What is HRIS Software?
A HRIS Software, also know as Human Resource Information System is the integration of information technology into human resources with the help of HR software for small and medium size of businesses, allowing electronic operations of HR activities and processes. An information system that provides means of acquiring, storing, analyzing and distributing information to forge a centralized view of the data that an HRM or HCM requires.
As the world becomes more and more commercialized, it is important for all companies to become more streamlined and organized in their approach. Currently, HRIS is limited to multinationals and large businesses. However, in the future, medium and small businesses need to begin adopting a professional approach toward HR management. With the help of online software and applications, the process has been simplified thus making it possible for these organizations to expand.
Benefits Of Online HRIS System In An Organization
The benefits of online HRIS are many but one of the main reasons why organizations prefer HRIS is that it enhances strategic decision making and enables organizations to work faster towards their targets. HRIS software allows organizations to keep employee information organized and accessible whenever required. It is also beneficial during recruitment and training of prospective employees. Compensation management is also a key responsibility of HRIS software as keeping track of each employee performance and remuneration falls onto the HR department.
It is often said that an organization’s greatest asset is its employees. Without employees, the organization cannot function and so the management of employees key aspect of any organization. Just as financial capital is essential to any organization, human capital is an equally important leg on which an organization stands. It is the job of the Human Resources Department to ensure that employees are properly managed and all their grievances are resolved in a timely manner. However, as the economies of scale continue to reach new heights, so does the need for more professional approach and management of employees. Thus, HR is expected to constantly innovate and upgrade to newer methods of management.
In today's, technology obsessed world, where even the most menial task has been revolutionized, the field of HR has countless opportunities for invention. As a Human Capital Management Solution, Human Resources Information System (HRIS) is the intersection of HR systems with information technology. HRIS provides a means of acquiring, storing, analyzing and distributing information to various stakeholders. This can also be done through online HRIS systems that are a boon to organizations with a large employee workforce management.
What Are The Features Of HRIS Software?
HRIS software comes with an extensive list of features that reduces the workload on HR teams and executives and increasing efficiency. Some of the key features are listed below:
Open Source HRIS Software For Small Businesses
While small businesses might not have the required budget for a dedicated HR team, they can definitely resort to free and open source HRIS software that allows them to optimize their tasks. This software is easily available on the web and can be downloaded. Most of this software use a suite of cloud-based apps that allow users to keep a track of employees, payroll, recruitment and training processes. They allow flexibilities which let the user mix and match according to their requirements. Some of the software can be downloaded across multiple devices as well as HR mobile apps software. Certain applications are tailor-made for organizations based in particular countries.
For example, HR track is a Canada-based company which is structured around Canadian organizations. It mimics the organizational structure and processes particular to Canada and is a popular software amongst Canadian organizations.
You can choose from a variety of software such as Web Human Resource, Zoho People, CollaBrill, Sleek,Zenefits and much more. Open Source HRIS systems have been assisting various organizations since a while now and have really made the lives of many HR managers simpler.
There are several online softwares available in market. A few popular options are:
CollaBrill : This tool, tailor made for Indian companies is free of charge up to 19 users. With minimal setup and installation, CollaBrill is easy to use software featuring a dashboard that allows you to review your team and HR needs.
Zoho People : As an established brand in the field of HRIS, you can be assured of quality software from Zoho People. Five employee logins and ten employee profiles are free of cost under this software. With a polished and professional interface, Zoho People includes time tracking, leave management, and employee information and self-service.
Orange HRM Open Source : another free HRIS system that offers a wealth of modules to suit the needs of your business. This widely-used system is feature-rich, intuitive and provides an essential HR management platform along with free documentation and access to a broad community of users.
What Type Of A Buyer You Are?
With so many HRIS software already available in the market choosing the correct option might seem a bit difficult. Needs differ within people and businesses, spending extra capital for unwanted features is a waste of resources in this competitive market. What might work out for an MNC might not work for a start-up. So here are a few consideration factors for an HRIS software before buying:
Final tips for buying HRIS Software
How To Choose HRIS Software
With the plethora of software available, it might be a daunting task for an HR manager to select the most suitable software for his requirements. An HRIS software will depend on a number of factors such as a size of anorganization, a central purpose of the software, internal processes of the organization and so on. It can also depend on what the manager requirements are. For example, does the manager want benefit focuses results, recruitment focused results, performance focused results or talent focused results. There are several options available in each of these categories. Therefore, it is imperative that the HR manager should list down his requirements and conduct adetailed study into each of the options available to him. Below is a guide to help you make the best decision:
Factors that affect purchase decision
HRMS Buying Trend
Summary Of HRIS System
With increasingly pervasive technology, lower hardware and software costs along with a greater need for better HR systems, HR teams need to be aware of what information systems can do. On a technical ground, it provides database technology (storing and retrieving data along with the incorporation of relational databases) and network technology (distribution of information through “client or server” systems while managing the Intranet and World Wide Web). This means routine procedures, jobs, a division of labor, information, power and influent and many more complicated processes that make up the system are embedded in the organization. Organizational factors make a massive difference. Untrained or resistant users i.e. those who are incompatible with structure, culture, routines etc. can kill a system which can be avoided with HRIS software.