Best Sharepoint Migration Tools

Best Sharepoint Migration Tools are AverPoint SharePoint, ShareGate, Proventeq, and Microsoft SharePoint. These sharepoint migration tools list will help you share your screen, introductory videos, files, and audio clips to any other computer or system functioning within the same network.

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Reviewed and Edited by Jainy Patel
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Most Popular Sharepoint Migration Tools

This listing showcases software based on user recommendations and popularity. It also highlights products from our valued client partnerships.

SoftwareSuggest offers verified & unbiased user reviews based on user ratings and feedback. Our ratings and reports do not contain any paid placements. Learn more about our ranking methodology.

List of 20 Best Sharepoint Migration Tools

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Contenders | 2025

Product Description

This information is provided by vendor.

Shivaami is an authorized Google Cloud Partner that offers Google Workspace, formerly known as G Suite, a cloud-based productivity and collaboration suite developed by Google. It includes a variety of applications such as Gmail, Google Drive, Docs, Sheets, etc. Read More About Shivaami

Shivaami Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Multi Language Support
  • Email Hosting
  • Spam Protection
  • Api Access
  • 24/7 Support
  • Analytics And Reporting
  • Contact Management
  • Security And Compliance
  • View all Features

Business Starter

$ 72

User/Year

Get Offer

Business Standard

$ 144

User/Year

Get Offer

Business Plus

$ 216

User/Year

Get Offer

Enterprise Starter

$ 120

User/Year

Get Offer
4.0
out of 5 (1 Review)
Features
4.0
Ease of Use
5.0
Value for Money
4.0
Customer Support
5.0
Uday Parmar
Business Development Executive

Shivaami Inc. is one of the best IT companies in India. I have been using Shivaami's Nira for my business purposes. One of the best things about Nira is that it allows you to control who has access to your documents. You can create custom permissions for each document, which is a great way to protect sensitive information. Great work, guys.

Read Review

Shivaami Features and Usability-Based User Satisfaction Score

Rating Score 8.0

Rating Score

Out of 10

Review Score 1.0

Review Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Visitor Score 8.0

Visitor Score

Out of 10

Contenders | 2025

Product Description

AvePoint SharePoint allows you to do instant and on-demand SharePoint migration with minimal disruption. By using its diverse best SharePoint migration tools, you can easily migrate data from LiveLink, Lotus Notes, and HP Trim platforms. Read More About AvePoint Sharepoint

AvePoint Sharepoint Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Custom Scripting
  • Cloud And On Premises Support
  • Version History Migration
  • Real Time Monitoring
  • Scheduling
  • Source And Destination Support
  • Automated Workflows
  • Content Mapping
  • View all Features
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0

AvePoint Sharepoint Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

Review Score 1.0

Review Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 2.0

Visitor Score

Out of 10

Emergents | 2025

Product Description

This information is provided by vendor.

PCVITA SharePoint Migration’s SharePoint migration tools are here to help you with different database migrations, directly export libraries, and perform bulk email box data migrations easily. As it’s compatible with all versions, you can buy it without any worries. Read More About PCVITA SharePoint Migration

PCVITA SharePoint Migration Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Detailed Reports
  • Throttling Management
  • Scheduler
  • Multi Language Support
  • Pre Migration Analysis
  • Metadata Preservation
  • Folder Structure Retention
  • Automated Migration
  • View all Features

PCVITA SharePoint Migration Features and Usability-Based User Satisfaction Score

Freshness Score 6.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 2.0

Visitor Score

Out of 10

Emergents | 2025

Works without asking any server installation

Product Description

ShareGate lets you migrate without impacting ongoing operations. Powered by AI, the SharePoint migration tools it offers are ready to perform unlimited data migration, instant file sharing, and backup creation at affordable costs. Read More About ShareGate

ShareGate Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Content Management
  • Scheduler
  • Content Restructuring
  • Powershell Integration
  • Permissions Management
  • Migration Templates
  • Custom Reporting
  • User Mapping
  • View all Features

ShareGate Features and Usability-Based User Satisfaction Score

Freshness Score 8.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Contenders | 2025

Product Description

Metalogix Content Matrix’s SharePoint migration tools let you collaborate, share, and migrate easily while maintaining the security of the entire migration lifecycle. You can get on-demand cloud, on-premise, or hybrid migration tools. Read More About Metalogix Content Matrix

Metalogix Content Matrix Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Bulk Migration
  • Custom Scripting
  • Workflow Migration
  • User Mapping
  • Content Type Mapping
  • Public Folder Migration
  • Logging And Reporting
  • Content Reorganization
  • View all Features
5.0
out of 5 (1 Review)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Thomas J. Corcoran
Content Strategist

We've used Content Matrix to migrate SharePoint sites to a newer version on two occasions. We moved hundreds of sites and were able to customize the migration to meet our specific needs. Content Matrix is a very powerful tool for your migration needs. Whether you are migrating from one site to another or from a file share to SharePoint, you can do it with this suite of software.

Read Review

Metalogix Content Matrix Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

Review Score 1.0

Review Score

Out of 10

Freshness Score 9.5

Freshness Score

Out of 10

Social Score 9.0

Social Score

Out of 10

Visitor Score 4.0

Visitor Score

Out of 10

Emergents | 2025

Easy content transfer from LiveLink and Lotus Note

Product Description

This information is provided by vendor.

Conduct a detailed pre-migration investigation and perform selective migration without compromising your data security by using SharePoint migration tools offered by Proventeq. You can choose either on-cloud or on-premise deployment as per your requirement. Read More About Proventeq

Proventeq Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Compliance Support
  • Custom Scripting
  • Incremental Migration
  • Cloud Compatibility
  • Automated Migration
  • Content Filtering
  • Audit Trail
  • Reporting
  • View all Features

Proventeq Features and Usability-Based User Satisfaction Score

Freshness Score 8.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 2.0

Visitor Score

Out of 10

Category Champions | 2025

Product Description

Microsoft SharePoint offers you a whole suite of SharePoint migration tools that are custom-made and easy to use. If you want to use PowerShell, the tools come with great support for this. Starting from implementation to migration, everything will be taken care of. Read More About Microsoft SharePoint

Microsoft SharePoint Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Task Management
  • Multi Language Support
  • Reporting And Analytics
  • Integration With Microsoft 365
  • Knowledge Base
  • Customizable Dashboards
  • Priority And Escalation Rules
  • Collaboration Tools
  • View all Features

SharePoint Online Plan 1

$ 5

User/Month

Get Pricing

SharePoint Online Plan 2

$ 10

User/Month

Get Pricing

Office 365 Enterprise E3

$ 20

User/Month

Get Pricing
5.0
out of 5 (11 Reviews)
Features
5.0
Ease of Use
4.9
Value for Money
5.0
Customer Support
5.0
Scott Brewster
Chief Technology Officer

I really love how much Microsoft has invested in the security around M365, and SharePoint in particular. Because of regular cyber attack attempts, we locked down SharePoint and OneDrive access to only those users coming from the organization's IP address. We can lock it down so that the risk of data loss is very low.

Read all 11 Reviews

Microsoft SharePoint Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

Review Score 3.0

Review Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 9.4

Social Score

Out of 10

Visitor Score 6.0

Visitor Score

Out of 10

Most Reviewed

Contenders | 2025

Product Description

This information is provided by vendor.

Saketa is a SharePoint migration tool that can transform your office into a virtually augmented and collaborative workplace. It allows you to seamlessly migrate data from all the online SharePoint versions. To make things convenient, Saketa offers on-premise, cloud, and SharePoint version-to-version transfers. Read More About Saketa

Saketa Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Scheduler
  • Managed Metadata Migration
  • Audit Logs
  • Permission Migration
  • Error Handling
  • Version History Migration
  • Incremental Migration
  • Custom Script Migration
  • View all Features
5.0
out of 5 (3 Reviews)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Prajim Mannemplavan

Working closely with different departments is efficient with the Saketa intranet suite, offering endless enterprise integrations with just one click. This business productivity suite is a game changer for workflow management and automation. Its comprehensive operation management console for advanced governance is essential for asset security and communication ease. Users have no worries about upgrades, app integration, access management, or organizing everything from internal to external collaboration and connectivity operations. We've built a smart workplace with access to Saketa's digital tools, and the service makes us all happy. We couldn't be more convinced of the need for digital acceleration and innovative output at every level of enterprise growth than we are right now. The demo assured our management that it's exactly what we need at this stage and in the future for our goals, making connectivity and collaboration the center of business growth.

Read all 3 Reviews

Saketa Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

Review Score 1.0

Review Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 6.0

Visitor Score

Out of 10

Emergents | 2025

Product Description

Lightning Migrator allows you to do quick and secure SharePoint to Office 365 migration. By using its SharePoint migration tools, you can do version history migration, perform selective migration, set migration priority, and maintain the migration library. Read More About Lightning Migrator

Lightning Migrator Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Version History Retention
  • Retry Mechanism
  • Security Compliance
  • 24/7 Support
  • Customizable Workflows
  • Automated Migration
  • Multi Language Support
  • User Mapping
  • View all Features

Lightning Migrator Features and Usability-Based User Satisfaction Score

Freshness Score 8.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Emergents | 2025

Insane migration speed with full reliability

Product Description

DocRead is here to make SharePoint migration an easy job by offering AI-powered SharePoint migration tools. By maintaining accuracy and security in migration, it ensures that every data is carefully backed up and no file is left behind. Read More About DocRead

DocRead Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Audit Trails
  • Policy Management
  • Secure Document Storage
  • Custom Workflows
  • Reporting And Analytics
  • Document Acknowledgment
  • Role Based Access
  • Employee Self Service Portal
  • View all Features

DocRead Features and Usability-Based User Satisfaction Score

Freshness Score 6.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Emergents | 2025

Product Description

This information is provided by vendor.

Want to have effortless SharePoint migration along with metadata? Then SysTools SharePoint Migration Tool’s SharePoint migration tools are here to help you. You can easily save site URL & login details and view site data information as well. Read More About SysTools SharePoint Migration Tool

SysTools SharePoint Migration Tool Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Version History Migration
  • Support For Multiple Sharepoint Versions
  • User Mapping
  • Site Collection Migration
  • Cross Domain Migration
  • Incremental Migration
  • Workflow Migration
  • Selective Data Migration
  • View all Features

Single User License

$ 399

One Time

Get Offer

SysTools SharePoint Migration Tool Features and Usability-Based User Satisfaction Score

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 4.0

Visitor Score

Out of 10

Emergents | 2025

Product Description

Cognillo doesn’t require any server installation and can perform selective migration easily and quickly. With its SharePoint migration tools, you can easily copy multiple lists in a single job, do bulk uploads and downloads, and copy files directly. Read More About Cognillo

Cognillo Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Compliance And Security
  • Error Handling
  • Automated Migration
  • Data Integrity Checks
  • Pre Migration Analysis
  • Version History Migration
  • Incremental Migration
  • Permissions Migration
  • View all Features

Cognillo Features and Usability-Based User Satisfaction Score

Freshness Score 7.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Emergents | 2025

Product Description

SimpleIndex can create specific and action-based parse folders and file paths to find metadata values and find the migrated data with advanced filters. Its SharePoint migration tools are compatible with all file types and do bulk metadata migration easily. Read More About SimpleIndex

SimpleIndex Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Backup And Recovery
  • Template Based Processing
  • Document Indexing
  • Pdf Conversion
  • Cloud Storage Integration
  • User Permissions
  • Audit Trail
  • Automated File Naming
  • View all Features

SimpleIndex Features and Usability-Based User Satisfaction Score

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Emergents | 2025

Product Description

SharePoint Flex is a fully featured CRM Software designed to serve Agencies, SMEs. SharePoint Flex provides end-to-end solutions designed for Web App. This online CRM system offers Calendar/Reminder System, Territory Management, Task Management, Segmentation, Internal Chat Integration at one place. Read More About SharePoint Flex

SharePoint Flex Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Third Party Integrations
  • Lead Tracking
  • Collaboration Tools
  • Opportunity Management
  • Reporting And Analytics
  • Workflow Automation
  • Calendar Integration
  • Mobile Access
  • View all Features

SharePoint Flex Features and Usability-Based User Satisfaction Score

Freshness Score 6.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Contenders | 2025

Product Description

This information is provided by vendor.

Kernel Migrator for SharePoint is a simple tool for performing migrations to SharePoint Server, Office 365 (SharePoint Online), Google Drive for Business, and OneDrive for Business. Read More About Kernel Migrator for SharePoint

Kernel Migrator for SharePoint Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Incremental Migration
  • Version History Migration
  • Delta Migration
  • User Mapping
  • Detailed Reports
  • Error Handling
  • Real Time Monitoring
  • Permissions Migration
  • View all Features
5.0
out of 5 (3 Reviews)
Features
5.0
Ease of Use
5.0
Value for Money
5.0
Customer Support
5.0
Xanthe Clay
Data Analyst

I have recently used the Kernel Migrator tool for site-to-site migration. This is an excellent tool for migration and has ultimate features. I had a great experience and personally recommend Kernel Migrator for SharePoint for data migration.

Read all 3 Reviews

Kernel Migrator for SharePoint Features and Usability-Based User Satisfaction Score

Rating Score 10.0

Rating Score

Out of 10

Review Score 1.0

Review Score

Out of 10

Freshness Score 10.0

Freshness Score

Out of 10

Social Score 10.0

Social Score

Out of 10

Visitor Score 6.0

Visitor Score

Out of 10

Emergents | 2025

Product Description

This information is provided by vendor.

Vyapin SharePoint reporting and management tool helps SharePoint admins in managing, auditing, monitoring, and reporting on their SharePoint servers efficiently. Also, the reporting tool is used to make the SharePoint environment secure. Read More About Vyapin SharePoint Reporting Tool

Vyapin SharePoint Reporting Tool Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Document Check In/check Out Status
  • Document Inventory
  • Document Age Reports
  • Document Access Reports
  • Document Usage Reports
  • Document Library Version History
  • Document Library Check In/check Out
  • Document Size Reports
  • View all Features

Subscription License

$ 799

One Time

Get Offer

Vyapin SharePoint Reporting Tool Features and Usability-Based User Satisfaction Score

Freshness Score 8.5

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 2.0

Visitor Score

Out of 10

Emergents | 2025

Product Description

This information is provided by vendor.

Crow Canyon is a leading provider of business process automation solutions, leveraging AI and Microsoft 365 to enhance organizational efficiency. Their innovative tools streamline workflows across various industries, from IT and HR to procurement and asset management. Read More About Crow Canyon

Crow Canyon Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Barcode Scanning
  • Vendor Management
  • Maintenance Scheduling
  • Check In/check Out
  • Asset Tagging
  • Service History Tracking
  • Dashboard And Analytics
  • Customizable Reports
  • View all Features

Crow Canyon Features and Usability-Based User Satisfaction Score

Freshness Score 7.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 2.0

Visitor Score

Out of 10

Emergents | 2025

Product Description

This information is provided by vendor.

Backup and restore all SharePoint versions. Restore any deleted SharePoint lists, sites, and metadata. Restore important data in SharePoint. Restore and backup SharePoint items and permissions. Read More About Vyapin SharePoint Backup and Restore

Vyapin SharePoint Backup and Restore Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Real Time Monitoring
  • Data Compression
  • Granular Restore
  • Disaster Recovery
  • Support For Sharepoint Online
  • Customizable Backup Plans
  • Full Backup
  • Detailed Reporting
  • View all Features

Vyapin SharePoint Backup and Restore Features and Usability-Based User Satisfaction Score

Freshness Score 7.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 2.0

Visitor Score

Out of 10

Emergents | 2025

Product Description

This information is provided by vendor.

Dockit SharePoint Manager is what you should get for enterprise-grade SharePoint migration easily. Its SharePoint migration tools will help you tag additional content and add metadata with a single click. You can easily schedule your migration. Read More About Dockit SharePoint Manager

Dockit SharePoint Manager Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Backup And Restore Management
  • Field Management
  • Content Type Management
  • Usage Report Management
  • Theme Management
  • Permission Management
  • Document Management
  • Master Page Management
  • View all Features

Term / Subscription License

$ 749

User/Year

Get Offer

Dockit SharePoint Manager Features and Usability-Based User Satisfaction Score

Freshness Score 9.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 2.0

Visitor Score

Out of 10

Emergents | 2025

Product Description

This information is provided by vendor.

You can migrate SharePoint and file share content to SharePoint servers and SharePoint Online & (Office 365) using this product. 6th generation SharePoint migration solution. Handles a variety of migration scenarios - both simple and complex, with its rich and powerful features. Read More About Dockit Migrator SharePoint

Dockit Migrator SharePoint Is Tailored For

StartUps

SMBs

Mid-Market

Enterprises

Features

  • Support For Multiple Sharepoint Versions
  • Content Migration
  • Post Migration Validation
  • Document Migration
  • Incremental Migration
  • Custom Scripting
  • User Mapping
  • Metadata Management
  • View all Features

Project / Term / Subscription License

$ 1199

1 User/3 Months

Get Offer

Dockit Migrator SharePoint Features and Usability-Based User Satisfaction Score

Freshness Score 9.0

Freshness Score

Out of 10

Social Score 5.0

Social Score

Out of 10

Visitor Score 2.0

Visitor Score

Out of 10

SharePoint migration is the process of moving all the content from an existing SharePoint file to an existing or new environment. In general, the migration is to a newer version, such as SharePoint Online, which enables you to take advantage of the latest features. Sharepoint is a document management and collaboration tool developed by Microsoft.

 It works as an intranet, content management system, which is used to integrate internal purposes and bring an organization together. Several organizations use it to create websites as well, thanks to its highly configurable nature. However, usage varies significantly among organizations. SharePoint Online is a newly introduced, cloud-based service that enables organizations with the sharing and management of content, applications, and knowledge. SharePoint migration is used either to move content across the same version, or a newer or older variant. 

So, your new SharePoint environment is up and running, and now all you need to do is pick the right migration tool to move your data into it. If you are yet to get acquainted with migration and do not have a migration strategy, getting into migration tools might be worthless. But, if your migration strategy is in place, you have a bunch of tools to consider. Microsoft SharePoint Migration Tool (SPMT) is a software program that is used to copy and migrate SharePoint on-premise files, documents, and libraries to the SharePoint Online tenant. 

The first SharePoint Migration Tool was developed by Microsoft and is available to all Office 365 users. However, there are other vendors that provide more powerful and efficient migration tools for SharePoint. 

But, before you start looking for migration tools, here are a few principles to be kept in mind. 

  • Set up governance objectives
  • Share your migration strategy with all those who need to know 
  • Run an in-depth analysis of what exists in your environment, what you want to keep, and where you want it to move 
  • Figure out the different migration possibilities that exist and pick the one that works best for you 
  • Assess the essential technical requirements of your existing system and the SharePoint version you want to move to 

Microsoft has rolled out several updates for the SharePoint online migration tool that provides enhanced functionality and efficiency. Other vendors have also tried to keep pace with the updates to ensure you get the best experience (with customer experience management software) irrespective of the tool they pick. Here are some of the new advanced features that SharePoint migration tool comes with. 

1. Document set support

Microsoft SharePoint migration tool now attempts to enable document set feature on the site, and if it fails, the document set, along with all the files under the document section, will be skipped. 

2. Document Template

SharePoint Online migration tool now supports customized document templates. With this feature, you can create a document template and apply it while adding new files. 

3. Web part templates

If you cannot find your web part document template in SPO, SharePoint Migration Tool can move the template from the source environment. 

4. List templates

Now, the Microsoft SharePoint migration tool features the support for several link templates, including the Promoted Link list, Asset management, Library management, and Categories List. 

5. Site Migration

If you have "out of the box" sites that do not use coding or any other third-party tools, you can now migrate them with the SharePoint migration tool, along with preserving your site audits. 

6. SharePoint web parts

The SharePoint migration tool supports the migration of various SharePoint web parts. 

7. Managed metadata

The SharePoint online migration tool supports the migration of various content types and term stores; however, global term store migration will require global tenant admin permissions. 

8. Modern design

The SharePoint migration tool also features a new look and feel, which resembles close proximity with the design of SharePoint Online for seamless use. 

9. CustomGrid list template support

SharePoint migration tool now supports the CustomGrid list template; thus, the users can now migrate lists that feature list items with the grid-editing view. 

Apart from the ones discussed above, SharePoint migration tool features other key features as well, including:

  • Increased stability
  • Progress bar
  • OneNote migration
  • Subfolder section
  • SharePoint 2010 sites
  • Government cloud
  • Migration of navigation and icons
  • Site descriptions

SharePoint migration is sure to bear fruits, but the process of moving your content to SharePoint online is not as smooth as it seems. Here is a quick look into some of the common challenges you might face with SharePoint Online migration

  • Disorganized information - This is one of the critical challenges one can face while migrating to SharePoint online; surprisingly, it has nothing to do with the framework itself. It happens when there is a lack of organization of information on your part.
  • Storage problems - Another common challenge that is faced too often is the trouble with the storage of data. When you migrate, there are chances that there will be more or less space available. If the space is low, the migration process will not complete; if it is more, you will need to organize it accordingly. 
  • Bulk migration - Bulk migration is another problem you can face during the migration process. When moving to SharePoint Online, the files might get corrupted and end up in a place other than where you intended it to go. Thus, it is essential to do adequate planning and third-party deployment to ensure an easier migration process
  • Loss of Metadata - Although it happens rarely, the loss of metadata is a significant challenge when migrating to SharePoint Online. Effective inventory management is essential to avoid Metadata loss.
  • Security - Security is another crucial concern when migrating to SharePoint online, primarily because it is performed at the local level. Thus, if you have your content in an on-premise location, you have your own security tools, but if you take things to the cloud, you might have to compromise on security. However, some cloud providers are really good with their security measures. 

Its solutions - Although there are some challenges you are likely to face with SharePoint Online migration, the good news is, most if not all of them have a solution. Here is how you can get rid of the issues discussed above. 

The solution to disorganized information is to ensure that your information stays as organized as possible. A few components that you should focus on are:

  • The site
  • Libraries
  • Lists in the site
  • Content, including documents, spreadsheets, images
  • Content layout

When you have all of your data organized, migration becomes easy. A good thing to do is to perform pre-migration analysis to ensure you don't encounter any organization problems during the process. 

1. How to overcome storage challenges? - The solution to this is simple - double-check your available storage. If it is not enough, clear some space, and provide ample space before commencing the migration process. This step is a part of the pre-migration analysis, which was mentioned in the previous point. 

2. How to overcome bulk migration corruption? - This problem does not have a quick-fix, but you can avoid it by doing proper planning, along with adequate deployment of third-party tools. It especially holds true for similar types of files, although some types of files might not necessarily be intended to stay in the same location. Also, use third-party tools that can quickly determine which way the content should be laid out when migrating. 

3. How to avoid the loss of metadata? - The loss of metadata can be overcome by having a clear inventory of the content you want to migrate. Make sure you do proper inventory management before you start with the migration process, along with having it well-organized in terms of content types as well. Another tip is to keep on adding metadata to the content as you migrate; it will certainly help with keeping it preserved. 

4. How to deal with security challenges? - Most security challenges are more about perceptions, myths, and misconceptions. In most cases, the cloud technology is as secured as impermeable as on-premise security (with security management software); in some cases, it is even better than the one you presently have at your disposal. Still, to avoid security risks, run frequent checks of your data and security. 

The Microsoft SharePoint migration tool offers a broad range of benefits but has some drawbacks as well. Let's take a look at the advantages and disadvantages of the SharePoint Migration Tool. 

Advantages

  • SharePoint migration tool offers a wizard-like experience, enabling you with the information to simplify the data migration process from your on-premises SharePoint document libraries and file share to SharePoint Online (SPO)
  • It supports all sizes of migrations ranging from smallest transfers to large-scale, bulk scenarios 
  • It offers detailed information on processes of migrations (both existing and completed), along with task reports to help identify and solve problems that might occur during the migration process 
  • The support of list migration and ADFS authentication has been added

Disadvantages

It only supports the migration from SharePoint 2013 to SharePoint Online or OneDrive for Business.

  • It is not suitable for advanced, complex migration processes
  • It does not allow migration from one SharePoint online to other SharePoint online 

Although the SharePoint online migration tool offers a bunch of exciting features for SharePoint users, it has some limitations as well. These limitations include:

  • There is no scheduling feature
  • SharePoint migration tool does not allow content export or import to improve metadata during the migration process
  • It does not feature any bulk-editing capabilities
  • The support for the migration of customized lists and libraries is missing 
  • SharePoint migration tool does not support the running of multiple instances per machine 

FAQs

How do I use the Microsoft SharePoint migration tool?

Here is a quick step by step guide to using the SharePoint Migration Tool.

  • Start the SMTP and enter your Office 365 username and password
  • Click on 'Start your first migration'
  • Select CSV or JSON file for bulk migration
  • Enter the path of migration
  • Enter the URL of your SharePoint Online site

And, you are all set.

How to move files in SharePoint?

You can move or copy files in SharePoint by selecting the required files or folders in the library, clicking on more icons, choosing the destination of the current library or the SharePoint site, and then selecting Move Here or Copy Here.

Is the SharePoint migration tool free?

Yes, Microsoft's SharePoint Migration Tool is free and comes in handy for simple migrations and file shares. There are other advanced tools such as Sharegate as well, but they require paid subscriptions.

Can I drag and drop folders in SharePoint?

Yes, you can drag files from your desktop to a SharePoint document library. Unfortunately, there is no support for dragging a folder containing multiple files.

How do you bulk upload in SharePoint?

It depends on your version. You can either upload multiple files by holding the Shift or CTRL key and then selecting more than one file. After selecting the required files, click on OK.

How to migrate from SharePoint 2010 to SharePoint 2019?

There is no available direct update path from SharePoint 2010 to SharePoint 2019. To upgrade to SP Server 2019, you will need to upgrade from SP 2010 to SP 2013, then SP 2013 to SP 2016, and finally, from SP 2016 to SP 2019.

How much space do you get with SharePoint?

All SharePoint sites get storage of 5 GB.

Can I copy a SharePoint list?

Yes, you can copy a SharePoint list. To do so, click on the Site Settings of the list you want to copy. In the Galleries section, click on List Templates and select the checkbox next to the list template you are willing to export. Click Download and Copy.

Where is the SharePoint recycle bin?

The SharePoint recycle bin is located in the Quick Launch bar, and you will find it on the left side of the screen. If not, admins can locate by clicking on Settings and Site Content.

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Last Updated: August 20, 2024