to expand the horizon further. It was most definitely a risky and tough decision. But looking back today, I am sure we made the right call.
Are there any ideological principles that you follow to maintain the brand value?
Our founding ideology is to believe in the Customer First approach. We are hugely indebted to the trust that our customers have shown in our product, journey, and team. I personally believe it is a matter of great pride that some of our existing clients have been with us for over 15 years – right from the time when we were a desktop application to today where we are a cloud-based HRMS platform. This is the true validation and reflection of our ideology where our customers are the number one priority.
Is there any new product coming up from your side in 2020?
We are always working towards giving more to our clients and are the most value-for-money cloud-based HRMS in the country. In 2020, we are planning to reintroduce Pocket HRMS in a brand-new avatar with an all-new smHRty and an exclusive companion, the smHRt searcHR.
Upcoming new product features that we are focusing on are:
Web 5.0 Experience: The crux of an HRMS is the user interaction. Pocket HRMS has been revamped from the ground up to offer an industry-leading user experience based on Web 5.0. It focuses on user interface and analytics to give HRs the finest tools to manage their workforce. It is now more dynamic, user-friendly, and robust than ever before.
ManageHR for Employee Data: When it comes to employee data management and HR, then there is a delicate balance which has to be maintained. Pocket HRMS takes an employee-centric approach which enables achieving that balance seamlessly. It further allows companies to get more done in less time while keeping employees happily engaged at the same time. The ultimate win-win for all organizations.
Role Customization: A major pain point for HRs is delegation of data access. Pocket HRMS can limit or expand your HR team’s working capabilities as per their defined custom role and activities. It empowers HR to focus on their actual HR-related activities completely. While Admins can exclusively work on configurations, settings, logs, and much more.
smHRt searcHR: Although HR solutions can make the life of an HR more organized, it is not easy to get used to new software. There are a lot of menus, data, and paths that you need to remember so that you can utilize the software optimally. We have introduced smHRt searcHR, a Global Search feature which has revolutionized the way HR works. Now HRs can forget about trying to remember long module paths, complicated menu locations, employee information, or anything else. Our smHRt searcHR brings all the database’s information within virtually instantaneous reach with minimal to no training.
Meet the new smHRty: The engagement powerhouse of Pocket HRMS has been improved tremendously with powerful tools and functionalities. Employees can now directly apply leaves, track their attendance, download salary slips, or even get answers to simple questions like “What is Form 16”, etc. all from within smHRty itself.
Tell us something about the work culture at Pocket HRMS.
Pocket HRMS and the team behind it share synonymous virtues. If I had to choose one word to describe our work culture, it would be Open. Our product is, in itself, reflection of our work culture. We do not have an open-door policy, we have a NO Door policy within our organization. We actively support participation of ideas at all the levels. We wholeheartedly believe in the tenacity and dedication of our employees. It has helped shape what Pocket HRMS is today and am sure it will prove instrumental in taking us to the next level.
How do you define success? What are your metrics to measure success?
I define success as an ongoing journey to achieving a harmony between research, leadership, and utilization which ultimately resonates in Pocket HRMS’ core metrics – TEC:
Technology: This is a constantly changing metric and serves as our source of continuous aspiration to keep pushing set boundaries. We measure our success by pioneering technical research and its implementation. The ever-changing methodologies and introduction of new technologies keep us on our toes. We strive to be one of the first to introduce new ideas in the HR space. Leading the HR industry to the next era of technical prowess and making HR life effortless is our core success metric.
Employee: It has been equally great to have employees staying with us for years through numerous ups and downs of the Industry where they have shown tremendous faith in us by choosing to tackle challenges together. We have always stood behind our employees during technological disruptions and we are blessed to have colleagues who believe in us and share our common vision.
Customer: As I mentioned earlier, we believe the biggest and number one success metric for us would be to improve our Net Promoter Score (NPS). That’s our number one priority. Everything else is a number two or below priority. Apart from our customers, we ensure that all our stakeholders including employees, partners, and various other shareholders also receive value addition from a learning perspective.
To me, these are the true measure of success.
What piece of advice would you give to emerging entrepreneurs?
Keep it simple. You can spend an entire lifetime chasing after a complicated execution to an idea. Focus on ‘Keeping It Simple’ and you will find it easier to manage resources, time, and the idea itself. Another thing would be to utilize the correct technology.
Using a clunky software would spell certain doom in this technological age. Keep it simple with the correct set of tools and success will find you. This has helped me tremendously and I hope it helps emerging entrepreneurs as well.
Pocket HRMS Slideshare
Pocket HRMS Videos
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Pocket HRMS Pros and Cons
"I love the smHRty chatbot which provides quick replies and is very easy to use. Being an AI-based bot, it understands my normal language queries and carries out my tasks. I also love the fact that I can mark my attendance from the mobile app without being dependent on my company."
"The most impressive aspect of pocketHRMS is its comprehensive suite of features that cover every aspect of HR management."
"The software is not good, and we never prefer it."
"I believe the user interface can be optimized for a better look and feel. The current UI lacks the smoothness of competitors."
"One area that could be improved in pocketHRMS is the reporting and analytics functionality. While the software offers a range of reports, expanding the reporting capabilities and providing more advanced analytics features would greatly enhance its value. This would allow users to gain deeper insights into HR data, make data-driven decisions, and extract more meaningful information for strategic planning and optimization of HR processes."
"Software is Sluggish and Unreliable, Poor Customer Support and Implementation Issue."
Pocket HRMS Reviews (55)
Pocket HRMS FAQs
How much does Pocket HRMS cost?
The starting price of Pocket HRMS is $ 69.38/Up to 100 employees. It has different pricing plans:
- Premium : $ 69.38/Up to 100 employees
- Standard : $ 20.76/Per Month
- Professional : $ 34.65/Per Month
Pocket HRMS also provides a free trial to users.
What apps do Pocket HRMS integrate with?
Pocket HRMS integrates with various apps:
- SAP Hana
- Sage X3
- Sage 300cloud
What are the top 5 features for Pocket HRMS?
The top 5 features for Pocket HRMS are:
- Attendance management
- Loan & Advances Management
- Document Management
- Email Integration