Best Project Planning Tools

Best Project Planning Tools are Minitab Engage, FreshBooks, Scoro, CMW Tracker, and GanttPRO. This project planning is a task, which is performed before the actual start of the development process.

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List of 20 Best Project Planning Tools

Showing 1 - 20 of 60 products

Contenders | 2024

Powerful collaboration tool for teams of all sizes

Wrike is an online project management software that gives you complete visibility and control across your tasks. Online project management software to establish an advantage and align your team to work quick and active across your organization. Read Wrike Reviews

Category Champions | 2024

Best Project Planning Software in India Work OS is the no-code project management platform that lets you easily plan, manage, and track projects, collaborate in real-time, and use automations and integrations to streamline workflows and save time. Read Reviews

Software by Mango Technologies

ClickUp is the complete Task management software. Provide parallel features of Collaboration and Project management. Users can design and assign the task to be sent just for particular things. The notification alerts the employee to the deadline and productive chart. Read ClickUp Reviews

Contenders | 2024

Resource Guru is the fast, flexible way to schedule teams and get work done. Manage people, equipment, and meeting rooms in one place. Track availability in real-time and assign work in seconds. Analyze workloads across clients and projects with insightful reports. Read Resource Guru Reviews

Contenders | 2024

TeamWorks is a cloud-based help desk software. It is suitable for small and medium-size organizations. It includes many functionalities like payroll management, biometric time management for track employee time. Read Teamwork Reviews

Software by Smartsheet Inc.

SmartSheet is the world's leading enterprise SaaS base collaboration solution for organizations and easily to managing and automatically work. It has combines ease use of a spreadsheet with collaborative file sharing. Read Smartsheet Reviews

Emergents | 2024

Turn possibilities into plans

FigJam empowers teams to build better products, together. Define ideas, align on decisions, and move work forward—all in one place. Whether you’re breaking the ice or planning a project, FigJam has all of the integrations, widgets, and plugins your team needs. Learn more about FigJam

Category Champions | 2024

Cloud Accounting Software Making Billing Painless

This bookkeeping software makes your accounting tasks easy, fast and secure. Start sending invoices, tracking time, and capturing expenses in minutes. We uphold a longstanding tradition of providing extraordinary customer service and building a product that helps save you time because we know you went into business to pursue your passion and serve your customers - not to learn to account. Read FreshBooks Reviews

Category Champions | 2024

Leading cloud-based business management solution

Oracle Fusion Cloud ERP is a cloud-based, end-to-end, business management solution designed for mid to enterprise-level customers with advanced capabilities. Read Oracle Fusion Cloud ERP Reviews

Contenders | 2024

Manage Your Projects Effectively and Efficiently

ProjectManager is highly constructive project planning software that offers an array of project planning tools to create the goal-specific roadmap in minutes. The task listing and task scheduling features help timely completion of projects. Read ProjectManager Reviews

Emergents | 2024

OpenProject is highly efficient project planning and management software best suited for all-sized industries. Starting from the budget estimation of resource management, its online project planning tools do it all efficiently. Learn more about OpenProject

Category Champions | 2024

Non-coding process management software

Replace your outdated project planning software with advanced and resilient Comindware. Store all the documents over the single place, create backlog lists, and do need-based resource distribution using its project planning tools. Read CMW Platform Reviews

Most Reviewed

Emergents | 2024

Flow, the project planning software is the easiest way to bring data, need, and resources over a single place and ensure timely completion of projects. Its online project planning tools create a simple yet informative checklist to kanban board. Read Flow Reviews

Category Champions | 2024

Gantt chart software for project management

Plan and manage your projects as per the client’s demand using the data-driven market and resource analysis done by GanttPRO. The project planning software is known to prepare informative and interactive online Ghant chart preparation. Read GanttPRO Reviews

Emergents | 2024

Manage your projects the easy way

By implementing the online help of web-based project planning software, RationalPlan, you can easily do cost estimation, create a project checklist, generate project progress reports, and get notification of each step progress. Learn more about RationalPlan

Emergents | 2024

Trusted by many brands, Tom’s Planner is your most efficient project planning and management software to yield out time-bound project completion solutions. It adds extra context to your project and helps you to track the progress at each step. Learn more about Tom's Planner

Contenders | 2024

All-in-one work management software

By implementing the online help of web-based project planning software, RationalPlan, you can easily do cost estimation, create a project checklist, generate project progress reports, and get notification of each step progress. Read Scoro Reviews

Contenders | 2024

We build project management culture for your enter

TouchBase offers project mgt solutions to Professional Services, Pharma, EPC, Engineering, etc. It supports business cases, proposals, NPD, schedule, resources, costs, procurement, risks, etc. It integrates with ERPs, CRMs, Accounting. Read Kytes Reviews

Contenders | 2024

Minitab Engage is the market leading solution for planning, starting, tracking, managing projects. Designed to help organizations achieve their project goals – from improvement to innovation - only Minitab Engage provides proprietary problem-solving tools and proven project management methodologies to assure success. Read Minitab Engage Reviews

Emergents | 2024

10,000ft is a game-changer for your teams. It helps you define and organize your teamwork, locate priorities and plan accordingly to make the best out of available resources. It helps you complete your project within the time period provided. Learn more about 10,000 ft


In the dynamic scenario of project management, the selection of appropriate tools for efficient planning is imperative. Irrespective of your expertise level, be it a seasoned manager or a novice seeking enhanced organizational productivity, this guide is your definitive resource on project management tools. 

We've diligently evaluated many software and figured out what you should reckon before buying. It includes users, benefits, features, selection criteria, challenges, and market trends of planning tools. Uncover the ideal planning software for your planning requisites and empower your team for precise and efficient task management. Let's get started!

What are Project Planning Tools?

Project planning tools are software applications, systems, or methodologies designed to assist project managers and teams in the process of planning, organizing, and executing projects. Software planning tools offer an organized system for defining project goals, tasks, schedules, resource distribution, and budget management. They enable organizations to overcome barriers that can impede the coordination of interdependent tasks, timelines, and project blueprints.

Team planning tools often include features such as Gantt charts, task lists, collaboration and communication capabilities, etc. They are essential for effective project management. Program planning tools help teams streamline workflows, improve efficiency, and achieve project goals within defined constraints.

How Do Project Planning Tools Work?

The best planning software is a valuable resource in the field of project management. It is essential to comprehend these tools' functions to manage projects effectively. Now let's see how a project management software operates step-by-step:

  1. Defining project scope and goals

    Project management tools are used to define the project's goals and scope in the first phase. It requires a thorough identification of the project's objectives. This entails defining the exact deliverables, placing deadlines to guarantee the project stays on schedule, and creating milestones to indicate significant advancements.  

    For the project team and stakeholders to have clarity and direction, this stage is essential. Thus ensuring that everyone involved understands the project's purpose and the outcomes it should deliver.

  2. Breaking down the project into tasks

    After defining the project's scope and goals, project managers utilize project management software to break the project into smaller, more manageable tasks. It entails the creation of a Work Breakdown Structure, often known as a WBS, which hierarchically organizes all of the components of a project within an organization. 

    Each task is clearly delineated, ensuring that nothing is overlooked and that team members have a granular understanding of their responsibilities. This step enhances project progress and efficiency by providing a structured approach to tackling complex projects.

  3. Estimating task duration and resource requirements

    Once the project is dissected into tasks, project planning tools assist in estimating the time required for task completion and the resources needed. Project managers need to accurately gauge the duration of each task, including accounting for dependencies between tasks. 

    Resource estimation involves determining the number of individuals required for each task, as well as identifying any equipment, materials, or budgetary allocations necessary to accomplish the project's objectives. Precise estimates are critical for resource allocation and project timeline management.

  4. Creating a project schedule

    Using project planning tools, project managers construct a detailed project schedule, often represented visually through tools like Gantt charts or project scheduling software. This schedule outlines when each task should start and finish, taking into account task dependencies and resource availability. 

    The project schedule provides a roadmap that helps stakeholders understand the project's timeline and assists in resource allocation, ensuring that everyone is on the same page regarding the project's progression and deadlines.

  5. Tracking progress and making adjustments

    Once the project schedule is in motion, project planning tools play a pivotal role in tracking the project's progress. This entails regularly monitoring task completion and comparing it to the planned schedule. If discrepancies or unforeseen challenges arise, project managers can use these tools to make necessary adjustments. 

    This might include updating task duration estimates, reallocating resources to address bottlenecks, or even revising the project schedule to accommodate changing priorities or external factors. This dynamic approach to project management ensures that the project stays flexible and adaptable throughout its lifecycle.

Who Uses Planning Software?

IT planning tools are multipurpose and adaptable tools that are valuable resources for many individuals and establishments in the business sector. Project teams and stakeholders, as well as corporate owners, are among the groups that gain the most from IT planning software.


  1. Project teams

    Project teams are at the heart of any establishment's initiatives, responsible for executing tasks and delivering results. The best planning tools are an invaluable resource for these teams as they enable them to coordinate their efforts efficiently. It is possible for members of the team to cooperate on the specifics of the project, including task assignments and timetables so that everyone is on the same page.  

    They can prioritize, break down, and track complex projects. Better communication and teamwork lead to project completion. The project management tool helps project teams allocate resources so the right people work on the right things at the right time.

  2. Stakeholders

    A stakeholder is any party with a direct or indirect interest in the result of a project. Examples of stakeholders include customers, investors, and regulatory organizations. Project planning software offers transparency and real-time updates on project status. Thus making it an essential tool for stakeholders. They can access information about project goals, progress, and potential issues.

    Project planning tool helps them make informed decisions and provide valuable feedback. To preserve confidence and guarantee good project outcomes, stakeholders can match their expectations with the project's schedule and performance.

  3. Business owners

    Planning software is used by establishments and upper management to monitor the company's growth strategy. They create strategic plans for the company's future using the best project planning technologies. Also, to establish concrete objectives and distribute resources efficiently. Projects and their effects on the company's goals as a whole can be seen in their entirety with the help of an online project management tool. 

    Top project management tools empower entrepreneurs to recognize possible obstacles or openings and make well-informed choices to maximize resource allocation and attain financial gain. Additionally, it makes risk management easier, enabling business owners to foresee obstacles and create backup plans.

What are the Benefits of Project Planning Tools?

In today's complex business landscape, agile project management tools have become indispensable for establishments of all sizes. These multiple project management software offer a wide array of benefits that enhance the best project management. Let's delve into some of the key advantages they provide.


  1. Efficient time management

    Time management is a major feature of agile project management tools. Project success typically depends on time in a fast-changing world. Project managers can generate precise timetables, milestones, and work allocations with these tools. Teams can prioritize, fulfill deadlines, and ensure project success with a clear timeline during the project planning phase.

    Project management software records task time estimates and dependencies. This helps identify and resolve issues early, preventing delays and bottlenecks. Project managers can also quickly adapt timetables to accommodate changes and unexpected problems, keeping the project on pace.

  2. Improved resource management

    Effective resource management is another vital aspect of project planning, and project planning tools excel in this area. Project management software enables project managers to allocate resources, including personnel, equipment, and materials, more efficiently. By carefully estimating resource requirements for each task, establishments can avoid overallocation or underutilization of resources.

    Additionally, during the course of the project, these technologies assist organizations in task management and resource utilization monitoring. Real-time modifications are possible if they are required. This flexibility optimizes resources, cuts costs, and ensures the appropriate people work on the right tasks at the right time.

  3. Improved planning and scheduling

    The best project management tools excel at improving the overall plan and project schedule. They give a formal framework for dividing large undertakings into smaller, more achievable jobs. These methods create a clear knowledge of each task's objectives, priorities, and dependencies by developing a WBS and outlining the scope of work.

    Project managers can establish achievable objectives when they possess a meticulously structured plan. This approach promotes improved communication among team members, enhances coordination, and excels in managing projects. The capacity to access the project schedule provides a vital viewpoint that contributes to smoother project execution.

  4. Identify risks and issues

    Identifying potential risks and issues early in the project lifecycle is crucial for effective risk management. Project planning tools help in this regard by allowing teams to assess and mitigate risks proactively. During the planning phase, teams can identify advanced features like potential bottlenecks, dependencies, and critical paths.

    By recognizing risks and issues at an early stage, establishments can implement strategies to mitigate or circumvent them. This prevents costly delays and ensures that the project stays on track. Project planning tools often include features to assign risk owners to mitigate plans and monitor the progress of risk mitigation efforts.

  5. Improved team collaboration

    Any successful project requires effective teamwork. The best project management software for small businesses provides a single platform for team members to work effortlessly. It offers establishments a common area for discussion, updating, and documentation pertaining to projects. Team members can track progress, participate in tasks, and view the project plan in real time. 

    This fosters a sense of ownership, responsibility, and accountability among team members. Additionally, it improves communication, which lowers the possibility of miscommunication. It also guarantees that everyone is in agreement with the goals and developments of the project.

What are the Features of Best Planning Tools?

The foundation of good project management is effective planning. To achieve this, the top project management tools for SEO agencies come equipped with a range of essential features that streamline project establishment. Let's explore these key features in more detail.


  1. Task management

    Task management is the core of successful project planning. It empowers project managers to create, assign, and oversee tasks efficiently. Robust task management software allows for a clear definition of responsibilities and deadlines, promoting team understanding and accountability. They provide flexibility in setting task priorities. Thus establishing dependencies and assigning due dates.

    Thus ensuring that tasks are well-structured. Additionally, the capability to attach documents, provide task descriptions, and leave comments fosters effective communication within the team. Hence further enhancing collaboration and task execution.

  2. Gantt charts

    Gantt charts serve as visual roadmaps for project planning. These tools provide a timeline view of project tasks and their interdependencies, which support project managers in constructing comprehensive project schedules. As it comes to monitoring work progress and making timely adjustments as needed, Gantt charts are crucial.

    Project managers can efficiently allocate resources, establish task sequences, and define critical milestones using this dynamic tool. The project team as a whole is kept updated on the project's progress and deadline thanks to planning software. Thus facilitating efficient project execution.

  3. Resource management

    Resource management is a cornerstone of effective project planning. The top-tier software planning tools incorporate resource management features, which enable establishments to allocate and optimize resources efficiently. These resources encompass human capital, equipment, materials, and budgetary allocations. Thus, resource management software offers transparency into resource availability.

    Thus allowing project managers to prevent overallocation or underutilization. Additionally, they facilitate the assignment of resources to certain jobs or undertakings, guaranteeing that the appropriate resources are used when needed. This feature is pivotal in resource optimization, cost reduction, and project efficiency.

  4. Collaboration tools

    Successful project management relies heavily on effective collaboration. A day-free trial planning tool integrates collaboration features to facilitate communication and cooperation among team members. These features often include discussion boards, chat functions, and document-sharing capabilities. 

    Team members in establishments can discuss tasks, share documents related to the project, and provide updates in real-time with the help of collaboration software. By fostering a sense of ownership and accountability, this real-time communication keeps everyone on the team informed about the goals and status of the project.

  5. Kanban boards

    Especially useful for teams using agile project management techniques are kanban boards. Work items are graphically represented at several phases, such as "To Do," "In Progress," and "Done." Teams can easily move task cards across the board to reflect their current status, simplifying work-in-progress tracking. 

    This visual approach streamlines workflow and enhances team efficiency. Kanban boards enable teams to stay organized and maintain a clear overview of tasks. Thus making them a practical addition to project planning tools, especially in agile project environments.

  6. Multiple project views

    Companies frequently oversee several projects at once. Project managers may easily transition between several projects or portfolios with the help of the best planning tools, which offer diverse project views. An overview of all active projects is given by this feature. 

    By giving project managers the ability to assign resources, prioritize projects, and track progress throughout the entire establishment, it promotes effective project portfolio management. This guarantees that resources are allocated as efficiently as possible and that initiatives are in line with strategic goals.

  7. Reporting and analytics

    Planning efficacy is increased by features with rich reporting and analytics. Planning tools ought to enable project managers to create reports and obtain an understanding of the progress of their projects. With the use of reporting and analytics tools, project managers can keep an eye on important performance indicators and identify areas that require improvement. 

    Throughout the project's lifecycle, these insights are crucial for making well-informed decisions and for making the required course adjustments. These technologies give project managers the ability to improve project efficiency and guarantee good outcomes by offering data-driven insights.

How Much Do Project Planning Tools Cost?

Project planning tool costs are subject to variation based on the provider, plan type, and features offered. Generally, top project management tools provide essential features at no cost. For single users, the average monthly cost per user is around $3.66, while small businesses pay approximately $4.39 per month. Medium-sized businesses typically incur a cost of about $16.88 per user per month.

Things to Consider While Selecting the Right Project Planning Tools

These tools can significantly impact a project's success by streamlining communication, improving collaboration, and enhancing overall efficiency. Let's delve into the 4 essential factors needed to select the right project planning tools.


  1. Ease of use

    A project planning tool's usability is crucial. A tool should be easy to use and straightforward so that team members may get started using it right away without needing any training. A difficult-to-use interface might hinder productivity and cause resistance from other team members. Look for solutions with features like drag-and-drop capabilities, easy navigation, and basic task management.

    It is imperative to consider your team's learning curve as well. Even though certain tools might offer substantial capabilities, they could demand a considerable amount of time to master. Finding the right equilibrium between advanced features and ease of use is crucial.

  2. Customization

    Given the one-of-a-kind nature of each project, a one-size-fits-all answer may not be the best fit. Your project's needs and the establishment's processes should be easily included in any excellent project planning software. Take the possibility of modifying preexisting processes, forms, and data fields, for example.

    This adaptability allows you to fine-tune the tool to match your project's specificities and ensure it aligns with your goals and workflow. Moreover, customization enables the inclusion of unique project elements and significantly enhances team engagement and productivity.

  3. Integrations

    In today's interconnected digital landscape, the ability to integrate with other tools is vital. Project planning tools should seamlessly connect with other software and services your establishment relies on. Integration with email marketing software, calendars, collaboration tools, and file-sharing services can streamline workflow and data management. 

    Ensuring compatibility with these tools lowers the possibility of information silos, fosters real-time communication, and guarantees data consistency. It is imperative to assess the accessibility of APIs for customized integrations, as these might be especially beneficial for entities with distinct requirements.

  4. Customer satisfaction

    Examining the experiences of current users of a project planning tool is one of the most dependable approaches to determining its efficacy. A tool's advantages and disadvantages can be better understood by looking at customer evaluations, ratings, and case studies. 

    Seek for products that have a history of satisfied users; this is frequently a sign that the tool lives up to expectations and offers a satisfying experience. Remember that industry and company size can affect satisfaction, so ask colleagues and peers in similar situations for their opinions.

What are the Challenges Faced in Planning Software?

Establishments of all sizes find that planning software is a vital tool for streamlining procedures, managing resources, and achieving objectives more quickly. Nevertheless, there are certain difficulties in using planning software effectively. Below are the major issues with planning software.


  1. Complexity and Learning Curve

    One of the primary challenges when it comes to planning software is its complexity and the associated learning curve. Many planning tools are feature-rich and offer a wide range of capabilities, which can be overwhelming for new users. It can take a lot of time and effort to become proficient in using and navigating these tools.  

    Balancing feature richness with ease of use is essential. Software developers must ensure their solutions come with ample training and support resources and are designed with user-friendliness in mind. This ensures that the software is utilized to its fullest extent. Thus leading to a more effective planning process.

  2. Accountability

    Planning software also faces a big difficulty with accountability. These technologies can improve openness and cooperation, but they also make it more important to have explicit accountability. Managers must have the tools necessary to monitor progress and spot bottlenecks, and team members must be accountable for their assignments and deadlines.

    Planning software should have tools for allocating work, establishing deadlines, and tracking advancement in order to overcome this difficulty. It should also provide reporting and notification to hold stakeholders and team members accountable for their project contributions.

  3. Software costs

    A hurdle to adoption for many organizations, particularly small enterprises, and startups, may be the expense of planning software. High-quality planning software is frequently expensive, involving license fees, subscription charges, and perhaps extra costs for customizations and integrations. Establishments may not always be able to afford the best planning software for their requirements. 

    It is imperative that software vendors provide flexible price models, including tiered plans that accommodate varying budget levels, in order to address this difficulty. For organizations with low funds, free planning tools and open-source alternatives may also be viable choices.

  4. User adoption

    When introducing planning software, many businesses encounter the difficulty of user uptake. Even when the software is well-designed and offers valuable features, getting employees to embrace it can be a struggle. Resistance to change, fear of the unknown, and a reluctance to depart from familiar manual methods can hinder user adoption.

    Organizations should invest in change management techniques to handle this issue. Also, offer assistance and training to users so they can become used to the new software. Demonstrating the benefits of planning software, such as increased efficiency and reduced errors, can also motivate employees to adopt it more readily.

Market Trends in Planning Tools

Do you know that the Global Demand Planning Solutions Market is set to hit $6.8 billion by 2028, with a notable 10.2% CAGR growth ahead? Therefore, it is imperative for firms looking to optimize their planning processes to stay abreast of industry developments. Let's see in detail:


  1. Artificial intelligence (AI) and machine learning

    Machine learning and Artificial Intelligence (AI) are changing planning software. Data analysis, prediction, and planning automation are possible with these technologies. Establishments use AI-driven algorithms to optimize timelines, allocate resources, and identify project hazards and possibilities.

    However, integrating AI and machine learning into planning software is difficult. These technologies require plenty of data and complicated implementation. Data privacy and security must be addressed. Establishments that use AI in planning software must have the knowledge and resources to maximize its potential.

  2. Automation

    One of the main trends in planning software is automation. It includes decreasing manual labor, improving efficiency, and simplifying routine jobs and procedures. The software can handle operations like data entry, status updates, and report preparation through automation. Teams are able to concentrate on more strategic tasks as a result.

    Challenges related to automation include identifying the right processes to automate. It helps ensure data accuracy and consistency and addresses potential resistance from employees who fear job displacement. Effective change management and communication are essential to overcome these challenges.

  3. Cloud-based solutions

    Cloud-based planning software has gained widespread popularity due to its accessibility, scalability, and cost-effectiveness. Teams may work together in real-time, access planning tools from any location with an internet connection, and take advantage of automatic backups. Also, get upgrades due to these solutions.

    However, concerns around data security, compliance, and reliability can pose challenges when adopting cloud-based planning software. Businesses need to carefully evaluate their security requirements and select suppliers that can fulfill them. Backup strategies should be in place for service outages and data loss.

  4. Mobile Accessibility

    The growing demand for mobile accessibility is another trend in planning software. Mobile apps and responsive web interfaces enable users to access planning tools on their smartphones and tablets. Thus making it easier to stay connected and productive while on the go.

    The challenge here is to ensure a seamless and user-friendly mobile experience. Planning software must be optimized for various mobile devices and operating systems. Also, it should provide all the essential features and functionalities without sacrificing usability. Ensuring data security and synchronization between mobile and desktop versions is also crucial.


To wrap up, our exploration of the best project planning tools has uncovered a versatile array of options, each tailored to unique project management needs. As you embark on your next purchase, let this guide serve as your cornerstone, ensuring that you make a well-informed choice. With these tools in your arsenal, you'll boost productivity and achieve project success. Make the right decision and make your next purchase with this highly researched guide as a single source of truth.


Project planning is a type of project management used to plan reports within a project environment. It is a process of completing the project within the given time with designated resources.

The best project planning tools often vary depending on specific project needs, but popular choices include Trello, Asana, Microsoft Project, and Wrike. Your project's needs and team preferences must be considered while choosing a tool.

The main goals of project planning tools are resource management, task distribution, and schedule creation. Project management tools encompass a broader range of functions, including planning, execution, monitoring, and reporting. While planning tools help in initial project setup, management tools oversee the project's entire lifecycle, from start to finish.

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Last Updated: January 02, 2024