Best Project Planning Tools

Best Project Planning Tools are Minitab Engage, FreshBooks, Scoro, CMW Tracker, and GanttPRO. This project planning is a task, which is performed before the actual start of the development process.

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List of 20 Best Project Planning Tools

Showing 1 - 20 of 52 products

Powerful collaboration tool for teams of all sizes

Wrike is an online project management software that gives you complete visibility and control across your tasks. Online project management software to establish an advantage and align your team to work quick and active across your organization. Read Wrike Reviews

Category Champions | 2023

Best Project Planning Software in India Work OS is the no-code project management platform that lets you easily plan, manage, and track projects, collaborate in real-time, and use automations and integrations to streamline workflows and save time. Read Reviews

Tools by Mango Technologies

ClickUp is the complete Task management software. Provide parallel features of Collaboration and Project management. Users can design and assign the task to be sent just for particular things. The notification alerts the employee to the deadline and productive chart. Read ClickUp Reviews

Master your team's time

Resource Guru is the fast, flexible way to schedule teams and get work done. Manage people, equipment, and meeting rooms in one place. Track availability in real-time and assign work in seconds. Analyze workloads across clients and projects with insightful reports. Read Resource Guru Reviews

Tools by Teamwork

TeamWorks is a cloud-based help desk software. It is suitable for small and medium-size organizations. It includes many functionalities like payroll management, biometric time management for track employee time. Read Teamwork Reviews

Tools by Smartsheet

SmartSheet is the world's leading enterprise SaaS base collaboration solution for organizations and easily to managing and automatically work. It has combines ease use of a spreadsheet with collaborative file sharing. Read Smartsheet Reviews

Cloud Accounting Software Making Billing Painless

This bookkeeping software makes your accounting tasks easy, fast and secure. Start sending invoices, tracking time, and capturing expenses in minutes. We uphold a longstanding tradition of providing extraordinary customer service and building a product that helps save you time because we know you went into business to pursue your passion and serve your customers - not to learn to account. Read FreshBooks Reviews

Tools by Todoist

Todoist is highly-customizable project management software. It helps you automate sales pipeline, track budget, manage your resources, keep a track on the progress of the project and so on. This software automates workflow helping you work better. Read Todoist Reviews

Leading cloud-based business management solution

Oracle Fusion Cloud ERP is a cloud-based, end-to-end, business management solution designed for mid to enterprise-level customers with advanced capabilities. Read Oracle Fusion Cloud ERP Reviews

Emergents | 2023

Best Project Planning Software in India

Favro is best project planning tools a cloud-based collaboration platform that helps teams in writing, planning,  brainstorming, and project management. Improve team transparency, accountability, and oversight while working remotely and make insight-driven decisions with Favro.  Learn more about Favro

Minitab Engage is the market leading solution for planning, starting, tracking, managing projects. Designed to help organizations achieve their project goals – from improvement to innovation - only Minitab Engage provides proprietary problem-solving tools and proven project management methodologies to assure success. Read Minitab Engage Reviews

Category Champions | 2023

Non-coding workflow management software

Replace your outdated project planning software with advanced and resilient Comindware. Store all the documents over the single place, create backlog lists, and do need-based resource distribution using its project planning tools. Read CMW Tracker Reviews

Most Reviewed

Plan your books like a pro

Plottr is a popular visual book outlining and story management software used by thousands of professional, aspiring, and debut authors and creative writers to stay organized and successfully finish writing their books. Read Plottr Reviews

Category Champions | 2023

Conquer chaos. Exceed expectations.

Zoho Projects is a trusted project planning and management software that renders services like project scheduling, project development strategies, and project baseline in an advanced manner.  It offers a comprehensive suite of project planning tools. Read Zoho Projects Reviews

Contenders | 2023

Gantt chart software for project management

Plan and manage your projects as per the client’s demand using the data-driven market and resource analysis done by GanttPRO. The project planning software is known to prepare informative and interactive online Ghant chart preparation. Read GanttPRO Reviews

Category Champions | 2023

Easy Projects is an award-winning collaborative work management platform used by local and remote teams to achieve quantifiable operational improvements. On average, teams that use Easy Projects report 30% decrease in project duration and 60% increase in productivity. Read Easy Projects Reviews

Contenders | 2023

Cloud based Resource Management Software

eRS Cloud is a collaborative and configurable web based resource management software for organizations of all types and sizes. It has whole range of features for resource scheduling, financials and management reporting. Read eResource Scheduler Reviews

Emergents | 2023

Free time tracking and employee leave planning

Trackabi is an advanced web-based service for time tracking and leave management. It offers convenient logging of time worked, powerful reporting, flexible employee leave scheduling, advanced user roles, project estimates, human resources directory, and a lot more. Read Trackabi Reviews

We build project management culture for your enter

TouchBase offers project mgt solutions to Professional Services, Pharma, EPC, Engineering, etc. It supports business cases, proposals, NPD, schedule, resources, costs, procurement, risks, etc. It integrates with ERPs, CRMs, Accounting. Read ProductDossier PSA Reviews

Emergents | 2023

All-in-one work management software

By implementing the online help of web-based project planning software, RationalPlan, you can easily do cost estimation, create a project checklist, generate project progress reports, and get notification of each step progress. Read Scoro Reviews

Project Planning Software Guide

What is Project Planning Tools?

A project planning software solution is a computer program used for planning and scheduling projects. Project planning software also helps with resource allocation an change management. This software can come in handy for business owners and project managers looking to control costs and manage budgets. Some advanced project planning tools also enable you to manage project quality, documentation, and administration.

What are the Benefits of Project Planning Tools?

Project managers often handle multiple complex projects at a time. From people to tasks to deadlines, the process of managing project planning tools can be challenging. A project planning software solution can make things easy for you.

Here are the key benefits of using project planning tools.

benefits of project planning software

1. Improved Planning and Scheduling

Project planning tools and scheduling are the fundamental steps in project management. However, they're also the most challenging. Even a minor error in planning can cause the entire project to suffer. A project planning solution ensures accurate project planning and scheduling. Project planning software eliminates human inefficiencies and helps you achieve project deliverables in time.

2. Effective Collaboration

Inefficient collaboration can hurt your project. Most enterprises have large teams working together on a project. As a project manager, it's your responsibility to ensure seamless communication and collaboration among team members.

An online project planning software offers robust communication and collaboration tools to establish effective communication within the project team.

3. Improved Task Delegation

Assigning tasks to the right team members has always been a challenge for project managers. A project planning software solution can help you resolve this hurdle. Most project planning tools come with task management features that enable you to assign tasks and subtasks to the members of your choice.

4. Seamless Integration

Most project planning tools are standalone programs and require integrations to work efficiently. Thankfully, most of these tools have seamless integration capabilities. You can integrate with tools like Google Drive, Dropbox, and email to facilitate project management tasks.

5. Remote Monitoring

Cloud-based tools used in project planning software allow you to manage your projects remotely. And now, with workforces becoming increasingly remote, project planning tools have emerged as an effective solution for monitoring remote projects.

Features of Project Planning Tools

The features and functionalities of online project planning tools go beyond project planning. Project planning software provides comprehensive modules that help you manage the entire lifecycle of your product.

However, the features of project planning software can vary. Some solutions are robust and offer integrated CRM software and ERP software capabilities. On the other hand, some systems are basic and stick to essential features like project planning and scheduling.

features of project planning software

That said, let's delve into the important features of project planning software.

1. Project Planning and Scheduling

Project planning and scheduling is the fundamental module of online project planning tools. Using this feature, you can create new projects and assign tasks to the team members. You can also prioritize tasks, set deadlines, and add dates for seamless project tracking and management.

The project planning software module provides a shared team calendar, which helps you and your team stay on track. Besides, there are tools available for task prioritization, project scheduling, and agile task management.

2. Documentation

If you rely on spreadsheets for managing project data, we must tell you that 88% of spreadsheets have errors, per MarketWatch's report. And errors in project data can be detrimental to your project's success.

Project planning tools come with in-built documentation capabilities that help you store and manage all your project data in one place. Therefore, you can have all project information like planned and completed tasks, customer data, calendar events, and more at hand.

Project planning tools store and organize data using intelligent Big Data technology. The data is stored based on various parameters, which makes it easy to find. You can get instant access to any project data within seconds.

3. Team Collaboration

Collaboration is an essential aspect of project planning and management. In enterprises, projects are conducted on a large scale with a team of tens or hundreds of people. Making sure that so many people work together efficiently can be challenging.

Project planning software's collaboration module helps you overcome this hurdle. Project planning software establishes seamless communication and collaboration among different people working on the project.

The module’s file-sharing feature allows members to share files, contacts, and calendars with one click. Team members can upload the files to the cloud, and those in need can download them.

The project planning software module also features a team communication messenger tool that helps members interact with each other within the platform.

Other team collaboration capabilities of online project planning tools include team dashboards and sharing customer data.

4. Resource Management

Managing resources while planning and scheduling a project is critical. Inefficient resource management can increase project costs and can also impact the bottom line. The best project planning solutions come with in-built resource management capabilities.

This project planning software module provides real-time insight into the resources in use, who uses the resources, and which resources are idle. You can also enable usage alerts to get notified if someone stops using or over-uses a resource.

The resource management feature also allows you to assign resources to different team members. The intuitive dashboard helps you ensure every member has the resources required to complete the assigned tasks.

5. Reporting and Analytics

Project managers must keep an eye on project activities to identify problems and shortcomings. Project planning software comes with a robust reporting and analytics module that provides real-time insights into project progress.

The best project planning software helps you create customizable reports based on parameters like expenses, project budget, and completed tasks.

Project planning solutions also include a project KPI dashboard. The dashboard provides real-time information on metrics like actual project value, percentage of completed tasks, and schedule variance.

How to Plan a Project from Start to End Using Project Planning Tools?

Project planning tools might look daunting on the surface, but it isn't. Tools used in project planning have simplified the project planning process to a large extent. Here's a step-by-step process for planning a project using project planning software.

1. Define the Business Case

Every project needs a business case. A business case defines the reason behind initiating a project, what benefits project planning software would bring to the organization, and the return on investment. Be sure to present the case to the decision-makers.

2. Communicate with Stakeholders

Once you've received the initial approval for the project, take it to your stakeholders. Project planning tools explain to them how the project is beneficial for the organization and how they'll benefit from it. Also, make sure you go to stakeholders who already have a vested interest in the project.

3. Define Project Scope

Defining the project scope includes determining the actions that you must take to complete the project. Project planning software also includes defining the nonessential tasks that aren't so important. The latter is essential as project planning software enables you to prioritize vital tasks.

4. Set Objectives

Now, you can start including your project planning software. Analyze the project scope thoroughly and distill out smaller goals and objectives. Goals reflect a broad picture of the things you want to achieve, whereas objectives are smaller and more specific.

Create goals and objectives in your online project planning software. Make sure they're clearly defined and differentiated, eliminating confusion risk.

5. Outline Deliverables

You can push this step before setting objectives as well, but most enterprises prefer doing it afterward. A deliverable refers to the product or service that will be the project's final result. It can either be the final product, one of its installments, or prototypes. Whatever your deliverable is, outline project planning software clearly.

6. Create a Schedule

Now, use the project planning tools feature in your project planning software to create a project schedule. Specify parameters like tasks, time, budget, and deadline. Also, develop milestones to ensure your team stays on track.

7. Assign Tasks

Now, create tasks in your project planning software and assign them to your teammates. Clearly define the roles and responsibilities of your team members.

8. Report Progress

Now, all you need to do is examine your project's progress. Most project planning tools offer robust reporting features to make project monitoring easy and effective.

Top 10 Project Planning Tools

Many project planning tools are available that project managers can use to streamline their project planning operations. Every project planning software system is different when it comes to features and functionalities. But at the core, each project planning software solution is designed to simplify your project planning and management tasks.

Let's take a look at the ten best project planning tools for project managers.

list of project planning tools

1. Instagantt

Instagantt is an online Project planning tool and management software that allows you to manage project progress information across platforms. Though designed to work with other project management tools, Instagantt can do wonders as standalone software as well.

Some key features of Instagantt include Gantt & workload view, timelines, tasks & subtasks, and team collaboration.

2. TeamGantt

Consider TeamGantt as an advanced version of Instagantt. The software enables you to create workflows easily and quickly. You can also create projects, tasks, and milestones. TeamGantt also offers mobile support and is available for iOS and Android. Some key features of TeamGantt are drag & drop, baselines, tasks & subtasks, and guest permissions.

3. Wrike

Wrike is a project planning software solution known for its superior quality collaboration features. Project planning software also incorporates document management and communication capabilities. Thanks to its seamless integration with Google, Outlook, and lender, the project planning software allows you to set dates and priorities. Project planning tools have Key features of Wrike including folder hierarchy, critical path, and collaborative team editing.

4. Click Up

Click Up is one of the best project planning software that allows you to manage tasks, full projects, and notes. Project planning software comes with extensive customization features to help make your project planning tasks more efficient.

The software also enables automatic scheduling to help you save time and resources. Some features of Click Up include a task tray, notepad, multiple views, and integrations.

5. Asana

If you're looking for a full-fledged project planning program, check out Asana. This project planning software enables you to create tasks and subtasks as per your requirements. project planning tools also come with a visual project timeline for better progress tracking. Asana's key features include document management, CRM, time & expense tracking, portfolio management, and collaboration.

6. Smartsheet

Smartsheet is a project planning tool with powerful collaboration features. Project planning software integrates with tools like Google Drive, Dropbox, and Onedrive to help your team share and access files and documents.

The software also enables you to set permissions and priorities for efficient management. Some features of Smartsheet are predecessor tasks, automated workflows, and spreadsheet templates.

7. Monday

Though named after everybody's least favorite day of the week, Monday makes your life easier. This project planning tool allows you to stay on top of your project planning, scheduling, and management tasks.  This open-source software offers powerful features like communication & collaboration tools, integrations, an executive board, and visual progress display.

8. Trello

If you're in search of a basic, web-based, and easy-to-use project management solution, Trello could be an ideal pick. This Kanban management tool allows you to create different boards for different jobs and projects. Key features of Trello are kanban view, drag & drop, tasks & subtasks, in-line editing, and deadline alerts.

9. Teamwork

Teamwork is the best project planning software that enables you to create project workflows. With this tool, you can create various tasks, projects, and milestones. Project planning tools support platforms like Web, iOS, and Android. The key features of Teamwork are workload management, collaboration, templates, and time tracking.

10. ProofHub

ProofHub is a user-friendly project planning and management solution that allows you to create and manage projects easily. Project planning software comes with in-depth customization options to help you create a dashboard as per your needs. ProofHub offers robust features like file sharing, collaboration, Gantt charts, and product road mapping.

Compare Pricing Plans of Top Project Planning Tools Providers

Name Ratings & Reviews Starting Price Free Trial?
CMW Tracker 4.7(173 Reviews) $29.99 User/Month Yes Learn More
Plottr 4.9(119 Reviews) $39 Per Year Yes Learn More
FreshBooks 4.7(22 Reviews) $15.00 Per Month Yes Learn More
Zoho Projects 4.5(14 Reviews) Yes Learn More
GanttPRO 5.0(14 Reviews) $7.99 User/Month Billed Annually Yes Learn More

FAQs of Project Planning Tools

Project planning is a type of project management used to plan reports within a project environment. It is a process of completing the project within the given time with designated resources.

Planning a project is the first and the most crucial step in project management. It paves the way for the entire project and can be the differentiator between its success and failure. The best project planning software helps you better plan your project to achieve your client’s goals and drive business growth.

Project Planning Tools in following industries

Last Updated: July 13, 2023