Best Data Entry Software
Best data entry software options include Covve, PhraseExpander, Forms On Fire, Jotform, Lucy, and UiPath. These solutions are a successful replacement for the manual paperwork and data entry processes that take place in organizations.
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List of 20 Best Data Entry Software
Shivaami is an authorized Google Cloud Partner, that offers Google Workspace, formerly known as G Suite, a cloud-based productivity and collaboration suite developed by Google. It includes a variety of applications such as Gmail, Google Drive, Docs, Sheets, etc. Learn more about Shivaami
Starting Price: $72 User/Year
Docparser is a data capture and management tool specially built for the modern cloud era. Docparser can fetch data from various sources and only extract required data. It also supports real-time data belongings management. Learn more about Docparser
Starting Price: $19 Per Month
Category Champions | 2023
Form automation and data collection application
Kizeo Forms is a data entry software for pc that offers easily digital management with several features like geolocation, signature, photo, etc. Other features include Archiving & Retention, Collaboration, and Text Search. Read Kizeo Forms Reviews
Starting Price: Available on Request
Recent Review
"Multi features form app with excellent service team " - Quentin
| Pros | Cons |
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The customs reports from the forms plus the excellent customer service available quickly |
No cons yet |
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Easy to set the forms and to use them |
Some bugs but they updated quickly |
Google Docs helps you gain control, of all your documents so that they can be managed and utilized in the most productive manner. It provides access to any number of users to any document or file, with easy sharing attributes. Read Google Docs Reviews
Starting Price: Available on Request
Recent Review
"my personal review on Google docs" - Cecilia Nadar
| Pros | Cons |
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Google Docs allows multiple users to work on the identical file in real time, making it an first-rate device for collaboration. Google Docs supports a huge variety of report formats, making it easy to collaborate with other word processing software. |
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My most liked thing about Google Docs is that we can track our group member or other members at any time with whom we are collaborating. Google Docs saves all the changes in the documents automatically. |
It works very good when there is an internet connection and some times it was very challenging for me to work without an internet connectivity. When I was offline I was unable to use features of it. |
Category Champions | 2023
GST Billing software with Inventory & Accounts
Simple Billing software with complete inventory and accounts modules. It's fast, reliable and easy to maintain. Ideal for businesses that have a large number of invoices and deals in 100's of SKU's. Typically used by distributors, retailers and small manufacturers. Read Horizon ERP Reviews
Starting Price: $191.75 One Time
Recent Review
"Too good " - Roma Kapoor
| Pros | Cons |
|---|---|
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no impressive |
avoid fake selling |
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No beneficial,worst software i have ever seen in my life. |
each and every part of horizon should improve. |
Category Champions | 2023
Billing, accounting and inventory software
Acme Insight is comprehensive software, specifically made for the Retailers, Wholesalers, and Distributors by considering all the complexities of their business. Varied types of useful reports and customer relationship management modules that leads your business growth. Best for electric industry tools. Read Acme Insight Reviews
Starting Price: Available on Request
Recent Review
"The best software for managing daily operations" - Supriya Verma
| Pros | Cons |
|---|---|
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User rights with password and reported download and sharing in different formats. Attributes needed can be added or deleted in final output. |
Inventory management for Bundle items can be added and integration with tally or third party software for accounting can be initiated. |
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Its Report section and download option which is very easy and descriptive. Can be integrated with the third-party application as well. |
The offline version and Invoice module can be updated. As per prevailing GST-based and zero tax or can be user-oriented customization for the theme of the billing. |
Contenders | 2023
AppsTec is a flexible content management, which makes managing your documents easier. Right from capturing data to indexing and retrieving documents, it offers end-to-end document management solutions. Moreover, it helps reduce physical storage space while helping you save on costs and leveraging benefits. Read AppsTec DMS Reviews
Starting Price: Available on Request
Recent Review
"DMS Review" - Mohd Anas Siddiqui
| Pros | Cons |
|---|---|
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Appstec DMS is the perfect solution of our requirements. We liked most about its system architecture, where we can monitor our organization's centralized workflow. And OCR engine helps us to retrieve our required documents in fractions of second. Whereas we can integrate our existing systems. |
Last but not least, to navigate to specific folder we have to go through the parental folder. |
Leverage the data collection process by implementing mighty aid of Typeform, the leading form automation software. You can easily create need-based forms, polls, and surveys with the help of this innovative online form software. Read Typeform Reviews
Starting Price: Available on Request
Recent Review
"Questionnaire system with an interface that allows users to concentrate on their answers" - Kayla Hallums
| Pros | Cons |
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The screen is very simple. I think that there are quizzes, order forms, surveys, etc. as scenes to be used, but if you create a screen with Typeform, it will be difficult for respondents to get lost and it will be possible to provide a screen with high user affinity. |
The richer the keyboard operation, the easier it will be for users (especially respondents). Whether it's the editor or the answer screen, mouse operation is essential and it feels a little annoying, so I'd like to ask for improvement. |
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Personalisation |
More Surveys for less money |
Contenders | 2023
Smart Assets is a online data entry software used by companies for asset tracking & management. Some features of this software include Asset Accounting, Document Management, Asset Lifecycle Management, and Disposal Management. Read Smart Assets Reviews
Starting Price: Available on Request
Recent Review
"Automate your processes" - Hardik Somaiya
| Pros | Cons |
|---|---|
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Automating the collection of software consumption data, and helps you to optimize software value delivery and its information. |
I always recommend it to my peers. |
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Manages IT and non-IT assets, Track asset detail throughout its life cycle, Auto-discovery of new resources and powerful configuration management. |
It runs only on Windows operating system. |
Category Champions | 2023
Use the built-in form builder system of the leadin
Zoho Forms is one of the best data entry system software for field data collection, event management, marketing & advertising, and quality inspection. This software offers features like Archiving & Retention, Collaboration, and Drag & Drop. Read Zoho Forms Reviews
Starting Price: $8 Per Month
Recent Review
"Codeless Online Form Builder By Zoho" - Sushil Kharel
| Pros | Cons |
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The most impressive feature of Zoho Forms is that anyone can design online forms without requiring any coding knowledge. Furthermore, it also offers varieties of pre-built form templates. |
The prebuilt form templates seem a bit generic so, I think Zoho Forms should add more niche based form templates. |
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Zoho Form is quite easy to set up and create |
More number of templates would be good addition. |
Contenders | 2023
Kaptiche is an automated data entry software that offers automated document capture functionalities. Other features of this software include Data Capture and Transfer, Data Entry Verification, scanned information security, and Image Capture. Read KIPA- Kaptiche Reviews
Starting Price: Available on Request
Contenders | 2023
Field Data Entry App is an online data entry software that offers highly-functional solutions for data entry, data cleansing, duplicate detection, and much more. It also offers Image Entry, and Data Capture & Transfer. Read Field Data Entry App Reviews
Starting Price: Available on Request
KoboToolbox is a robust data management system that can enhance productivity and operational efficiency. It has many features that ensure seamless document management and data entry. KoboToolbox is easy-to-use, flexible and provides excellent user support. Read KoBoToolbox Reviews
Starting Price: Available on Request
Recent Review
"Good" - Huda
| Pros | Cons |
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Free, open source |
Doesn’t cover all needed M&E platform features |
Entrypoint is a complete application development package for creating high-performance data entry applications, with special features for clinical trials. Access Entrypoint i4 on the web or your local machine. Entrypoint uses SQL databases for data storage. Read Entrypoint Reviews
Starting Price: Available on Request
Recent Review
"Awesome Software" - Nirmal Chaudhari
High Performer | 2023
SlickPie is a data entry correction software that offers comprehensive accounting services including sales tax tracking and sales monitoring. Other features of this software include Custom Tax Naming and Tax & Product Linking. Read SlickPie Reviews
Starting Price: $$0.00 Month
Recent Review
"Best accounting app I have tried" - Gerald Butterton
Emergents | 2023
Cohesion Data Entry Systems are useful for improving the process of entering data into any Clinical Information System. These options can make the data entry process more efficient and less stressful for users. Read Cohesion Data Entry Reviews
Starting Price: Available on Request
Recent Review
"Good Software for Cohesion Data Entry" - Kulvir Singh
Emergents | 2023
Software by Phoenix Software International, Inc
Viking Data Entry (VDE) has been the preferred solution for faster, easier, more accurate keyboard data entry from paper documents for over 20 years. VDE includes the tools that are critical for the most challenging key entry applications. Learn more about Viking Data Entry
Starting Price: Available on Request
Emergents | 2023
Jambo offers specialized facilities for manually entering research data that has been gathered using paper forms. The web based user interface makes it possible to do data entry from any location. Learn more about Jambo Data Entry
Starting Price: Available on Request
Recent Review
"Very usefull and simple" - Hershad Meshram
Emergents | 2023
Accurate and secure data transfer across 25+ CRMs
Data2CRM.Migration is a data entry point software that offers easy data migration. Some features of this software include Automated CRM Migration, robust migration wizard, Migration Technical Support, 100% Uptime, and Secured Amazon Server. Learn more about Data2CRM.Migration
Starting Price: $99 One time fee
Emergents | 2023
EmailMeForm is a data entry software for businesses that online form building for secure data collection. This software supports payments, social integrations, and third-party app integrations. It is available on cloud, SaaS, and web platforms. Learn more about EmailMeForm
Starting Price: $19.95 User/Month
Recent Review
Until 30th Jun 2023
How does a Data Entry Software Work?
Data entry software is a type of software that enables you to replace manual data entry processes with various automated software. These types of software help eliminate the use of paperwork and manual spreadsheet entry, which is not only time-consuming but expensive and inefficient as well. Data entry correction software is generally cross-platform and can be used on several devices, including computers, tablets, and smartphones.
Data entry correction software uses Optical Character Recognition Technology. This technology as the name itself suggests, recognizes the characters from the various documents management system that a business provides and then transmits the same into the computer system of the business. It is clear from this that the number of errors can be reduced to a great extent as exactly the same data is transferred into the computer from the documents provided which might get wrongly entered if done manually.
It is software that automates the workflow of transmitting data into the computer. Data entry software gives accuracy in data transmission and almost minimizes human errors. Data management software helps you save massive time and provides a better quality of data. By using data entry point software the data from various documents like bills, forms, etc. gets automatically captured, understood, and transmitted into the computer system.
What Should Consider When Purchasing Data Entry Software?
It’s all about the correct evaluation, the better you evaluate, the better you purchase.
1. Find out the requirements of your business:
This should be the first step as it will help you identify the best software for your business. Every prospective user of the data entry point software must be included in the decision-making process so that a mutual agreement can be grasped.
2. Ask the Expert:
Share the requirements that you have identified in the initial stage with the Data entry correction software expert or dealer and take his help in deciding which software will match your necessity the finest.
3. Compare the Quality, Cost, and Services:
In order to get the best data entry software, it is always better to keep the survey using survey software. Keep taking advice and suggestions from the dealers of data entry point software and compare the quality and the cost and the services the suggested software offers you. Compare it with the business requirements and place the order accordingly.
Do I Need to Train My Staff?
Change is something that is most of the time resisted. Moreover, the new data entry system is definitely not going to work the same way. When things change, it is always better to communicate the same to the concerned personnel and give them the required training in the form of a basic understanding of the new process so that errors could be minimized and the quality of the work can be enhanced.
The above steps if followed carefully can reduce the burden of data entry of your business to a great extent. Implement it prudently and offer your employees a “Happy Data Entry Process”
Benefits of Having Data Entry Software
From employee satisfaction to customer satisfaction, data entry point software offers a wide range of benefits. Some of these benefits offered by data entry correction software are listed below.
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The best data entry system software lowers your labor cost and along with eliminating costs related to document handling and paperwork.
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Automated data entry software automates your task, which helps you increase your business process.
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The best data entry software for PC helps you make your employees happy. It reduces prolonged manual data entry work, which results in mental fatigue. Automation helps them spend less time on data entry and more time on productive tasks.
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Data entry point software enables you to reduce errors that are generally associated with manual data entry. Some errors might be minor, but some errors can be so major that they can cost your company thousands of dollars.
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Software for data entry work can help you save on taxes, as well. For example, a paper return costs $3, whereas a digital return costs 35 cents only. Now calculate the number of paper returns you file and how much can you save if you switch to electronic returns.
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Auto data entry software helps you with faster form processing, as well. Automated data entry is used in various schools, colleges, and competitive examinations to reduce the workload and increase the efficiency of teachers and professors.
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Data entry system software helps you enhance your customer service, thereby improving customer experience. With automatic data entry, you can provide your customers and users with on-demand accurate information.
Common Features of Data Entry Software
Data entry correction software offers a wide range of functionality that can help you improve efficiency and customer satisfaction, as discussed in the earlier section. Although the major and the most widely-used feature of data entry correction software is data capture and transfer, large enterprises use it for Abbreviation Detection and Data Retrieval as well. Let's discuss in brief the features the best data entry software can offer.
1. Data Capture and Transfer:
Automated data entry software allows you to identify and capture data from the database and transfer it for analysis.
2. Data Entry Verification:
Best data entry software for PC checks the data for inconsistencies and inaccuracies, making sure the information is accurate.
3. Data Duplication:
Duplicate data can accumulate over time in the system, which can eat up storage space and slow down the system. Data entry point software removes the repeated data copies from your system to make sure your database management includes only one instance of data.
4. Data Retrieval:
Software for data entry work provides the feature for data recovery as well, in which it extracts the desired data stored in ODBMS.
5. Abbreviation Detection:
Abbreviation Detection is a rare feature that a few data entry system software programs offer. This feature includes detecting various abbreviations like DETB, DETC, and DETCOM to display the desired outputs.
6. Document Identification:
Data entry system software can identify documents automatically at the acquisition point.
7. Data Delivery:
These types of data entry software deliver data and documents to your information and content management systems.
Latest Ways to Make Data Entry Faster
Data entry software is easy to use, but knowing some tips and tricks can help you make your data entry faster and more efficient. These data entry tips are listed below.
1. TAB + Enter:
One of the most time-consuming things to do in Excel is to click on a cell every time you want to enter data. Although many people know this trick, a few people don't, and if you are one of them, this tip can help you a lot with speeding up your data entry. The tip is simple; all you need to do is to press TAB + Enter on a cell to start writing. This way, you will eliminate the need for using the mouse during your data entry work.
2. Ctrl + D:
If you want to copy the data from one cell to another cell right below it, you can simply press Ctrl + D to copy. Whatever data is present in the above cell will be copy-pasted in the below cell, and whatever text was written in the below cell will be overwritten. You can also select multiple cells before pressing Ctrl + D.
3. Autocomplete:
Most of you must have noticed this feature in excel, but not a lot of people know how to use it the right way. If you have written a word, say "Name" is one of the cells in your Excel doc. Now, when you type 'N' in another cell, the word name will automatically prompt.
However, most beginners end up writing the entire word over it. Instead of doing so, what you can do is when the highlighted word prompts up, you can press TAB to select the word and move to the right cell, or press 'Enter' to move to the below cell. If you don't want to write what is suggested, you can press 'Backspace' to discard the suggestion.
4. CTRL + ENTER:
If you want to add similar data in a few numbers of cells, you can do it in a quicker way than pasting the value in every cell. To enter a value in all a few cells, you need to copy the data and press CTRL + ENTER to enter the same data in all the selected cells.
Advanced Tips and Tricks for Data Entry
Data entry software can be time-consuming if you don't get proficient in using them. The best data entry system software offers seamless functionality but comes with some complicated controls and interfaces that can confuse a beginner.
These tips will help you work smoothly on automated data entry software,
1. Disable the Cursor
Online data entry software includes a cursor that takes a position in the data entry interface. This person is not only distractive but becomes a hurdle and stops you from smoothly navigating through your data entry software. However, you can disable the cursor by changing the "Editing Option" feature in the advanced settings header. After disabling this feature, you can use your keyboard and arrow keys to navigate and move the cursor all over the software interface.
2. Data Table
In data entry software for PC, you can utilize data tables to boost your data entry efficiency significantly. When you click on "Table" in the standard toolbar, it upgrades your overall data entry process by providing several sort options and filters.
3. Drop Down List
In the best data entry software for business, you can create your drop-down list to make your data more consistent and organized. All you need to do is create a range of items you need in a drop-down list. Then, click on "Data" in the standard toolbar, and then click on "Data Tools" > "Data Validation." From there, you can click on settings, then allow, and then check the ‘In-Cell Drop Down’ option.
4. Shortcut Keys
A data entry task management system can be simplified and carried out more efficiently if you use shortcut keys. Some useful shortcut keys that can help you with your data entry tasks are:
- Tab key for moving the cursor to the next cell
- Alt+Tab to switch between opened windows
- Shift+Tab to return to the previous cell
- Ctrl+A to select the entire page
- Ctrl+C to copy the selected data
- Ctrl+V to create the copy of the data copied
- Ctrl+Z to undo the last action
- Ctrl+Shift+Z to reverse the last undo action
FAQs of Data Entry Software
The process of entering data from one data format into another, more viable and usable data format is called data entry.
An online data entry software helps you capture, organize, and validate data more easily and quickly.
There is various data entry software for businesses that provide different lines of services. For selecting the best software, you will need to determine your business requirements and objectives.
Yes, data entry system software increases employee efficiency and customer satisfaction, which in turn improves your business performance.