Best Sharepoint Migration Tools

Best Sharepoint Migration Tools are AverPoint SharePoint, ShareGate, Proventeq, and Microsoft SharePoint. These sharepoint migration tools list will help you share your screen, introductory videos, files, and audio clips to any other computer or system functioning within the same network.

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List of 20 Best Sharepoint Migration Tools

Showing 1 - 20 of 21 products

Contenders | 2024

Productivity and Collaboration Tools

Product Description

This information is provided by vendor.

Shivaami is an authorized Google Cloud Partner, that offers Google Workspace, formerly known as G Suite, a cloud-based productivity and collaboration suite developed by Google. It includes a variety of applications such as Gmail, Google Drive, Docs, Sheets, etc. Read Shivaami Reviews

Contenders | 2024

Supports you at every stage of migration

Product Description

AvePoint Sharepoint allows you to do instant and on-demand Sharepoint migration with minimum disruption. By using its diverse best sharepoint migration tools, you can easily migrate data from LiveLink, Lotus Notes, and HP Trim platforms easily. Read AvePoint Sharepoint Reviews

Emergents | 2024

Compatible with all Sharepoint versions

Product Description

This information is provided by vendor.

PCVITA SharePoint Migration’s Sharepoint migration tools are here to help you do the same of different database migration, direct export the libraries and can do bulk email boxes data migration easily. As it’s compatible with all versions, you can buy it without any worries. Learn more about PCVITA SharePoint Migration

Emergents | 2024

Works without asking any server installation

Product Description

ShareGate lets you migrate without impacting the on-going operations. Powered by AI, the Sharepoint migration tools offered by it are ready to do unlimited data migration, instant file sharing, and back-up creation at affordable costing. Learn more about ShareGate

Contenders | 2024

Product Description

Metalogix Content Matrix’s Sharepoint migration tools let you collaborate, share, and migrate easily while maintaining the security of the entire migration lifecycle. You can get on-demand cloud, on-premise or hybrid migration tools. Read Metalogix Content Matrix Reviews

Emergents | 2024

Easy content transfer from LiveLink and Lotus Note

Product Description

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Do detailed pre-migration investigation and let you do selective migration without compromising on your data security by using Sharepoint migration tools offered by Proventeq. You can choose to on-cloud or on-premise deployment as per your requirement. Learn more about Proventeq

Contenders | 2024

Product Description

Microsoft SharePoint offers you a whole suite of Sharepoint migration tools that are custom-made and easy-to-use. If you want to have PowerShell then the tools come with great support for this. Starting from implementation and migration, everything will be taken care of. Read Microsoft SharePoint Reviews

Most Reviewed

Contenders | 2024

Product Description

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Saketa is a SharePoint migration tool that can transform your office into a virtually augmented and collaborative workplace. It allows you to seamlessly migrate data from all the online SharePoint versions. To make things convenient, Saketa offers on-premise, cloud, and SharePoint version to version transfers. Read Saketa Reviews

Emergents | 2024

Service is available for a 14-days free trial

Product Description

Lightning Migrator allows you to do quick and secure Sharepoint to Office 365 migration. By using its Sharepoint migration tools can do version history migration, do selective migration, put migration priority, and maintain the migration library. Learn more about Lightning Migrator

Emergents | 2024

Insane migration speed with full reliability

Product Description

DocRead is here to make Sharepoint migration an easy job by offering Ai-powered Sharepoint migrations tools. By maintaining accuracy and security in migration, ensures that every data is carefully back-up and no file is left behind. Learn more about DocRead

Emergents | 2024

Product Description

This information is provided by vendor.

Want to have effortless Sharepoint migration along with metadata? Then SysTools SharePoint Migration Tool’s Sharepoint migration tools are here to help you. You can easily save site URL & login details and view site data information as well. Learn more about SysTools SharePoint Migration Tool

Emergents | 2024

The best tool for bulk upload

Product Description

Cognillo doesn’t demand any server installation and can do selective migration easily and quickly. With its Sharepoint migration tools, you can easily copy multiple lists in a single job, do bulk upload and download and copy files directly. Learn more about Cognillo

Emergents | 2024

Maintains migrated data library

Product Description

SimpleIndex can create a specific and action-based parse folder and file paths to find metadata values and finds the migrated data with advanced filters. Its Sharepoint migration tools are compatible with all file types and do bulk metadata migration easily. Learn more about SimpleIndex

Contenders | 2024

It supports multiple source and destination like S

Product Description

This information is provided by vendor.

Kernel Migrator for SharePoint is a simple tool for performing migrations to SharePoint Server, Office 365 (SharePoint Online), Google Drive for Business, and OneDrive for Business. Read Kernel Migrator for SharePoint Reviews

Emergents | 2024

Help you in management of SharePoint servers

Product Description

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Vyapin SharePoint reporting and management tool helps SharePoint admins in managing, auditing, monitoring and reporting about their SharePoint servers efficiently. Also the reporting tool used to make SharePoint environment secure. Learn more about Vyapin SharePoint Reporting Tool

Emergents | 2024

Tools by Crow Canyon Software

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Crow Canyon is a fully featured Asset Management Software designed to serve SMEs, Startups. Crow Canyon provides end-to-end solutions designed for Web App. This online Asset Management system offers Inventory Tracking, Disposal Management, Depreciation Management, Barcoding / RFID, Asset Lifecycle Management at one place. Learn more about Crow Canyon

Emergents | 2024

Product Description

This information is provided by vendor.

Backup and restore all sharepoint versions restore any deleted sharepoint lists, sites, metadata restore important data in sharepoint restore and backup sharepoint items and permissions Learn more about Vyapin SharePoint Backup and Restore

Emergents | 2024

Supports almost all leading platforms

Product Description

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Dockit SharePoint Manager is what you should get for enterprise-grade Sharepoint migration easily. Its Sharepoint migration tools will help you tagging additional content and add metadata over a single click. You can easily schedule your migration. Learn more about Dockit SharePoint Manager

Emergents | 2024

Content Migration Tool for SharePoint, Office 365

Product Description

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You can migrate SharePoint and file share content to SharePoint servers and SharePoint Online & (Office 365) using this product. 6th generation SharePoint migration solution. Handles a variety of migration scenarios - both simple and complex, with its rich and powerful. Learn more about Dockit Migrator SharePoint

Emergents | 2024

Product Description

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Using Sharepoint Recovery tool, users can easily recover and restore corrupt database files created by both Sharepoint servers as well as SQL Servers. This tool recovers data from even severely corrupted database files and stores data in a new file with high precision. Learn more about SysInfo Sharepoint Recovery Tool

SharePoint migration is the process of moving all the content from an existing SharePoint file to an existing or new environment. In general, the migration is to a newer version, such as SharePoint Online, which enables you to take advantage of the latest features. Sharepoint is a document management and collaboration tool developed by Microsoft.

 It works as an intranet, content management system, which is used to integrate internal purposes and bring an organization together. Several organizations use it to create websites as well, thanks to its highly configurable nature. However, usage varies significantly among organizations. SharePoint Online is a newly introduced, cloud-based service that enables organizations with the sharing and management of content, applications, and knowledge. SharePoint migration is used either to move content across the same version, or a newer or older variant. 

So, your new SharePoint environment is up and running, and now all you need to do is pick the right migration tool to move your data into it. If you are yet to get acquainted with migration and do not have a migration strategy, getting into migration tools might be worthless. But, if your migration strategy is in place, you have a bunch of tools to consider. Microsoft SharePoint Migration Tool (SPMT) is a software program that is used to copy and migrate SharePoint on-premise files, documents, and libraries to the SharePoint Online tenant. 

The first SharePoint Migration Tool was developed by Microsoft and is available to all Office 365 users. However, there are other vendors that provide more powerful and efficient migration tools for SharePoint. 

But, before you start looking for migration tools, here are a few principles to be kept in mind. 

  • Set up governance objectives
  • Share your migration strategy with all those who need to know 
  • Run an in-depth analysis of what exists in your environment, what you want to keep, and where you want it to move 
  • Figure out the different migration possibilities that exist and pick the one that works best for you 
  • Assess the essential technical requirements of your existing system and the SharePoint version you want to move to 

Microsoft has rolled out several updates for the SharePoint online migration tool that provides enhanced functionality and efficiency. Other vendors have also tried to keep pace with the updates to ensure you get the best experience (with customer experience management software) irrespective of the tool they pick. Here are some of the new advanced features that SharePoint migration tool comes with. 

1. Document set support

Microsoft SharePoint migration tool now attempts to enable document set feature on the site, and if it fails, the document set, along with all the files under the document section, will be skipped. 

2. Document Template

SharePoint Online migration tool now supports customized document templates. With this feature, you can create a document template and apply it while adding new files. 

3. Web part templates

If you cannot find your web part document template in SPO, SharePoint Migration Tool can move the template from the source environment. 

4. List templates

Now, the Microsoft SharePoint migration tool features the support for several link templates, including the Promoted Link list, Asset management, Library management, and Categories List. 

5. Site Migration

If you have "out of the box" sites that do not use coding or any other third-party tools, you can now migrate them with the SharePoint migration tool, along with preserving your site audits. 

6. SharePoint web parts

The SharePoint migration tool supports the migration of various SharePoint web parts. 

7. Managed metadata

The SharePoint online migration tool supports the migration of various content types and term stores; however, global term store migration will require global tenant admin permissions. 

8. Modern design

The SharePoint migration tool also features a new look and feel, which resembles close proximity with the design of SharePoint Online for seamless use. 

9. CustomGrid list template support

SharePoint migration tool now supports the CustomGrid list template; thus, the users can now migrate lists that feature list items with the grid-editing view. 

Apart from the ones discussed above, SharePoint migration tool features other key features as well, including:

  • Increased stability
  • Progress bar
  • OneNote migration
  • Subfolder section
  • SharePoint 2010 sites
  • Government cloud
  • Migration of navigation and icons
  • Site descriptions

SharePoint migration is sure to bear fruits, but the process of moving your content to SharePoint online is not as smooth as it seems. Here is a quick look into some of the common challenges you might face with SharePoint Online migration

  • Disorganized information - This is one of the critical challenges one can face while migrating to SharePoint online; surprisingly, it has nothing to do with the framework itself. It happens when there is a lack of organization of information on your part.
  • Storage problems - Another common challenge that is faced too often is the trouble with the storage of data. When you migrate, there are chances that there will be more or less space available. If the space is low, the migration process will not complete; if it is more, you will need to organize it accordingly. 
  • Bulk migration - Bulk migration is another problem you can face during the migration process. When moving to SharePoint Online, the files might get corrupted and end up in a place other than where you intended it to go. Thus, it is essential to do adequate planning and third-party deployment to ensure an easier migration process
  • Loss of Metadata - Although it happens rarely, the loss of metadata is a significant challenge when migrating to SharePoint Online. Effective inventory management is essential to avoid Metadata loss.
  • Security - Security is another crucial concern when migrating to SharePoint online, primarily because it is performed at the local level. Thus, if you have your content in an on-premise location, you have your own security tools, but if you take things to the cloud, you might have to compromise on security. However, some cloud providers are really good with their security measures. 

Its solutions - Although there are some challenges you are likely to face with SharePoint Online migration, the good news is, most if not all of them have a solution. Here is how you can get rid of the issues discussed above. 

The solution to disorganized information is to ensure that your information stays as organized as possible. A few components that you should focus on are:

  • The site
  • Libraries
  • Lists in the site
  • Content, including documents, spreadsheets, images
  • Content layout

When you have all of your data organized, migration becomes easy. A good thing to do is to perform pre-migration analysis to ensure you don't encounter any organization problems during the process. 

1. How to overcome storage challenges? - The solution to this is simple - double-check your available storage. If it is not enough, clear some space, and provide ample space before commencing the migration process. This step is a part of the pre-migration analysis, which was mentioned in the previous point. 

2. How to overcome bulk migration corruption? - This problem does not have a quick-fix, but you can avoid it by doing proper planning, along with adequate deployment of third-party tools. It especially holds true for similar types of files, although some types of files might not necessarily be intended to stay in the same location. Also, use third-party tools that can quickly determine which way the content should be laid out when migrating. 

3. How to avoid the loss of metadata? - The loss of metadata can be overcome by having a clear inventory of the content you want to migrate. Make sure you do proper inventory management before you start with the migration process, along with having it well-organized in terms of content types as well. Another tip is to keep on adding metadata to the content as you migrate; it will certainly help with keeping it preserved. 

4. How to deal with security challenges? - Most security challenges are more about perceptions, myths, and misconceptions. In most cases, the cloud technology is as secured as impermeable as on-premise security (with security management software); in some cases, it is even better than the one you presently have at your disposal. Still, to avoid security risks, run frequent checks of your data and security. 

The Microsoft SharePoint migration tool offers a broad range of benefits but has some drawbacks as well. Let's take a look at the advantages and disadvantages of the SharePoint Migration Tool. 

Advantages

  • SharePoint migration tool offers a wizard-like experience, enabling you with the information to simplify the data migration process from your on-premises SharePoint document libraries and file share to SharePoint Online (SPO)
  • It supports all sizes of migrations ranging from smallest transfers to large-scale, bulk scenarios 
  • It offers detailed information on processes of migrations (both existing and completed), along with task reports to help identify and solve problems that might occur during the migration process 
  • The support of list migration and ADFS authentication has been added

Disadvantages

It only supports the migration from SharePoint 2013 to SharePoint Online or OneDrive for Business.

  • It is not suitable for advanced, complex migration processes
  • It does not allow migration from one SharePoint online to other SharePoint online 

Although the SharePoint online migration tool offers a bunch of exciting features for SharePoint users, it has some limitations as well. These limitations include:

  • There is no scheduling feature
  • SharePoint migration tool does not allow content export or import to improve metadata during the migration process
  • It does not feature any bulk-editing capabilities
  • The support for the migration of customized lists and libraries is missing 
  • SharePoint migration tool does not support the running of multiple instances per machine 

FAQs

Here is a quick step by step guide to using the SharePoint Migration Tool.

  • Start the SMTP and enter your Office 365 username and password
  • Click on 'Start your first migration'
  • Select CSV or JSON file for bulk migration
  • Enter the path of migration
  • Enter the URL of your SharePoint Online site

And, you are all set.

You can move or copy files in SharePoint by selecting the required files or folders in the library, clicking on more icons, choosing the destination of the current library or the SharePoint site, and then selecting Move Here or Copy Here.

Yes, Microsoft's SharePoint Migration Tool is free and comes in handy for simple migrations and file shares. There are other advanced tools such as Sharegate as well, but they require paid subscriptions.

Yes, you can drag files from your desktop to a SharePoint document library. Unfortunately, there is no support for dragging a folder containing multiple files.

It depends on your version. You can either upload multiple files by holding the Shift or CTRL key and then selecting more than one file. After selecting the required files, click on OK.

There is no available direct update path from SharePoint 2010 to SharePoint 2019. To upgrade to SP Server 2019, you will need to upgrade from SP 2010 to SP 2013, then SP 2013 to SP 2016, and finally, from SP 2016 to SP 2019.

All SharePoint sites get storage of 5 GB.

Yes, you can copy a SharePoint list. To do so, click on the Site Settings of the list you want to copy. In the Galleries section, click on List Templates and select the checkbox next to the list template you are willing to export. Click Download and Copy.

The SharePoint recycle bin is located in the Quick Launch bar, and you will find it on the left side of the screen. If not, admins can locate by clicking on Settings and Site Content.

Nidhi Raghuvanshi
By Nidhi Raghuvanshi | Last Updated: January 02, 2024